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HomeMy WebLinkAboutMin - CC - 2016.04.04 Burlingame City Council April 4, 2016 Approved Minutes 1 BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting on April 4, 2016 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Community Development Director Bill Meeker. 3. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, Keighran, Ortiz MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION There was no closed session. 5. UPCOMING EVENTS Mayor Keighran reviewed the upcoming events taking place in the City. 6. PRESENTATIONS There were no presentations. 7. PUBLIC COMMENTS There were no public comments. 8. CONSENT CALENDAR Mayor Keighran asked the Councilmembers and the public if they wished to remove any items from the Consent Calendar. No items were removed. Councilmember Brownrigg made a motion to adopt the Consent Calendar; seconded by Vice Mayor Ortiz. The motion was approved unanimously by voice vote, 5-0. Burlingame City Council April 4, 2016 Approved Minutes 2 a. APPROVAL OF THE CITY COUNCIL MEETING MINUTES OF MARCH 16, 2016 CC Hassel-Shearer requested Council approve the City Council Meeting Minutes of March 16, 2016. b. APPROVAL OF THE CITY COUNCIL MEETING MINUTES MARCH 21, 2016 CC Hassel-Shearer requested Council approve the City Council Meeting Minutes of March 21, 2016. c. OPEN NOMINATION PERIOD TO FILL TWO VACANCIES ON THE LIBRARY BOARD OF TRUSTEES City Manager Goldman requested Council open the nomination period to fill two vacancies on the Library Board of Trustees. d. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A THREE-YEAR AGREEMENT WITH MAZE AND ASSOCIATES ACCOUNTANCY CORPORATION TO SERVE AS THE CITY OF BURLINGAME’S INDEPENDENT EXTERNAL FINANCIAL AUDITORS WITH AN OPTION TO EXTEND FOR TWO ADDITIONAL YEARS Finance Director Augustine requested Council approve Resolution No. 20-2016. e. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH PANORAMA ENVIRONMENTAL, INC. TO PERFORM ENVIRONMENTAL REVIEW SERVICES RELATED TO THE PROPOSED MULTI-FAMILY RESIDENTIAL DEVELOPMENT PROJECT AT 1128-1132 DOUGLAS AVENUE AND 524 OAK GROVE AVENUE CDD Meeker requested Council approve Resolution No. 21-2016. 9. PUBLIC HEARINGS a. PUBLIC HEARING TO INTRODUCE AN ORDINANCE AMENDING CHAPTER 13.36.020 OF THE BURLINGAME MUNICIPAL CODE TO ESTABLISH A ‘NO PARKING’ RESTRICTION FROM 5:00 P.M. TO 7:00 P.M., MONDAY THROUGH FRIDAY, ALONG THE WEST SIDE OF THE 1700 BLOCK OF CALIFORNIA DRIVE Director of Public Works Murtuza presented his staff report recommending that Chapter 13.36.020 of the Burlingame Municipal Code be amended to establish a “No Parking” restriction from 5:00 p.m. to 7:00 p.m., Monday through Friday, along the west side of the 1700 block of California Drive. He explained that the bicycling community requested improvements to address bicycle safety concerns along the California Drive corridor north of Broadway. He stated that previously staff addressed some of the concerns with appropriate signage to ensure drivers are aware of bicyclists (such as shared-lane markings). However, there are still concerns because of how narrow the road is which is made even more narrow by street parking. Accordingly, staff recommends parking restrictions along the 1700 block of California Drive during evening peak hours to help alleviate safety concerns. Burlingame City Council April 4, 2016 Approved Minutes 3 DPW Murtuza explained that at the February 11, 2016 Traffic, Safety & Parking Commission meeting, the Commission received input from the bicycling community and the residents of the 1700 block of California Drive. After reviewing all facts, the Traffic, Safety & Parking Commission unanimously recommended limiting street parking between 5:00 p.m. and 7:00 p.m. Mayor Keighran asked if bike counts were done during the peak evening hours. DPW Murtuza stated that he didn’t have the data with him, but that he believes that they were fewer than 100 during peak hours. He stated that while this number has been consistent, there has been an increased awareness to ensure safety for bicyclists. Mayor Keighran opened the item for public comment. No one spoke. Vice Mayor Ortiz thanked DPW Murtuza for his hardwork on this matter and stated that it was a great first step. He asked that in the future the City looks at morning commutes and safety for student bicyclists. Mayor Keighran asked City Clerk Hassel-Shearer to read the title of the Ordinance. Councilmember Brownrigg made a motion to waive further reading and introduce the proposed ordinance; seconded by Vice Mayor Ortiz. This motion passed unanimously by voice vote, 5-0. Mayor Keighran asked the City Clerk to publish notice of the proposed ordinance at least 5 days before its proposed adoption. b. PUBLIC HEARING TO INTRODUCE AN ORDINANCE AMENDING CHAPTER 13.36.040 OF THE BURLINGAME MUNICIPAL CODE TO ESTABLISH A 2-HOUR PARKING LIMIT ON THE 1500 BLOCK OF CAROL AVENUE AND THE 100 BLOCK OF EAST CAROL AVENUE DPW Murtuza presented his staff report recommending that Chapter 13.36.040 of the Burlingame Municipal Code be amended to establish a 2-hour parking limit on the 1500 block of Carol Avenue and the 100 block of East Carol Avenue. He explained that the residents have requested 2-hour parking restrictions through the City’s Residential Permit Parking Program because of problems with daytime on-street parking by employees from businesses around the Burlingame Avenue downtown area. He explained that last year residents circulated a petition to consider implementing a 2-hour parking limit on both sides of Carol Avenue and East Carol Avenue. Staff met with the residents to discuss their concerns and identify options. As well, DPW Murtuza explained that this issue was discussed at the January 24, 2016 Traffic, Safety & Parking Commission meeting. He explained that the Commission unanimously voted to support the implementation of a 2-hour parking restriction along Carol Avenue and East Carol Avenue. Accordingly, staff is requesting City Council pass the ordinance to implement 2-hour parking restrictions on the 1500 block of Carol Avenue and the 100 block of East Carol Avenue. He explained that the City is working with the different businesses to ensure parking for their staff. Councilmember Brownrigg asked why the residents requested that the 2-hour parking restriction be applicable overnight. He stated that he was under the impression that the parking issue was really more of a Burlingame City Council April 4, 2016 Approved Minutes 4 problem during the daytime because of the businesses on Burlingame Avenue. DPW Murtuza stated that the residents voiced their concern about people parking their cars overnight. Mayor Keighran asked how prevalent the issue of overnight parking is on this street. DPW Murtuza stated that he didn’t have the statistics but that the issue of overnight parking is continually brought to his attention. Vice Mayor Ortiz asked if any residents opposed the 2-hour parking limit. DPW Murtuza stated that residents wanted the 2-hour parking limit but didn’t want to have to pay for the $50 parking permit. DPW Murtuza reminded Council that under the Residential Permit Parking Program, residents can buy $50 parking permits that allow them to park for extended periods of time during restricted parking hours. Councilmember Beach asked if from a policy perspective the City is doing enough to alleviate parking concerns for downtown business employees. She asked if the City considered increasing the number of parking permits or requiring businesses with large numbers of employees to provide parking permits for their employees or increasing the use of other lots, such as Lot O located near the train tracks. DPW Murtuza stated that when possible, businesses are required to provide onsite parking for employees. He cited the examples of Walgreens and Safeway. DPW Murtuza also explained that City staff is continually working to see if other Lots, like Lot O, could be utilized by local businesses. He explained that the issue with Lot O is that if the City decreases the daily parking rate it will fall below the daily rate at the Caltrain parking lot. Therefore, there is a concern that commuters will start using Lot O instead of the Caltrain parking lot. Councilmember Beach asked if the City reviewed the parking permit cost and if it was at the right price point. DPW Murtuza stated he wasn’t sure if there has been recent analysis about changing the fee. He stated that the permit fee is designed to cover the cost of the program. Councilmember Brownrigg added that the City is not allowed to set permit prices above cost of recovery. City Manager Goldman stated that during the user fee study for the amendments to the master fee schedule, the consultants found that while the City is not getting full cost-recovery the permit fee is usually set at market rate. She explained that the consultants saw the cost of $50 being market rate and did not foresee an increase to this fee. Mayor Keighran asked if the Residential Parking Permit Program was working. DPW Murtuza stated that the program was successful in alleviating the parking concerns of residents in their neighborhoods. Councilmember Colson asked if the City conducts outreach to the community about the number of public transportation options that exist in Burlingame. Mayor Keighran stated that this would be a good topic for the general plan updates. City Manager echoed this statement and stated that organizations like commute.org promote public transportation throughout the County. Mayor Keighran opened the item for public comment. No one spoke. Mayor Keighran requested the City Clerk Hassel-Shearer to read the title of the proposed ordinance. Vice Mayor Ortiz moved to waive further reading and introduce the proposed ordinance; seconded by Councilmember Colson. The motion passed unanimously by voice vote, 5-0. Burlingame City Council April 4, 2016 Approved Minutes 5 Mayor Keighran asked the City Clerk to publish notice of the proposed ordinance at least 5 days before its proposed ordinance. 10. STAFF REPORTS AND COMMUNICATIONS a. ADOPTION OF THE FY 2016-2017 GOAL SETTING IMPLEMENTATION ACTION PLAN Assistant to the City Manager Blackburn presented her staff report recommending City Council adopt the City’s FY 2016-2017 Implementation Action Plan (“IAP”). Ms Blackburn gave a brief overview, stating that on January 30, 2016, City Council held its annual goal setting session. She explained that department heads gave a presentation on significant achievements and then the City Manager reviewed the City’s goals. Afterwards, City Council reviewed and recommended changes to the Implementation Action Plan. She explained that those changes are now presented to the Council for adoption. Mayor Keighran asked that a new column be added to the IAP with completion dates. She stated that this column would assist Council in understanding the workload of City staff and ensure that priorities were completed. Assistant to the City Manager Blackburn replied in the affirmative. Mayor Keighran asked about goal 1(b)(2) concerning the City sign ordinance. City Attorney Kane stated that the City had started working on this goal and that there might be changes to permanent signs following updates to the general plan and that changes would be made to temporary signs. Mayor Keighran stated that in relation to goal 3(e)(3) concerning developing the bay trail, polling would be done to see where this item stood in the community’s list of priorities. Councilmember Beach discussed the format of the goal setting session. She stated that in looking at the list of tasks on the IAP, she was concerned that Council was getting stuck in the minutia instead of focusing on the big ideas/goals. Accordingly, she stated that her suggestion for future goal setting sessions was to focus on the strategies and formulate a list of that year’s top priorities. Mayor Keighran stated that it was the decision of herself, the City Manager and the Assistant to the City Manager to set up this year’s goal session the way it was. She stated that the format of future goal sessions should be a focus of a futre study session in order to allow the Council more time to discuss the subject. Vice Mayor Ortiz stated that when he read the list of tasks that it struck him as stale. He agreed with Councilmember Beach that they should look at the strategies and pare down the items. Councilmember Colson stated she was open at looking at the process but that she liked being able to see the details behind each strategy. Councilmember Brownrigg agreed with Councilmember Beach that the Council should focus on the goals and strategies and not on the tasks. However, Councilmember Brownrigg stated that if the Council only focuses on strategies it’s hard to see when progress is made. Therefore, he supported Mayor Keighran’s idea that a discussion of the format should be done at a future time. Mayor Keighran stated that looking at the tasks reminded her of the amount of work that staff does on a day to day basis. Burlingame City Council April 4, 2016 Approved Minutes 6 Mayor Keighran opened the item up for public comment. No one spoke. Mayor Keighran asked that the requested changes be made to the IAP and it be brought back to the Council for their approval. b. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO MODIFY THE DEPARTMENT HEAD AND UNREPRESENTED EMPLOYEES COMPENSATION AND BENEFIT PLAN TO INCLUDE SIX JOB CLASSIFICATIONS FORMERLY IN THE BURLINGAME ASSOCIATION OF MIDDLE MANAGERS AND AMENDING THE SALARY AND COMPENSATION PACKAGE FOR THE SIX CLASSIFICATIONS HR Loomis presented her staff report requesting Council approve Resolution No. 22-2016. She explained that the City recently conducted a review of the BAMM classifications and determined that six classifications needed to be excluded from the middle manager bargaining unit due to their management and/or confidential duties. The six classifications are: Assistant Public Works Director/City Engineer, Parks Superintendent, Deputy Finance Director, Public Works Superintendent, Planning Manager, and Chief Building Official. Accordingly, staff believes these six classifications should be moved to the Department Head and Unrepresented classification. She explained that effective January 1, 2016, the Department Head and Unrepresented employees and the City entered into a three year contract. These six new classifications would receive the same benefits including the 3% pay increase and all other applicable benefits. Councilmember Colson made a motion to adopt Resolution No. 22-2016; seconded by Councilmember Beach. The motion passed unanimously by voice vote, 5-0. c. ADOPTION OF A RESOLUTION OF INTENT TO AMEND THE CITY OF BURLINGAME MASTER FEE SCHEDULE EFFECTIVE JULY 1, 2016; AND SET THE PUBLIC HEARING FOR SUCH AMENDMENT FOR MAY 2, 2016 This item was removed from the agenda for a date to be determined. d. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN EXCLUSIVE NEGOTIATING AGREEMENT WITH PACIFIC WEST COMMUNITIES, INC. FOR BURLINGAME CITY PARKING LOTS F AND N City Attorney Kane presented her staff report requesting Council approve Resolution No. 24-2016. City Attorney Kane gave a brief overview of the history of this matter. She stated that there was an extensive RFP process in which the City looked for developers that would be interested in creating affordable housing and enhanced parking facilities on City parking lots F and N. After considerable review and public meetings, the Council selected Pacific West Communities, Inc., as the preferred developer. She explained that the purpose of the exclusive negotiating agreement (“ENA”) is generally to provide assurance for the developer that the City is not going to sell the property to someone else. Having an ENA provides certainty to both parties and creates an end date. She further explained that because the project is for the development of affordable housing and enhanced parking facilities for the benefit of the public, the Burlingame City Council April 4, 2016 Approved Minutes 7 City is not seeking full reimbursement of all potential related costs. Instead reimbursement is capped at $80,000. Lastly, she noted that nothing in the ENA or any agreement entered into by June this year will commit the City to approve any development on Lots F and N. Mayor Keighran asked at what point the City develops benchmarks and milestones for the developer to meet. City Attorney Kane responded that that would go into the disposition agreement which would be created between now and June, and would include the timeline for design, public process, CEQA and other items. Mayor Keighran asked about section 7 of the ENA which stated that the developer wouldn’t be engaged in discussions, negotiations or lobbying of any City Council or Planning Commission members or other City employees or officials as may be designated by the City Manager. Her question was does this section preclude the downtown subcommittee (which is comprised of Councilmember Brownrigg and Colson) from determining and ensuring milestones are met. City Attorney Kane stated that no, once the project is underway the process is fully public with plenty of chances for the public and the Council to review and weigh in on the process. Councilmember Brownrigg stated that when the RFP was first created the critical criteria was to at least replace the public parking. The other point was to not encumber the City budget. Burlingame resident Dennis Gale and Tom Hatfield who live in a condominium complex adjacent to parking Lot F discussed their concern about the design of the proposed project. Mr. Gale and others asked that they be notified of developments in this project so that they can be proactive not reactive and offer their concerns at an appropriate time. Mayor Keighran asked the residents who are interested in the development of Lot F and N to give their emails to the City Clerk who will keep them updated on when this item is agendized. Caleb from the Pacific West Communities, Inc. offered his business cards to those interested in the development and encouraged members of the public to contact him about their concerns on this matter. Councilmember Brownrigg made a motion to adopt Resolution No. 24-2016; seconded by Vice Mayor Ortiz. The motion passed unanimously by voice vote, 5-0. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. 12. FUTURE AGENDA ITEMS There were no future items. 13. ACKNOWLEDGEMENTS There were no acknowledgements. Burlingame City Council April 4, 2016 Approved Minutes 8 14. ADJOURNMENT Mayor Keighran adjourned the meeting at 8:32 pm in memory of Maureen Murphy and Jim Tramel. Respectfully submitted, /s/ Meaghan Hassel-Shearer City Clerk