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Home My WebLink AboutAgenda Packet - LB - 1994.01.18 i RLINGAME PUBLIC LIBRARY r auRuncnnE 1 Board of Trustees Agenda I r January 18th, 1994 - 4 30 pm e Duncan Annex Z1` "ems SUGGESTED ACTION 1. CALL TO ORDER 2. ROLL CALL: 3. BILLS: City Checks: $23,752.5 Approval Funds: $25.00 Y! i4SHe.r 4. MINUTES: Approval 5. CORRESPONDENCE & COMMUNICATIONS: Information a. Governor's Budget (CIA) b. City Newsletter 6. REPORTS: a. City Librarian's Report 7. UNFINISHED BUSINESS: a. Fund Development- Draft Documents (Attachment A) b. CALTAC Reservations Approval Information 8. NEW BUSINESS: a. Consideration of Funding Consultant b. Duncan Trust Fund Request err owd Discussion I I Approval 9. FROM THE FLOOR: 10.ADJOURNMENT: Agendaj Burlingame Public Library Board of Trustees Minutes December 21st, 1993 Call To Order: The meeting of December 21st, 1993 was called to order by President Taylor at 4:30pm. Trustees Present: Cannon, Dunbar, Herman, Robertson &Taylor Trustees Absent: None Staff Present: Mr. Alfred Escoffier, City Librarian Mrs.Judy Gladysz, Administrative Secretary Lisa Dunseth, Librarian I Also Present: Marti Knight, Burlingame Resident City Librarian Escoffier introduced the new full time Branch Librarian, Lisa Dunseth. Lisa gave the Board members a brief synopsis of her background. Board members welcomed her to the Library Staff. Bills: M/S/C (Robertson/Herman) unanimously to approve the payment of City checks and Special Fund checks. Minutes of the Meeting on November 16th, 1993: The Minutes were approved with the following correction: Trustee Cannon said she felt that she was misunderstood when she said the "Friends" groups in the South Bay are active in their community. She said she meant that the Friends are active in a traditional way and the System Advisory Board wants to move toward an advocacy group for support of libraries. After the correction, the Minutes were approved as written and ordered filed. Correspondence and Communication: All Correspondence had been mailed in the Trustees packets, however, Librarian Escoffier brought the Board "up-to-date" on the Long Range Plan. ��aqe l Reports: LIBRAR.IAN'S REPORT: �— The Trustees had received the Librarian's Report in their packets. There was discussion regarding a meeting with Cynthia Ripley on Wednesday, January 19th, prior to the Council meeting to review the revised drawings. A special Board meeting will be held on Wednesday,January 19th, 1993, at 4:30pm in the Community Room. Unfinished Business: None New Business: A. FOUNDATION TASK FORCE: Trustee Cannon expressed the desire to keep the City Council informed on the many issues facing the Library. Some discussion followed. M/S/C (Herman/Cannon) that the Library Board reconfirm it's June 15th Resolution to endorse the creation of a library foundation for the Burlingame Public Library for the purpose of strengthening library services and to provide materials and services not feasible with existing public funds. The foundation will serve as a catalyst for attracting private funding and the building of an endowment for the future benefit of the Library. From the Floor: Trustee Cannon said the donor brochures look great!! Trustee Cannon also asked that a request for money from the Duncan Fund to hire a consultant to form the Library Foundation be placed on the January Agenda. President Taylor said she would be absent from the January meeting and that Virmea-1-2r-esident M will preside. Seclrfa�u Shftbej 12o1,-r sw, Adjournment.• The meeting of December 21st, 1993 was adjourned at 5:35pm. The next meeting is scheduled for January 18th, 1994, at 4:30pm in the Duncan Annex. Respectfully submitted, Alfred H. Escoffier City Librarian 12/27/93-Trustees Minutes Veige 2 BURLINGAME - City Librarian's Report January 18, 1994 Schematic Design Progress Architect Cynthia Ripley will offer her revised designs for the building at the City Council meeting on January 19th. The Board will have an opportunity to preview the plans at a Special Board meeting earlier in the day. The additional exterior sketches and renderings will revise the look of the building exteriors including: softening the window design in the new sections, revising the proposed front entry to make it more similar to the present entry, and lowering the height of the tower. The model and floor plans continue to be on display. Peninsula Automated Network Update The Dynix contract for the automated system upgrade is imminent. As Chair of the Telecommunications and Technical Committee, I called the first meeting to outline the needs for a Request for Proposal to be issued by PLAN to recable all of the buildings in the system under one contract. It is an anticipated that most libraries will opt for this plan, as it will save money and result in a system which is consistently networked and ultimately easier to manage. A tentative timetable for implementation was developed. Fund Development Several documents relating to fund development are in the packet this month: Council Resolution; Case Statement and the Duncan request for start up funds. In addition, I have been in contact with Jim Bower concerning the availability of his services should the Board consider this option. Reference Division The CD Rom task force began their evaluation of CD Rom technology for public reference use. We are considering a newspaper CD which would give us full text retrieval, and keyword access, thus eliminating the need for an expensive printed index. Multimedia products are being reviewed, but at the moment appear more appropriate for a separate workstation in the children's room. Staff attended training in on telephone techniques and were able to have a brush up training on the online service Datatimes. At the PLS Multicultural Committee Dan Alvarez reviewed multicultural videos and discussed the feasibility of updating the Mosaic Multicultural book list. -1- 480 Primrose Road - Burlingame, CA 94010-4083 9 (415) 342-1038 9 Fax (415) 342-1948 Children's Services January is Poetry Month in the Children's Room! Children are urged to bring a written poem to the Children's Room and they will receive a book free to keep! Poems will be posted in the room during the month. The gift books are provided by a generous donation of the Friends of the Library! Promotion for all Children's activities is now being done on a lively monthly calendar created on the Macintosh. This takes the place of multiple fliers and should save time and money. Cathy Somerton completed 31 "Begin with Books" programs during the month, reaching 575 local children. In addition, 150 children came to the Holiday Program in December, complete with Santa Claus. Our Santa volunteer this year was John Bendick, local accountant and Lions Club member. With the new Branch Librarian in place, a reorganization of staff has taken place which brings Lisa Dunseth into the children's room nearly half time. This will free up the reference librarians who have been filling in on the Children's Desk since July. Easton Branch Our new Branch Librarian is embarking on updating the Branch collections. Building maintenance projects are continuing. New displays are being planned. A procedure manual is in the works. The branch staffing has been revised. Budget At the mid year point, supervisors are reviewing expenditures. Adjustments are being made in several areas. The impact of moving the audio visual circulation has increased the workload at the Main Desk. We are looking for ways to mitigate the impact, through simplifying procedures and tasks. Upcoming Events: o Martin Luther King Holiday, January 17th, Closed o Library Board Meeting, Tuesday, January 18, 4:30 pm, Duncan Annex o Special Board Meeting, Wednesday, January 19, 4:30 pm, Community Room o City Council Review of Revised Schematics, January 19, 7:30 pm CL.13 -2- STATISTICS FOR DECEMBER 1993 REGISTERED BORROWERS: Total Registered: Burlingame Adults 18,991 Burlingame Children 3,897 Hillsborough Adults 2,791 Hillsborough Children 1 ,197 Universal Borrowers 1 ,008 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) 18,111 1,009 Children's Print Materials (books, periodicals, pamphlets, paperbacks) 5,219 633 Audio Visual Materials(records, cassettes, films, videos, cd's) 4,347 134 TOTALS: 27,677 1,776 Main Total 1993 Circ: 27,677 Main Total 1992 Circ: 28,348 = 2.36% Dec. Branch Total 1993 Circ: 1,776 Branch Total 1992 Circ: 2,108 = 15.76% Dec. Grand Total 1993 Circ: 29,453 Grand Total 1992 Circ: 30,456 = 3.29% Dec. -------------------------------------------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 3,934 906 Children's 306 169 ILL Borrowed: 190 Audio-Visual 328 702 ILL Lent: 392 Branch 132 27 ILL Total: 582 Total: 4,700 1,804 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES VOLUMES/TITLES Ad.Non-Fiction 111,210 /105,390 4,530 115,740 / 109,920 Ch.Non-Fiction 18,790 / 17,320 3,250 22,040 / 20,570 YA Non-Fiction 1,735 / 1,685 90 1,825 / 1,775 Ad. Fiction 44,980 / 43,465 4,675 49,655 / 48,140 Ch. Fiction 15,245 / 11,260 4,740 19,985 / 16,000 YA Fiction 2,515/ 2,340 290 2,805 / 2,630 Reference 5,370 / 5,225 125 5.495 / 5,350 Totals: 199,845 / 186,685 17,700 217,545 / 204,385 ----------------------------------------------------------------------------------------------------------------------------------------------------------- OTHER MATERIALS: Pamphlets 32,320 Paperbacks 1,800 Est. User Traffic: 35,076 Daily Avg.: 1,209 Maps 1,800 Records 4,510 Total Meetings: 13 Attendance: 266 Cassettes 4,045 Video Tapes 945 Children's Programs: -0- Attendance: -0- Compact Discs 895 --------------------------------------------------------------------------------------------------------------_-- ------------ ------ Deposited with the City Treasurer: Main: $1.,968.75 Branch: $204.65 a Xerox: f$ 900.00 Rent: $1,698.00 Donations: .00 CLSA: .00 MONTHLY REPORT MONTH npromhor 1QQ� OUTREACH ACTIVITIES 1. Volunteer Coordinator A. Hours worked 42 � y. Volunteers A. Nimber of volunteers 4 + 6 Friends g. Hours contributed - 8_ 47 3. Shut-in Patrons---Individual Visits A. NJr,Ser of patrons 11 + 30 B, Number of visits R1a'E 22 C. Iters circulated 131 4. Shut-in Patrons--Institutional Visits I visits Materials circulated A. Hacienda _6_ a5 8. C. Easter Seals 1 4n D. Care West E, Marion Convent 1 ?n S, Totals A. Shut-in patrons __11—+-3D B. Visits made —2A C. Items circulated _ Comments/Activities C j �- Dale hP1 ,;nn -