HomeMy WebLinkAboutAgenda Packet - LB - 1993.12.21 ( i RLINGAME PUBLIC LIBRARY
UQEWRUNGIAMEBoard of Trustees AgendaDecember 21st, 1993 - 4:30pm
L Duncan Annex
SUGGESTED ACTION
iU
1. CALL TO ORDER; ✓
2. ROLL CALL:
3. BILLS:
City Checks: $38,589.78 Approval
Special Fund: $165.00
Duncan Funds: $509.14
4'MINUTES: Approval
5. CORRESPONDENCE & COMMUNICATIONS: Information
a. Letter- Peninsula Community Foundation
b. Branch Plan of Service
c. Long Range Plan Update- 1994
d. Article: Burlingame Library Design Proposed
e. City Manager's New Year's Goals for 1994 / Q
f. Letter- Robin Imhof /
g. City Manager's Year in Review for 1993 tin
6. REPORTS: Y�!
a. City Librarian's Report Information
7. UNFINISHED BUSINESS:
None
8. NEW BUSINESS:
a. Foundation Task Force Action
9. FROM THE FLOOR
10.ADJOURNMENT:
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UINIC
Burlingame Public Library
Board of Trustees
Minutes
December 7th, 1993
Call To Order:
The special meeting of December 7th, 1993 was called to order by President
Taylor at 3:30pm in the Community Room.
Trustees Present: Cannon, Dunbar, Herman, Robertson & Taylor
Trustees Absent: None
Staff Present: Mr. Alfred Escoffier, City Librarian
Ms. Esther Cummings, Reference Librarian
Also Present: Carol Mink, Burlingame Resident
Loretta Blevins, Burlingame Resident
Jim Bower, Marketing Communications Director
Unfinished Business:
The Board members convened to hear a presentation given by Jim Bower of
Marketing Communications. He spoke of the details needed to form a foundation
to benefit the Burlingame Library.
Adjournment:
The meeting of December 7th, 1993, was adjourned at 5:45pm. The next
meeting is scheduled forDecember 21st, 1993 in the Duncan Annex.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
12/8/93/Minutes
480 Primrose Road • Burlingame. CA 94010-4083 • (415) 342-1038 6 Fax (415) 342-1948
BURLINGAME
4
Burlingame Public Library
Board of Trustees
Minutes
November 16th, 1993
Call To Order:
The meeting of November 16th, 1993 was called to order by President
Taylor at 4:30pm.
Trustees Present: Herman, Cannon, Taylor & Dunbar
Trustees Absent: Robertson
Staff Present: Mr. Alfred Escoffier,City Librarian
Mrs. Judy Gladysz,Administrative Secretary
Barry Mills, Librarian I
Also Present: Marti Knight, Burlingame Resident
City Librarian Escoffier introduced the new part-time Reference
Librarian, Barry Mills. Barry gave the Board members a brief synopsis of his
background. Board members welcomed him to the Library Staff.
Bills:
M/S/C (Cannon/Dunbar) unanimously to approve the payment of City
checks and Special Fund checks.
Minutes of the Meeting October 19th, 1993:
The Minutes were approved as written and ordered filed.
Correspondence and Communication:
All Correspondence had been mailed in the Trustees packets.
Reports:
LIBRARIAN'S REPORT:
The Trustees had received the Librarian's Report in their packets.
page i
480 Primrose Road - Burlingame, CA 94010-4083 - (415) 342-1038 - Fax (415) 342-1948
PLS SYSTEM ADVISORY BOARD REPORT-TRUSTEE CANNON:
Trustee Cannon gave a brief report on the last SAB meeting. Trustee
Cannon said she found the meeting to be very interesting. She particularly found
South Bay "Friends" groups to be quite active in the community, bringing a higher
awareness of the Library. She further reported that with PLS and the South Bay
Network operating as one entity, it encourages further community involvement.
Unfinished Business:
a. PROPOSED MAIN LIBRARY RENOVATION SCHEMATIC DESIGN:
Librarian Escoffier reviewed the schematic design with the Board. The Board
discussed shelving, staff offices, wiring,table locations, lighting, seating, etc. Trustee
Dunbar asked if the cost included a "tile roof." City Librarian Escoffier replied it
does. Trustee Dunbar asked if the staffs concerns had been addressed in the new
design and Mr. Escoffier said he felt they had.
b. FOUNDATION TASK FORCE UPDATE -JANE TAYLOR:
President Taylor gave an update on the recent meeting with Sterling at the
Peninsula Community Foundation. There was some discussion regarding the up-
coming meeting with Jim Bower on December 7th and the Board members
expressed their excitement and support of a library foundation.
New Business:
None
From the Floor:
President Taylor said she had received a complaint about LVIS and wanted
the Board members to be aware of this new voice activated library alert for reserves
and overdues. The program is expected to save a great deal of money on printing
and postage, and seems to be working well overall.
Adjournment:
The meeting of November 16th, 1993 was adjourned at 5:45pm. The next
meeting is scheduled for December 7th, 1993, at 3:30pm, in the Community Room.
Respectfully submitted,
Alfred H, Escoffier
City Librarian
11/30193-Trustees Minutes
page 2
UP031URLINGAME '
City Librarian's Report
December 21, 1993
Schematic Design Progress
Architect Cynthia Ripley presented her Schematic Design to the City Council
on November 17. Council was pleased with the design, particularly with the
architect's ability to blend the old and new elements of the building. Council
requested additional exterior sketches and renderings which revised the fenestration
of the building, including: windows, front entry and tower. The purpose is to evaluate
designs which soften the windows in the newer sections of the building, make the
entry more similar to the present by reducing windows in this area, and to reduce the
height of the tower. Ripley also presented a complete cost plan for the project.
Costs have also been received from the architect for a detailed model for public
presentation, and additional renderings to further round out the design detail. The
model would likely be commissioned after exterior renderings and the overall exterior
concept of the building is established and approved by Council.
Building Plan and Model Available
The building plan progress is documented in an exhibit at the library, which
features the latest revision of the floor plans, along with the massing model. The
massing model, at 1/16" scale, was presented at the Council meeting and prominently
featured in an article in "before and after" photos in the San Mateo Times late in
November.
Potential Fund Development
The Burlingame Chamber of Commerce is exploring the feasibility of a major
fund raiser next fail and have chosen the Library renovation project and the school
libraries as the lucky beneficiaries! This is an exciting partnership for the library and
the business community and we look forward to working with the Chamber on this
exciting project.
Long Range Plan Update for 1994
Three major areas emerged as the focus of library wide objectives for the year
1994: building renovation planning, implementation of the Dynix automated system,
and development of a viable "Temporary Quarters" plan.
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480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 0 Fax (415) 342-1948
The revised plan outlines 10 other major activities for the year. Long Range
Plan activities are characterized as "major' activities which require staff from more
than one division, and which have an impact on overall library operations.
As we reviewed the past year, I am particularly pleased at the way in which the
task forces have accomplished their work. Staff have worked hard and it shows! The
next year will hold even more challenges for us all! It's an exciting time for the library!
A copy of the plan is appended.
Branch Plan of Service
One of our goals for 1993 was to update the Branch Plan of Service. This
update comes at a critical time for the Branch, as we prepare for the renovation at the
Main. The Plan outlines the potential role the Branch will play in library operations in
the next few years. Our new Branch Librarian will help us move forward with
maintenance and upgrade of the physical plant and the collections and services.
A number of deferred maintenance items are being taken care of at the Branch
including: painting the exterior of the building, seismically bracing the book stacks,
painting the restrooms, and cleaning the upholstery. In terms of the collections, the
Branch Librarian will be leading the way in a complete weeding and update of the
collections.
Peninsula Automated Network Update
As of this writing, the Dynix contract for the automated system upgrade is still
under negotiation. The committees which make up the implementation team are
already beginning their work. The Telecommunications and Technical Committee
will be meeting before the holidays to begin to outline the tasks necessary to recable
all of the library sites in the Peninsula Library Automated Network. This is big job and
one which is the most site-specific. The intent is to have all of the libraries recabled by
late Spring.
Reference Division
The Reference staff welcomed Barry Mills during the month. Barry was on staff
only a few days before he upgraded the CD Rom indexes for magazines with new
hardware. Barry's experience with PC's and databases is proving invaluable.
Esther met with the High School Librarians to discuss teaching library skills.
The High School librarians are working on an educational component to teach library
skills and are asking for input from the public librarians.
Sandy, Esther, and Tracy attended the San Francisco Book Fair and were
impressed with the growing nature of this book event. Betty Friedan was one of the
speakers. There were multicultural exhibits, and a number of vendors from various
publishers.
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Esther attended an Information Access presentation on future periodical indexing and
document delivery. We are looking into a service such as this to integrate with the
new automated system.
Children's Services
Lisa Dunseth, the new Branch Librarian, was welcomed by the Children's staff
and began her duties December 6th. Lisa will be spending 10+ hours per week in
Children's, in addition to her hours at the Branch.
During November, Cathy Somerton did a total of 31 programs reaching 714
children.
Upcoming Events:
o Library Board Meeting, Tuesday, December 21 , 4:30 pm
o Staff Appreciation Buffet Lunch, Wednesday, December 22nd, 12-2 pm
o Holiday Schedule:
o December 23, Close 5 pm
o December 24 and 25, Closed
o December 26, Open
o December 30, Close 5 pm
o December 31 and January 1 , Closed
o January 2, Open
CL.12
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CITY OF BURLINGAME PAGE 35
BUDGET STATUS REPORT
FOR THE MONTH ENDING OCTOBER 31 , 1993 PRINTED 11/22/93
CURRENT MONTH YEAR-TO-DATE
BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT
--------------------------------------------------------------------------------------
101 GENERAL FUND
67500 LIBRARY
010 REGULAR SALARIES 695,093.00 74,025.52 231 ,485.24 463,607.76 33.30
011 PART-TIME SALARIES 434,316.00 50,284.32 154,944.95 279,371 .05 35.68
012 OVERTIME 150.00 150.00
TOTAL SALARIES & WAGES 1 , 129,559.00 124,309.84 386,430. 19 743, 128.81 34.21
TOTAL DIRECT LABOR 1 , 129,559.00 124,309.84 386,430. 19 743, 128.81 34.21
030 RETIREMENT 111 ,333.00 11 ,870.10 37,056.76 74,276.24 33.28
031 HEALTH INSURANCE 74,916.00 7,794.88 24,019.54 50,896.46 32.06
033 CITY DENTAL PLAN 9,648.00 1,027.52 3,202.60 6,445.40 33. 19
034 LIFE INSURANCE 2,916.00 317.75 984.40 1 ,931 .60 33.76
035 LONG TERM DISABILITY INSURANCE 5,872.00 947. 10 2,933.50 2,938.50 49.96
036 MEDICARE INSURANCE 7,900.00 916.74 2,836.08 5,063.92 35.90
037 UNEMPLOYMENT INSURANCE
038 WORKERS COMPENSATION INSURANCE 6,709.00 708.52 2,202.54 4,506.46 32.83
040 RETIREE HEALTH INSURANCE 9.00 <9.00>
041 CITY VISION PLAN 2,040.00 221 .77 688.40 1 ,351 .60 33.75
046 SOCIAL SECURITY EXPENSE 19,203.00 1 ,867.45 5,712.38 13,490.62 29.75
TOTAL EMPLOYEE BENEFITS 240,537.00 25,671 .83 79,645.20 160,891 .80 33. 11
TOTAL EMPLOYEE SERVICES 1 ,370,096.00 149,981 .67 466,075.39 904,020.61 34.02
110 OFFICE EXPENSE 12,225.00 2,099.60 6, 100.25 6, 124.75 49.90
120 SPECIAL DEPARTMENT EXPENSE 21 ,000.00 2,102. 17 9, 194.99 11 ,805.01 43.79
122 PERIODICALS 28,930.00 15,000.00 13,930.00 51 .85
123 BOOK BINDINGS 15,525.00 163.81 9,421 .27 6, 103.73 60.68
124 CATALOGING EXPENSE 20,471 .00 1 ,692.63 3,791 .91 16,679.09 18.52
125 RECORDS AND CASSETTES 11 ,265.00 1 ,722.87 3,031 . 10 8,233.90 26.91
128 VEHICLE ALLOWANCE 1 ,200.00 138.48 415.44 784.56 34.62
129 BOOKS AND MAPS 204, 136.00 17,946. 10 41 ,578.52 162,557.48 20.37
130 SMALL TOOLS 300.00 21 .74 99.63 200.37 33.21
160 COMMUNICATIONS 14,845.00 598.39 3,886.56 10,958.44 26. 18
170 ELECTRIC & GAS UTILITIES 48,000.00 4,222.79 13,227.38 34,772.62 27.56
190 MAINTENANCE OF BUILDINGS AND GROUND 34,350.00 2,709. 15 6,087.05 28,262.95 17.72
200 EQUIPMENT MAINTENANCE 3,575.00 669.83 2,028.27 1 ,546.73 56.73
209 AUDIO-VISUAL EQUIPMENT MAINTENANCE 1 ,970.00 1 ,970.00
210 PROFESSIONAL AND SPECIALIZED SERVIC 7,372.00 7,372.00 100.00
220 CONTRACTUAL SERVICES 55,470.00 49,355.00 6, 115.00 88.98
240 DUES AND SUBSCRIPTIONS 1 ,390.00 90.00 1 ,300.00 6.47
250 TRAVEL, CONFERENCES & MEETINGS 500.00 500.00
251 DEPARTMENT HEAD CONFERENCE & MEETIN 900.00 400.00 500.00 44.44
252 STAFF CONFERENCE AND MEETINGS 2,000.00 20.00 215.00 1 ,785.00 10.75
260 TRAINING AND SAFETY 2,701 .00 285.00 2,416.00 10.55
CITY OF BURLINGAME PAGE 36
BUDGET STATUS REPORT
FOR THE MONTH ENDING OCTOBER 31 , 1993 PRINTED 11/22/93
CURRENT MONTH YEAR-TO-DATE
BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT
--------------------------------------------------------------------------------------
701 INSURANCE COST ALLOCATION 4, 128.00 344.00 1 ,376.00 2,752.00 33.33
TOTAL SUPPLIES AND SERVICES 492,253.00 34,451 .56 172,955.37 319,297.63 35. 14
TOTAL SUPPLIES AND SERVICES 492,253.00 34,451 .56 172,955.37 319,297.63 35. 14
800 CAPITAL OUTLAY 18,500.00 18,500.00
TOTAL CAPITAL OUTLAY 18,500.00 18,500.00
TOTAL CAPITAL EXPENDITURES 18,500.00 18,500.00
67500 LIBRARY TOTAL 1 ,880,849.00 184,433.23 639,030.76 1 ,241 ,818.24 33.98
-------------- -------------- -------------- -------------- ---------------
-------------- -------------- -------------- -------------- ---------------
STATISTICS FOR NOVEMBER 1993
REGISTERED BORROWERS:
�- Total Registered
Burlingame Adults 18 , 915
Burlingame Children 3 , 882
Hillsborough Adults 2 ,781
Hillsborough Children 1 , 193
Non-San Mateo Co. Borrowers 997
TOTAL: 27, 768
--------------------------------------------------------------------------
CIRCULATION ACTIVITY: Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets , paperbacks) 20 , 678 1, 240
Children's Print Materials
(books, periodicals, pamphlets, paperbacks) 7, 525 1 , 090
Audio Visual Materials
(records, cassettes, films, videos,
slides, equipment, talking books) 4 ,610 135
TOTALS: 32,813 2 ,465
Main Total 1993 Circ: 32 , 813 Main Total 1992 Circ: 32 , 278 = 1. 66% Inc.
Branch Tot. 1993 Circ: 2 , 465 Branch Tot. 1992 Circ: 2 , 537 = 2.92% Dec.
Grand Total 1993 Circ: 35,278 Grand Total 1992 Circ: 34 , 815 = 1. 33% Inc.
--------------------------------------------------------------------------
REFERENCE ACTIVITY: Questions Directions
Reference 4,706 1,271
�- Children's 753 187 I.L.L. Borrowed: 239
Audio-Visual 296 611 I.L.L. Lent: 501
Branch 196 67 I.L.L. Total: 740
Total: 5,951 2,136
--------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 111, 150/105,405 4 , 525/ NA 115, 675/109 , 930
Ch.Non-Fic. 18 ,735/ 17 , 280 3 , 265/ NA 22 ,000/ 20 ,545
YA Non-Fic. 1 ,730/ 1,680 90/ NA 1,820/ 1 ,770
Ad.Fiction 44 ,830/ 43 , 360 4 ,650/ NA 49 , 480/ 48, 010
Ch.Fiction 15, 220/ 11 , 245 4,735/ NA 19 , 955/ 15,980
YA Fiction 2 ,505/ 2 , 330 290/ NA 2 ,795/ 2 ,620
Reference 5 , 37U 5 , 225 125 NA 5 ,49U 5 , 350
TOTALS: 199,540/186 ,525 17,680/ NA 217 , 220/204 , 205
OTHER MATERIALS•
Pamphlets 32 , 130 Paperbacks 1,780
Maps 1,785 Records 4 ,510
Cassettes 4 ,025 Video Tapes 935 1�11 31;2-15-1�f o
Compact Discs 885
Deposited with the City Treasurer: Main-.-` $,.- 2 ,233 .15 Branch: $ 92. 25
Xerox: $ 845 .00 Rent $ 1-169-8-.-0-0
Est. User Traffic: 30 , 119 Daily Average: 1 , 076
Total Meetings Held: 14 Attendance: 250
Children's Programs: -0- Attendance: -0- Total: $ 4 , 868 . 40
MONTHLY REPORT
i
MONTH November. 1993
OUTREACH A:TIVITIES
1, Volunteer Coordinator
A. Hours worked 42.5
1. Volunteers
A. Number or volunteers 4 + 5 Friends -
8. Hours contributed 8 + 46 = 54
3. Shut-in Patrons---Individual Visits
A. N1rr.'-)er of patrons 11 + 30
B. Nurr,ber of visits Ra'''E 19
C. Iters circulated 118
4. Shut-in Patrons--Institutional Visits
visits Materials circulated
A. Hacienda 4 33
B 0
C. Easter Seals 1 40
D.
Care Nest
E. Marion Convent 1 20
5Totals
A. Shut-in patrons _11 +a0
B. Visits made 26
C. Items circulated _226
Comments/Activities
Cflala Nalcnn
IFUBWURLINGAME
December 15, 1993
TO: Library Board of Tr stees
FROM: City Librarian
RE: Long Range Plan, 994
Attached please find the Long Range Plan for 1994. This revision marks the
second year of our three year plan. Changes this year include: an emphasis on three
major activities, an outline of the scope of work for each activity, objectives, and
timeframe.
This packet contains: Detailed Service Plan (7p) and Major Activity Summary
(2p)
The three major activities for the staff this year will be: building planning,
development of a viable temporary quarters plan, implementation of Dynix.
`' 480 Primrose Road 9 Burlingame, CA 94010-4083 • (415) 342-1038 0 Fax (415) 342-1948
BURLINGAME
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Long Range Plan
Detailed Service Plan
1994
o Meet Community needs with appropriate
collections and services.
1 . Community Needs Assessment
Scope: To study community needs for materials and community information, to serve
the changing demographics of the community. The study would review what
Burlingame Public Library should be doing and what should be realistically targeted in
the area of providing materials in other languages, specifically service to the Asian
and Spanish speaking population, currently the two largest minority populations in the
service area. Collection Development policies should address: books, periodicals,
audio visual materials, paperback collections.
Objective A: Collection Development Guidelines. Establish
collection development guidelines which address the diverse
community needs of the Burlingame Public Library library population.
Objective B: Plan for Implementation. To develop a plan for
implementation of a revised collection development policy which
addresses those needs.
Objective C: Marketing of Collections. To develop a marketing plan for
ideas for alerting the community to the materials available.
-I -
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
Responsibility:* Community Needs Task Force
Task Leader: Dan Alvarez
Staff: Sandy Gleichmann, Karen Kott, Children s staff
Timeframe: Completion Fall 1994
2. Periodical Study
Scope: To review periodical back runs with a focus on current use, potential use, and
the implications of technology on use.
Objective A: Magazine Back Run Analysis. Develop an intellectual
overview of the magazine collection which will provide a logical focus
for public use of magazines in the renovated library building.
Objective B: Future Guidelines. Establish guidelines for future
magazine selection, retention and format decisions.
Responsibility: Periodical Task Force
�-- Task Leader: Marilyn Morrison
Task Force Members: Esther Cummings, Al Escoffier
Timeframe: Completion Winter 1994
3. Weeding of Main and Branch Collections
Scope: Revise and update main and branch library collections to prepare for future
library move. Review shelving with Stack Supervisor.
Objective A: Main Library Weeding. Weed main library collection,
using existing selectors and maintaining a project log for progress
measurement. Use existing collection development guidelines. Make
recommendations for collection development guideline updates as
needed.
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Responsibility: Book Selection Committee
Task Leader: Vera Warrick
Committee members: Selectors, Al, Technical Services staff
Timeframe: Begin Winter 1994; Completion Fall 1994
Objective C: Weed Branch Collections. Revise and weed branch
collection. Revise collection development guidelines as needed.
Streamline discard procedures to allow for an easy flow of materials out
of the collection, and minimal impact on main library operations.
Responsibility:*Branch Task Force
Task Force Leader: Lisa Dunseth
Task Force Members: Joan Manini, Al Escoffier
Timeframe: Begin Winter 1994; Completion Fall 1994
o Improve access to materials and facilities for
all patrons and staff.
1 . Dynix Implementation
`�-- Scope: In concert with PLAN, provide a smooth transition to the Dynix Automated
System, with a target date of Summer 1994 implementation.
Objective A: Local Dynix and PLAN Implementation. Implement new
automated system in the most efficient way possible including: site
planning, site cabling, hardware, system software planning, and
telecommunications, and training in cooperation with Peninsula
Automated Network.
Responsibility: Automation Committee
Task Leader: Vera Warrick
Staff: Al Escoffier, Deanna Tomei, Esther Cummings, Marilyn
Morrison
Timeframe: Begin Winter 1994; Completion Fall 1994
-3-
2. CD ROM Implementation
a, Scope: To implement new technologies to provide up to date information and reference
services to the public.
Objective A: CD Rom Technology. Install and implement appropriate
CD Rom products for use by the public.
Responsibility: CD Rom Committee
Task Leader: Esther Cummings
Staff: Barry Mills, Dan Alvarez
Timeframe: Complete by Spring 1994
3. Emergency Plan
Scope: Complete update and implementation of training for Emergency Plan
Objective A: Emergency Response. Revise and update existing
Emergency Plan and provide training in plan objectives.
Responsibility:*Emergency Plan Task Force
Task Leader: Judy Gladysz
Staff: Deanna Tomei
Timeframe: Winter 1994
4. Disaster Planning
Scope: Work with the City on disaster planning.
Objective A: Disaster Preparation. Implement necessary disaster
preparedness procedures as required by the City
Responsible: Disaster Task Force
Task Leader: Al Escoffier
Staff: Esther Cummings
Timeframe: Continuous as needed
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o Improve community awareness of the
main and branch library collections and
services.
1. Effective Public Relations
Scope: The Public Relations Committee is charged with providing the focus for positive
community awareness of the library. The Public Relations Master Plan, and it s
subsequent annual revisions provide the program focus.
Objective A: Master Plan. Update Public Relations Master Plan
annually to reflect the goals and objectives of the year.
Objective B: Annual Report. Produce an annual report on library
operations.
Objective C: Promotional Materials. Update library promotional
material, brochures, fliers, as needed.
Objective D: Library Renovation. Implement a PR program to heighten
the knowledge of the community concerning the library renovation
project.
Objective E: Friends of the Library. Continue to move toward developing
a greater role for the Friends for the Library, by increasing their
visibility, active membership, and fund raising.
Responsibility: Public Relations Committee
Task Leader: Tracy Hammond
Staff: Joan Manini, Judy Gladysz, Al Escoffier, Paul Dimitre,
Nancy Montague, Lisa Dunseth
Timeframe: Continuous throughout the year
-5-
o Develop and support a creative and visionary
staff.
1. Computer Network Management and Training
Scope: To develop a heightened awareness and support network for staff computer
users, and to provide training opportunities for staff to develop individual computer
skills to enhance their creativity and productivity on the job.
Objective A: Consolidation of Computer Materials. Consolidate
computer information, manuals, software, and surplus hardware in one
location, along with a staff use Mac, perhaps in the California Room
Office, in an effort to gain better control over computer related materials
and provide a one stop locations for computer documentation.
Objective B: Internet Use Potential. Review the potential uses of
Internet for library operations both from a patron and a staff point of
view. Set up system, train as needed initially for staff use.
Responsibility: Computer Task Force
Task Force Leader: Kathy Naftaly
Staff: Barry Mills, Al Escoffier (Paul Dimitre/Cathy Somerton
Consult)
Timeframe: Begin Winter 1994; Completion Summer 1994
o Reconstruct and expand the main library.
Scope: To work with the City Council, City Manager, Library Board, architect and
consultants on design of the main library renovation project.
1 . Complete Schematic Design
Objective A: Schematic Design. Complete work on the Schematic
Design Phase with Ripley Associates.
Timeframe: Winter 1994
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Objective B: Architect Selection Process. Develop process and select
architect for the Design Development phase of the project.
Timeframe: Winter 1994
2. Begin Design Development Phase
Objective A: Design Development. Work with the successful
architectural firm on Design Development phase.
Timeframe: Begin Spring 1994; Completion early 1995
Objective B: City Staff Involvement. Work with City staff on design
work.
Timeframe: Begin Spring 1994; Completion early 1995
3. Establish Funding Options
Objective A: Renovation Funding. Work with City Manager on funding
options for the project.
Timeframe: Begin Winter 1994
Objective B: Fund Development. Continue to work on fund
development with the Library Board.
Timeframe: Continue throughout year
4. Establish Temporary Quarters Plan
Objective A: Temporary Quarters. Continue to refine and finalize the
Temporary Quarters Plan for the main library move, including an
outline of the Branch library during the Interim phase and details of
moving the collections and services.
Timeframe: Continue 1994; Completion Fall 1994
Responsibility: Division Supervisors
Task Force Leader: Al Escoffier
Staff: Vera Warrick, Joan Manini, Esther Cummings, Marilyn
Morrison, Linda Santo, Deanna Tomei
Timeframe: Continuous throughout the year (see above)
-7- LRP.1994
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Long Range Plan
Major Activity Summary- 1994
o Meet Community needs with appropriate
collections and services.
1 . Community Needs Assessment
2. Periodical Study
3. Weeding of Main and Branch Collections
o Improve access to materials and facilities for
all patrons and staff.
1 . Dynix Implementation
2. CD ROM Implementation
3. Emergency Plan
4. Disaster Planning
o Improve community awareness of the main
and branch library collections and services.
1 . Effective Public Relations
`''' 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
o Develop and support a creative and visionary
staff.
1. Computer Network Management.
o Reconstruct and expand the main library.
1. Complete Schematic Design
2. Begin Design Development
3. Establish funding options
4. Establish Temporary Quarters Plan
LRP.1994.Major Activities
r BURLINGAME
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Easton Branch Library 1993-1996
Plan of Service
Summary
Overview:
The role of the Branch Library in providing library service in Burlingame has
remained relatively unchanged for the last 5-7 years. In the near future, the role of the
Branch Library will change and evolve, as the needs of overall library service shifts
focus. 1994 will be a year of transition for the Branch Library.
One of the major changes for the Burlingame Public Library will be the
planning and construction of a renovated main library on the present site. Whatever
form this construction takes, it will create a temporary disruption in the physical site
from which library service is provided for a period of 2 years. The move to a temporary
public service site for the main library, and the setting up of operations on that site will
Y make the role of the Branch library even more important.
Role of the Branch in Providing Public Service:
Branch Library services will be maintained and upgraded to provide a higher
level of service during the "Temporary Quarters" construction phase.
In order to fulfill this role, the refocus of Branch activities needs to begin in early 1994.
The Branch will fill an increasingly important role as the main library is forced to
redirect service, move to a temporary location and provide services and collections
out of a different physical facility. It is anticipated that some main library staff will
move temporarily to the Branch. During construction, it is anticipated that circulation of
the branch will increase and service levels will expand.
-1-
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
Branch Collections:
The focus of the Branch library has been and will continue to be popular
- materials. However, the volume of new materials will increase some, along with a
subsequent increase in removal of older items which are not being used.
For Adults: The focus will be on popular bestsellers, fiction, non-fiction, travel,
biography, cookery, decorating, parenting, magazines, paperbacks, some audio
visual materials.
For Children: The children's collection and services will focus on providing
preschool through the sixth grade materials for pleasure reading and materials
appropriate as supplemental support for formal education.
The emphasis on preschool materials, parent support materials, and preschool
programs has been strong since 1989. Since that time, the Branch has provided
limited, supplemental educational support from the earliest years up through the
eighth grade.
Major Branch Activities:
1) Upgrade the basic reference collection and expand it by 10-20% to support
both the adult and children's uses.
2) Focus children's book selection on elementary level needs.
3) Focus the adult book selection on new and popular materials.
4) Devise an efficient plan for collection maintenance at the Branch which will
impact as little as possible on Main Library operations.
5) Develop a proposed collection development policy for the Branch library
children's and adult collections that takes into account: current use, potential use,
space available, and staffing.
6) Prepare for implementation of the online public access catalog.
-2-
F BURLINGAME 1
I ,r � I
Ge��C L�gRP
Easton Branch Library 1993-1996
Plan of Service
Summary
Overview:
The role of the Branch Library in providing library service in Burlingame has
remained relatively unchanged for the last 5-7 years. In the near future, the role of the
Branch Library will change and evolve, as the needs of overall library service shifts
focus. 1994 will be a year of transition for the Branch Library.
One of the major changes for the Burlingame Public Library will be the
planning and construction of a renovated main library on the present site. Whatever
form this construction takes, it will create a temporary disruption in the physical site
from which library service is provided for a period of 2 years. The move to a temporary
public service site for the main library, and the setting up of operations on that site will
make the role of the Branch library even more important.
Role of the Branch in Providing Public Service:
Branch Library services will be maintained and upgraded to provide a higher
level of service during the "Temporary Quarters" construction phase.
In order to fulfill this role, the refocus of Branch activities needs to begin in early 1994.
The Branch will fill an increasingly important role as the main library is forced to
redirect service, move to a temporary location and provide services and collections
out of a different physical facility. It is anticipated that some main library staff will
move temporarily to the Branch. During construction, it is anticipated that circulation of
the branch will increase and service levels will expand.
-1-
�... 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 Fax (415) 342-1948
Branch Collections:
_ The focus of the Branch library has been and will continue to be popular
materials. However, the volume of new materials will increase some, along with a
subsequent increase in removal of older items which are not being used.
For Adults: The focus will be on popular bestsellers, fiction, non-fiction, travel,
biography, cookery, decorating, parenting, magazines, paperbacks, some audio
visual materials.
For Children: The children's collection and services will focus on providing
preschool through the sixth grade materials for pleasure reading and materials
appropriate as supplemental support for formal education.
The emphasis on preschool materials, parent support materials, and preschool
programs has been strong since 1989. Since that time, the Branch has provided
limited, supplemental educational support from the earliest years up through the
eighth grade.
Major Branch Activities:
1 ) Upgrade the basic reference collection and expand it by 10-20% to support
both the adult and children's uses.
2) Focus children's book selection on elementary level needs.
3) Focus the adult book selection on new and popular materials.
4) Devise an efficient plan for collection maintenance at the Branch which will
impact as little as possible on Main Library operations.
5) Develop a proposed collection development policy for the Branch library
children's and adult collections that takes into account: current use, potential use,
space available, and staffing.
6) Prepare for implementation of the online public access catalog.
-2-
_ Implementation of the Branch Plan of Service
Staffing:
The newly created professional position will bring professional direction to the
branch services and lay the groundwork for development and refocus of Branch
activities. She will help integrate main and branch operations, particularly in the
children's services area.
o Branch Librarian: The focus of the new branch librarian will include:
extensive public library service contact; a concern and involvement in the community;
a focus on work with children. The Branch Librarians's creativity and a "can do"
attitude in children's work will prove invaluable in helping integrate children's services
between the two libraries.
o Branch Support Staff: The new branch librarian will need higher level
support staff to maintain continuity for circulation and other clerical tasks. For this
reason, the following options will be considered:
o Transfer an experienced Library Assistant from the Main Library to the
_ Branch Library to act as support for the Branch Librarian 3 days a
week.
o Reduce and eventually eliminate the present support staff aide
o Maintain the present level of page staff, gradually increasing as the
business reflects the need.
o Branch Supervision: The Branch coordination will be provided under the
general direction of the Children's Supervisor (Librarian III). This shift provides the
necessary back up for children's work at the Branch, as well as to offer the new
Branch Librarian assistance from an experienced mid-management professional
librarian.
Technology Issues:
The entire library online system is undergoing changes in mid-1994. This will
include a recabling of the Branch online system and the addition of enough ports to
allow for 2 staff terminals and 2 public online public access terminals, as well as
appropriate receipt and screen printers. The cabling will take place in the Spring of
1994; the implementation of the system in Summer 1994. The cabling will be
-3-
coordinated by Main Library staff in coordination with the branch librarian. This
upgraded technology will provide state-of -the-art public access to collections.
Job Description for Branch Librarian:
The duties of the Branch Librarian include:
1) Supervision of the Branch operation: staffing, scheduling, circulation,
reference, book selection for adults and children.
2) Coordination of branch activities with main library divisions in order to
facilitate a smooth operation and flow between the two facilities.
3) Alert the library administration to maintenance problems or concerns with
the library building.
4) Provide public library reference service at the main library reference desk.
5) Promote children's services and library services in general to young people
throughout the city.
6) Work with the children's librarian to provide public service to children at the
main and branch libraries.
7) Provide appropriate programming for selected age groups of children,
including visits to local elementary schools to bring the message of books and reading
to the children of Burlingame.
Schedule:
The schedule will likely include: approximately 1/2 time at the branch library
and 1/2 time at the main library. Approximately 8-10 hours a week will be spent in
children's services public contact work. One or two shifts will be spent at the main
library reference desk. The branch librarian will maintain a desk at the Branch library
and another at the main library.
Attachments:
Long Range Plan Excerpt
Branch.Plan
Revised
December 9, 1993
PENINSULA
CO M M U N I T Y
�- FOU N DATION
29 November 1993
Alfred H. Escoffier
City Librarian
Burlingame Public Library
480 Primrose Road
Burlingame, CA 94010-4083
Dear Al:
Thank you for your note earlier this month. Let me know if we can
provide you with additional information for your Board. And, if you think it DIRECTORS
would be helpful, I'd be happy to make a presentation at their meeting. Rosemary Young,Chair
Thomas F Bailard
One item which will be of help to you is to let you know that we've just Marjorie Bolton
lowered our fees for administering agency endowment funds -- from I% to Hugh C.Burroughs
.5%. As we discussed, the Foundation's goal in managing these funds is to T.Jack Foster,Jr.
provide assistance to the nonprofit community, so we'll keep trying to keep our AlhertJ.Horn
rates low and our investment returns high! Hon. Thomas M.Jenkins
Charles B.Johnson
I look forward to any questions or comments about our annual report you Robert C Kirkwood
may have. If you'd like additional copies for your Board, let me know. John P.Renshaw
Sincerely, Gordon Russell
William Wilson III
EXECUTIVE DIRECTOR
Sterling K.Speirn
Sterling K. Sp 'rn
Executiv Dire for
TEL. (415) 358-9369 FAX. (415) 358-9817
1700 SOUTH EL CAMINO REAL, NO. 300, SAN MATEO, CALIFORNIA 94402 - 3049
CARR,MCCLELLAN, INGERSOLL, THOMPSON& HORN
PROFESSIONAL CORPORATION
ATTORNEYS AT LAW
216 PARK ROAD,POST OFFICE BOX 513
cp BURLINGAME,CALIFORNIA 94011-0513
`ALBERTCJ. HORN. CARR MIICHAEL2PENELOP CMGdVAI BERG TELEPHONE(415)342-9600 STEVENIDB ANDERSON A SPECIAL COUNSELOIN
DAVID ARTHUR H. BREDENBECK ROBERT W.PAYNE JAMES F. BLOOD
NORMAN 1. BOOK,JR. KRISTI COTTON SPENCE FACSIMILE(415)342-7685 KENNETH M.HURLEY
QUENTIN L.COOK MARK D. HUDAK JEREMY W. KATZ SAN FRANCISCO OFFICE
ROBERT A. NEBRIIGJ�AMES R. CODY JANETTE G. LEONIDOU TWENTY-SECOND FLOOR
R1MARIHARDLC. B RRA POAULD AN HERNE W. ENTS November 11, 1993 TERECAROSE M. RADDIE MUSSMAN ONES FRANCISCO STREETFORNIA
L. MICHAEL TELLEEN EDWARD TT WILLIG III LISA H. STALTERI CALIFORNIA 94111
LAGE E. ANDERSEN SARA J.biBOISE MOIRA C.WALSH TELEPHONE (415)362-1400
KEITH P. BARTEL W.GEORGE WAILES ))OHN T.WALTHIER FACSIMILE (415)362-5149
MARK A.CASSANEGO RONALD F. GARRITY b. KENT WESTERBERG
LAURENCE M. MAY CAROL B. SCHWARTZ
PAUL V. SIMPSON LAURA E. INNES
DAVID M. McKIM LORI A. LUTZKER
Ms. Esther Cummings
Head of Reference Services
Burlingame Public Library
Dear Esther:
I just wanted to thank you for allowing me to observe the
reference interaction between librarian and patron this Wednesday
evening. Please also pass along my appreciation to Mary Beth and
Tracy who were both so pleasant and helpful. Each took the time
to explain to me what they did and why and what sources were
used. I also learned more about your collection strengths at
Burlingame Public which, as a patron myself, I appreciate very
much. Because of my school and job constraints, being able to
complete my assignment at your library was very convenient as I
work for the Carr, McClellan law firm here in Burlingame. Again,
my thanks to all three of you.
Sincerely,
--1
Robin Imhof
T
E
• mea � �
� z
E
Architect's models of the existing library(left)and the proposed new design.
s
Bur inga e ibrary
By hat
m sA"oes Staff WA BAR"ETT riter Council praises architect's plan the taller tower wouldr. He said helbettoo
dominating. o
BURLINGAME — The only "Cynthia, I think you've done erty is now used for library The design would cost an esti-
major area of disagreement a great job on this," said Frank offices. mated $8.7 million, according to
between City Council members Pagliaro."I really like it." Ripley said that the interior of City Manager Dennis Argyres.
on a proposed architectural Marti Knight said she'd origi- some of the older portions of the The entire project, including
design for restoring the city nally thought the design too building would be restored to design fees and finding an
library is how high the front bulky, but the three-dimensional their original look, which has interim location for the library's:
tower should be. model had allayed some of those been changed since construction quarter of a million books,would '
Architect Cynthia Ripley was concerns. in 1931. She said the library be $10 million to $11 million, he
challenged by the council to "When I see the drawings and even has some of the original said.
come up with a design that the model, there seems to be a furniture that can be used in "We can finance that as long
incorporated library needs for sense of satisfaction with the those rooms. as the council decides it is the
more space, seismic strengthen- community that you have come The new design increases the highest priority in the capital
ing and handicapped accessibil- up with something the same but height of the tower just above improvements budget," he said,
ity while maintaining the two unique," she said. "So now I'm the main entrance to 44 feet, adding that it would probably
historic front wings and more confused than ever." exceeding the limit for the area. require some type of bond issue. ;
entrance. The new design would retain Ripley was asked to return, "
During a recent study session, but strengthen the two oldest probably after the beginning of
most of the council members wings while adding another floor New Councilman Mike Spinelli the year, with more detailed
appeared somewhat surprised on the rear wings and incor- said he likes the design, but estimates of costs as well as
that Ripley seemed to have met porating a new wing where a wants Ripley to show how the some design alternatives for the
those requirements. separate building on the prop- library would look with a shorter tower and for the windows in the
new sections of the library.
1994 NEW YEAR'S RESOLUTIONS
CITY MANAGER'S OFFICE
1 . Develop a "balanced budget" which is sustainable into future years
given state reductions of past two years. Try to increase capital im-
provement funding for deferred maintenance projects.
2. Proceed with development and financing plans for library renova-
tion/expansion/interim operation and dump closure.
3. Assist in fire services study with Hillsborough and housing element
update.
4. Prepare for employee negotiations with six groups during the year.
Increase realization that the "90s" are different from the "80s."
5. Review with council its plan for the 2% hotel tax adopted in 1991 .
6. Review organizational structure of park and recreation departments
given recreation director's pending retirement in July.
7. Assist public works director in pending expiration and/or renewal of
wastewater treatment plant operations contract.
8. Monitor state proposals to restructure local government.
9. Assist public works in reviewing feasibility of Tri-City water project to
reduce pumping costs, increase storage, and improve disaster reliability.
10. Review with council Chula Vista parking development and use of
Rhinette parking lot.
1 1 . Continue to make trust, teamwork, and integrity the keys to
Burlingame's success.
DJA/v [NYRESOLI
12/01 /93
BAR IH REVIEW
Review 1993
► Withhold action San Francisco International Airport
expansion MOU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 /93
► Appoint new chief building official . . . . . . . . . . . . . . . . . . . . . . . 1 /93
► Council committee report regulation of residential mass/bulk . . . . . 2/93
► Council and park recreation review of ball field allocation . . . . . . . 2/93
► Strengthen city smoking control ordinance . . . . . . . . . . . . . . . . . 3/93
► Adopt permit requirements for alarm systems and
revise false alarm fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3/93
► End water rationing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4/93
► Closure of massage establishments . . . . . . . . . . . . . . . . . . . . . . 4/93
► Revised procedure for tables/chairs on sidewalks in
business districts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4/93
► Housing element update workshop . . . . . . . . . . . . . . . . . . . . . . . 5/93
► Adopt ordinance establishing floor area ratios (FAR) and
modify setbacks in R-1 zone . . . . . . . . . . . . . . . . . . . . . . . . . . . 5/93
► Adopt $30 million budget and capital program . . . . . . . . . . . . . . . 6/93
► Completion bus depot renovation and fire station reconstruction . . 6/93
► Police emergency service van complete and
_ police bicycle patrol started . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7/93
► Wastewater treatment plant $10 million expansion and
improvements on-line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9/93
► November election--O'Mahony, Harrison, Spinelli elected;
Joe Harvey ends term city treasurer . . . . . . . . . . . . . . . . . . . . . 11 /93
► Hillsborough and Burlingame agree to study shared fire services . . 11 /93
► Proposed main library renovation schematic design reviewed . . . . 11 /93
► Revise BFI garbage rates on phased volume based structure . . . . 12/93
Forecast 1994
■ Cooperative project with school district at Franklin Field
■ Reduced property tax revenues from state cuts and lower assessed
valuations of commercial property
■ Continuing dialogue with state on housing element, dump closure, and local
government structure
■ Study shared fire services with Hillsborough
■ Employee negotiations--6 groups
■ Possible bond issue for library renovation project
12/2/93 [YR-N-RVWI