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HomeMy WebLinkAboutAgenda Packet - LB - 1994.08.16 i RLINGAME PUBLIC LIBRARY rBURLINGAME Board of Trustees Agenda I r August 16th 1994- 4:30 pm DUNCAN ANNEX �L z� L z0 4P SUGGESTED ACTION 1. CALL TO ORDER: 2. ROLL CALL: 3. BILLS: Approval City Checks: $44,699.94 Special Fund: $ 645.00 Duncan Funds: $ .00 4. MINUTES: Approval 5. CORRESPONDENCE & COMMUNICATIONS: Information a. Employee Awards - Policy Draft b. Letter from San Mateo City Librarian c. Legislative Update fr� 1T 6. REPORTS: Information a. City Librarian's Report b. Foundation Report - Priorities 7. UNFINISHED BUSINESS: a. Peninsula Community Foundation -Vera Bennett Information 8. NEW BUSINESS: a)`�'k � k�`fta� a. Architectural Team Representation `I �i n tti`°'t tom; ' Approval k. b. Employee Achievement Awards - Set Date fres'` P '' Discussion c.. Change of October Board Meeting to October 11, 1994, 4:30pm Approval 9. ADJOURNMENT: SLP t'! J AgendaA AHE/jg 08/09/94 �- Burlingame Public Library Board of Trustees Minutes July 19th, 1994 Call To Order: The meeting of July 19th, 1994 was called to order by President Robertson at 3:30pm. Trustees Present: Dunbar, Herman, & Robertson Trustees Absent: Cannon & Taylor Staff Present: Mr. Alfred Escoffier, City Librarian Mrs.Judy Gladysz,Administrative Secretary Others Present: Marti Knight, Burlingame Resident Bills: M/SIC (Herman/Dunbar) unanimously to approve the payment of City and Special Fund checks. Minutes of the Meeting of June 21st, 1994: The Minutes were approved as written and ordered filed. Correspondence and Communication: Correspondence was mailed in the Trustee packets. Reports: City Librarian's Report Trustee Herman said the Friends of the Library are terrific and doing a great job. She said Friend's President, Sheri Galvin, is making a great impact on the Foundation. There was brief discussion regarding the working draft of space requirements. �' 480 Primrose Road • Burlingame. CA 94011AGN01133 • (415) 342-1038 • Fax (415) 342-1948 Foundation Report: Trustee Herman gave a brief report regarding the meeting of the Foundation. She said it is all very exciting and is very enthusiastic about it. She reported that there is almost a full Board at this time and she hopes it will be fully operational by September. Some discussion followed. Unfinished Business: None New Business: None Adjournment: The meeting of July 19th, 1994 was adjourned at 5:00 pm. The next regular Board meeting will be held onAugust 16th at 4:30 in the Duncan Annex. Respectfully submitted, Alfred H. Escoffier City Librarian Trustee Minutes-July 07/22/94 �' Tage 2 City Librarian's Report August 16, 1994 Schematic Confirmation: Group 4/Architecture is working with library staff to confirm the schematic design for the building. Four meetings have been held to date, including one working session with Library Consultant Jane Light, to confirm program needs and refine space requirements. Space for the community room, staff offices, and conference areas have been reduced. We will continue to refine space needs and move toward balancing space needs for the various functions. In addition, a task force led by Group 4 consultant Matt Rolandson will convene the week of August 8th to begin work on temporary quarter options. The tentative time line for Council review will be September 21 for exterior fenestration issues and final building footprint; and October 19 for temporary quarters issues. Friends of the Library Sale a Success! The Friends One Day book sale was an enormous success! The Friends made over $ 6,000.00 on books, withdrawn back runs of magazines, and furniture and equipment from storage. The Friends plan another one day sale September 10, 1994. Congratulations Friends! -1- Library Foundation Update: The foundation task force is rapidly becoming the Foundation Board of Directors under new officers, Mary Herman, President and Midge Bolton, Vice- President. New members to join us this month include San Francisco attorney Don Roberts, and David Carr, of Carr, McClellan, Ingersoll, Thompson and Horn. A draft of bylaws and articles of incorporation are currently under review. Dynix System Update: Dynix implementation is moving along well, with a target date of November 1994. We have received the first group of terminals for the new system to both replace and increase the number of terminals available for public use. All cabling has been completed in both buildings. Training of staff will begin in the fall. Three key staff from Burlingame are serving on implementation committees. Also a part of the Dynix planning is system wide access to commonly used databases and access to the Internet. Reference Division: Tracy attended a PLS Community Relations meeting on July 28th. Discussion was held on outreach programs, bifocal programs (memory kits available at the film center), and possible participation in the Senior Fair sponsored by Jackie Speier in the fall. Children's Services: One hundred children finished the Summer Reading Club. On August 2nd, they were entertained by the Cotton Candy Express. In addition, the children's staff visited the Burlingame Recreation Department's Summer Day Camp. Once a week we offered these children an opportunity to take part in the Club. Easton Branch Update: A vendor has been selected and work is scheduled to retrofit and improve the lighting at the Branch. The Summer Reading Club involved staff and volunteers listened to some 80 reports. -2- _ The Branch Librarian also participated in the children's Recreation Department programs. The Bedtime Story Hours included 132 children and parents this month at the Branch. Upcoming Events: o Library Board Meeting, Tuesday, August 16th, 4:30 pm, Duncan Annex o Labor Day Closure, Sunday, September 4th and Monday, September 5th o Friends One Day Book Sale, Saturday, September 10th, 10am to 4pm, Community Room o Library Board Meeting, Tuesday, September 20th, 4:30 pm o Library Board Meeting, Tuesday, October 11th, 4:30 pm (Proposed Meeting Date Change) o All Staff Meeting and Employee Recognition, Wednesday, October 26th, 8 am, Community Room Alfred H. Escoffier City Librarian CL.20 -3- STATISTICS FOR JULY 1994 REGISTERED BORROWERS: Total Registered: Burlingame Adults 19,044 Burlingame Children 4,052 Hillsborough Adults 2,710 Hillsborough Children 1 ,157 Universal Borrowers 1 ,100 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) NA NA Children's Print Materials (books, periodicals, pamphlets, paperbacks) NA NA Audio Visual Materials(records, cassettes, films, videos, cd's) NA NA TOTALS: NA NA Main Total 1994 Circ: NA Main Total 1993 Circ: NA = % Branch Total 1994 Circ: NA Branch Total 1993 Circ: NA = % Grand Total 1994 Circ: NA Grand Total 1993Circ: NA = % -------------------------------------------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 4,214 1,119 Children's 304 163 ILL Borrowed: 197 Audio-Visual 440 744 ILL Lent: 46 Branch 133 47 ILL Total: 243 Total: 5,091 2,073 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTALVOLUMES VOLUMES/TITLES VOLUMES MAIN&BRANCH Ad.Non-Fiction 113,665 /107,030 4,595 118,250 Ch.Non-Fiction 19,495 / 17,790 3,390 22,885 YA Non-Fiction 1,795 / 1,730 90 1,885 Ad. Fiction 46,130/ 44,070 4,670 50,800 Ch. Fiction 16,035 / 15,695 4,915 20,950 YA Fiction 2,560 / 2,365 295 2,855 Reference 5,395 / 5,360 125 5,520 Totals: 205,065 /195,040 18,285 223,145 -------------------------------------------------------------------------------------------------------------------------------------------------------- OTHER MATERIALS: Pamphlets 32,220 Paperbacks 1,890 Maps 1,820 Records 4,510 Cassettes 4,765 Video Tapes 1,160 Compact Discs 965 --------------------------------------------------------------------------------------------------------------------------------------------------- Deposited with the City Treasurer: Main: $2,073.73 Branch: $197.45 = j Xerox: $ 850.00 Rent: $1,733.65 CLSA: Donations: $ Total: $4,854.83 Estimated User Traffic: 28,288 Daily Average: 943 Total Meetings Held in Co�mmu ity Room: 8 Attendance: 150 - Children's Programs: 1 Attendance: 90 MuNTKIY REPORT M�hiH ljly. 1994 OUTREACH A:TIVITIES 1 . VcIusteer Co:rdirator A. H:urs w:rked 41 2. Volunteers A. Number, o` volunteers 7 + 5 Friends B. Hours contributed 60 + 34 Friends 3. Shut-in Patrons---Individual Visits A. N1r*,ter o` patrc-s 12 + 30 �. ^J-,`JE- of Visits IT_lE 17 C. Items circulate' 123 4. Shut-in Patrons--Institutional Visits 4-Visits Materials circulated A. Hacienda 4 2n C. Easter Seals 1 40 D. Care West E. Marion Convent 1 20 5, Totals A. Shut-in patrons 12 �+ 3fL B. Visits made 17 C. Items circulated ' 223 Comments/Activities _ Excluding the Friends, our other voluntppr hours (iinP 2 B, 60 hours) , is way up primarily because of two summer volunteers in the children' s department Jason Li . 21 hnurs _ and FcthPr tn91 ; c-Arkell , 10 hours. Dale Nelson CORRESPONDENCE "A" EMPLOYEE ACHIEVEMENT AWARDS DRAFT AUGUST BOARD MEETING: Nomination forms and notice to library employees and set a date to be returned to Board President's mailbox. Should be mid-September. SEPTEMBER BOARD MEETING: Past Board President and Board Secretary choose no more than 3 winners. The selection process shall including highlighting the reasons for nomination. The winners are then presented to the other Board Members at the September meeting with recommendations. The Secretary to the Board shall write the commendation letters, to each nominee, using the highlighted information. See sample letter. Librarian supplies award forms for calligraphy for the 3 winners. Calligraphy is done by : Lynette Watterson 819 Fairfield Road Burlingame, CA 94010 579-7512 Plaques are also kept in the Library. Forms have to be hammered. Find someone who can do this. Letters of nomination are sent to nominee's homes after the Staff Meeting in October. Copies of all letters go to the City Librarian and then placed in the respective personnel files. (see sample of attached letter). Do not mail copies of the winners letters, they will be given out at the General Staff meeting. Allow plenty of time for this, as well as time for the $100 award checks. Library Secretary will supply a check request form to be taken to Rahn Becker in Finance at City Hall. Library Secretary shall make out the check request forms, less the names of the winners. Board President shall fill-in the names of the check recipients before giving to Finance Director. Check requests should be given to Finance Director no later than 3 weeks prior toStaff meeting in October. OCTOBER GENERAL STAFF MEETING: Employee Achievement Awards are presented to the winners by the Board Members. Winner shall receive a plaque, letter and check for $100. Empl.Achievement Guidelines JG 8/2/94 per Jane Taylor CORRESPONDENCE "B" • 1894jkl KYEAR - • SER�� 1994 SAN MATEO PUBLIC LIBRARY �::. = Administration: (415)377-4685 55 West Third Avenues? _ FAX:(415)344-0580 San Mateo,CA 94402 July 20, 1994 Alfred Escoffier Burlingame Public Library 480 Primrose Road Burlingame CA 94010 Dear Al: Thank you and the Burlingame City Council for the $3,000 contribution for Project �-- Read in 1994-95. This contribution will certainly help the continuous learning cycle to promote and encourage literacy. Thanks, again. Sincerely, Kathleen u. Ouye City Librarian �-14-i994 '4_1:-+i FF'01'1 `j .� :,�: ia.•as. -. I.LZ. ..-t7 -xPisn rengrMid f'tt►TL Ml JIJL-14-94 -i4U 02:32 1104'.4'. .CCU. "rl; 10. 713-44 -48p3 ?. t; J LL ;-4-1'3':�-4 1-U:4'r' FKChI i r L_ - = ti"'- u..j„,.= as•11.4z `T '1: .]Y7 --AM IL-RULS M raze ITZ 1-14-94 'M J9:02 & . -'':', ;�J, ii`-3-i4a-iMll �. {waa� istrisrts and cvuuty af�ices cf edttcatj -1 for educaticn ec .olc. qy per a aes. Z3 AnT2 Mharrr4 an phone bil.13 wc+uld f:u':d the $3t2 ails i can pregxam. AB ch x- gpggl,�, Watch AS tended weu.l.d -require the Seaaate Revenue mate OftpartJwnt pf Sducatian TAX to 4o6valop• a 3-year workplace Literacy DGaaQnstratien Froject t;o aaslst twp3oyers in devejopir4 warXplace ,litQracy progress. There shall be a crsdit against the "ngt Axn #_n an amt equal to 15% of tha cr»ti paid c►r incuzrztd. AB 1553-`3 UCzyg1t A442 Oth*r stag .AgenQies Sonata r°'t'''e to Che list of government P'lo= agvnoieo requixed to sstabliarh guidelines for m0cessibilItg Of racords. AH 2451-Rh=s Wauld require the orrice of sesta Covar r�taZ motive support IAfornatien Technology in Orvanization the Dept. of Fizw=e to davejap a plan by Zan. 1 1996, for free atatevatia avmputer-assisted pvbli,c access to governmfmt ihfaz nt.fon that ham been computerized and iS subject to public diso?osure. AD 2524-20wEN ga.Q b■en aignifIcantly Saginata Rules Drop amended to m4 addresm the ovex-sight of large computer puxahasets for the DMV. Ab 2525-BOWU Coreg trent nx@xption pbl $cmate Rules Nat= fr m public necsowds Act Pendl=g Assigment prohibiting a state ardency or dolt fr= pxcYid_f.nq the davarnor wittt informatj m. *13&bIIJIq hi.m to toLko a poait.#.tsn of PoMurg legialatien. A8 2547-Bowgm would extssld the inspection Chapter 32 Support require moat of the California Public ltcords AA=t to those rc--Orcis in tae, public, datg base %aihtained by the legislative emmawl that contains lggislativxa infor cat.fon. As 2701-COSTA Would rwmove "co sxt;i,aI Seimta Watch/r+sr*r 00aa3dermtionn as +its �p;rs�riatiaas rIFC s39mmnt in dete=ining whether or not a ge—,on ,UL-1-t-199-1 1�=r +: FF-01" _. � t� _-EI95 BPL P.!3�t uIr &W -T iJL-".ate -. -tom ."L7 i7 C�R1flSC�d Cil !" Qf.f XL-iA-94 TRU U9:03 t9iCV.E�" , i-.-:�f 16111 vii "0. )11-448-IMPF �;S 3yeZ—i (area Ch"d X41 S�agr3�y. AJQ 278.77-snider Staniziaus couat-r 1-14 cant rM �rnllmonc b-uppo t librax-j Lan tax _ legialatiQa. AD 2.864-T. -,=EDjWX WgUlti allow tine -Ity of Assembly Vocal Oppose W-shake villagv to wit5draw 30"XSnkent '2*7 t the crulzty f-rea liarar<y sgst4em, and to ask the auditor or the ca=ty of L.A. to allocate to Wake Village ad valorem property tax reversues at+.r ibutable to tha propertiss located v:thjn the City and area used for ccru=y fie I-fbraxy purpozes AB 3351-ctY= Rewires the newly astabiished A"embly Watch Csliforaaia Cquatitution M&rivian Wayzp 46 Xedas C rA4.2vion to addreSS budget isguea relating to the power of loaal s to raise revenues to refloat 3.ocal co�maunity needs, ata. A8 3479--p'CONMrML Would make it u oxime to Assembly Oppose, refer 17C disseninate any indecent crime Public Safety material to a %iftr. {"TndecA t crime Uvetarial* is dmfined as depicting a ]ieimme. crimme, patently offensive and laeki-.u' sigtificaxkt ij"rary, artistic, etc. valtev.� AS 3607-fin Would have regairrMA the state Assembly Sc:prpar4 Libravia" uY IZja= V* to apportion funds from the Claias roam and Library Camz =ian t 7 ons 7nfrastrwttxre xceeunt to public libraries, school districts and county offlfces of education for aducation tw-ninology purPrones, Died in Assembly. Language hos been moved ftas t"a hili into AS 950-Noma. Xeaps cows cont=t of AS 3607. rid Lifeline Talephone federal funding Machatrdsat. AB 3827-XOi3tdWOy Any person who crea<'teg, Assembly Oppose dizscminata!s, sells or displays Judiciary video gamas portraying violent Failed Passage death or injurie4, caused by a m1nor, =a directly irwsgise l by theaw gaims, scall be liable 3 L.: ..Ie. CJATA-rrr -v rtrra»ett!?e a +-+ JUL-14-199 10:48 FROM l �_: _ .._- =, - _'~ E3PL ?.O_.:v-, .+. lZS -^117 -143MY can I"Su t R ri= 9M .JL-1 4-y4 `T YU rg=Q4 .R ',�11�i _ '� ti :RC1: ��� ;l0, 11"t6-J43-18M �, Oa AB 138:{-j(g wcnlid make .t 3 �.-msr {-n :fint�or httm RLC3istr::.buto to a minor any drOM-e.d Jill trritten or pr .ntud zatar:a.1 adV'OMt_'Mff- violence against pPr�an -7aaause of race, r'Qis,r. SI2GS@2Ct�'vr nationa.1 origin, disabilityr ge=er OT rXua: OriQmtat i.on. AM 43-'TOMSOM Similar tea ACA 15 Assembly Oppose Lsaeral Cont. Failed passage. Granted Reaansideraticm, ACA 45-HAYNEB Sstauliahss the Taxpeye= Assembly Oppose C msent Aot. A=Qnq other 19=1 Gbv't. things, requixem a 2,/1-r- Tax vatur approval reit, rather uteri a sajority votib, on virtually all r_awas, feeo, and —esameats. 03 46--M%RT 7Pould provide far a 5gco Chart*r la SUppC= Million 9tatte d4mcr l obligation now Law for Capital outlay purposes, including lfbsaries, for University of calit� rs� California Stats University, Cal ifarnit Comurlity ColiOgesa r Rastirogs3 Colleve of Taw, vsd the California M*ritimsa ACadmW. ora I,a be placed on the J=0 1994 ballot. 3B 101-BERmsw Would create an eleven- Asueatbly S=z f nq Approve Member CA Capita?. InvAstuant & Commity Board to assist pub11C D�velceAt aganrivs vi.th capital projects includirsg parks, libraries,, MMiUMS, etc. thrOtLCJ t f;sua=~c Of G.O. POnds or ravenue bands. SB 7.74-MARxs ProViden s $150 Million Asly WELTS support boW measure for grants to 4 AAs cities, counties, and Special districts for at<Cehxissitiva, r+ahes�f7.itetti{►kt, etc. of l.iorary facilities. Would be auhmittod to vwters cm November 1994 ballot. 8B 663-MOORE A senate bJIZ taken corer by Assembly A"rove AS&tRblywMan Moors wtioh WAter,Parks would is-uwter interest & Wildlife 4 FROM TENS TO BPL P.QG 03 o:r 1-1;�rt u•1a.mac -%L tf a 1Y7 :;UW rensnsua a Page M!3 UL-A--:?4 HIJ 99.'04 1104111"i ':_ ^' i n cc. ':Ix NO. 919-446 .:302 P, J5 �a�rn�.agz, �� .:tai�cziczas, Yat! :!inaw a-nd partalti ince = tto xetr-zvo-stan ►' ter Di Btr cz n-f Tng Angal ec, Santa Clara Fallev Water Dist. to the =%spe Live aounticess. SB Sol-RUssrl t (Itis, 21.iy i 2=s been mended TQ A*8Q IY ;4atcn to remove 8 Provision F7.cor al"cwing local aganciee to IGr_Ue general and i luted obligation yids am a 60% appz'wval. As draf'tad, n w only appl iris to school €aei I itf r:_ This measure is double-joined With SCA 20 - Ru"ell SB 1234-HFJ=S0f This 261sure and its Chapter Close coat AZiCM-SC2 22 Would E�aptes 3..a eet"l issh the ,Taint Legislative Co7umittee ois Reel.igment to review fiscal and pragrax t{c ra lat.ionships between state and local govt. SEs I246- N stakes changes in PenA2 Code Senate Diaa a&Fgrove rsiatlnq to sale and dis- APVzVPViAti=a tri.bation of nHarmfUI Mattlrr. " SR 12§7 Would replace caxrVaxt State- Senate JWigl8ry Wide conteap=ary sst.andmrd. ralaed Rasst3aa'dga for detarmixaim t is Reconsideratfoh "abscess utter" with a gr2mtad aommnity standard. SS 3.424-KOP.? Mould exmpt school and local Senate sUpport gavaraasents from -..he sales Appropriations tax oda puroliases over $I,000. SE 1448-Rt?RERTI Would permit any local aq='cy Failed Passa&ts Suppart that provides pub,lio librazy Recansideration services to aar_&bl,ish, by granted reg aluticn or oxtLinance, after natiasz and hearing, an asse as- sent 4dat..rict and to deterzine and levy an annual aoserument tar library services subJvct to approval by a anal arity vote. 58 1637•-XILLBit Repeals exi.sti=g lav limiting A--samblyy Support the amount of fees a law Ju3�ciary library may ccale--t Eor the cast of aetions and proceedings LM a Civil actlon. Allawa for tee lsncved'5es to defray the cost Of mivr gTaphi.cs and ftutcmutC4 rucordk*4Wging systems, etc. far tha county �ANCi•mnu .nw+1..I..rv.A ....LL � __. ;uu-1 s _a aaa tu:43 rF(3r _ {_r t_. n . i iS o BFJu U� VU sl l 121 J'V -LA 1 13.flL ^�17 _I�-J :30" t°L'41lygw le raw "M .:UL-14-44 1}''U -IX A), '.1111-14y'--d-1303 court!,_ SB 1648-0I .tS z so: sor8a �� 'athzr ►sseaa37ly supPOr. d Prov des that a C"nty • ?tee library or 'ndl-pendn= library diatr c:, sha.j 7iCit rzceiva any tnarther tmductjon in yvaperty mar rsrn%xas. Specifies mat-ft x 01, esta=Iishing bash year. Ss 1665-A�.T,Et Authorizes any qualified gal.Zasd Passage aot�.v« SuppQrt, county to deposit =opartp 3tac'ouszderation tax reverses that 'old Gra7vtod ather7lse be allocated to est$rgrise special districts Into a SW-VJLSMMtal AllaCatiOn VMd, to leis fu Cher distributee to either *Pao-.al 'ii.stricta or the County Library Fund ab 1_865-ma=y Ftftter Taw tdb razy fil-ing fees. To M=12ment $4trsrA GUPPnrt Sa IROG-CAJUMBLL Sxpsasses lag;slAVITe intent $ehata Rul lea Watch to r"tore to cities, ccuntie& atnd ape,cial districts a Pavtian of ravenues re=*vv4 fry► bWve revenues in au b3ets or 2992 and 1.993. Would reorganise the au='e system of local governmant finance_ S� 196CP-RML This bill would rs�gciixs the Assembly SuPP Pu"ic ut;L:Ut.i.ea c !fI*sian jsaucatl= to fWtab lisp the Calfforma School& and Libraries Inft rmetticrr 'Tech3-.olog;wa Grant F=d to implement and arcate tha Golden st,atn Educatticnal Network. Ttsg IfetWOr_+r Would cellist *f schools, Col iMgep *nd li.brariae. Two Membe=x of tha VetvarY_ Aixthar3,fy OhAal refresen3t Zabra""ies 15 members total vill rme a MoInted by the Gov==r_ HS 1993-HART Requires the State Librarian Assembly support to administer the "Reading Education Ini.tlati" prograa,* dwe30Pi„nq a list of recoaoded books in consultation With varioas group:,-. Pt'0QrUM would sQrvta X-12 students. SCA 20-RUE&FLL This zsasure is double-joined Failod t4$toh vIth Sn 0.42, meaning Do= b111a Adaption 6 �.►t*a.�}+.�wxcb. �..i.tt+3nar3. JUL-14-1994 10:7.7 FROM PEH I FISULP L IFMR`r' SYSTEMS TO JUL-39-9d 'Mil .09:05 KICHAEL DILLON k AMOC Fm NO. 616-498-9808 P. 07 will baso to pass roar rA* Recansideration the hill his been agond" to 7/14/94 apply to sdhcol entitit:Ema only. 7 �- TOTAL F.�M