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HomeMy WebLinkAboutAgenda Packet - LB - 1994.05.17 i RLINGAME PUBLIC LIBRARY Vx Board of Trustees AgendaMay 17th, 1994- 4:30pm CALIFORNIA ROOM !%— SUGGESTED ACTION 1. CALL TO ORDER: 2. ROLL CALL: 3. BILLS: Approval City Checks: $ 31,050.51 Special Fund: $ 1,545.08 Duncan Funds: $ 2,574.23 Approval 4. MINUTES: Information 5. CORRESPONDENCE & COMMUNICATIONS: a. Proposed Library Budget, 1994-1995 b. Flier: May 17th Board Meeting c. Article: LibraryJournal, re: Susan Herman d. Letter: Peninsula Community Foundation e. Letter: Quentin Kopp f. Bookmark: Chinese Bookmarks Information 6. REPORTS: a. City Librarian's Report 7. UNFINISHED BUSINESS: None 8. NEW BUSINESS: Approval a. Friends Requests, 1994-1995 Information b. Speaker: Susan Herman, General Manager Department of Telecommunications, City of Los Angeles 9. FROM THE FLOOR: 10.ADJOURNMENT: `` AgendaM oURLI�G,�;�?E i 10 Burlingame Public Library Board of Trustees Minutes April 19th, 1994 Call To Order: The meeting of April 19th, 1994 was called to order by President Taylor at 4:30pm. Trustees Present: Cannon, Dunbar, Robertson & Taylor Trustees Absent: Herman Staff Present: Mr. Alfred Escoffier, City Librarian Mrs.Judy Gladysz, Administrative Secretary Bills: M/S/C (Robertson/Dunbar) unanimously to approve the payment of City checks and Special Fund checks. Minutes of the Meeting of March 15th, 1994: The Minutes were approved as written and ordered filed. Correspondence and Communication: Correspondence was mailed in the Trustee packets. Reports: Librarian's Report: There were no comments regarding the Librarian's Report. System Advisory Board Report/Libraries In Crisis Report: Trustee Cannon: Trustee Cannon reported on her workshop "Libraries In Crisis" and said it was very successful. She said there is an advocacy workshop to be held on April 30th in Los Altos addressing "Building and Keeping Strong Library Service." .age 1 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 1 Temporary Quarters Update - Librarian Escoffier: Librarian Escoffier discussed the options for temporary quarters during construction. Central leased sites in the downtown area are generally not large enough to house the collection and would require a second site. This would drive up the lease costs as well as the labor costs of servicing the collection on two sites. He said that modular structures are a good option if they can be set-up on one site (20,000 square foot structure), at a reasonable cost. The turn-key library that is manufactured by "Porta-Structure" is too small and expensive and would require a secondary site for storage of the collection. A "tent" or fabric structure can be elaborate like the UCLA Towell Library or more modest. The issues of building security, humidity and temperature control, and seismic bracing are significant challenges with a fabric structure. The options will be reviewed by the project architect in the coming months. Unfinished Business: None New Business• a. Librarian Escoffier said the date for the Task Force to meet with Jim Bower to begin formation of the Library Foundation will be on May 5th. b. On Legislative Day there will be no bus to Sacramento so the Board members will have to carpool. From the Floor: President Taylor explained to the Board about a telephone call she had received from Mother's Club President, Janet Henderson regarding Community Room usage. Adjournment• The meeting of April 19th, 1994 was adjourned at 5:15pm. The next regular Board meeting will be held on May 17th at 4:30 in the California Room. Respectfully submitted, Alfred H. Escoffier City Librarian 04/20/94 - Minutes April ,Page 2 t BURLINGAN1E GQ /r L1b�-r City Librarian's Report May 17, 1994 Friends Book Sale the Best Ever! The Friends of the Library came through with the best book sale ever! Over $ 5,100.00 was raised at the 3 day sale. Thanks to the hard work of dozens of volunteers, the group did a terrific job! What a great way to end National Library Week, 1994! The Friends Annual Meeting is scheduled for Thursday, May 12, 7:30 pm. In addition to election of officers, a brief presentation on the library building project will be given by Al Escoffier. Architect Selection Update Bull, Stockwell, Allen and Ripley and Group 4/Architecture were selected as the two finalist architectural firms for the library building project. Both firms will make formal presentations to the City Council at a study session on Wednesday, May 18, 7:30 pm. Duncan Trust The Peninsula Community Foundation has responded favorably to the Board request to provide start up funds for the Library Foundation. A financial status report on the trust fund is attached. Legislative Day Burlingame was well represented at Legislative Day this year! Board members Shirley Robertson, Kris Cannon and Jane Taylor attended along with Al Escoffier. We were pleased to welcome past Board member Loretta Blevins and husband Carlus, along with Burlingame Elementary School librarian Nancy Brock to our delegation. The meeting with Quentin Kopp was most productive. A letter of thanks from Senator Kopp is attached. Board Member Reappointment Board President Jane Taylor was reappointed by the City Council to a three year term on the Library Board of Trustees. Congratulations Jane! -1- 480 Primrose Road • Burlingame, CA 94010-4083 9 (415) 342-1038 • Fax (415) 342-1948 Easton Branch Re-Carpeting The re-carpeting of the Branch is scheduled for the week of May 16th. The branch will be closed for a week, reopening May 23rd. Library Budget The Library Budget was approved by the City Manager. The next steps in the budget process include: Council review, Council Study Session, June 8th; and a Public Hearing on June 20th and final approval. Temporary Quarters Six options have been submitted to the City Manager for review. (Reviewed at last Board meeting.) We will return to the development of a viable plan for temporary quarters, following architect selection. Dynix System Update Data Com has been selected as the vendor to install the cable plant systems in the 33 sites in San Mateo County libraries and branches. Installation will begin as early as May, with some test sites. The Easton Branch has been targeted as a test site, along with Half Moon Bay, to test telecommunications nodes and equipment. Reference Division Sandy Gleichmann and Dan Alvarez attended a workshop "On Celebrating Diversity" on April 12. The objective of the workshop was to train staff on understanding and respecting cultural diversity. Reference continues to explore new staffing arrangements for the Reference Desk and the Reference telephones. The mid-afternoons and evenings have been extremely busy during May. We are considering double staffing a 1/2 hour earlier in the day. In addition, we are looking at options to have the reference phones answered electronically, when staff are unable to answer the two lines. Public Relations The model of the proposed design of the new library was on display in the Browsing Room throughout the month. There was a complementary display for Architecture Week, featuring books on architecture, and on new and renovated libraries in particular. Children's Services Materials for the Summer Reading Club program "Peer-Amid Books--Read" should be ready for review at the May meeting. This eight week program is designed to encourage children's reading during the summer. -2- Cathy Somerton completed 29 programs for younger readers during the month, reaching a total of 589 children. This included: Saturday Story Times, Preschool story times, class visits to Easton and 15 programs in the schools. Easton Branch Lisa Dunseth continues to supervise the face-lift at the Branch Library. The carpeting is scheduled for the week of May 16th. The Branch will be closed until May 23rd. This will be the final major task to be completed in the Branch update. Foundation Update The Library Foundation task force, met for the initial meeting with Consultant Jim Bower May 5th. The task force reviewed the next steps in the process, including identifying members of the community who might want to serve on the board. Upcoming Events: o Friends Meeting, Presentation on the Building Program, May 12, 7 pm o Legislative Breakfast, Stanford Park Hotel, May 14th o Easton Branch Closed, May 16-May 30 o Library Board Meeting, May 17th, 4:30 pm, California Room Guest Speaker: Susan Herman o Memorial Day, May 30, Closed o Library Board Meeting, June 21 , 4:30 pm, "Election of Officers" CLA 7 -3- STATISTICS FOR APRIL1994 REGISTERED BORROWERS: Total Registered: Burlingame Adults 19,571 Burlingame Children 4,040 Hillsborough Adults 2,830 Hillsborough Children 1 ,226 Universal Borrowers 1 ,080 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) 23,964 1,272 Children's Print Materials (books, periodicals, pamphlets, paperbacks) 7,891 1,071 Audio Visual Materials(records, cassettes, films, videos, cd's) 5,456 163 TOTALS: 37,311 2,506 Main Total 1994 Circ: 37,311 Main Total 1993 Circ: 35,472 = 5.19 % Inc. Branch Total 1994 Circ: 2,506 Branch Total 1993 Circ: 2,545 = 1.53 % Dec. Grand Total 1994 Circ: 399,817 Grand Total 1993Circ: 38,017 = 4.74 % Inc. ---------------------------- ---------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 5,022 1,712 Children's 562 234 ILL Borrowed: 288 Audio-Visual 560 980 ILL Lent: 591 Branch 200 91 ILL Total: 879 Total: 6,344 3,017 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES VOLUMESFFITLES Ad.Non-Fiction 112,690/106,325 4,615 117,305 / 110,940 Ch.Non-Fiction 19,130 / 17,535 3,330 22,460 / 20,865 YA Non-Fiction 1,770 / 1,710 90 1,860 / 1,800 Ad. Fiction 45,775 / 43,960 4,860 50,635 / 48,820 Ch. Fiction 15,645 / 11,480 4,835 20,480 / 16,315 YA Fiction 2,535 / 2,350 295 2,830 / 2,645 Reference 5,395 / 5.360 125 5,520 / 5,485 Totals: 202,940 /188,720 18,150 220,070 / 206,870 --------------------------------------------------------------------------------------------------------------------------------------------------------- OTHER MATERIALS: Estimated User Traffic: 334,7449_ Daily Avg.: 1,158 Pamphlets 31,745 Paperbacks 1,800 Maps 1,800 Records 4,510 Total Meetings: 3 Attendance: 75 Cassettes 4,450 Video Tapes 1,075 Children's Programs: 0 Attendance: 0 Compact Discs 955 ---------------------------------------------------------------------------------------------------------------------------------------------------------- Deposited with the City Treasurer: Main: $1,731.1.5 Branch: $149.00_- /��'J Xerox: $ 900.00 Rent: $1,733.70 CLSA: $11,969.65 M)NTHL Y REPORT KNTH r a OUTREACH A:TIYITIES 1. Volunteer Coordinator A. Hours worked a� 2. Volunteers A. Nimber of volunteers 4 + 10 Friends B. Hours contributed 4 + 153= 157 3. Shut-in Patrons---Individual Visits A. Nirrt,er or patrons 12 + 30 8. Nirr,ber or visits Ra�E 22 C. Items circulated 134 4. Shut-in Patrons--Institutional Visits 4-Visits Materials circulated A. Hacienda 6_ 45 B. C. Easter Teals 1 40 D. Care West E. Marion Convent 1 20 5, Totals A. Shut-in patrons 12 + 3Q S. Visits made �2 C. Items circulated 230 Comments/Activities _ _jla l P NP 1 tnn CORRESPONDENCE "A" r BURLINGAME April 8, 1994 TO: Dennis Argyres, City Manag FROM: Al Escoffier, City LibrarianE� RE: Budget Message, FY 1994-1995 Attached is the recommended library budget for fiscal year 1994-1995. The total budget reflects an increase of 4.9 %, or $ 93,397. Major Objectives: 1994-95 Planning for the library renovation is a MAJOR PROJECT! The planning currently involves a great deal of time in meetings with staff, as well as design professionals and vendors, to develop maximum functionality in the interim environment, as well as the new building. A. Building Planning The Design Development phase and the construction documentation phase include heavy staff and administrative involvement. It is essential that changes and revisions in the design take place early, as later changes will be difficult and/or expensive. There is, and will continue to be, a good deal of staff, management, and Board participation. B. Temporary Quarters The design of a functional Temporary Quarters is much like designing and organizing a brand new library---only for the short term! Major tasks include: analyzing potential sites, looking at portable structure alternatives, pricing alternatives, reviewing modular structures in use, looking at leasing options, developing a viable list of alternatives for Council consideration. When the ultimate alternative is chosen; implementation will be a major task including: reallocation of staff, space planning for the new facility and move planning. C. Dynix Conversion The conversion to the Dynix automated system comes at a particularly busy time. In normal times, this would be a big project. With the added building responsibilities, several library managers will be handling major conversion project components, as well as training. A team approach is being used for implementation both at the system level and locally. However, the time needed for the planning, installation and training, will pull library managers away from their regular duties. -1- 480 Primrose Road 9 Burlingame, CA 94010-4083 • (415) 342-1038 0 Fax (415) 342-1948 Budget Breakdown: Personnel The increase in personnel is $ 64,413 an increase of 4.7 %. This figure includes a potential 3% salary adjustment for all employees, plus another 1% or so, for anticipated merit raises. The major increase in personnel is additional hours for part-time "on call' staff to backfill for permanent staff who are working on the conversion to the Dynix system, building planning, and planning for temporary quarters. I have proposed one reclassification from Librarian I to Librarian II for added responsibilities. A justification for this position reclassification is attached. Adjustments continue to be made to better utilize staff. The readjustment allocates .25 FTE to pages from Librarian hours; The total FTE remains the same. Special Projects To fulfill the obligations of our three major projects, I have reallocated some personnel resources. Staff is already feeling the pressure of the added workload, and the reality is that it will only increase as the building project moves forward. Job descriptions have been streamlined and some public service programs will be - dropped. Assuming we are able to hire a consultant to plan and implement the myriad of details of the temporary quarters project, and that we are able to hire a construction manager for the duration of the library construction phase, we can likely hold library operating costs to the levels shown. Temporary Quarters Personnel Costs If we do not hire a consultant to assist with temporary quarters, the staff time involved, mainly the Reference supervisor and myself, will spiral upward and we will need additional money to backfill, so that other staff can run the day to day library operation. According to vendor estimates, the typical need for local staff time to assemble the temporary quarters package is conservatively one half- time position for at least 6 months, to coordinate the implementation. Construction Manager Personnel Costs A construction manager would likely begin work part time sometime this year and then add more hours of consulting time as the project moves forward. According to Ralph, one approach would be that a Construction Manager review plans during the design phases to assure "build ability." Then, the bulk of construction -2- management duties would be accomplished during the 1995/96 and 1996/97 budget cycles. The estimates from other library directors is that at least 1/2 of their time is spent on the building construction project, and the time increases as the project moves into construction. The hiring of a Construction Manager would help ease the burden on staff and assure that the building project receives the day to day oversight it requires to make it successful. Operating Budget The Operating Budget reflects an increase of 5.6 % or $ 28,984. The regular operating budget increased $ 7,056 or 1 .4%. The capital outlay portion of the budget increased 54% to $ 40,428. This reflects the first of three payments for the Dynix automated system. The Dynix system expense includes the central and local portion of hardware and software costs to operate the automated system (circulation, bibliographic functions, and the online public catalog.) Subsequent annual payments should reflect a savings over the present system, particularly in maintenance and system overhead. Dynix maintenance costs are considerably cheaper than Geac, and the reduction in overhead, with the relocation of the central site to the Community College District Computer Center, will ultimately save costs for the network. Because of the heavy demands on staff in all areas, and the other large expenses this year, I am not recommending that the book and audiovisual budgets be increased this year. This will be a loss in buying power of approximately 2%. Line Item Highlights Binding/Electronics (123) has increased 3% due to a shift in how information is stored. We are gradually seeing a reduction in microform. I anticipate a gradual phase out of microform storage for all but archival use such as older newspapers. Microform will begin to be replaced by full text document delivery beginning as early as next year. Cataloging (124) A 10% increase is anticipated from OCLC, the vendor who supplies the bibliographic database for cataloging books and other materials. Communications (160) A modest increase in telephone services for the addition of a data line for access to the Internet. Utilities (170) A projected increase of 2% is recommended. There has been no increase in our budget for utilities for the last two years. -3- Equipment Maintenance (200) A projected 15% increase in computer maintenance has occurred for two reasons: our older computers are breaking down more frequently and PLAN no longer covers repairs of computers on the automated network. We also have increased the number of computers we use to access databases and the automated network. We will be replacing some hardware with the implementation of Dynix which should help hold the line on maintenance. Professional and Specialized Services (210) The Peninsula Library System Council approved a 10% increase in costs to run the system. This is the first increase since 1990. Insurance Costs (701) The insurance cost allocation is a divided cost over city departments which has increased this year. Capital Outlay (800) The capital costs include the first of three payments on the Dynix Automated System. Costs include system hardware and software, staffing, overhead, etc. First year costs also include site specific costs for Main and Easton, including hardware, modems, routers, terminals, etc. Budget.Message.9495 i I Dept/Division: Library Dept. Number: 67500 BUDGET SUMMARY CITY OF BURLINGAME Prior Year Current Dept. Actual Budget Request C. M. Rec. Adopted Salaries and Wages 1,365,683 1,370,096 1,434,509 Operating Expense 472,543 492,253 499,309 Capital Outlay 19,732 18,500 40,428 TOTAL 1,857,958 1,880,849 1,974,246 Full Time Positions 18 17 17 Part Time (Full Time Equivalents) 16 16 16 Funding Source: General Fund: Fines and Fees$32,000; Hillsborough $169,104; State CLSA$45,782; Public Library Fund $14,585 DESCRIPTION OF ACTIVITY MISSION STATEMENT: The Burlingame Public Library serves all members of the community by providing and promoting free and equal access to resources and information in a professional,welcoming environment. PUBLIC SERVICES: Provides direct user access to collections, resources, information. A. REFERENCE DIVISION: Provides a variety of reader's advisory and information services.Selects,develops,and maintains the adult materials collection. Promotes and supports the effective use of the library collections. B. CIRCULATION DIVISION: Provides for the efficient loan and return of library materials. Coordinates outreach services to the homebound and selects and trains volunteers. C. CHILDREN'S DIVISION: Provides reader's advisory and information services to children and young adults. Promotes the effective use of the library through cooperation with local schools and community groups. Selects material for children and young adults. D. AUDIOVISUAL DIVISION: Selects, organizes, circulates non-print materials including: Video cassettes, books on tape, compact discs. E. EASTON BRANCH: Provides a recreational reading center to the residents of North Burlingame. SUPPORT SERVICES: Provides technical, automated, and special support for collections and public services. A. TECHNICAL SERVICES: Purchases, catalogs, processes, and maintains book and non-book collections. Maintains catalogs and online databases for staff and public use. B. PERIODICAL DIVISION: Purchases,organizes, processes, and binds magazines and newspapers. Purchases and maintains microform collections. 93 I i I Department/Division: Library Dept. Number: 67500 PROGRAM STATUS CITY OF BURLINGAME PROGRAM STATUS 1. Complete design of new Main Library Building (design development, construction drawings, bidding) in cooperation with City, Staff, and Architect. 2. Design and implement Temporary Quarters plan for 2 year main library operation (site selection, coordinate implementation, plan and implement physical move, revise staffing and service patterns at main and branch libraries). 3. Complete implementation for Dynix automated system in present building; develop plan for Dynix system in Temporary Quarters. SIGNIFICANT WORKLOAD STATISTICS 1990-91 1991-92 1992-93 1993-94 1994-95 Materials Circulated Total: (proj.) (est.) Main: 376,838 383,552 391,043 398,000 405,000 Branch: 31,793 31,996 30,041 30,000 32,000 Total: 408,631 415,548 421,084 428,000 430,000 Non-Book: 44,247 44,929 51,055 60,000 62,000 Children's Circulation: 89,397 100,480 99,352 102,000 105,000 Materials Added (Book & Non-Book): 10,348 8,771 9,215 9,200 9,000 Users Served: Reference: 93,277 84,273 97,844 114,000 115,000 Interlibrary Loans: 5,549 9,000 8,537 9,000 9,000 People Entering Main Library: 420,912 393,926 396,576 412,439 415,000 Program Attendance: 4,674 7,741 9,284 9,200 9,200 CHANGES FROM CURRENT YEAR 1. Initial payment for Dynix System: $40,428. 2. Reclassification of Librarian I to Librarian II for increased responsibilities. 3. Reduction of hourly Librarian @ .25 FTE; subsequent increase in on-call contingency for greater flexibility. 4. Total Budget increase: 4.9%. 94 Dept/Division: Library Dept. Number: 67500 PERSONNEL SUMMARY CITY OF BURLINGAME Prior Year Current Dept. Actual Budget Request C. M. Rec. Adopted Regular Salaries 705,332 695,093 723,443 Part Time Salaries 432,012 434,316 468,911 Overtime 0 150 150 Employee Benefits 228,339 240,537 242,005 TOTAL 1 1,365,683 1,370,0961 1,434,509 NUMBER OF POSITIONS AUTHORIZED - FULL TIME City Librarian 1 1 1 Assistant City Librarian 1 0 0 Librarian III 3 3 3 Librarian II 2 2 3 Librarian 1 1 1 1 Circulation Supervisor o 1 1 Library Assistant III 4 3 2 Library Assistant II 3 3 3 Library Assistant 1 1 1 1 Administrative Secretary o 1 1 Secretary 1 0 0 Building Maintenance Worker 1 1 1 TOTAL FULLTIME POSITIONS 18 17 17 PART TIME 1,000+hrs. Hourly Librarian II 1.625 1.625 1.625 1.250 0.375 Librarian 1 0.875 0.875 0.625 0.625 0.000 Library Assistant II 6.000 6.000 6.000 2.675 3.325 Library Assistant 1 1.500 1.500 1.500 0.000 1.500 Aide 2.500 3.000 3.000 0.000 3.000 Page 3.500 3.000 3.250 0.000 3.250 TOTAL PART TIME POSITIONS 16.000 16.000 16.000 4.550 11.450 95 I I I Dept/Division: Library Dept. Number: 67500 BUDGET LINE ITEM CITY OF BURLINGAME Acct. Prior Year Current Dept. Adopted # Account Name Actual Budget Request C. M. Rec. Budget 010 Regular Salaries 705,332 695,093 723,443 011 Part-Time Salaries 432,012 434,316 468,911 012 Overtime 0 150 150 030 Employee Benefits 228,339 240,537 242,005 110 Office Expense 10,788 12,225 12,425 120 Special Departmental Expense 20,337 21,000 21,000 122 Periodicals 24,916 28,930 28,930 123 Binding/Electronics 13,895 15,525 16,000 124 Cataloging Expense 19,936 20,471 22,471 125 Audio/Visual 12,364 11,265 11,265 128 Vehicle Allowance 1,246 1,200 1,200 129 Books and Maps 196,766 204,136 204,136 130 Small Tools and Equipment 168 300 300 160 Communications 14,803 14,845 15,000 170 Utilities 48,645 48,000 48,960 190 Maintenance-Buildings & Grounds 28,282 34,350 34,350 96 � ( i Dept/Division: Library Dept. Number: 67500 BUDGET LINE ITEM CITY OF BURLINGAME Acct. Prior Year Current Dept. Adopted # Account Name Actual Budget Request C. M. Rec. Budget 200 Equipment Maintenance 3,902 3,575 4,111 209 A-V Equipment Maintenance 1,692 1,970 1,970 210 Professional and Specialized Services 7,372 7,372 8,109 220 Contractual Services 56,093 55,470 55,470 240 Dues and Subscriptions 1,531 1,390 1,390 250 Travel 331 500 500 251 Conferences & Meetings - Dept. Head 990 900 900 252 Conferences & Meetings - Staff 2,045 2,000 2,000 260 Training 2,194 2,701 2,701 290 Other Charges 119 0 0 701 Insurance Cost Allocation 4,128 4,128 6,121 800 Capital Outlay* 19,732 18,500 40,428 TOTAL 1,857,958 1,880,849 1,974,246 'Capital Outlay-Initial payment for Dynix automated system. 97 Administrative Burlingame Public Library Support, Organization Chart I.00 City Librarian 1.00 Administrative Secretary 1994 - 1995 Direct overall library service , 1.00 Building Maintenance Worker planning, personnel,general .375 FTE Lib Asst II .50 FTE Lib Asst I management Administrative support, supplies, building maintenance Circulation Audio/VisualReference Periodicals YoungAdult 1.00 Circ. Supervisor 1.00 Librarian III 1.00 Librarian III .50 FTE Librarian II 1.00 Librarian III 1.00 Lib. Asst. III 3.225 FTE Lib.Asst. II .375 FTE Librarian II .25 Librarian II .375 FTE Lib. Asst. 1 3.50 FTE Librarian II .625 FTE Lib. Asst. II 1.00 FTE Lib.Asst. 1 .50 FTE Librarian 1 1.00 Lib.Asst. III .75 FTE Aide .625 FTE Librarian 1 .25 FTE Page 1.85 FTE Aide .25 FTE Lib. Asst. II 3.35 FTE Lib. Asst. II .75 FTE Page .925 FTE Lib. Asst. 11 1.00 FTE Page .375 FTE Lib.Asst. 1 .25 FTE Aide .25 FTE Page .325 FTE Pages .375 FTE Page Loan, return, reserve Reference & reader's Purchase, receive, Select, organize, Reader's & information Purchase, organize, library materials. guidance for children. catalog, process circulate Audio/ services. Select, process, bind, maintain Coordinates stack Work with school, library materials. Visual materials. develop, maintain adult magazine& newspaper maintenance,outreach, City,and community Maintain catalogs & collections, interlibrary collections. &volunteers. groups.Select materials. online databases. loan activity. Easton 50 FTE Librarian 1 .25 FTE Lib.Asst. I .15 FTE Aide .30 FTE Page Recreational and limited informational service. 4/94 The Library Board of Trustees present P1 -for ?1 r a n U C-,w m AA�In e, r Library in , flfuture . f the Featuring Susan Herman General Manager, Department of Telecommunications, City of Los Angeles Tuesday, May 17, 4:30 PM California Room Background: Ms. Herman was instrumental in the telecommunications planning for the Los Angeles Public Library. She was recently appointed to the Clinton Administration's National Information Infrastructure Advisory Council Of Special Interest to: City Council, Board of Trustees, City Department Heads, Library Division Supervisors CORRESPONDENCE "C" t ❑LIBRARY JOURNAL 0 NEW BY EVAN ST. LIFER& MICHAEL ROGERS 1' Clinton Selects Librarian To Serve on N111 Advisory Council The University of Pittsburgh library school's Toni Bearman garners an opportunity to help shape the future of the national information superhighway ' In a development that the library com- cept of the information superhighway broad experience and an affiliation with munity sorely needed to help bolster its evolves, "there is a tendency to focus several associations," said Bearman. i role in shaping the future of the Nation- on the technology instead of the user." Lrs Washington,D.C.sources reported, i. al Information Infrastructure (NII), the however, that the Information Industry ,i Clinton administration chose a library A strong enough voice? Association (IIA) opposed the library school educator to serve on its influen- "We are pleased that there is associations' endorsements. "We put tial 27-member NII Advisory Council. someone from the library field on the our own candidates forward, but I am "I'm very excited. I didn't think it Advisory Council," said Carol Hen- not aware that we opposed anybody would happen because there were hun- derson,deputy director of the American else." said the IIA's Ken Allen. One of dreds of people fighting to get on," said Library Association's (ALA) Washing- IIA's five candidates, Vance Opperman newly appointed Advisory Council ton, D.C. office, "a good, strong voice of West Publishing, was selected to the member Toni Carbo Bearman, dean of for the library and information science council. Of Bearman's selection. Allen the University of Pittsburgh School of community." Advisory Council norm- said he had the "priviledge of knowing Library&Information Science. "I'll do her for many years," and that it was an my best to speak up for the library and "excellent appointment." information science community." Bear- Bearman plans to Secretary of Commerce Ron Brown _ man and the rest of the council received turn the council's briefed the newly elected Council via a two-year mandates to advise and offer focus to getting conference call January 6, and Bearman recommendations to the President and individuals the said she was glad that "Brown himself Congress as they forge an NII policy. information they need is reallyfocusing on this. His comments i Bearman,a Washington hand who were right on target." Bearman said spent six years as executive director for Brown told the Advisory Council that the National Commission on Libraries nee Nancv Kranich, who is also a mem- NII needs to foster much-needed part- and Information Science(NCLIS)after ber of ALA's Telecommunications Sub- nerships to help insure that "we don't a stint as chief of the National Associ- committee, said that while she was have a society of`information haves and ation of Abstracting and Indexing Ser- "pleased that a librarian had been ap- have-nots.' "The Advisory Council,ac- vices (NFAIS), said she plans to turn pointed to the council," she was also cording to Bearman, will seek to answer the council's focus to "individuals and "concerned" that the council didn't some of NII's larger policy questions: how they can oet the information they consist of more people representing the Who will build the highway, who will need." She explained that as the con- "public interest and the principles of pay for it, who will decide on content, public access that have been embraced who will have access?Bearman said she by librarians and educators." She con- would impress upon her colleagues the tinued by saving that the " `public's importance of resolving questions sur- f NY Board of Regents issues right to know' must have a lane on the rounding intellectual property rights,pri- ! new PL standards........................17 superhighway—with numerous on vacy rights, integrity of information— ramps—and the makeup of this council making sure information is not Gay publications face ihas not convinced me that those con- intentionally or unintentionally distorted. ostracism in several PLs .............17 cerns are being effectively addressed." Besides Bearman, the Advisory CA's Merced County PL Council is dominated by private sector struggles to survive.....................21 Bearman does it alone appointments,sprinkled with a few from Ironically, with all the preselection the public sector. There is no one from Miami's South Dade maneuvering, nominating, and touting higher education: libraries open...............................21 by library groups of potential candidates Morton Bahr, Communications Zappa leaves money such as Paul Evan Peters, Kranich, Workers of America:Bonnie Bracey,el- Elaine Albright. Kenneth Dowlin, Miri- ementary school teacher, Arlington to ALA foundations......................22 am Drake, the prestigious appointment County. VA: John Cooke, The Disney Gale doubles Library went to Bearman. who wasn't publicly Channel: Esther Dyson, EDVenture, of Year award money22 endorsed by any. group. "I think they Craig Fields, MCC: Lynn Forester. wanted to select someone who had FirstMark Holdings: Carol Fukuna;ga, LIBRARI JOURNAL/FEBRUARY 1, 1994 U NEWS Librarian Invited to NII Bull Session VP Gore and Commerce Secretary Brown host Nll constituents The first week of January proved to be Levin of Time Warner, Barbara a busy one for the National Informa- O'Connor of the Alliance of Public Senator, Hawaii; Haynes Griffin, Van- tion Infrastructure's (NII) chief plan- Technology,Bert Roberts of MCI,and guard Cellular Systems; George Heil- ners, Vice President Al Gore and Connie Stout of the Texas Education meier, Bellcore; Susan Herman, Los Commerce Secretary Ron Brown. Be- Network were among the 22 invited Angeles Dept. of Transportation; sides selecting the 27-member NII Ad- guests. James Houghton, Corning; Stanley visory Council (see story opposite), The meetings provided an oppor- Hubbard, Hubbard Broadcasting; the duo also invited constituents with tunity for the Clinton administration to Robert Johnson, Black Entertainment a stake in a new telecommunications receive input before Gore's major pol- Television; Robert Kahn, Corporation policy to air their concerns and ideas icy speech on NII at UCLA January 11. for National Research Initiatives; Deb- during two meetings January 5 and 7. Adler said she felt that both Gore and orah Kaplan, World Institute on Dis- Brown have been very clear in their ability; Mitch Kapor, Electronic Fron- Library rep among CEOs support of the concept of universal ser- tier Foundation; Delano Lewis, Pru Adler, assistant executive di- vice. "It is important for the library National Public Radio; Alex Mandle, rector of the Association of Research community to know that the adminis- AT&T; Edward McCracken, Silicon Libraries(ARL),was invited to attend tration is reaching out," said Adler. Graphics;Nathan Myhrvold,Microsoft the January 7 meeting as a representa- She said she was "extremely pleased" Corp.; Mac Norton, Wright, Lindsey, tive of the library community amid a that libraries were represented when and Jennings; Vance Opperman, West collection of corporate CEOs and pub- Gore and Brown decided to bring Publishing; Jane Smith Patterson, lic sector organization heads. Frank some of the concerned parties togeth- Technology Advisor to the Governor of Biondi of Viacom, John Clendenin of er to discuss policy implications of a North Carolina; Bert Roberts, MCI; BellSouth Corp., James Houghton of changing telecommunications en- John Sculley, Spectrum Information Corning, GTE's Charles Lee, Gerald vironment. ❑ Technologies; Joan Smith, Oregon Public Utility Commission. ❑ i I New York Board of Regents People. Twelve libraries, each with a population of 100,000 or more,serve 55 percent of the people in the state. In Issues New Standards 1992, three out of four libraries in the state had equipment that could provide First new guidelines offered in 40 years cover public library electronic doorway library services. trustees, effectiveness of service, director requirements —Reported by Susan DiMattia ❑ The New York State Board of Regents The regulations include a staged imple- ❑INTELLECTUAL FREEDOM adopted regulations establishing new mentation through January 1999. Gay Publications standards for public libraries, replacing Standards require that each public standards adopted in 1950.Five of the 11 library has by-laws that outline the Under Fire in PLs standards establish accountability re- responsibilities and procedures of the Sex manuals,juvenile titles, and quirements for library boards of trustees trustees;a long-range plan of service;an newspapers face ostracism in planning,policy setting,and reporting annual report to the community;board- to the public. The other six standards approved written policies;a written bud- Several of the nation's libraries have re- deal with facilities, equipment, measur- get; a periodic evaluation of the effec- cently weathered threats to their col- ing the effectiveness of service, and tiveness of the library's collections and lections as gay- and lesbian-oriented hours of service. services:hours of service at required lev- materials have come under fire from els,according to the size of the commu- some members of the community who Meeting the needs of all ages nity;a facility to meet community needs; deem them improper. The libraries have According to State Librarian Jo- specific equipment necessary to facilitate stood their ground,deciding to retain the seph Shubert,the new regulations are in- access to information; printed informa- materials in question,except in one case tended to ensure that New York's 743 tion about the library: and a paid direc- in which the library removed copies of public libraries can meet the edu- for who meets the education requirements a gay newspaper. All the incidents took cational. informational, and cultural of Commissioner's Regulation 90.8, place in Western and Midwestern pub- needs of people of all ages in today's in- which says that a librar;lthat serves a lic libraries. formation society.The new standards are population of 7500 or more must have a Stocking The New Jov oJ'Gav Sex based on recommendations made in director with a master's degree in library in the Lewis and Clark Public Library 1988 by a Regents Advisory Council on science. raised the ire of the citizens of Helena, Libraries. To receive public funds from "Most public libraries in New MT, a large number of whom ap- local and state governments and to re- fork State serve small communities." proached the libran's board requesting ceive local library aid. a library must be Shubert said. notin_ that )75 libraries the hook'. removal. Three Lewis and registered under the nev< rc_ulations. scree pupulatiom of tewcr than 5000 Clark lihrarians read the volume and LIBN VR1 .1(HIRNAL/f+BRt AR1I. 104.1 17 CORRESPONDENCE "D" PENINSULA COMMUNITY `- FOUNDATION May 4, 1994 Ms. Jane S. Taylor President, Board of Trustees Burlingame Public Library 480 Primrose Road Burlingame, CA 94010-4083 Dear Ms. Taylor: DIRECTORS Hon. Thomas M.Jenkins,Chair We are pleased to enclose our check in the amount of Thomas E.Bailard $10,000 to your organization for start-up funds to Hugh C. Burroughs create a foundation that will benefit the Burlingame T.Jack Foster,Jr. Public Library. Albert J.Horn,Eq. Charles B.Johnson These funds are contributed by, and at the suggestion Robert C.Kirkwood of, the Roger and Jean Hunt Duncan Fund. Karen Van Hoesen Olson John P.Renshaw Please sign and return the enclosed copy of this letter Gordon Russell William Wilson III as a receipt for our records. Rosemary Young Sincerely, EXECUTIVE DIRECTOR �? ^ Sterling K.Speirn Jennifer A.A. Sims Director of Programs JAS:amt 7BPL TEL. (415) 358-9369 FAX. (415) 358-9817 1700 SOUTH EL CAMINO REAL, NO. 300, SAN MATEO, CALIFORNIA 94402 - 3049 PENINSULA COMMUNITY FOUNDATION Burlingame Public Library 5408 04/29/94 005408 $******10000 . 00 OUR REF. YOUR INVOICE INVOICE DATE INVOICE AMOUNT AMOUNT PAID DISCOUNT TAKEN NET CHECK NO. NO. AMOUNT 004615 DDUN 02/15/94 10000 . 00 10000 . 00 0 . 00 10000 . 001 FORM# SOL7.OPAPCHK TRANS-MICRO ELECTRONIC FORMS,FT.PIERCE,FL(407)464.53M 5408 1 BURLINGAME BANK PENINSULA COMUrIITY FOUNDATION &TRUST CO. M 350 PRIMROSE ROAD 1700 SO. EL CAMINO REAL,#300 BURLINGAME,CALIFORNIA 94010 SAN MATEO, CA 94402-3049 90-408511211 1 DATE CHECK NO. AMOUNT 04/29/94 005408 1$******10000 . 00 PAY Ten Thousand and 00/100 ------------------------------------------ dollars Tv THE Burlingame Public Library ORDER r OF 480 Primrose Roada- Burlingame CA 94010-4083 / II100 5 408tm 4 L 2 L L 408 5 21: 00 L 0 L8 L 6 ?II' CORRESPONDENCE IIEII SACRAMENTO ADDRESS C COMMITTEES: STATE CAPITOL r r�` ���JVCN�I`LLLVi L LYr L4l TRANSPORTATION CHAIR MAN 95814 AGRICULTURE&WATER (916)445-0503 �t4te 1011tLr RESOURCES BUDGET AND FISCAL REVIEW EDUCATION DISTRICT OFFICE O d� S LOCAL GOVERNMENT 363 EL CAMINO REAL,#205 V REVENUE AND TAXATION 4 SAN FRANCISCO,CA 94080 _ SELECT COMMITTEES (415)952-5666 DEFENSE BASE CLOSURES MARITIME INDUSTRY PLANNING FOR CALIFORNIA'S �C GROWTH STATE PROCUREMENT AND EXPENDITURE PRACTICES STATE SENATOR VOTING PRACTICES AND PROCEDURES QUENTIN L. KOPP SUBCOMMITTEES EIGHTH SENATORIAL DISTRICT BUDGET AND FISCAL REVIEW REPRESENTING SAN FRANCISCO AND SAN MATEO COUNTIES SUBCOMMITTEE NO.4 ON LEGISLATIVE,EXECUTIVE, BUSINESS,TRANSPORTATION, HOUSING AND GENERAL GOVERNMENT JOINT COMMITTEES JOINT COMMITTEE ON RULES May 3, 1994 Ms. Shirley M. Robertson Ms. Kris Cannon Mr. Alfred H. Escoffier 480 Primrose Road Burlingame, CA 94010 Dear Dear Ms. Robertson, Ms. Cannon and Mr. Escoffier: Thank you very much for taking the time and effort to visit my office this morning and educate me regarding the major issues and concerns of the California Library Association and our San Mateo Community Librarians. I only regret that the vicissitudes of life in the Capitol, which includes committee hearings, both morning and afternoon, and the personal advisability of listening to my sister's birthday vibrations, precluded more leisurely conversations. In any event, you may be assured of my support of the positions advocated in the handsome folder of fact sheets and summaries which you presented me. Thank you also for the spectacular T-shirt. I appreciate very much the kind thoughts reflected by your generosity and you may be assured that I shall continue to try to provide the very highest standard of leadership and representation to the people I have the honor to serve. Sin rely yours, Q E�. KOPPKOPP QLK:kg CORRESPONDENCE "B" March 17, 1994 TO: Dennis Argyres FROM: Al Escoffier W RE: State and Fed6ral Financing Options for Library Construction I have been in contact with Richard Hall at the State Library. Richard coordinates the Proposition 85 Bond Act Library Construction for libraries in the state. The outlook is not very hopeful right now for state or federal funding. Here is a summary. 1) LSCA Title II Funds (Federal). This is Federal money which could be used for library construction. Preliminary applications are due January 1995 for the next funding cycle. Although we might qualify, there is only about $ 2 million dollars available nationwide. 2) Proposition 85 Bond Act Funds (State). There is currently no state money left from the Proposition 85 Bond Act. The only way money might be freed up would be if a jurisdiction who received funding decided not to build. Hemet is an example of a jurisdiction that did not build and $ 7 million was returned to the State. The money was then allocated to other projects which had already applied for funds under Proposition 85. (We were not far enough along in our process several years ago to apply for Proposition 85 Funds.) If more money is returned, and if the queue of projects does not meet the guidelines, it might be possible to apply, but this is a Iongshot. The State Library will keep us informed. 3) Bond Acts: AB61 and SB174. The most promising source, according the the State Library are two pending bond acts, which should they be approved, might offer us an opportunity to apply for funds before our construction. AB61- Library Construction Bond Act for $100M has passed the full Assembly and is now in the Senate Education Committee. Gary Hart is the Committee Chair. This will likely be on the November ballot. S13174- Library Construction Bonds, $ 150M, sponsored by Marks. This could be on the June or November ballot. StateLibrarylunding CORRESPONDENCE "C" (n PACIFIC�BELL A Pacific Telesis Company n� W FOR RELEASE: CONTACT: March 7, 1994 Dan Theobald (415) 542-4589 z a) W Pacific Bell to Link Public Libraries M Q) to Communications Superhighway ry- Compan;; president will lead public/private voalition to Modernize Libraries and Schools for the Information Age z Pacific Bell is making a $100 million investment in California public libraries and schools to start them rolling on the communications superhighway. W 9 M At a press conference in Sacramento on February 14, Pacific Bell N (1) President Phil Quigley announced that the company will offer linkage for r - �> computer communications and videoconferencing -- the first lane of the superhighway -- to each of the nearly 7,400 public libraries, K-12 schools, and 4) z community colleges in Pacific Bell service territory by the end of 1996. 4) Quigley also said he would lead businesses, regulators and legislators in U) CB an initiative to ensure that every library and classroom in California is wired and _(1) 4) equipped for full-speed superhighway access by the year 2000. CE "By offering a baseline capability to access information from anywhere in the world and engage in interactive distance learning, we will be providing students an on-ramp to the communications superhighway," said Quigley. "And z by including libraries in our plans, we are ensuring that the on-ramp will be U) C6 available to lifelong learners, as well as to young persons attending our schools." rr z "This is a tremendous opportunity for public/private collaboration that will allow California public libraries to become full participants in the National Information Infrastructure," said California State Librarian Gary Strong. "I commend Pacific Bell for its efforts, and encourage other businesses to join in the initiative to ensure that everyone, everywhere can access the communications superhighway through their local public library." Strong said Pacific Bell's initiative will enhance the state library's own community Internet access program, a grant program for placing nearly 200 public access workstations in California libraries. Pending approval from the California Public Utilities Commission (CPUC), Pacific Bell will wire targeted locations within each institution for the video and data applications, install service for free, and waive usage charges for one year after installation. Pacific Bell also will work with the CPUC to develop a special educational access rate that will help ensure universal telecommunications service for libraries and schools statewide. In addition to basic data and video connectivity, Pacific Bell also will give public schools and libraries access to video-on-demand and other forms of interactive multimedia -- the high-speed lanes of the communications superhighway-- as the company deploys its interactive broadband network across its territory in California. Specifics of Pacific Bell's education initiative include: • Switched digital service, allowing telecomputing and interactive telelearning capability, will be made available to all public libraries, K - 12 schools, and community colleges in Pacific Bell's service territory by the end of 1996. Subject to regulatory approval, each institution can get free installation of four 1SDN lines for these applications, and Pacific Bell will waive the usage charges for the first year after installation. • The company will work with the California Public Utilities Commission to develop an educational access rate that will ensure affordable telecommunications connectivity for all schools and libraries in the state. • Subject to regulatory approval, Pacific Bell will connect public schools and libraries to its broadband network as it is deployed, allowing these institutions access to video-on-demand and other forms of interactive multimedia. • Pacific Bell will provide intra-building wiring at up to two sites at each public library and school -- a library media center, classroom or computer lab for telecomputing, and a location for interactive telelearning. The company also will contribute $5 million in "seed money" to organize and support a drive to raise the funds needed to wire the remainder of classrooms in the state for full broadband capability. • Pacific Bell President Phil Quigley will spearhead a public/private consortium to ensure that every California library and classroom is wired and equipped for full access to the communications superhighway by the year 2000. As part of this effort, Compression Labs, Inc. has agreed to work with Pacific Bell on a program to provide the group videoconferencing systems for the schools. • Pacific Bell will expand its partnership with the Detwiler Foundation and the California Community Colleges for placing donated computers in the schools. • The company will field dedicated resource teams which will work directly with libraries and schools to help librarians and teachers fully utilize the new telecommunications equipment and resources at their disposal. At the same time, the company will collaborate with universities and colleges to help increase the emphasis given to educational technology issues in the library sciences and teaching curricula. Pacific Bell has set up a special hotline -- 1-800-901-2210 -- to answer questions from libraries, schools, and community colleges, and to handle inquiries from businesses interested in participating in the technology initiative. Pacific Bell is a subsidiary of the Pacific Telesis Group, a worldwide diversified communications corporation based in San Francisco. CORRESPONDENCE "D" UfW3(JRL1NGAME Robert Bradford March 16, 1994 George and Ruth Bradford Foundation P.O. Box E San Mateo, CA 94402 Dear Mr. Bradford, Once again, the Burlingame Public Library would like to thank you for your grant in the amount of $1,000. Our current project of acquiring multi-cultural books on cassette titles is off to a wonderful start thanks to your grant. Our library users, including high-school and college students studying multi-cultural issues, will be delighted with our new additions. In the future, I will be sending you a list of the titles acquired for this particular project. Every title acquired through the Bradford Foundation grant will carry labels stating they are a gift of the Bradford Foundation. On behalf of the library users of Burlingame, I would like to thank you and the Bradford Foundation for this wonderful gift. Sincerely, L-hct, L . S� Linda L. Santo Audio-Visual Librarian 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 9 Fax (415) 342-1948 APR-08-1994 17:02 FROM PENINSULA LIEMRY SYSTEMS TO BPL P.01/02 1�- 4A 4.L-L- Qp A CORRESPONDENCE "Ell 1"4 va CIA*MMUW AM AU COOPUAIM LUMAXIES OW bloLt DaJim%Labbybt LEGISIAIM UPDATE 1� BELL Dm Frifty, Ap6 22 is the Lift day in whkh assembly ora bila my p=PQVq 0=z&tj0" if d%vy matain :L staff fkod hWam As a cowcquewhundreds of WGv hsm boas set for be this we*lWd th*ucu W*wmdk& Non-firA W& atIM V= t�&paky w=Mhuss by WAY.Map. IL VU AND TM STATE BWGIT F,eccntl r tht VWp and bloom St 99014 NO-2'69k"u"dc'm UH3" the Mate LAWAty bW&Ct. pwtuux%dy,11he rubric Mmy Fo=ddko fuoU iO CM0 Of $s naftan ad mot of CU Rop bibrwY kaw were on 01 at.* "Conant* of a seat*"c w"no obotdaft from ny Member and the Goverages 6Udpt was a with no ate. Holmfidly,the SenIft Subcaan*ftc ViO & the t2rrL;-and dw FLP fultdWg wM to b== a buftlt bmt bL 53 1448-ROMM 9=awr ft6ad uwk up SB 140,the h6wY bendit,mem bdk= the $cnatv no Thw%d4y nwaing. Unfamunst*,F siu"Ic"t'd Smatf who=Wort ibc bill scot.e abWat fivob the floor,the fhW voft vm 24-12,dwft Wates vhT Of tbz il'Ol-thitKIS UgcdCd for an UrgaWl tDOSUM Sew=Roberd was VwAvd �=nAdmtion =a pLim to take the bHI up q*out veck,wbw he ig exPute'to $d the 27 Tow needed ftv pamp. 5=2=Marku aupwtt (R-N[ewpoxt Be"k), CUr of the Schaw LOW .0vana"t C=wft0W rm to spc* in favat of the mid vu one of 5 Republicat, =tors veidn Aye. Al DtmocrW plumt toted fOc' th bili cuept Senator&M PMC(D4ChVk V'UtS),who voted wNc:e -STAVE VWtgm C01M SrANDARM on Mon&y the Sjuaday Commince heswd SB 1"7-VYMM,which WwW subeeitut+c $tmdarde tw the corrant"s em sundw*n in &tftu&a& whdher or not muin naunce was tomWered obxme. ]A OPP04tion to the inewuro vu Doug 1401tumd,Chairmn of CLA"s lutdlwtuat Fv"d0m C*MtWttM W.00j"aua k was wary eficaive in eating*4 dw bill W*Utd da !doffing but cault in the rwippz4$xkm 01 conAiLvoonay pratsggd oatwW wW m2ke ihrui;s axed libruims subject to promution. Vwkm other lurpubatiou preOut in were the sWoug emblusdon of the�Pktum Auadcray Anuc6tlt,14 HPR-08-1994 1?:02 FROM PENINSULA L I ERAR'Y SYSTENS TO BPL P.02/02 eNP't�--- 9--9f ^aAT 2� � 2T MI GHF►EL D I�1�O�tt 8< lF�S�[!C. �* . `�3'1 t ACS,CAnad C Uwg fg c Tow=R=r&j Wfunik Bre' A00dation, d�e uwOr of BoOkAOM Samft Cron, aW- Throurgbnat the tesdwmV,the oppeakim stim.ned to the*=W of the unm=goabit pditwo& of l r that wmAd east=49r Wit bill and the kfiility';ftrr bugs==to rete opwft and dsribtft goo&sad SWV%ua, Gt►t r ntly,the bftt wan ddcakted. The fanw"u%6matws voted "no' asst the aaeasum Chairs Pwber ti, Cddaavt Lo*jwt MNkst P1112* Esau. limbers voting,.gye" wen Scaators Ijurtt,]Leese,limey and Vftbt. Aba� the VM was S ntator Torres. tin ,Wedncs*the Serpst Local Governmat Caw heard$5166644e00, rich would a a&arim county boar& of slxperva 10 MOMMU tat erptiae ms's property tax revue too non-enterprhe skin! dish id& At th,+e 6*0n"!%of the 6;jago sengftx Mdto proposed acme is which voWth a}provide that fund ing viay hes aliocsted to ItbrecitE only,b) ticdit W&MMOt of to MmieR to 7S% at the as2oe nt lit a*r tht past twee rms,and ej do 90 14" to 88 144 -RobecV, ' ith 6ginp sled that it Viii n4K become dfmdm If SSI 1445 is seed by the aavanor. Tate a was sent ssut for aF=dnm b gwd w10 be"eduled*Pin 1n t�va wed. *L S81""W 8TT 1648 wail be sehedated soon [er hesring in tete Sass"Edu tt Comn*te+e. ire m=w ne ouald grooea hiskwk pWMV to=of spate districts mid county s s! dWria ,ra ie& moor V&is ink is beint wphiod for his efforts sbd yes r sss;scan<-�e 3n ac kowk VIng his w*rk for aur libraries wm dd be appred d. 'afi'M TAX""A ULL Ka C=&,C[yLTMf'ffi,AND gl" `Gfl L IUUNDIM NA'f"E VJEVENM AND TAXAIDM -tete scmft P ,evenue and Taxabw C:amonittoe heard s& #v SCMXWr s Qu,ent r4m$,op .'�P day aftemoo,o�. The urge would ecce exceeding f1,0M from"I"ux c'eguireti • Under the bdi,eines wOEM ft,M$145 mon,c ugies SW mnUct4 rod sl dhUi9b om$13 MMM tis WMr,the civentiou tow to Ward against the IMF re"*Me l+oeS dw do AM would iur as a-remit of the bits, be we"ure faatis+d V=We by one vote and his Picea gtaubed kmL TOTAL F',02 CORRESPONDENCE "F" The Peninsula Community Foundation presents- Getting resentsGetting Started in Planned Giving: A Special Service to Your Donors 8:30 a.m. to 1 p.m., Thursday, April 28, 1994 McClellan Funding Information Library, San Mateo PRESENTER: Dick Lamport of Gift Planning Associates returns for the fourth time to present his easy- to-understand introduction of planned giving for nonprofit staff and volunteers. Dick is a planned giving expert who also understands donor motivation and marketing. He has special1zed in planned giJing for 12-cars and serves as c �n`el r 1 1 "I" ort / allir� a J .0 Ot. a a ..G r :zv ut�rii Vuiiivrnia organizations. OBJECTIVES: This half-day workshop will provide practical information for nonprofit managers to use in building planned giving into their regular fund raising plans. The workshop will focus on: • How planned giving benefits donors • What steps to take to get board, staff and volunteers to plan far into the future • How to identify the best prospects for a planned gift and what to say to them in your materials • How to identify experts to help you with your program, both pro Bono advisors and expert consultants • What strategies have worked for other community-based organizations • Where you should be in your program before you begin • The relationship between planned giving and endowments Mail registration form and fees to: Library, Peninsula Community Foundation 1700 S. El Camino Real, #301 • San Mateo, CA 94402-3049 ----------------------------------------- Registration Form —April 28 Planned Giving Name: Name: Organization: Phone: Address: Street City State Zip Amount Enclosed: [$25 per person] Deadline is April 27. Course is limited to 25 registrants. ji tg bi " "it 33 MAP It rf Kit yk !s 4 ®r M Ull"" IV! 11 lot' j jpq r. T kif lip :M1 p y�SWOOD& it V C 1 ri j llama "I J:: v WT ­'��`oL, M 01 At Q 1 n N M" nk A. 0-0 A M y SUM MIT WE lj� A NOR FE Q M vej"11 "I z rk ju Ilk �Fwi MIS A I loan ul Mvp 'Urn r is is k0 t I I -;;, h Of L PM Nj 11F 141 Mg all 01 - OKI list 'S lull phii it J" 4 al 1 M 10 KIM Ito" Ali ill 1; 1. : [ , !A IMP A&I tic, vu loll k1j, 11, pv 1 AM MUSOM '. 09 "TH'i.0 A 0 , qp ,1,!,!j� "� ,, L'it A t i�Ili, .1 14 an r", Sp-- jar, 0 MiR MEN; M", T 1Fk SORT 1 11100111 1 U'R till f Xf I E too A I CORRESPONDENCE "G" Library Temporary Quarters Requirements Goal: To maintain uninterrupted library service to the community during the 18-24 month period when the main library building is under construction. Essential Site Issues: o 20,000 square feet on one floor (open space) o Accessibility for foot traffic o Access to major public transportation o Parking space for at least 30 cars in the vicinity o Floor capable of 150 Ib per square foot of floor loading for books on at least 15,000 of the 20,000 sf o Ceiling height of 8 1/2 ` or more to accommodate stacks o Handicapped access o 27,000 linear feet of steel library shelving, earthquake braced o Lighting appropriate for stack and office areas o HVAC appropriate for the area o Panic Hardware for building security o Fire suppression system and/or alarm as required by Fire Dept o Restrooms, one set public, one staff o Office space for staff, at least 3,500 of the total space o Outdoor lighting for security at night o Sufficient power for lighting, machines, o Dedicated power for computers, automated system o Ability to install existing Merlin phone system o Ability to allow cabling of 25 computer terminals, using 10 base T cable plant. Use of Easton Branch: o The Branch collection of 17,000 volumes currently fills the branch shelves to capacity. We could expand the hours via reallocation of staff, but there is not room for additional collection capacity. Draft Temporary Quarters Summary Option Sites Est Cost $ SF Unknowns Examples Lease Cosallostra, plus Building 2 $ 800 K 40 Location of 2nd site warehouse space Modular Building, Lease 1 $ 1 ,000,000 50 Restroom lease Menlo, Hillsb used Utility Hookups (Mobile Modular, San Lorenzo) Porta- Structure 2 $ 1 ,716,000 85 Location of 2nd site Livermore, Rincon Site survey Branch Library Utility Hookups Tent (UCLA Type) 1 $ 2,057,230 98 Security Powell Lib, UCLA Tent (Simpler) 1 $ 650K 32 Security (Bubb Building, Humidity So. Carolina) Heating/Cooling False floor/seismic Modular Building, Similar to MP, Hills Buy 1 $ 1 ,075,000 54 Utility Hookups (G.E. Modular) Included in costs: carpeting; restrooms unless otherwise noted; shelving Not included in costs: Approximately$ 103,000 (will be necessary for any alternative): Re- installation of phone system, $3,000; Re-installation of 10 base T cableplant for computer terminals: $ 5,000; Professional space plan for layout: up to $5,000; Storage of existing furniture: $ 15,000 est; Move costs: $ 60-70K per move, multiple sites will increase costs for move; Signage, publicity: $5000. Indirect Costs not included: Parking; Delivery of books and materials between 2 sites (labor, vehicle, etc.) ; Cost of labor, materials, and database to split the collection and re-integrate later if 2 site alternative is chosen. Option # 1 Lease Building (2 sites) A. Storefront ( Cosa Nostra for example) 9,000 SF of total space (6,000 usable?) @ 1 .50 SF = 13,500/mo x 24 mos = $ 324,000 B. Warehouse for Collection 14,000 SF @ 1 .00 SF= 14,000 x 24 mos= 336,000 C. Add-ons: $ 140,000 Shelving 75,000 Restrooms 50,000 (Disabled access) Carpet 25,000 Total: $ 800,000 D. Unresolved Issues: Parking Location of 2nd site warehouse Option #2: Modular Building Lease (1 site) A. 20,000 SF @ $ 45.00 SF = $ 900,000 B. Add-ons Site preparation Shelving 75,000 Utilities Hookups Carpet 25,000 100,000 $ 1 ,000,000 C. Menlo Park and Hillsborough used this for their construction (Mobile Modular, San Lorenzo) Option #3 Porta-Structure (2 sites) A. 4,200 SF, potential capacity 50,000 vols $ 1 ,500,000 B. Storage for Collections: 175,000 (77% of collection) Approximately 9,000 SF needed 9,000 SF X 1.00 = 9,000/mo x 24 mos = 216,000 $ 1 ,716,000 C. Unresolved: Excludes Utility Hookups, site surveys Location of 2nd site D. Example: Rincon Branch, Livermore Public Library Option # 4 Tent (UCLA Type) (1 Site) A. 20,000 SF @ 98 SF $ 1 ,960,000 B. Add-ons: Shelving $ 75,000 Carpet 25,000 100,000 $ 2,057,230 C. Unresolved: Security D. Example: Powell Temporary Library, UCLA, 36,000 SF @ $ 3.5 M structure for 5 years Hodgetts and Fung Architects, Santa Monica Option # 5 Tent- Simple Design (1 site) A. 20,000 SF @a 13/SF $ 250,000 B. Add-ons, estimates: Local Contractor $ 100,000 Site Prep $ 100,000 Restrooms, rent 30,000 Shelving $ 75,000 HVAC $ 75,000 $ 380,000 $ 630,000 C. Unresolved: Humidity could be a problem for books Vendor will not be responsible (Bubb Buildings, So. Carolina) Heating costs False floor, seismic Option # 6 Modular Building- Buy ( 1 site) A. Modular Building (Butler type) 20,000 X 50SF = $ 1 ,000,000 B. Add ons: Shelving 75,000 $ 1 ,075,000 C. Example: CSM SF cost from architect for project CSM temporary quarters is 10,000 SF, collection is 1/2 the size of BPL. Work includes site work, concrete pad, restrooms, carpet, but not shelves.