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HomeMy WebLinkAboutMin - CC - 2016.11.07 Burlingame City Council November 7, 2016 Approved Minutes 1 BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting on November 7, 2016 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by WWII veterans Bob Schindler and Bill “Angel” Garcia. 3. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, Keighran, Ortiz MEMBERS ABSENT: None 4. REPORT OUT FROM CLOSED SESSION City Counsel Kane reported that direction was given but no reportable action was taken. 5. UPCOMING EVENTS Mayor Keighran reviewed the upcoming events taking place in the City. 6. PRESENTATIONS a. PRESENTATION ON FAMILY CAMP OUT Recreation Coordinator Mike Noce gave a presentation on the 4th annual family campout held at Washington Park. He explained that this year’s campout had 706 participants! He discussed the activities that were organized for the campout and thanked all the sponsors. As well, he noted that Burlingame’s family campout was recognized by the state. Lastly, he invited the Council and the public to attend the annual tree lighting on December 2nd at 5pm. b. PRESENTATION OF VETERANS DAY CERTIFICATES Burlingame City Council November 7, 2016 Approved Minutes 2 Mayor Keighran and the Council thanked the local veterans ahead of Veterans Day. Eight veterans attended the meeting and Mayor Keighran introduced each veteran, discussed their service and presented them with a certificate on behalf of the City Council. Thank you to our local veterans: Angel Garcia, Bob Schnidler, Diana Bruce, Elizabeth Constantino, Paul Constantino, Ernest Ribera, Mitchell Oliver and Steve McLaughlin for your service. And thank you to all veterans and their families. All councilmembers thanked the veterans and Councilmember Beach thanked Paul Constantino for coming up with the idea of Veterans Day Certificates. 7. PUBLIC COMMENT Burlingame resident Carol Nowlin discussed her concern about the issue of dog owners not picking up after their dogs. She encouraged the community to take this issue seriously. Burlingame residents Steve Stluka and Alyssa Johnson both discussed their concerns with Measure R. 8. CONSENT CALENDAR Mayor Keighran asked the Councilmembers and the public if they wished to remove any item from the Consent Calendar. Councilmember Brownrigg asked to remove item 8c. Councilmember Brownrigg made a motion to approve items 8a, 8b, 8d, 8e, 8f, 8g, 8h and 8i from the Consent Calendar; seconded by Vice Mayor Ortiz. The motion passed unanimously by voice vote, 5-0. a. APPROVAL OF CITY COUNCIL MEETING MINUTES OCTOBER 17, 2016 City Clerk Hassel-Shearer requested Council’s approval of City Council Meeting Minutes October 17, 2016. b. ADOPTION OF ORDINANCES AMENDING TITLES 17 AND 18 OF THE BURLINGAME MUNICIPAL CODE, ADOPTING BY REFERENCE THE 2016 CALIFORNIA FIRE CODE AND LOCAL AMENDMENTS, AND ADOPTING BY REFERENCE THE 2016 EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE AND LOCAL AMENDMENTS CDD Meeker requested Council adopt Ordinance 1932 and Ordinance 1933. c. ADOPTION OF A RESOLUTION AWARDING THE CONTRACT FOR TREE PRUNING & STUMP REMOVAL FOR 2016-2017 (CITY PROJECT #84800) TO BAY AREA TREE SPECIALIST, AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, AND INCREASING THE PROJECT’S APPROPRIATION BY $131,700 P&R Director Glomstad requested Council adopt Resolution Number 99-2016. Councilmember Brownrigg stated that the City had estimated that this project would cost $800,000, however the bids came in at $2 million. He asked why this was and how it would affect the budget going forward. Burlingame City Council November 7, 2016 Approved Minutes 3 City Arborist stated that the work on Easton Drive is more extensive than work that the City undertook in previous years. He attributed the increase in cost to some of the work that was being done including high tree work, and a catch up on Sycamore pruning. Furthermore, he stated that there has been a trend of increasing costs for tree pruning and stump removal over the years. Councilmember Brownrigg asked if the City would reach a tipping point where it would make sense to bring these services in house. City Arborist Disco stated that the City doesn’t have the equipment or resources to do this work. Councilmember Brownrigg made a motion to adopt Resolution Number 99-2016; seconded by Councilmember Beach. The motion passed unanimously by voice vote, 5-0. d. ADOPTION OF A RESOLUTION AWARDING THE CONTRACT TO COMMUNITY PLAYGROUNDS, INC. FOR THE VILLAGE PARK PLAYGROUND RENOVATION PROJECT (CITY PROJECT #88430), AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND REQUESTING A TRANSFER OF $30,210.25 P&R Director Glomstad requested Council adopt Resolution Number 100-2016. e. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN ADMINISTRATIVE SERVICES AGREEMENT AND AN HRA BUSINESS ASSOCIATE AGREEMENT WITH EMPLOYER BENEFIT ADMINISTRATORS, LLC, TO PROVIDE A RETIREE HEALTH SAVINGS PLAN TO CITY EMPLOYEES AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH MG TRUST COMPANY, LLC, TO PROVIDE TRUSTEE CUSTODIAL SERVICES FOR THE RETIREE HEALTH SAVING PLAN ASSETS HR Director Loomis requested Council adopt Resolution Number 101-2016. f. ADOPTION OF A RESOLUTIONS AUTHORIZING FILING OF GRANT APPLICATIONS FOR THE ONE BAY AREA GRANT 2 (OBAG 2) PROGRAM PW Director Murtuza requested Council adopt Resolutions Number 102-2016, 103-2016, and 104-2016. g. ADOPTION OF A RESOLUTION APPROVING THE ANNUAL REPORT ON THE STATUS OF IMPACT FEES COLLECTED AS OF JUNE 30, 2016, PURSUANT TO THE MITIGATION FEE ACT, (GOVERNMENT CODE SECTION 66000 ET SEQ.), AND MAKING REQUIRED FINDINGS RELATED TO THE CITY’S DEVELOPMENT IMPACT FEES Finance Director Augustine requested Council adopt Resolution Number 105-2016. h. ADOPTION OF A RESOLUTION TO APPROVE THE 2016 TOURISM BUSINESS IMPROVEMENT DISTRICT ANNUAL REPORT AND TO GIVE NOTICE OF INTENT TO LEVY ASSESSMENTS FOR 2017 Burlingame City Council November 7, 2016 Approved Minutes 4 Finance Director Augustine required Council adopt Resolution Number 106-2016. i. QUARTERLY INVESTMENT REPORT, PERIOD ENDING SEPTEMBER 30, 2016 Finance Director Augustine requested Council adopt the Quarterly Investment Report, period ending September 30, 2016. 9. PUBLIC HEARINGS a. ADOPTION OF AN INTERIM URGENCY ORDINANCE REGULATING CULTIVATION AND PROHIBITING THE MANUFACTURE, PROCESSING, LABORATORY TESTING, LABELING, STORING, WHOLESALE, AND RETAIL DISTRIBUTION OF MARIJUANA IN THE CITY OF BURLINGAME PURSUANT TO GOVERNMENT CODE SECTION 65858(a) City Attorney Kane presented the staff report concerning the adoption of an interim urgency ordinance regulating cultivation and prohibiting the manufacture, processing, laboratory testing, labeling, storing, wholesale, and retail distribution of marijuana in the City of Burlingame pursuant to Government Code Section 65858(a). City Attorney Kane gave a background on this item stating that previously the City enacted a temporary ordinance for medical marijuana (which will lapse in a week) because of shifting state legislative landscape. She explained that if Proposition 64 passes, it could radically change the regulatory landscape of marijuana. She stated that Proposition 64 would legalize the recreational use of marijuana for individuals 21 and older. City Attorney Kane explained that the proposition is 65 pages long and calls for the creation of a state-run regulatory agency and includes provisions that allow local agencies to have land-use regulations. City Attorney Kane explained that because the City has not had time to review the proposition and potentially enact land-use regulations, it was the staff’s recommendation to enter into a temporary ordinance to freeze the current structure. She stated that the temporary ordinance would allow the City time to work with other local agencies to better understand the effects of the proposition. Moreover, she discussed the fact that if the proposition passes, the state would be able to issue licenses immediately and once issued the license would take precedence over subsequently enacted local ordinances. Accordingly, in order to avoid state-issue licenses granting rights that may be inconsistent with the City’s ultimate regulations, staff suggests that the City enact this temporary urgency ordinance. She stated that because this is an urgency ordinance it can only be in place for 45 days, and so in December the Council could extend it for a year. Councilmember Colson asked if a City could prohibit marijuana distribution and growth through its land use regulations. City Attorney Kane stated that there were some things that would need to be worked out. However, Proposition 64 did allow cities to ban outdoor cultivation but indoor cultivation cannot be banned. Mayor Keighran asked the City Clerk to read the title of the ordinance. Burlingame City Council November 7, 2016 Approved Minutes 5 Councilmember Brownrigg made a motion to waive further reading and introduce the ordinance; seconded by Vice Mayor Ortiz. The motion passed unanimously by voice vote; 5-0. Mayor Keighran opened the item up to public comment. Burlingame resident Alyssa Johnson voiced her concerns on Proposition 64. Councilmember Brownrigg discussed the questions and issues that arose on this topic during a League of California Cities webinar. He stated that he believed it was important to put this urgency ordinance in place until the Council has a greater understanding of the implications of the proposition. Councilmember Colson made a motion to adopt Ordinance 1934; seconded by Councilmember Beach. The motion passed unanimously by a roll call vote, 5-0. 10. STAFF REPORTS AND COMMUNICATIONS a. CONSIDERATION OF AN APPOINTMENT TO THE STORM DRAIN MEASURE CITIZEN’S OVERSIGHT COMMITTEE Mayor Keighran stated that the Council would be voting to appoint one member to the Storm Drain Measure Citizen’s Oversight Committee. Mayor Keighran opened the item for public comment no one spoke. CC Hassel-Shearer gave each Councilmember a ballot to vote for one candidate for a four-year term. After the ballots were tallied, Rosalie O’Mahony was appointed for a four-year term, ending November 7, 2020. b. CONSIDERATION OF APPOINTMENT TO THE TRAFFIC, SAFETY & PARKING COMMISSION Mayor Keighran stated that the Council would be voting to appoint one member to the Traffic, Safety and Parking Commission Mayor Keighran opened the item for public comment no one spoke. CC Hassel-Shearer gave each Councilmember a ballot to vote for one candidate for a three-year term. After the ballots were tallied, John Martos was appointed for a three-year term, ending November 6, 2019. c. HOOVER SCHOOL AREA SIDEWALK FEASIBILITY STUDY UPDATE Assistant PW Director Morimoto gave a brief background on the project stating that on January 6, 2016, Council and the Burlingame School District held a joint meeting to discuss the opening of the Hoover Elementary School. At that meeting the Council and Board discussed: 1) anticipated routes of travel to school; 2) the agreement to share the cost of short-term improvements including pedestrian ramps, crosswalks, striping, signage and traffic island; and 3) long-term improvements including sidewalk Burlingame City Council November 7, 2016 Approved Minutes 6 improvements on Summit and Easton Drive leading up to the school. As a result of the January 6th meeting, Council authorized funding and directed staff to perform a sidewalk feasibility study. Mr. Morimoto reviewed maps that outlined the neighborhoods that students live in and the traffic patterns that were being used to get students to school. He explained that based on their initial monitoring: 1) approximately twice as many pedestrians were coming from the direction of Summit Drive; and 2) there were 62 vehicle drop-offs per day from Summit Drive and Canyon Road. Jeff Peterson from Wilsey Ham Engineers continued the discussion. He stated that his firm focused on the question of installing sidewalks on Summit and Easton Drive to assist in alleviating school traffic. He stated that the criteria the firm used for evaluating the installation of sidewalks included: 1) providing a safe pedestrian walkway; 2) utilizing existing right-of-ways to build sidewalks; 3) minimizing the loss of existing street parking; 4) minimizing the impacts to existing traffic circulation; 5) minimizing the impacts to private properties; 6) minimizing the impacts to large trees; 7) minimizing the cost of the improvements; and 8) providing the minimum road width per California Fire Code. Mr. Peterson discussed the issues that the City would need to address if a sidewalk was installed on Summit Drive. He stated that some of the issues were the retaining rock wall on the northern side and the need to remove parking on the south side of the street. He also stated that driveway transitions will be needed on may driveways to match the existing grades and approximately half of the street will require new pavement. Mr. Peterson stated that based on these issues, the estimated total cost of installing a sidewalk on Summit Drive is $900,000. In reviewing Easton Drive, he stated that two alternatives were evaluated. Alternative A is for a sidewalk on the north side with minimum road widening per Fire Code. Under Alternative A, the sidewalk would be four feet wide with curb and gutter, retain two-way traffic, and provide safe circulation for pedestrians and traffic. The City would need to negotiate and coordinate with the Town of Hillsborough regarding right-of-way issues. He explained that the issues with Alternative A are the potential tree impact, the need for driveway transitions and utility relocations. The estimated cost of Alternative A is $1,900,000. Alternative B is for a sidewalk on the south side with minimum road widening per Fire Code. Under Alternative B the sidewalk would be four feet wide with curb and gutter, retain two-way traffic, provide safe circulation and require coordination with the Town of Hillsborough regarding right-of-way issues. He explained that the issues with Alternative B are that it would require full reconstruction of the street, an additional crosswalk across Easton Drive would create another point of conflict for pedestrians and vehicles leaving the school, removal of trees on the Hillsborough side of street, and utility relocations. The estimated cost of Alternative B is $2,000,000. Vice Mayor Ortiz asked about parking issues on the north side of Easton Drive under Alternative A and B. Mr. Peterson stated that right now individuals are parking on the paved shoulder. He explained that under both alternatives, street parking would be removed in order to install a sidewalk. Vice Mayor Ortiz asked if parking would be equally restrictive under A and B. Mr. Peterson replied in the affirmative. Burlingame City Council November 7, 2016 Approved Minutes 7 Councilmember Brownrigg stated he thought the City should proceed with installing a sidewalk on Summit Drive and hold off on Easton Drive. He explained that he saw both Alternatives A and B as impractical and expensive. He asked that the City consider making Easton Drive not a through street during school hours to make it safer for pedestrians. Mayor Keighran stated that she concurred with Councilmember Brownrigg that the City should move forward with Summit Drive and hold off on Easton Drive. Mayor Keighran asked why pedestrian and vehicle traffic was only evaluated during the morning hours. Mr. Morimoto stated that while all students are dropped off in the morning at the same time, there are different release schedules in the afternoon. Accordingly, traffic and drop-offs would be at the highest level in the morning. Mayor Keighran asked that seasonal counts be done at Hoover Elementary School. Councilmember Beach stated that she was impressed how well drop-off was going so far at Hoover in the morning. She stated that she heard the afternoon queued up a bit. Councilmember Beach asked if the recommendation for Summit Drive was for it to be permanently a one- way road. PW Director Murtuza replied in the affirmative. Councilmember Beach stated she was glad to see an open discussion with residents on parking issues on Easton Drive and what might happen with the installation of a sidewalk. As well, she explained that she would like to see the sidewalk on Easton Drive in front of Hoover addressed as it was creating a lot of difficulty for pedestrians. Councilmember Colson asked if the City would consider making Easton Drive a one-way street in order to provide sidewalks and street parking. PW Director Murtuza stated that the Easton Drive has a large amount of through traffic and that half of the street is in Hillsborough. Vice Mayor Ortiz stated his agreement with Councilmember Brownrigg that Summit Drive should be addressed. As well, he stated his concerns for street parking on Easton Drive. Mayor Keighran opened up the item for public comment. A Burlingame resident stated that he was impressed with the first phase of the Hoover improvements. However, he voiced his concern about the removal of street parking on Easton Drive. Councilmember Brownrigg asked that this report be delivered to the Council in Hillsborough. PW Director Murtuza stated that this was being undertaken. Mayor Keighran asked if the report had been sent to the Burlingame School District. PW Director stated that he had not yet sent this to the school district but that he would. Burlingame City Council November 7, 2016 Approved Minutes 8 Mayor Keighran thanked the Traffic, Safety and Parking Commissioners for their hardwork on this project. Councilmember Beach asked that the City receive feedback from the school district on what the board sees as the priorities. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. 12. FUTURE AGENDA ITEMS 13. ACKNOWLEDGEMENTS a. COMMISSION MEETING MINUTES: TRAFFIC, SAFETY & PARKING COMMISSION – SEPTEMBER 8, 2016, LIBRARY BOARD OF TRUSTEES – AUGUST16, 2016 AND SEPTEMBER 20, 2016 14. ADJOURNMENT Mayor Keighran adjourned the meeting at 8:48 p.m. Respectfully submitted, /s/ Meaghan Hassel-Shearer City Clerk