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Home My WebLink AboutAgenda Packet - LB - 1994.03.15 BURLINGAME r r 4 Burlingame Public Library Board of Trustees Minutes February 15th, 1994 Call To Order: The meeting of February 15th, 1994 was called to order by President Taylor at 4:30pm. Trustees Present: Cannon, Dunbar, Herman, Robertson & Taylor Trustees Absent: None Staff Present: Mr. Alfred Escoffier,City Librarian Mrs.Judy Gladysz, Administrative Secretary Bills: M/S/C (Herman/Cannon) unanimously to approve the payment of City checks and Special Fund checks. Minutes of the Meeting of January 18th, 1994: The Minutes were approved as written and ordered filed. Correspondence and Communication: Correspondence was mailed in the Trustees packets. Reports: LIBRARIAN'S REPORT: The Trustees reviewed the Librarian's Report. President Taylor asked about the selection process for determining which architects were asked to bid on the Request for Proposal. Librarian Escoffier explained, 10 local architects with expertise in libraries and historical structures were mailed an invitation to bid. The bids are due back to the City on March 18th. Selection will take place in April. M/S/C (Herman/Cannon) to have Library Board representation at the selection process for the Library Architect. Page 1 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 0 Fax (415) 342-1948 Building seminar report- Librarian Escoffier: Librarian Escoffier gave a report on the building seminar workshop he had attended earlier in February. He said it was very helpful and that Aaron Cohen, building consultant, critiqued the Burlingame plans and offered some excellent suggestions on interior arrangement. Unfinished Business: A. Fund Development Task Force: City Council approved the concept for the Foundation earlier in the month. The next steps in foundation development will be to organize a task force. New Business: A. Public Briefing on Building: There was some discussion regarding the Agenda for the public information briefing to be presented by the Trustees on March 1st. B. Foundation Development Consultant: M/S/C (Robertson/Dunbar) unanimously to approve hiring Jim Bower, Foundation Consultant, and to request start-up revenue from Duncan Funds from the Peninsula Community Foundation. Trustees Herman and Cannon volunteered to be on the Task Force to organize the Foundation. From the Floor: Trustee Cannon gave a report on the recent System 44dvi�ory Board meeting she attended. She announced that Legislative Day is May 14th_and that there is a Library Advocacy Workshop on April 30th that will be sponsored by the Peninsula Library System and the South Bay Network at a place to be announced. Librarian Escoffier announced that the Friends made $2,200. at their one-day j book sale. j Adjournment: The meeting of February 15th, 1994 was adjourned at 5:45pm. The next regular Board meeting will be held on March 15th at 4:30 in the Duncan Annex. Respectfully submitted, Alfred H. Escoffier City Librarian 0221/94-Minutes-February Page 2 ( B RUNGAME l G � 6111r, b�PP City Librarian's Report March 15, 1994 Public Briefing The Public Briefing on the Library Building Project was a success! The Library Board did an excellent job of outlining the role of the board, the history of the project and projected Time line. Cynthia Ripley gave a thorough overview, with slides, of the design work to date. I gave an overview of the five studies which have been done on the building since 1988. The final presentation was a new three dimensional model showing the exterior and interior of the proposed design. The model helps to create the feel of the new library, as well as the functionality of the interior. The event was taped by Pacific Cable and will be shown on the air, and a tape will be available. Architect Selection The architect proposal deadline will be March 18th. There appear to be seven firms in the running. The selection process will take place in April. The selection panel has not yet been appointed. At the Board's request, I have asked that one or two members of the Library Board be included on the selection panel. Temporary Quarters Staff continues to work out options for temporary quarters. Research has been done on modular structures, leased quarters and tent-like temporary structures. Staff has learned that this is a highly specialized area! As a result, we are reviewing a proposal to hire a consultant who might help us. If we do go with modular structures, a consultant could help us to develop an RFP to vendors, provide planning, and implementation of the modular structures for library use. Peninsula Automated Network Update The Dynix orientation team met with the steering committee for the Dynix implementation March 2,3, 4. The steering committee consists of Plan staffer Susan Yasar, Millbrae Librarian Ruth Stout, San Mateo County Technical Services Supervisor Carol Bowles. Ruth and Carol are on leave from their regular duties, and are under contract with PLAN to spearhead the huge task of implementation of the automated system. Page 1 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 9 Fax (415) 342-1948 Prospective qualified vendors for cabling the 33 sites in the system have done a walk through of each site. Bids are due March 18. A final decision is expected by April 7th. Work will begin in May. All sites are to be cabled by August 31. The revised date for the system to be operational is October 15. Reference Division Tracy attended the PLS Community Relations Meeting where plans for National Library Week are underway. A joint press release will be issued to include activities at all libraries. At Burlingame, the highlight of the week will be the Friends of the Library Book Sale. The CD Rom Task Force (Esther, Dan, Barry) met with the Skyline College librarians to evaluate the newspaper indexes on CD Rom. As a result, we have decided to add the San Francisco Chronicle on CD Rom for public use. On February 3rd, Dan and Esther attended a workshop on services to the Spanish Speaking, an increasing visible part of our service population. Burlingame Elementary Schools Meetings Staff met with the elementary school librarians to discuss ways in which we might cooperate with each other. I outlined the building project and it's potential impact on services. Future cooperation includes dial up access to Dynix. Ways in which we might cooperate now include: schools notifying the public libraries of upcoming assignments and teaching children how to search databases and online catalogs in much the same way as we used to teach the Reader's Guide and the card catalog! In another meeting, Bob Beuthel, Superintendent of Schools, outlined the capital projects the district is undertaking in the next year (overview attached). All of the schools will undergo some upgrading,using the parcel tax recently passed by the Burlingame voters. Events/Displays The displays during the month included information on the library building project, along with the 5 studies which have been done on the building. We are also in the process of putting together a display for City Hall. Other exhibits: Chinese New Year, complete with a fiction book list by Chinese and Chinese American authors. Children's Services Cathy Somerton completed 39 programs for younger readers during the month, reaching a total of 835 children. This included: Saturday Story Times, Preschool story times, class visits to Easton and 22 programs in the schools. A parent letter on the "Fear of Failure" went out to all preschools and kindergartens. Page 2 Easton Branch The exterior paint job on the Branch building is complete and looks great! We also had some minor electrical work done. The interior walls of the building will now be painted, and the windows touched up to preserve them. Following the painting , the wall stacks will be earthquake braced. New carpet will replace the 17 year old existing carpet. Carpet replacement may require a few days of closure in late April or May. Upcoming Events: o Library Board Meeting, March 15th, 4:30 pm o Easter Sunday, April 3, Closed o Educational Forum, League of Women Voters, Redwood City Library, Saturday, April 9, 9:30-Noon o National Library Week, April 18- 24 o Library Board Meeting, April 19, 4:30 pm o Spring Book Sale, April 22, 23, 24 CL.15 Page 3 STATISTICS FOR FEBRUARY 1994 REGISTERED BORROWERS: Total Registered: Burlingame Adults Figures not available Burlingame Children Not rec'd from PLAN Hillsborough Adults Hillsborough Children Universal Borrowers -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) Children's Print Materials (books, periodicals, pamphlets, paperbacks) Audio Visual Materials(records, cassettes, films, videos, cd's) TOTALS: Main Total 1994 Circ: Main Total 1993 Circ: _ % Branch Total 1994 Circ: Branch Total 1993 Circ: _ % Grand Total 1994 Circ: Grand Total 1993Circ:-----�1�� ---_�,-�� ------------------------------------------------------------------------------ ----- REFERENCE ACTIVITY: Questions Directions Reference 4,903 1,314 Children's 447 201 ILL Borrowed: 241 Audio-Visual 448 850 ILL Lent: 477 Branch 145 88 ILL Total: 718 Total: 5,943 2,453 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES VOLUMES/TITLES Ad.Non-Fiction 111,765 /105,650 4,585 116,010 / 109,995 Ch.Non-Fiction 18,935 / 17,415 3,285 22,130 / 20,610 YA Non-Fiction 1,745/ 1,690 90 1,830 / 1,780 Ad. Fiction 45,330 / 43,675 4,765 49,820 / 48,310 Ch. Fiction 15,460 / 11,370 4,800 20,075 / 16,055 YA Fiction 2,525 / 2,340 295 2,815 / 2,630 Reference 5.380 / 5,345 125 5,500 / 5.350 Totals: 201,140 / 187,485 17,945 219,085 / 205,430 OTHER MATERIALS: Pamphlets 31,710 Paperbacks 1,800 Est. User Traffic: 35,181 Daily Avg.: 1,213 Maps 1,800 Records 4,510 Total Meetings: 14 Attendance: 365 Cassettes 4,135 Video Tapes 995 Children's Programs: 1 Attendance: 90 Compact Discs 935 ---------------w Deposited with the City Treasurer: Main: 41,3qQ.22 Branch: $260.30„_... _ h 5` Xerox: $ 595.00 Rent: $1,733.70 Donations: $100.00 CLSA: $10,613.30 MONTHLY REPORT i MONTH February, 1294 OUTREACH ACTIVITIES 1. Volunteer Coordinator A. Hours worked 41 2. Volunteers A. Wimber of volunteers 4 + 9 Friends - 8. Hours contributed 12 + 124.5= 136.5 3. Shut-in Patrons---Individual Visits A. N.rrr.5er of patrons 11 + 30 B. Number of visits vladE 18 C. Items circulated 121 4. Shut-in Patrons--Institutional Visits visits Materials circulated A. Hacienda 6 a; 8. C. Easter Seals 1 p_ Care Nest E. Marion Convent 1 2n S, Totals A. Shut-in patrons 11 + 30 6. Visits made —27 C. Items circulated 240 Comments/Activities _ n ' ala Ncicnn