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HomeMy WebLinkAboutAgenda Packet - CC - 2018.03.19City of Burlingame Meeting Agenda - Final City Council BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 Monday, March 19, 2018 7:00 PM Council Chambers a. STUDY SESSION - 5:30 p.m. - Counci! Chambers Citv Council Studv Session Reoardino the Proposed Communitv Center Conceptual Plan and Next Steps Attachments: Staff RePort Staff Report from the Auoust 17, 2015 Studv Session Conceotual Desion Executive Reoort Note: Public comment is permitted on all action iferns as noted on the agenda below and in the non-agenda public comment provided for in item 7. Speakers are asked to fill out a "requestto speak" card located on the table by the door and hand itto staff, although the provision of a name, address or other identifying information is optional. Speakers are limited to three minutes each; the Mayor may adiust the time limit in light of the numher of anticipated speakers. All votes are unanimous unless separately noted for the record. 1. CALL TO ORDER - 7:00 p.m. - Counci! Chambers 2. PLEDGE OF ALLEGIANGE TO THE FLAG 3. ROLLCALL 4. REPORT OUT FROM CLOSED SESSION 5. UPCOMING EVENTS 6. PRESENTATIONS Central Countv Fire Department Presentation to Former Fire Board Member Ann Keiqhran 7. PUBLIC COMMENTS, NON.AGENDA Members of the pubtic may speak about any item not on the agenda. Members of the public wishing to suggest an item for a future Council agenda may do so during this public comment period. The Ralph M . Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter that is not on the agenda. a. CW of Burlingame Page 1 Printed on 3/15/2018 City Council Meeting Agenda - Final March 19,2018 8. APPROVAL OF CONSENT CALENDAR a Attachments: Meetino Minutes b. Adoption of a Resolut ion Authorizino the Citv Manaqer to Execute Amendment No. 3 to the Rental Aoreement with Rino Betti. DBA Sam's Sandwich Sh for the Premises at 1080 Howard Avenue,Burlinoame. California Attachmen,s:Staff Report Resolution Orioinal Commercial Lease Aoreement. Amendments 1 and 2 Commerical Lease Aoreement Amendment 3 c. Adoption of a Resolution Awardino a Con ction Contract to Valentine Corooration for the Sanchez oon FlaD Gates Proiect - Citv ect No. 84740 Attachfients:Staff Report Resolution Proiect Location Bid Summarv d. Adoption of Re solutions Awardino a Constru ction Contract to Redowick C onstruction Co CiAof BudinEane Printecl on 3/15/2018 Consent calendar items are usually approved in a singla motion, unless pulled fot separate discussion. Any member of the public wishing to comment on an item listed here may do so by submifting a speaker slip for that item in advance of the Council's consideration of the consent calendar. Adoption of Citv Council Meetino Minutes March 5. 20'18 for the California Drive Roundabout Proiect. Citv Proiect No. 83920. and Approvino a Professional Services Aoreement with Hanna Grouo for Construction Manaoement Services related to the oroiect attachmenlFj Staff Reoort Resolution Awardino Construction Contract Resolution Aoprovino the Professional Services Aoreement Bid Summarv Construction Contract Professional Service Aoreement Proiect Location Mao e. Ooen Nomination Period to Fill One Vacancv on the Librarv Board of Trustees Attachmenb: StaffReDort f, Ooen Nomination Period to Fill One Vacancv on the Parks and Recreation Commission At,5ch,nen,s: StaffReDort City Council Meeting Agenda " Final March'19,2018 9. PUBLIC HEARINGS (Public Comment) a.lntroduction of an Ord inance Amend tn o Chanle t 13.52 of the Burli ame lVunici nal Code Reoardino Reoulation of B icvcles Attachmenb:Staff Report Prooosed ordinance 10. STAFF REPORTS AND COMMUNICATIONS (Public Comment) a.Uodate on Prooosed Pa on State Lands Parcels At,3chmenls:Staff Report State Lands Parcels Desion State Lands Parcels Wetlands Areas Letter Conditionallv Wthd o the Citv's Aoolication Letter from SLC on the Public Trust Needs Assessment Process State Lands Park Cost Estimates Februarv 27, 20'18 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Councilmembers repoft on committees and activities and make announcements. a.Vice Mavor Colson 's Committee Reoort attachmen/Aj Committee ReDort b Councilmember Beac h's Committee Report Attachments: Committee Reoorl c Councilme mber Ortiz's Comm ReDort attachmenls: Committee ReDort ,I2. FUTURE AGENDA ITEMS I3, ACKNOWLEDGMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Safety & Parking Commission, Beautification Commission, Parks & Recreation Commission and Librcry Board of Trustees are available online at www.burlingame.org. 14. ADJOURNMENT Printed on 3/15/2018 City Council Meeting Agenda. Final March {9, 2018 Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk al (650)558-7203 at least 24 hours betore the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's oftice, City Ha , 501 Pimrose Road, from 8:00 a.m. to 5:00 p.m. before the meeting and at the meeting. Visit the City's website at v'/ww.budingame.org. Agendas and minutes are available at this site. NEXT CITY COUNCIL MEETING - Next regular City Council Meeting - Monday, April 2, 2018 VlEw REGULAR cOUNCIL MEETING ONLINE AT www.burlingame.org/video Any witings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office counter at City Ha at 501 Primrose Road during normal buslness hours. City ot Burlingano Pnntecl on 3/15/201E STAFF REPORT AGENDA NO: Study Session MEETING DATE: March 19, 2018 To:Honorable Mayor and City Council Date: March 19,2018 From: Margaret Glomstad, Parks and Recreation Director - (650) 558-7307 Subject: City Council Study Session Regarding the Proposed Gommunity Genter Gonceptual Plan and Next Steps RECOMMENDATION Staff recommends that the City Council review the presentation on the conceptual design options for a new community center and provide feedback on the next steps. BACKGROUND Since 2012, City staff, in collaboration with Group 4 Architecture, the Citizens' Advisory Committee (CAC), and community members, has been working on developing plans for a new community center in Washington Park. The work includes development of a Master Plan for the active areas of the park and identifies the site locations of the park amenities (Community Center Master Plan) and conceptual designs of the proposed building within the Master Plan. The City Council approved the Community Center Master Plan on July 7,2014. On August 17, 2015, the City Council held a study session on the community center. The attached staff report from the study session provides a thorough background of the master and conceptual plan processes (Exhibit A). At the study session, the City Council provided the following input on the conceptual plan: create a more active presence on Burlingame Avenue, strengthen the civic aspect of the design, and create more depth and detail in the facades. With this feedback, Group 4 continued to refine the conceptual plan for the building. On August 25, 2015, staff brought the conceptual plan to the Planning Commission to gather further input. On April 14,2016, staff presented the completed traffic study to the Traffic, Safety & Parking Commission (TSPC) to seek additional input regarding parking options, the impact of construction on parking, and the phasing options of the project. TSPC Commissioners offered suggestions including seeking options for bike and pedestrian access. Overall, the Commission favored the under the community center building parking option. They also offered suggestions if both parking options (under the community center building and one-half level under the tennis courts) are considered, including looking at permitting for the lot under the tennis courts and/or seeking meters for the tennis court lot to offset the cost of added parking. Additionally, Commissioners expressed interest in using the tennis court parking area as an option for downtown parking. 1 City Council Study Session Regardrng the Proposed Community Center Conceptual Plan March 19, 2018 Conceptual Plan The proposed community center is being designed to meet the needs of today's community and to have the flexibility to evolve to meet the ever-changing needs of future patrons. The new community center's site has been developed with direct, ongoing consultation with the community-at-large, park users, neighbors, and City staff. Located slightly to the west of the existing facility, the new multi-generational community center will be nearly 43o/o larger than the existing facility through the addition of a second floor and will act as a nexus for the park, organizing events around the patios that connect interior and exterior spaces. Additionally, a small surface parking lot with ample trees and landscaping will be located adjacent to and east of the new building, providing a buffer between the new building's activity and the homes directly ad.jacent to the east edge of the park. A wide, organically-shaped promenade clearly links the park's existing and new amenities with the landscape and mature trees. From west to east, this new promenade links the tennis courts, horseshoe pits, bocce courts, a basketball court, the Lions Club, picnic area, a fenced children's play area, and the new community center with a well-lit, safely-designed linkage for both pedestrians and cyclists. Parking As outlined in the lvlaster Plan, there are two options for meeting the parking need 1. The first option places 70 parking spaces directly under the building. The added construction cost of mechanical ventilation for under-building parking is offset somewhat by sharing a single structural system with the new building above. These spaces also have the advantage of being able to directly tie into the new community center through a lower level vestibule containing interior stairs and an elevator into the community center lobby and outdoor plaza. The cost estimate ranges from $6,944,000 to $7,924,000. 2. The second option locates parking under the tennis courts on the western end of the park. Itr'loving the courts up a half-level creates an opportunity to have terraced, amphitheater-style seating facing the park. With this option, parking is depressed a half-level below grade to provide approximately 70 parking spaces. Natural ventilation reduces the overall cost relative to parking that is fully below grade. The cost estimate ranges from $5,334,000 to $6,307,000. ln both scenarios, the remaining 73 spaces would be accommodated at the new parking lot on the southeast edge of the park adjacent to the new building and at the parking lot adjacent to the Lions Club (with a slight reduction in surface parking at this location to accommodate the relocated basketball court). A third cost-saving option, which was not included in the Master Plan, involves using surface only parking. ln this scenario, parking would be provided next to the Lions Club building as well as 2 The CAC met again on April 20,2016 to discuss the input from the City Council, Planning Commission, and TSPC. From the comments generated at the previous meetings and additional input from the CAC, Group 4 further refined the conceptual plans. DISCUSSION Ciay Council Study Session Regardrng lhe Proposed Community Center Conceptual Plan March 19, 2018 east of the new community center. This option would require a smaller building footprint and a larger surface parking lot next to the community center. Building Design The community center design is a contemporary reinterpretation of Burlingame's civic use of Mission styled architecture (as seen in the Burlingame Library, Fire Station 34, and Burlingame Avenue Caltrain station). While the design is rooted in the Mission style through its use of gabled roof forms, overhangs, deep inset windows, and primary materiality, the community center's stylistic reinterpretation occurs in several ways: the breakdown of building mass in response to the immediate site context and building program, arrangement and expression of interior program space, the contemporary use of building technologies and materials, and incorporaling best practices for sustainable design. Massing, Arched Great Windows, Facades and Accents and Building Materiality A complete description of the massing, arched great windows, facades and accents, and building materiality can be found in the executive summary attached to this report. Sustainability One area the Council may wish to consider is whether the building should be LEED-certified andlor Zero Net Energy (ZNE). LEED is a green certification program managed by the US Green Building Council. LEED-certified buildings are considered leading examples of environmental sustainability, water and energy efficiency, and healthy and productive spaces for occupants. A ZNE building is a building that produces as much energy as it consumes by being extremely energy-efficient and generating onsite renewable energy. To achieve ZNE, a building must be well designed by an experienced team and generally includes extra insulation, high performance windows, natural and LED lighting, smart HVAC systems, and onsite solar power systems. A ZNE building may cost incrementally more (approximately $2-8 per sq. ft. according to some studies) than a conventional building. However, the operational costs of a ZNE building are significantly lower than in a conventional building over the long term. The current cost estimates for the project assume that the community center is built to the LEED Gold standard. Project Budget The project's cost estimate has been revised as of January 2018. The proposed community center building itself is estimated to range from $20,863,000 lo $22,827,000 (including FF&E). The site work, including parking and relocation of the playground and basketball court, ranges from $13,329,000 to $14,863,000 depending on which parking option, described above, is selected. The total project budget including soft costs and contingencies is estimated to range from $51,550,000 to $56,740,000. Co st Red u cti o n Stra fegies Staff and Group 4 have identified two costreduction strategies that reduce the scope of the construction area in the park. All construction identified in the Master Plan that is west of the Lions Club is removed from the project scope to achieve the cost reduction. Reduce the poect's scope by limiting the project to a new community center with the same building square footage as described above. Under this option, the project includes both 3 City Council Sludy Sessio,, Regardrng the Proposed Community Center Conceptual Plan March 19, 2018 surface parking and parking under the community center. This option also includes relocating the playground and reducing the size of the basketball court to half-size. No site work would be done west of the Lions Club building. The estimated total project cost with this open is $38,037,000 to $41 ,71 1,000. 2. Reduce the project's scope by limiting the project to a new community center with a reduced building square footage (approximately 3,700 square feet less) from that described above in order to allow for a larger surface parking lot adjacent to the community center. Under this option, there would be no subterranean parking. This option does include relocating the playground, reducing the size of the basketball court to half-size, and the loss of the drop-off area in the surface parking lot. No site work would be done west of the Lions Club building. The estimated total project cost with this option is $30,097,000 to $32,924,000. Other Cost Reduction Strategies Other cost reduction strategies, in addition to reducing the project scope, have been explored. Research on these options indicates that, while there may be some cost savings (10-25o/o), lhey would not be appropriate for the proposed new community center for the following reasons: Pre-enqineered Buildings: Pre-en gineered buildings are metal buildings that consist of a structural steel framing system supporting a metal roofing system, with a variety of wall panel choices. Pre-engineered buildings lend themselves to single story, large volume spaces such as gyms or warehouses. The proposed community center is a series of program spaces, with one large-volume space for the community hall. lt has been designed as a two-story building in order to minimize its footprint, and therefore minimize the impact of the proposed new center on the park. Modula r Buildinos: Modular buildi ngs are sectional prefabricated buildings that consist of multiple sections called modules. The modules are fabricated offsite and transported to the site for assembly. Modular construction lends itself to smaller, repetitive types of volumes that deliver efficiency in their ability to be reproduced. Concrete Tilt-up Buildinqs: ln tilt-u p construction, the building's walls are poured directly at the jobsite in large slabs of concrete called "tilt-up panels" or "tiltwall panels." These panels are then raised into position around the building's perimeter, forming the exterior walls. Concrete tilt-up construction lends itself to buildings with simple geometries and openings. The proposed new community center's massing has been carefully designed and sculpted to be respectful of the residential neighbors and to respond to the indoor/outdoor connections that exist on the park side of the building. ,Vexf Steps Based on the direction and preference of the City Council, staff can proceed in one of two ways: Update the current conceptual design for the new community center project based on the input received from the Council tonight. This effort would include the consultant team working with staff to develop an updated conceptual design package and sharing it with the Parks and Recreation Commission, the community, and the Option 1 . 4 City Council Study SessioD Regardrng lhe Proposed Community Center Conceplual Plan March 19, 2018 Planning Commission. Once the conceptual design is updated to integrate review comments by the various stakeholders described above, the conceptual plan would be brought back to the City Council for review and consideration. The anticipated timeline to complete this work is 3-4 months at a cost of $50,000. Option 2.Revise the current conceptual design for the new community center project based on the input received from the Council tonight. This option includes a redesign of the community center building and would require the consultant team to develop a revised conceptual design package that would reflect the input received from the Council. This effort would include the consultant team working with staff and the City Council to develop the revised conceptual design. Study sessions would be scheduled early on with the City Council to integrate their early input into the development of the revised design. The revised conceptual design package would then be shared with the Parks and Recreation Commission, the community, and the Planning Commission for their input. The revised conceptual design package would be brought back to the City Council for their review and consideration. The anticipated timeline to complete this work is 6-8 months at a cost of $90,000- $100,000. Once the conceptual design has been approved by the City Council, the consultant team and staff can begin to complete the CEQA requirements and the construction document phase of the proiect. Staff anticipates that once the City Council accepts the conceptual design, the construction document phase and CEQA approvals will take approximately 18 -20 months. Council Direction ln order to proceed with the plans to build a new community center, staff requests direction on several questions. Many of these are iterative; the answer to one question may change the answer to another. Thus, Council may wish to consider the questions in a different order than presented below. 'l . What is the preferred parking option? 2. Should the scope of the project as described in the cost reduction strategies above be revised? lf so, in what way? 3. Does the Council wish to keep the current conceptual design or revise it? lf the Council wishes to revise the design, what is the Council interested in seeing? 4. Should sustainability features remain in the design? lf so, is LEED Gold appropriate, or is the Council interested in a lower (Certified or Silver) or higher (Platinum) certification level or the building achieving zero net energy? 5. What is the recommended maximum budget for this project? FISCAL IMPACT ln November 2017, lhe voters of Burlingame approved Measure l, a yo cenl sales tax measure that will generate an estimated $1.75 million to $2 million annually. At the January 27,2018 goal setting session, the City Council discussed the City lrrlanager's recommended expenditure plan for the Measure I funds. (The City Council approved the recommendation on February 20,2018.) 5 City Council Sfudy Session Regarding the Proposed Community Center Conceptual Plan March 19, 2018 As noted at the goal-setting session, an annual pledge of $1 million toward debt service on the issuance of lease revenue bonds for the project would yield bond proceeds of approximately $15 million. Therefore, in order to fund the Community Center project, the City will need to rely on a combination of Measure I revenues plus ongoing General Fund revenues and/or monies from the Capital lnvestment Reserve. Staff thus recommended that the Council consider an additional $1 million annual General Fund transfer to allow for a lease revenue bond issuance of approximately $30 million, with the remaining financing for the Community Center project to be provided from the Capital lnvestment Reserve or some other source not yet determined. Exhibits:. Staff Report from the August 17,2015 Study Session. Executive Summary 6 Exhibit A STAFF REPORT MEETING DATE: August 17,2015 Honorable Mayor and City Council August 17,2015 Margaret Glomstad, Parks and Recreation Director- (650) 558-7307 AGENDA NO: To: Date: From: Subject City Council Study Session Regarding the Proposed Community Center Conceptual Plan RECOMMENDATION Staff recommends that the Gity Councilreview the presentation on the conceptual design options for a new community center and provide feedback BACKGROUND Since 2012, City staff, in collaboration with Group 4 ArchitecUre, the Citizen's Advisory Committee (CAC), and community memberq has been working on developing plans for a new community center in Washington Park. The work includes development of a master plan for the active areas of the park. The cunent Recreation Center building was built in 1948 as a memorial to those who gave their lives in \ fl1\/ll. Over the years it has been remodeled,expanded and repaired many timesand is now in need of significant upgrades. Although the City originally considered modifying the existing building, this option was rejected due to signlficant challenges with the building, and the City decided that a new structure was the most reasonable option. Some of the problems with the current building include: 1. There are structural deficiencies causing seismic concems. 2. There is a lack of sprinklers throughout the majority of the building, causing fire safety concems. 3. The HVAC is inadequate; there is no air in the Ceramics Room, Art Room or Studio B; and the Front Office is very cold in winter due to drafts and inadequate heating 4. There is insufficient electrical/power structure to support today's need for technological media. 5. There is a lack of adequate drop-off and pick up areas. 6. The facility lacks convenient parking, which necessitates patrons parking in front of the neighbors houses. 7. The building has poor lighting. 8. There is an excess of non-programmable space due to inappropriate access and poor layout. 9. The cunent available space restricts class/program options and reduces options for available meeting spaces. 10.The doors/thresholds, counters, conidors in staff areas, kitchen ccuntertops, and parking spaces require improvements to enhance universal access 1 Cityr Council Sfudy Session Regardingthe Proposed Communityr Center Conceptual Plan August17,2015 11. Security is lacking due to the absence of a central alerUpaging system and staff €nnot monitor certain rooms because of the poor layout 12.Storage is challenging, causing staff to spend an inordinate amount of time moving equipment back and forth and up and down stairs. 13.The building also presents many challenges for the senior population as a result of problems with access, the HVAC system, lack of near accessible parking, por lighting, and layout of the building. Master Plan Phase After the determination that renovating the existing facility was not the best option, staff undertook the development of a Master Plan for Washington Park and a new community center that would meet the needs the entire Burlingame community and that would have a useful life well into the future. The Master Plan is a document that defines the framework and vision for the Bulingame Community Center and Washington Park. The recommendations for the Master Plan are based on analyzing the recreational needs of the community, best practices and future trends of communig centers, as well as an assessment of the existing facility. The vision and recommendations for the Master Plan have been developed with the Burlingame community through an engaging, open and participatory process. Through a series of statements defining the parameters of the project, the Burlingame Community Centr Master Plan is a pragmatic, implementable, master plan that will respond to the needs and goals of the dtizens of Burlingame. During this process, the City and its consultants considered many factors, including the size of the building, the location in the park, respeoting the pdssive areas of the park, the mature trees, the ballfields, the tennis courts, the Lions Club, parking challenges, and the impact on neighbors. The outcome is a functional, two story, 35,500 sq. ft. building that is larger han the cunent single story 21,200 sq. ft. facility and only increasing the building and parking area's footprint by 1,000 sq. ft. The new facility has a full complement of recreational multiuse, multi-generational, flexible spaces that support all of ttB identified community needs. During the development of the master plan, lhere was discussion regarding the inclusion of a gymnasium in the new facility. However, the community members who participated in the process determined that a gym was not appropriate for this site, as it would create a footprint that encroached significantly into Washington Park (with both the larger building and additional parking considered). Fortunately, due to the strong relationship with the Burlingame School District, the City has access to their gymnasiums for many of the youth programs in addition to many private gymnasium options on Rollins Road. The west end of Washington Park was considered as a site option. However, input from the community and the City's traffic engineers identified major traffic concems from Burlingame High School and the train crossing that would make that location for a building undesirable. The proposed building remains in the same general location but opens to the park to reduce noise that could be heard if the building was oriented toward the street. Additional, the Master Plan worked around the Lions Club and ballfields. The playground was shifted away from the street to address park user's safety concems about the proximity of the playground to the street. The City is very proud of the status of being a S yearJong Tree City, USA and is committed to preserving as many mature trees as possiblq which led to using the areas in the park thatwere already hardscaped to minimize the removal of mature trees. 2 City Council Study Session Regardingthe Proposed Communltyr Center Concoptual Plan August 17,2015 Lastly, parking for the curent Recreation Centeris severely inadequate. To reduce the impact on the neighborhood, the ITE (lnstitute of Transportation Engineers) formula of 3.2 cars/1000sf of building was used based on a recommendation from the Ci$ Public Works statf. The Master Plan includes two potential parking options in addition to the cunent surface parkingadjacent to the building. The strategies are under the new building, andlz grade under the tennis courts. The Citizen's Advisory Committee is interested in planning for both options at this time. The parking under the building could serve the community center and the park, while the % grade under the tennis courts could serve the Lions Club, sports fields and downtown. The Master Plan was presented and approved by Council in July of 2014(Exhibit A, page 8) Conceptual Design Phase The Conceptual Design phase began on January 21,2015 with a CAC meeting. The CAC reviewed the updated project schedule and made suggestions for potential outeach opportunities in addition to the scheduled opportunities for input. The CAC viewed theMaster Plan's building program and design spaces to offer input to assist Group 4 Architecture as they moved forward with developing the building design options. Outreach meetings and presentations to the community covered three subject areas: 1. Reviewing and summarizing the site and building goals and objectives identified in the Master Plan phase. 2. Reviewing and discussing the updated and refined building program option 3. Reviewing and providing input on design value images, which illustrate architectural styles, massing strategies, design strategies Through the community's input, five potential design options have been refined to two options to be reviewed by Council attonight's study session. Program ming Opportunities The Parks and Recreation Department provides a high level of programmingin conjunction with community partners, as measured by the variety, scope, and number of programs offered, especially when considering the conditions of the existing facility.The goal is to provide program offerings that are responsive to community demand and cunent trods and are designed to maintain interest, and create dynamic opportunities for the communitywhile generating revenue to reduce the burden on the City's General Fund. The proposed interior layout provides new and improved spaces that will allow staff to offer opportunities that have never been available before. The new community center will have a community hall with a dining capacity of 300 occupants that will be available for rent and is divisible by a modular wallfor additional programming activities The hall will also have a raised platform that can be used from inside the hall or from outside in the park. This offers opportunities for a variety of theater programming. The active spaces such as canp and preschool classes will be on the lower level while the quieter activities, such as art and adult enrichment, will be on the upper level and easily accessible from an elevator or three sets of stairs. New spaces include a maker space, which will have the technical support and layout to offer classes such asGreat lnventions, App Design, and Teen Architectunal Design. Kids Town will be a space for younger children's programming, with the appropriatesized fumishings and design. This space will also be available for party rentals. The Teen Scene will be a modem space for active youth to attend classes or "hang out". lt can also be used for the more mature population 3 Clty Councll Sludy Session Regarding the Proposed Communityt Canter Conceptual Plan August 17, 2015 to socialize during the day and participate in activities. The enty area will be warm and inviting with clear and easy visual access to staff and includes a comfortable lounge that communi$ members can use while waiting for programs to begin or end or as a space to meet their neighbors or just relax. The Community Hal will have an adjacent commercial catering kitchen that will help increase the number of rental opportunities. Upstairs, an Active Lounge and Enrichment classroom have been added to facilitate new programming for the older population and as well as addilional space for community members to reserve for meetings and presentations. ln addition to the new spaces, other spaces will be available for work areas, storage and quiet study areas. The programmatic intent for the rooms in the proposed community center is identified in ExhibitB. The financial performance of the new center is expected to improve based on expanded capacities, flexible design, new types of rooms in which to offer progamming (dance studio, maker space), and a new attractive facility to attract additional rentals. Community Hall Banquet and Receptions Space, Market Demand Space Comparisons It is important to note that the attached inventory (Exhibit C) is not an "apples to apples" comparison. The rooms range in quality and hierarchy of use. For example, Marin JCC, Livermore, and Mill Vatley all are similar in quality and purpose with an emphasis on marketing the community hall for the private rental market during prime time. On the other e)dreme, Strawberry is a gym setting without a caterer's kitchen. The rates also vary as to the amenities and services included and should'be considered a "range of market value" pricing. Market Demand The Sports Management Group (TSMG) contacted local area event planners to assess the demand for event space in Burlingame. Allegra Entertainment & Events, Glow Meetings & Events, and Any Occasion all responded that a facility accommodating 15O300 people in Burlingame is in constant demand during primetime (Saturday & Sunday) for social events, weddings, holiday parties, and smaller company parties. The proposed amenities, catering kitchen, courtyard, natural light, and access to side rooms were all positive attributes of the proposed space. These companies have clients looking for spaces renting in the $2,000$4,000 range. For all day rentals, &12 hours would be needed to start and complete the event. The park setting and courtyard would be desirable settingg and they expressed that it is a beautiful location and a good area for weddings. TSMG also contacted San Francisco Recreation and Parks Department to inquire about the demand they experience. They receive wedding and social event facility requests "all the time" and do not have an indoor facility to accommodate the 25C300 banquet sealing in a quality setting. Based on this preliminary market research, there appears to be a demand for a 25O300 capacity banquet hall space in Burlingame. Event planners stated that seating for 250-300 people is the desired attendance for weddings and saial events. There are limited venues in this market niche at an affordable rate, defined as between $2,000 and $4,000. The site was considered "charming", and a great location for a range of social events. 4 City Council Study Session Regarding the Proposed Community Centor Conceptual Plan August 17,2015 Community Hall Examples: =Q Example of possible rental revenue": Number of prime rental days per year - 1 10 lf 80% of prime rental days are rented, and of those days, 44 are all day rentals (8hrs) and 44 are S-hour rentals, the total number of hours rented is 572. Total Renta! Revenue $250 Per Hour = $143,000 $300 per Hour = glZl,600 $3S0 per Hour = 9200,200 "Source- The Sports Management Group (TSMG) DISCUSSION Through the project's community outreach, Group 4 Architecture identified the community's preference for the architectural styles that best reflect Washington Park and Burlingame's values. The four prefened design values as determined by the communityare: . contextualinspirationr traditionallyinfluenced. warm + invitingo civiC At the CAC Meeting #3, four coneptual building massing options were presented forthe CAC's initial review and input: two "traditionally inspired" options, and two "warm + inviting" options (Exhibit A, page 21). Through feedback provided by the CAC, staff and Group 4 decided to pursue the "traditionally influenced Mission style" for further development of conceptual design options. Despite an appreciation forthe contemporary "warm + inviting" options, the CAC felt that the "traditionally influenced Mission style" option aligned more dosely with Burlingame's existing arch itectural context. At the CAC Meeting #4, Group 4 Architecture developed two updated "traditionally influenced Mission style" options: . Option A: civic scale. Option B: residentialscale lncluded in Exhibit A is "civic" Option A, in addition to a revised version of "residential" Option B (page 22), which incorporates recommendations given in the last CAC meeting. Option B contains two sub-options (Bl and 82) highlighting two varying exterior design approaches: 5 City Council Sfudy Session Rogarding the Prop$ed Commun$ Center Conceptual Plan Augusl 17, 2015 Option B1: utilizes a combination of articulated, varyingsized window openings, stepped massing, and a combination of gabled and hip roofs to tie the building more closely with its sunounding context Option 82: uses the arched opening as a main archibctural feature that repeats at key instances throughout the building to signify key programmatic elements and main entryways Both Options A and B (and suboptions 81 and 82) pursue the concept of creating a rhythm of window openings along Burlingame Avenue's fagade to provide continuity with the neighborhood character. On the park side, all options use generous bands of windows and groundlevel sliding doors to create a strong indoor-outdoor connection to the park for key programmatic spaces. Atthis early point in the design process, the project team is seeking inputfromthe City Council on the conceptual design Options A and B (B1 and B2). Council's comments and preferences on the various options will be used to help refine and develop the concepUal design, which will be brought back for Council's consideration in the late fall. FISCAL IMPACT The estimale in 2014 for the proposed community center was $15,165,000. The site work including parking and the relocation of the playground ranges from $8,964,000 to $10,544,000. Soft costs range from $7,705,000 to $8,170,000. The project is cunently unfunded, and discussions of funding structures are in progress Exhibits: A. Power Point Presentation B. Programmatic lntent C. Community Hall Rental Survey a a 6 T ,t City of Burlingsme Community Cenler Conceplusl Design& 'j CiIy Council Study Session August 17,2015 6:00 pm,-l-u r Burlingams :i&,Snmmunitv .toq[gntsr/ ffi Bp.qqr,\9s,rYEW\Eiil+Ey I t I I ! I' AGENDA 'l . Proiect qnd Schedule Overview r Schedule Updoler Community Engogement Summory 2. Moster Plqn Review 3. Building Progrom . Building Progrom Overwiewr New Progromming Opportunilies, Revenue Anolysis 4. Conceptuol Design r Floor Plqnsr Building Design Optionsr Option A: Troditionol Mission "Civic"r Option B: Troditionol Mission "Residentiol". lnlerior Vignetles 5. Next Steps {.1 N i A&ENDA 'l . Proiect qnd Schedule Overview r Schedule Updoler Community Engogemenl Summory )\ I @ BUALINGAME COMMUT{ ITY CENTMR CONCEPTUAL DESIGN AND INITIAL STUDY, TECHNICAL REPORTS & MND 201.1 201 5 DEC.IAN.FEB.MAR.APR JUNE JULY W nLc.SEPT.ocT.NOV .I . PROIECT INITIATION 2. SITE & BUILDING PROGRA^^ REFINEMENT, TRAFFIC ANALYSIS, DESIGN VALUES, AND SITE/BUBEtE DIAGRAMS 3. CONCEPTUAL DESIGN OPTIONS 4. PREFERRED CONCEPTUAL DESIGN 5 CEQA INITIAL REPORT, TECHNICAL STUDY, AND MITIGATED NEGATIVE DECLARATION (MND} I I .lnlsgrole input from CAC ond fommunily lrom Round #1 Oulreoch . Concepluol {loor plon ond bui}ing mossing oplions . Define exlerior moteriols paletie . Develop Design Volues loi moLriols. inlerior spoces, ond sustoinobility . Anolfze eoch oplion bosed onpvoluolion crilerio . Develop preliminory cost modils for eoch oplion I PROJECT PARTIC'PA7'ON IECHN'CAT MEEIINGS PROJECT T€A,I'I MEEIINGS CIIIZE NS ADV]sORT CO MMI TI EE COM^,'IUN,ry OUrfifrlCH PNISENTAIIONS & PUDLIC |IIANIIICS o uIf,lc(5rr oo ill INTE?IM gEVIE' a (5 /2 0)rdg'ibgrl *SllNN wEEl( OF (5/al' (5/30) & l5l31|YOUTH {i$OUTREACH P+R (6/ I 8) CONCEPTUAL DESIGN OPTION ut Rtvtfw DRart a a ilI PC 18 /2 1l (e 'di$q,N M a / I 6) o{ {9/231 a PC P+R ltrZtj 17fi5]-t3/251 *d,.pgsr 13/2tl & 13l22l llit P+R l3/l el TBD cr ")rt I CIIY COUNCIL PROGRAM CONFIRMATION PREFERRED DESIGN 08.17.15 trl f.\ m() ortr troT'tro CLoou +otntn I\r h c)N -\otL o.h (Y) >- C) C\ -t oU- Lll(a TIo- Z Ja-ulltl-tn =aaFZ LU =llto t}z IJ.I l- 23 = =oU tf ?Pr- .^ o)oo'a5-Fsr 00s1 6q gl P., q T o(n C eroo E Sg* eEi e *.Hfi* ##F r Efs;€* .^-Eg.B ,_ 3:ifo lEttiirx*f tIEgEtt?#r**ts 5$s r s*Estt Ir;E sEsEt{!, F g $ sE.9.H* 9y"E.E.U.##sIfi56€Egi##Jsetegeee;eeE aege €arcaoao?e$Gaaa --ut ulFlZ r-ul 3 F-l 21:l >l =lol U] ,-] =l<l ()l Z) -l--ldlI col l l l ro t o ! (r) f.\ co O .v$t.-X *'EE p,5[ € sct).E EPE-E {u s'n sf;[t 7 s3 s fi; EE&E -E tEf *a'q,,,qr Et;^g ' eire5,q ni $T qEss Aa..a..e.gt.ct.a.UE zo Ivtlr|a J f,3a-luUzoU aal-z UI =ltto ogzCft* l-O2* ?& =+6bUO\ t o o .; 3o oE, co A. Lo{-oo E st oz UIo ; ",, .t ':,, 1 t\\* \a, ,t SITE PLAN r:*-"7i,,. . tlr : I i__.-. ...-._l CITY YARD GUNST ESTATE 7z o SOFTBATL DIAMOND I i,.i oool oa Eurlingomc Avc UON',S COMMUNITY CENTER BASKETBALL COURT TENNIS COURTS ,{I \t'I I U-.J\---.\J oaout a 08.r7.15 ll I I .. 'i.. ii $:, Bermed Evenl Seoling .i.,i Entry plozoBocce Courls * Horseshoe Pils Pothwoy Seoting mo Ave UON',S COMMUNITY CENTER Donce & Exercise RoomsBoskelboll Courts Ployground 08.17.i5 Po SITE SECTIONS a ffi WASHINGTON PARK SITE SECTION . PROMENADE AT PARKI NG/TEN NIS COU RTS WASHINGTON PARK SITE SECTION . PROMENADE AT EXISTING SOFTBALL DIAMOND AN D RELOCATED PLAYGROUND 08.t7.15 ll 0 eunLrNcn,rnr coMNauNrrrv crNrrRl PARKING ffiPTilffiNS NI 143 spffice$ Surfsce + Underground Parking Surfsce + Below Courts Pqrking tI /2 level down) l ,l :i i i rt i:) ,t RAr\AP TO PKNG S,r1!rri;rrr: A,r rrcN's ctuS cc,Mr.tu!{lrt cirriil 35 SURFACE PARKING SPACES 70 PARKING SPACES BELOVI BUILDING 38 SURFACE PARKING SPACES t ;l I1," 29 SURFACE PARKING SPACES 70 PARKING SPACES BETOW TENNIS COURTS 44 SURFACE PARKNG SPACES 08.r7.15 I _ orouP a 6 , llt Et iE r ,ul E;,? Eiii!i ro N & ,h ..V tJn21" UAi' ' IJJ HE -A,\t6u E t&Iu U t&Ia, od lnVIu CL F6r- ux -I RJ l,lltII Eo ItJF d,l- .r t t/lFozaootr voE EMt-*E t I I I' AGENDA 3. Building Progrqm r Building Progrom Overviewr New Progromming Opporrunitiesr Revenue Anslysis Sn BUILDING PROGRAM OPTION f, W W ilWN$ W I I Lobby ond Reception Sociol Lourrge ond Gollery 2 Community Holl fulultipurpose Room (g) 4,000 sf Rcrised Plotform Cotering Kitchen Conference,/Smoll Meeting Room 3 Enrichment ond Personol Development Enrichmenl Center Clossroom Teen Scene,/Aclult Drop-in Kids Town Musicol Arls 4 Sociol & Assembly Lorge Meeting Room Acthre Lounge 5 Tinker Lob Moker Spoce 6 Visuol & Fine Arls Fine Ar"ts Creolive Arts & Ceromics Kiln Roorn 7 Performing Arts, Donce, & Fitness Donce & Fitness Studio B Stoff Spoces 9 Support Spoces Lounge 2 Auditoriunt (rl) 3,500 sf Teen Roon Studio B Sociol Holl Lounge I Compuler Roont Aft Room Crofl room Donce Sludio ADDITIONAL & IMPROVED PROGRAMMING SPACES: + Altroctive Community Holl \ /ith roised plotform + Teen Scene clossroom + Kids Town clqssroom + Moker Spoce + Donce & Fitness Studio Tolql Progrom -35,700 sf 08.r7.r5 EXISTING PROGRAMMING I ExAMPLES $Vlusie in the Fwrk Youth Suln'lnruer Con'rps Yor,lth & Teen Cerqffirics ittns ,\i'i'r:i WEEKTY PROGRAMMING SUMMARY Iofol hours po'ogramnled in new facility (exisfing snd new progroms); F&tr-$.; l ES HO[,JRs SUtrl,VlER; 4?0 HOURSI ffi t\m.filll\\ ()ils/Vqrious Medio Art Cluss Fitness Boot Comp Auditorium Drop-in Picklebsll Auditorium 08.17.1s b ffi@& w l=t; l" I ryu *:La@ (l) &\4#() "n (J !r, L L- t-dc) g, F-U E-l* .L UJ l?7 e3 q.&E€%ooreu.?,o.l*r €CI CBO.s=%q)&Cnzl*#s ,v dn **A - &"3 !.\r'gl t- (D*e*c ? e8ktr6ECrf&CIAE* trvdoao"a u.ho){Jcci .: -5 A) *Q)Ur'fs<cJoAo)ryo*a *) .9t (/) =,n*9 t"r 3 J- "5.s+ruli =a\\J(Jocfau:L.\L-s{ootJc]U & € x 4* * *1a fo €n J- a\ t4 '= w:lUc trl* =OeU .93€\58u)=-fr,?O@ t4, J_ .BE.b"ntI c*\ 3?Otr*aU:€,CLdlooFOU o-r" ta >.a;^ +-a:I .- *;Fuc&o%U { a* 3 € E v7 UIJ& =-r \., t&t I .nIlIx F-E Ea,3 F-Moa-A.o u lgerEd q d -uooa A- Lr--5 1&I7EG , o v b_ ,.q a -I'{a 7 %,;,',, NEW PROGRAMMING OPPORTUNITIES . EXAMPIES WEEKLY PROGRAMMING SUMMARY DIY HomelGqrden Art Phologrsphy Fridoy Night Point & Sip ;i ,,"J i-l /:t_ _"_.",', r. Bir*hday Porty Rentol Iofo{ hours progrctmmed in new facility (exfssimg $otd new progroms); FAL$"; 420 I'IOURS $UMMER: 600 H0tlRs Lfeollve ArIs d{ Le,"tri?ifls hne -t- Lego Robotics lVin,'rs:i" ftloi:il'l iPodliPhone 'tr01 li'ii-,i,Uf r,il:t,t Ki,Cs lown 08.r7.15 i( tr:\l t AGENE}A 4. Conceptuol Design r Floor Plonsr Building Design Options. Option A: Trqditionol Mission "Civic"r Option B: Trqditionql Mission "Residenliql"r lnterior Vignettes I I I i i ^l LO |t\ o O + .rL 1f Jrt.-. ..lt- |r'{ -Y EOrL7 EvL^ U.* z IUF Y U vt2.!;fo oF 1+ i. l, IL i-i F o o 1 I I I I I 1 . -., ''.. .. ". '. *. ..1 I z JA. u,ooJIL !-V,u IlL l ! l I a o 0 66o o '*J i I E5 "+ L-r n t- l. IHE 43cq ff il1,8iffi I I wOfF rr E I I z z, I ""n .r"t /\ o*r \do .d' d"" ooJ P"', {ot f"r f,"1 "."? n".i dJ duo doF fJ x-J *1 L:l ;3 "on TJ -Mai!o5 : I : I 'a Itlt:li " J'.Li ) E&. ."JA. wooAll- ffi E&e t-) I'J tlY J1- "1 f L.i j., ,-_!) :-1 :-l "..' ''t;: :-: ::- t_ a2oo J I ffi:* :,F: :4-' -Z--#-G*'i*r-- {= l'1' g o no> io<d i'@ = rf) t'". C) t o o i , a i I I I I I I I I I I l l a , ! l I B5EI, I I a I I Ii I I I II I I ! ; I t BURLINGAME COMMUNITY CENTER CONCEPTUAL DESIGN OPTIONS: CAC SUMMARY :. . .::: DESIGN VALUES COMMENTS:. GABLE ROOF TOO DOMIN,ANT . BUILDING FORMS MELD WELL WITH THE PARK. LIKE HOW THE BUILDINGS OPEN UP TO THE PARK. WELL-ARTICUIATED. LIKE THE TR.ANSPARENCY. BUTTERFLY AND SHED ROOFS REDUCE THE VISUAL PROMINENCE OF THE ROOF FORMS. BUILDING FORMS TOO BROKEN UP?. NOT TIMELESS. DOES NOT FEEL LIKE BURLINGAME . LIKE THE ENTRY TOWER. MORE ARTICULATION NEEDED. EXPLORE INCORPORATION OF ARCHES. A^..A,KE COLONNADE MORE PROMINENT. INCLUDE MORE TRADITIONAL MISSION OR SPANISH INFLUENCED ELEMENTS . LIKE THE FEEL OF THE COMMUNIW HALL MASSING. ENTRANCE FEELS TOO INSTITUTIONAL. LIKE THE TRELLIS. MORE SHALLOW ROOF PITCH TER0B.t/.15 {'\,\f\ .u i'''ll'": ('v' 1L { rl*I f*1, I 11 |r TR^ADITIONAL MISSION "ClVlC' .\ tl ,a,h I \IlI -,:(r. --r_ '1 h iI .dt" 74 I 1- ',{;\i7, i ,(t /\,TRADITIONAL MISSION "RESI DENTIATd r-r4 7'' "k 1,,\ i \ ! \ I 08.r7.15 I I f (._\l /f/ I 0 'tf" otout 122 sunLrNonhnr coMMuNrry crNrr*] k') \ O oa ? __.*{v h I J \. (\36 fr'a E,EeOtn - {vt {. Hg\l- -O-a. (\g; asEtn*ff =s6Xf-3XU 3e1- ut F-F 1&t7o 5 tv o Eul*IF\., lr.J oUt- o oi1 -e-->"'s < ^r*7 IrJ.H -.BE" ,.95 L)o .L' /J !t -fi h,*'va i 'rlF t- L/. ; #L- J /FJ )ii -z'l 'a ?*( I A P t I I r l,a, ftsR. aa:;?-..a4 a.var:: "a-/;---Z .:-,, ',:aaaaz =-:",s, 7.a..2;:r'; 7a.Zr2l a:i.r.z t , o o1 ra) r.\ <f o :1 I i Ii --"'i'.,? t,t.l 6v/1< -L' I _: II tI\* >nMtul- h-ZFfr2 ,., (3 E\- ',.'', u'.'9 ilr ll,J b* A,A t u I v a f-* ,nr.'t, L .-? t> l' I ,4 t--).y/ (. _ .__1 * t : Vas\-Ja\xnrr! rY/ ru ?7 7tJ r \-' 4J \r-\ '\i t=r"*! Ir{J I .l I It- I t\+ (--I L\ I w-, \ ? \(\ I tt\-- -rl ( ) ( I1i VT i{l v-z )(,t\\-1 l' \ (\ 'r'1.r ( t I rt v { . J( -'-:\'ro- !-r€-e'- , ii, ,ENTRY EXTERIOR VIGNETTES 08.17.15 I /; I I , t ( tJ- -.t/' tJ \ t t, ,l,I o f ' ' ^\-"', \L-- - -+ "2 ,"( \ I r i.r lt i.. I t s '--l l. i( V "6$-f1fs(-rF-\,n -rf--n-t r ar$ \ . : . BURLINGAME AVE. CLASSROOM WING EXTERIOR VIGNETTES OPTIONS E s' TIrf 0B.t7.ls ( i l t- l ., I I w ffiH ffiWAffi w ffi I' I I I I I ( I t_tr -- t \ i 5 T h I I I l I I I I f- --og21!o)p =*8ru1-l, F-(a ur<zde {s<g l}IgEH<kOrrtz -Je36 (LI v I( (-) J- '\ 'Ir\\ \ / l I I ( I j t t E ! ( tr- \ u- I t ( ) LI I ,r ! I ( trl \ t \' I \t' ) , tQat \,. l . i d , o r I I I I L L ? t t) -r't n{\ \a I tf (II It I I \It rd \ f -' \ t s tnI I e fi IJ ( t d -,/-1 ''{" L z' l/ - r'rr,t,- j&i-\:I^',...r+.r .rr$ Fark terrace connecfions , :r: I COMMUNITY HALL EXTERIOR VIGN ETTES OPTIONS i[I ' : i.'i t rtlfi l'l'{tr I I il H aII u 08.17.15 t .t It clout a I II a\ ,tt- l-r ,': q ( I t ! I I I'.(la e\ (I I J;-. \, -./I - -*4- ^ ( Roised plotform & terroce connecfions ; COMMUNITY HI\LL EXTERIOR VIGNETTES OPTIONS ' \./.- - --, I ; _ -..- ' !t 08.17,1s *.* lo r lt (y, 0sr|$ I ( d ,6 E- "ir ,,o,@ r 'Q or' -<' $\ ,.!), Pa rk ter r oce con necfions ._). ._) (,.".,tos:'-.S: - i'i -G fitt aQ, : COMMUNITY HALL EXTERIOR VIGN ETTES OPTIONS lt 08.t7.15 I , I I I t Lr) l\ O \ I, I L L oq e )Jrn*z+o --P"'htro *v,-r ut5r-EhQZUO -,\L 1- .. tv-g ,,,a:, d,.:.,:. lA!-x t&t v,c .g *rg oq cou oUoLlro*. oS tr L.orth+.gq Bo.3ce, I 3;',l;.. i :,. " .'a2t4*, :z \ L ,,r,'{ I i ( ,I :ft a .E A r.i tt l fr tl L r'L t I I o fiE '$Ll:lrn INTERIOR VIGNETTE: COMMUNITY HALL 08.17.15 otout a w w w Il*t-t;t- l.oIO I I I I I aa E IJJ 4r-<bJe i"u OZ*(}m<ct aEo -uurF 1 .-:,ffi ,"J./: rn r\ 6 d;0F6lrl3 6h*aVnuY 9.€gEc. url- odZw-(J7 n tr&..--.q: I , o 0 ao"o*-VI* oaI u; @ffi@3@&uw q& @ 1 1"a'& "'L,& z1 -, a w E CLl\ |r cnF-'t 6)(, E ?-.gj' .E+E$ttsl- (gtn:q (J,JtrO'EqcJFr tr jn A-lll ]-UI FxEIz 1:r8 4 4 \ \ Burlingame Community Center Program ldeas I eas: School Lab lnventions: NextStep Architecture Design Cadets: Flying Machines Digital Photography Exploring Social Networking: Twitter, lnstagram Blogging Anime lndustrial Graphics Lego Mindstorm Prosthetics Label Designing M M Chemist Academy one 101 Creation Design 101 ning & lnstrument Care Conference rentals Art of Listening Acting Music Together Mommy and Me Fun Birthday Parties Buddies Playdate ntroduction to Pets care while adult at class e Boogie ldren's Playspace Comedian Training Monday Night Football: Sr. Social Lifelong Learning Lecture Series Financial Fitness for Women roup Karaoke mbling History Night Storytelling ms:Programs: Piano (pm) Piano Readiness (epm) Lessons (epm/pm) Guitar/Ukelele (epm/pm) Public Speaking Baby & Me Mandarin Drop & 6o Creative Corner (am) Tots Boogie (epm) My First Art Class rinrents & Me Core Reading (amlenm) Employee Stock (pm) Couple Communication {pm) pia (epm) Bootcamp (am) ng Rentals Meetings Wizards (am) Builders {epm) Game Kid's Town Large MeetinE Maker Space Musical Arts Floorins: Carpet Flooring: Resllient Flooring: Carpet Program ldeas:Program ldeas:rogram ldeas: Existing Programs: Burlingame CommuniW c€nter Proftm ldcs rElbodra &llffid $h DrMruT.6nlq!6 ?811614d&eR bife *i$a EaJNHt! Yru &ilr.mnl OilrY@ Iltn SdlE luilffi l.rk &rd 6fr. [m6 hon.kl Qffidg k orr: lhFnlrlh &l.m & corc Tdnlu fuNllod ldntg s.nbd WtuabdnpltF bnd6ao6i6 ,wtht Ery&oMnI trffbt A Mdlhthm!Mq C!hM! MffF ffi@n![(sml l.ttWEl.pml 01, hily'eo) BdB(rhl PrF ktlq (pd) t.p (fil& lem) lph) lill l@| lad) xkr (r, lri) SV O Prc!t.hl U.dl6ud fd !q{Fl hsu4. cles lpml Bdr?ri Mrd.rhr lDml Pd He.lrh wrBh@ otur" fd {.d,/eml Aws6rftrwh M@.^t lFl T6bl. & Dua ln| M.nnd x. th lphl lrtFldrS WortunoP (.nl er.ffl6lF) Burlingame Community Center Program ldeas Burlingame Community Center Existing Programs Total Additional Programming Hours:o Fal/Winter/Spring = 237 hours each season . Surnmer = 183 hours Exhibit B tlttle 6reenThumbr: Pc l(Art Mateup MorstcR Art Potting Creations Youth works MakinS Chang Tai Do Kante llip Hop Tsn Dane sabre Combai khml rlt Fitnss Sool won Moves (son Do ,uiltsu FalryTals r and Mc Bollymod Game MaStea5 Startups: guslners Basics Balaoe& corc Tralnln8 LaDds€pe Deslgn MaElcTricks Scrmnplay: en whlle adult atdass Soogle and Me Fun Playspace lo Pets Nlche Parti!s Playdate Sland-Up: Comedlan TElnlng GElp famte Flmnclal Fltn6i fs Women Wor*shops Theatar lraRhmallilMath Ccry OEmlst Home sch@l Lab GrEat lNentlons: NextStep Flying Mahines AEhltedure Dcs18n Mlndstom Prosthetl6 DeslBnlng DesiBn CEatlon Graphi6 Academy MuslcTogather & lBtrument Crr. Anof l-lstenlng A<tlng Safe Drlvint Trchnlques Pet FiBt Aid & CPR (oifeSkllls RejweEte Your Retirement Senlor SalaMe chalrYoBo Outl: lmprovlsatlon TEininE: Seniors ArB:Oulhin8 Phototraphy DecoBtlng & Mattlng DEwlnS Dawlng Nlght Football: sr. socl.l Leatoing Lecture S€rls History Social Networklng: Twitter, lnlta8nm 10. 101 Night Paint & Slp Gardens Home/GardenArt Darc FGion Yoga Cieative Arts/Ceramics I Flooring: Resilient Dance & Fitness' Flooring: Wood i Enrichnient flooring: Rdsilienl Fine Arts tlooringi Rcsilient Kid's Town Flooring: Carpet/Rcsilient Musical Arts tlooring: carpct Maker Space[arge MeetioB flooring: Cn ,tosilient Exhibit B I I I i Penlnsula Muslc Toglther ReadlnrsiDebate olymplad Reading SAT/ACT Prep & Dance are Fun canmninB & 60CreallveCorncr fltrt Art Clals Boode , & Me Mandarin Me Mandarln & Teens ceEmi6 Youth l(ids carpstry Crmp fl€k ToSelher Tots Sallet Pre.Eallet rap Hlp Hop BeSle Pre-Ballet Irlsh ondng Health Workshop throuBh Mov.mcnt Educatlon in Classes Ma*eilnt for EeEinnaE Line Dancing Fusion & Wellnes through Fitners Arts/Ceramlcs Dance & Fitnessi Enrichment Fine Arts Kiil's Town LarBe Meeting Makcr Spa€e Musical Arts Frlitlnp Drosnm<:l 'Existine Propiairrr Preschool Youth/feens Teeng Teens/Adult l(arale XaBlc Babvsittlnc wo*shoo LEGO STEM Robotlc Iech Bullders lJideo Game Desl8n Pi.no t/oie Lessons Gultar/Ukelele Adult AdultceEmis fnitwitr Waterclor ollr Dwlng Pap€r Cnftlng Metlnr Rentels Meeting Rentals Public MelinBs HomeBWeE BootEmp Employee Stocl Couple Communlaatlon Plano Uolce LcsSons 6uitar/Ukelele Publlc Spealing lewelry Knotting Burlinga me Community Center Program ldeas laqti6i: Nm Slep GdrG: flylng Mschlns M.th D6l8n 9tdo8E0ht tb Murlr Togetha B.lld & Fairy trl6 Me tollwood s(hel Flr Comb.t Kwon Do Do (antc oaby Soo8ie chlldren\ Plrvjpae Mo6mylnd Ma fun OroF-lh 6.cuhllc aduh ieadinS Nidte 8l*hday Prnlc! Suddl.t Pliydat. lntroduatlon to FeE Mlrd*om Prosthed6 worlNt I FhBr Hlso.y Llamlna LstlE 101 Sod.l ,{wo.kin6: Twln.r, lnia8am Fuid & CPR lmprovlFdon Qulltlng OowinS DsoEtl.S & M.tdng Hon*y'6.rdefi An 6a.d6 C!(oonlhE Idu@tlon for Beglnnst M.rlfilnE worlchoo lent soeihn, XnitWh, orashE PaperCdftlnS Cohhun,otlon nental! MEtin$ B@t6mpC.np K(k Dan(int Hop BoogL rip llf,c Drnalng &Welln6thr@gh Mu!icalAnsDrtrce & fitnds &lrkef Spa.e B urlingame Community Center Gommunity Hall Rental Comparison - Public Addrass RateB: Soating Capaclty: Rental Hall Exhibit C 457 East Calaveras Bhd, Milpitas, CA 408-586-32r0 1870 Ralston Avanue Belmont, CA 94002 650.595-7441 4444 Easl Ave. Livermore, CA 94550 92S373-5700 180 CaminoAllo MlllValley, CA 94941 415-383J370 5353 Sunol Blvd. Pleasonton, CA s25-931-s340 2500 CharlEs Avenue Plnole, CA 510-72/LS800 1 Hardlng Road San Francisco, cA94132 415{31-5500 2750 l9thAve San Francisco. cA s4110 415-831-5500 13S09 E. 14th Sr. San Leandro, CA 94578 510.577-7990 Oshman Famiv JCCTaube Kotet Campus 3921 Fablan Way Palo Alto, CA 94303 650-223-8700 118 E. slrawberry Drlve MillValley, CA 94S41 415-3836494 Entire Hall (A& B): 270 banquet 300 banquet 265 banquat 300 banquot 200 seals with 10 per lable 400 banquet 285 banquot 320 banquot 250 banquBt 126 banquet 120 banquel Rssidanh $89/hr Regular Rate: $1szhr Non-Profif $102lhr Commercial: $185/ht Resident Rale: $160/hour Non-Residenl: $220/hr Resldent $80/hr Nonfiesident $130/hr Residenh $280/hr. $2,240/8 hrs Non-R6sident: $320/hr-$2,560/E hrs. I hours: Residant & Non-Profit $2600 Prim6time Greater MV & Beyond NR $2,800; Groator Mill Valley and Beyond Commercial $2,900 4 hour miinimumi Reeidant S185 x 4hrs= $740: Non- Resident $240 x 4 hrs=$960, Commercial $310 x 4 hrs=$1,240 Fhst 5 hr: $625 (resident) / $775 (non-resident) Add, Hr: $90 (resldent) / $120 (nonresidenl) Docoraling/Clean- up: $45 Tablo set-uiltake- down: $100 Non{rolit: $120/tnur All others: $220/hour $157/hour Mln.6 hours Outsido area: $200 fee Residenb: $150/hr Non-RssidEnts: 225,lht Business:225lhr Non.Business, Commercialand all oth€r non rcsidont gmupsr $263lhr $350 par hour during we€kdays and $600 per hour weekends (10% off rental ratas with mambership) liir Exhibit B ffiB!'.qHN9FI{Ew City of Burlingome Burlingome's New Community Center Conceptuol Design Executive Reporl Morch 20]8 c**u? 4 @ :: ah z uI z o U CONTENTS OVERVIEW AND PROCESS................ SITE CON N ECTIONS AN D PARKI NG ................ CONCEPTUAL DESIGN PROCESS AND OPTIONS PREFERRED CONCEPTUAL DESIGN OPTION Buil di ng Styl e, O ri entatio n, an d F orm............ Program Organization Building Materiality 1 3 5 7 8 zIa LUo J =Fo- uJ Uzo U e. u-.1Fz IJ.J U LZl = =o U IJ.J =o z_ =u.l co 10 16 17 18 18 20 PAG E INTE NTIONALLY BLANK e, =Ef aa Et z f U Etx IIJ OVERVIEW AND PROCESS At the start of 2015, the City of Burlingame engaged Group 4 Architecture to develop the conceptual design for the Burlingame Community Center in Washington Park. The project builds upon the Burlingame Community Center Master Plan approved by the City Council in July 2014, aiming to confirm the building program, establish the preferred conceptual floor plans, site plan, and building massing for both the community center and Washington Park improvements. The existing recreation center is a much loved and well used community asset, serving residents for nearly 70 years. Set amidst groves of mature trees, the center also abuts the former Gunst Estate, a historical estate originally owned by cigar retailer lVoses Gunst who built his mansion there in 1904. The Burlingame Parks & Recreation Department currently offers a diverse range of programs, providing recreational and enrichment opportunities for community residents of all ages. Unfortunately, the existing center has reached its maximum capacity; the spaces are insufficient for programs, services, and events, which greatly limits the Parks and Recreation Department's ability to adequately serve the community. Due to its lack of ADA compliance and limited parking, it is inaccessible or difficult to access for some community members. Originally built in the late 1940s, the center has aged building systems (mechanical, plumbing, electrical, and data systems), in addition to seismic safety issues. The character and ambiance of many spaces within the facility are dated and limit the revenue potential. The proposed community center is being designed to meet the needs of todayt community and to have the flexibility to evolve to meet the ever-changing needs of future patrons. Located slightly to the west of the existing facility, the new multi- generational community center will be nearly 437" larger than the existing facility through the addition of second floor. This will allow for a programming capacity of 510+ hours per week; the existing recreation center can only program about 300 hours per week. The design of the building will be functional and beautiful, honoring the rich history and heritage of Washington Park and Burlingame. zIa UJo J lFo- UJ UZ \J O d LU Fz LU U F Zf =: \J LU =t\ Z =d. l 6 gt ./1:7:<'z.*a7. 7rya'"4V't-tJ:\a: ''r'7..2r'"& .'t..,',]/' . - 4 E = =f ah l! Elulttx ll,t Moy 201 5 Fresh Morket kiosk eveni zIa tlJo J fFo- Lu (") ZoU d. LU Fz LIJ U F Zf == (l L! =oZ = l co N The conceptual design process engaged staff, stakeholders, and the community- at-large at all levels through online surveys, drop-in events in Washington Park, intercept kiosks at the Fresh Market, and public meetings. Community members had the opportunity to weigh in on program and site diagrams, architectural styles, and massing options. Project oversight was provided by a Citizens Advisory Committee comprised of key community leaders. The CAC guided the overall development of the conceptual design and provided the design team with feedback throughout the entire process, ultimately helping refine the preferred conceptual design option. The following meetings were held during the conceptual design phase: . Two (2) Fresh Market outreach kiosks events . Two (2) community open houses at Washington Park . One (1) lunchtime kiosk at Burlingame High School . One (1) lunchtime kiosk at Burlingame lntermediate School . Two (2) Parks & Recreation Commission meetings . Five (5) Citizen Advisory Committee meetings . One (1) City Council study session meeting . One (1)Planning Commission meeting ' One (1)Traffic, Safety, and Parking Commission meeting . ln addition to an online survey, which collected 122 responses on building design value options Overall, the conceptual design phase engaged nearly 870 Burlingame community members, including both in-person interactions and online survey respondents. z.a; frY{ a :t 1. ,',a 1.u.\.w 4.,.";:: ?Pz-[),,---."*.D..-._..-* '-@ - *+ D E E Ef aa ut Ff Ulttx ll,t J;l a.-----*.._--- Vcrooa lrrlay Cocord f*ay Soflboll Fields Site plon SITE CONNECTIONS AND PARKING As established during the Master Plan process, the site location of the new community center is slightly to the west of the existing recreation center. The shift allows for the building to act as a nexus for the park, organizing events around outdoor terraces that connect interior and exterior spaces. The building itself acts as the easternmost anchor of the new "charm bracelet" of park amenities running through Washington Park, connecting downtown Burlingame to the community center. On the ground floor, all main programmatic spaces have direct indoor-outdoor connections to the terraces, allowing indoor programming to expand outwards into the park, and greatly expanding the programmable square footage of the community center. Visitors entering the community center from Burlingame Avenue or the adjacent parking lot will be greeted by a nicely scaled plaza, with planted seat walls that provide places for patrons to wait to be picked-up. Space for covered bike parking will be provided on the southeastern facade of the building, allowing for convenient and safe parking places for cyclists. Directly to the east of the new building, a small surface parking lot with vegetated landscape and trees takes the place of the existing facility location. The surface lot provides a buffer between the new building s activity and neighbors along the eastern edge of the park. A vegetated sound wall between the parking lot and immediate neighbors is being considered to reduce any noise form the surface lot. The lot will also provide a designated vehicle pick-up and drop-off zone immediately adjacent to the entry plaza. Traffic, Safety, and Parking Commission commissioners have recommended exploring zoning the surface lot for short-term, senior, ADA, and staff parking only. IN zIa IJ.Jo J fFo- tL, UZ U LIJFz UJ U Lz l == UJ = Z:ldl co (9 , - Gunst .t Esrore I ) I a * ) .;. Ployground Boskelboll Cou.t Tennis Courts : * e, = =f aa llr : :) U UJx IJI PARKING OPTIONS 143 spacesI 3J SURTA$ PARTI}IC SPAES SUTTAC PA*TIIIO SPAGS Qpti*n 3 Surfoce * Underground Parking Opti** 2 Surfoce + Belaw Courts Porking {1/2 level down) 7O PARXIXO 5P4tr5 Bfl.olY Eult.DHG 3X SURTAG PffiAX6 SPAffS 41 SJRTAff PAXIIH8 SPACS t-zt,,t t1;b 70 PArn}l6SrAG5 Bfl,orl fimas cot xr Recommended p orki n g opfions zq a tlJo J fFo- LU UZo U d. IIJ Fz LU U F Zf = =o U IIJ =oz =e. =co s The conceptual design maintains the recommended '143 off-street parking spaces set forth in the Master Plan to serve the new community center and Washington Park. This quantity of parking spaces was established through direct communication with the community, the City, and the parking consultant. During the conceptual design phase, a traffic analysis and report was created, which further validated the proposed parking approach. As outlined in the Master Plan, there are two options for meeting the parking need: . The first option places 70 parking spaces directly under the building, in addition to a new parking lot on the southeast edge of the park. The added construction cost of mechanical ventilation for under-building parking is offset somewhat by sharing a single structural system with the new building above. These spaces also have the advantage of being able to directly tie into the new community center through a lower level vestibule containing interior stairs and an elevator into the community center lobby and outdoor plaza. . The second option locates parking under the tennis courts on the western end of the park. Moving the courts up a half-level creates an opportunity to have terraced, amphitheater-style seating facing the park. Parking is depressed a half-level below grade to provide approximately 70 parking spaces. Natural ventilation reduces the overall cost relative to parking that is fully below grade. ln both schemes, the remaining 73 spaces would be accommodated at the new parking lot on the southeast edge of the park and the parking lot adjacent to the Lions' Club (with a slight reduction in surface parking at this location to accommodate the relocated basketball court). To accommodate the frequent tour bus trips associated with recreation programming, the section of Burlingame Avenue directly in front of the community center will be zoned for bus loading and unloading. The curb in front of Em PRETERRED DESIGN VALUES E =Ef ta u,t Ff U llrx ur CONTTXTUAL INSPIRATION TRADITIONALLY INFLUENCED WARM + INVITING crvrc Preferred design volues CONCEPTUAL DESIGN PROCESS AND OPTIONS During the programming phase of the project, the consultant developed a series of design values, which included a set of images that encompassed an array of architectural styles (ranging from traditionalto contemporary), and expressed options for the overall look and feel that the community center could have. Community members were asked during the outreach events to prioritize and rank the values, based on individual opinion of which value or image was most appropriate for the project's location in Washington Park and the Burlingame context as a whole. The results generated an understanding of the communityt preferred design aesthetic, and helped guide the initial conceptual design options for the new community center. The highest ranked design values were Contextual lnspiration, Traditionally lnfluenced, Warm + lnviting, and Civic. Many of the design values can work in conjunction with one another; with the final design often encompassing multiple values. From the input on the design values, four massing options were developed for the CAC! review. Two of the options were more traditionally influenced, and two were contemporary in style. The CAC reviewed and commented on each option. Z ,/, LUo J fFo_ LU Uzr) U e. LUFz t.L U Fzl::o U LJ.J = Oz =d.l co rr1 I I.1; :. -:i'.t-2. \.,iiiril!itti . .lit 73 ?=.1i @w 1 *14 t: ,l-'lli e = =f ta Er Elu Etx u.t Zq a IIJo J fFo_ LU Uzo U d LIJ FZ LUa) F 7 l ==o U uJ =oZ =u.l co \o Option A1 : Traditionally lnfluenced "Mission." This option was redolent of Burlingame's existing civic context and rooted in Spanish California mission styled architecture. lt included a high-volumed entry tower reminiscent of a mission tower, and incorporated a Mission-style design vocabulary of overhangs, trellises, and simplified openings. The material palette consisted of stucco, red tile roofs, and wood accents. The CAC had a strong preference for this option, and especially liked the entry tower component. Other cornrnents included more articulation of the overall building massing, the exploration of more traditional elements, such as arches, and making the trellis or colonnade more prominent. Option 42 : Traditionally lnfluenced "Arts & Crafts." Using the former Gunst Estate home and the arts and crafts bungalows of northern California as inspiration, this option had a strong gabled roof, but broke the massing down on the entries and park side of the building to create a more human-scaled experience. Second-story covered balconies provided upper-level outdoor space, referencing the sleeping porches of arts and crafts homes from the early 20'h century. The CAC particularly liked the community hall's massing, which broke down in scale on the park side, incorporating clerestory glazing and a continuous covered outdoor colonnade. The CAC disliked the entry, which many felt was too institutional. Severalcornments also centered on the dominance of the gabled roof, and suggested a more shallow pitch for the main roof forms to reduce its visual prominence. 3 T F l a: I q , 'a I E aption A2 e, = =f .h ut Ef U utx ur Option 81: Warm + lnviting "Gables." This more contemporary option also utilized a continuous gable roof as a strong design move; the elongated roof forms accentuated the linearity of the building form. On the park side corners of the two main wings, the roof edges were "deconstructed" or chamfered, allowing for natural light to enter the upper volumes, and created a more contemporary civic feel to the building. A warm material palette of wood, glass, and color accent panels was proposed. CAC memberswere in agreementthatthis option was not the rightsolutionforWashington Park, with many feeling that the gable roof was too dominant, similar to the feedback received for Option 42. Option 82: Warm + lnviting "Pavilions ln the Park." The most contemporary option presented to the CAC, this scheme broke the Centert building mass down to create four distinct "pavilion" forms that corresponded to the four main programmatic zones: Community Hall; main entry; enrichment classrooms; and fitness and arts spaces. Each mass contained a single shed roof form that sloped up towards the park. This allowed for a smaller building mass along the street side, responding to the smaller- scaled residential neighbors while still maintaining a grand civic scale along the park. Generous overhangs and second level clerestory glazing further accentuated the open, floating pavilion forms of the building. The CAC felt the building forms responded nicely to the park, and were well integrated with the park setting. In contrast to the other options, the shed roofs reduced the visual prominence of the roof forms, and many CAC members liked the open transparency of the building. Some members felt zIa tJ.lo J :fFo- TJ.J UzoU e. LUFz UJ U Fz = ==o U tJJ =oz =d. =co E q, a,4 ? 1 ,. I I Flt I c = =l.a UJ f Ulltxllt the forms were well articulated, while others voiced the opinion that the forms were too broken up. Many members liked the design, but worried that it did not represent BurlingameS values and context. The CAC selected the Mission and the Pavilions ln the Park options for further development at the next round of community outreach, but encouraged the design team to explore hybrid options as well, combining key concepts or features of each option. At the second round of community outreach, residents were given the opportunity to comment and vote on the two refined designs (the Mission style and Pavilions in the Park options), as well as provide input on specific design approaches, such as indoor- outdoor connections or the Burlingame Avenue street relationship. The feedback collected from the community process showed that the majority or respondents supported the traditionally influenced Mission option. While many respondents liked aspects of the Pavilions in the Park option, there seemed to be an overall consensus that the Mission option was a better fit for Burlingame's existing architectural context and community values. With the initial input from the CAC and community received, the design team further developed and refined the Mission option. Additional design input was collected at subsequent CAC meetings, as well as at a City Council study session and a Planning Commission meeting, all of which helping shape the preferred conceptual design option. PREFERRED CONCEPTUAL DESIGN OPTION BUILDING STYLE, ORIENTATION, AND FORM The preferred Community Center design is a contemporary reinterpretation of Burlingame's civic use of Mission styled architecture (as seen in the Burlingame Library Fire Station, and Caltrain station). While the design is rooted in the Mission style through its use of gabled roof forms, overhangs, deep inset windows, and primary materiality, the Community Center! stylistic reinterpretation occurs in several ways: the breakdown of building mass in response to the immediate site context and building program; generous fenestration and expression of interior program space; the contemporary use of building technologies and materials; and incorporating best practices for sustainable design. Mossing The preferred conceptual design option will be two stories, with the main entry mass smaller in height than an adjacent four-story apartment building located across the street from the Lion s Club. The two Community Center wings will be kept to a minimal height to support the recreation activity inside without overwhelming its single-family residential neighbors. Keeping with the recommendation set forth in the Master Plan, the new building footprint is sited at the location of the existing building and the existing children's play area. As such, the park's mature tree canopy can be preserved as much as possible. ln order to further support connections between the building and park, the Center's footprint is L-shaped. Through two wings and a central lobby, the majority of the Center's spaces are connected to the park with outdoor rooms and views. The building is articulated through a series of recesses along the street and park sides, helping to break down the overall building's mass and length. On the exterior, these indentations allow for planted areas or seat walls, while vertical circulation or smaller programmatic spaces on the interior respond to the articulated zones. ln turn, the indentations further break down the continuous gabled roofs, creating distinct ZIa LUo J fFo- Ll.r Uzo U M,tuFZ I.JJ U Fzl = = U t! =Oz:lu. l co @ c, = =l tn ll,t l U l!x ur view of moin entry ond plozo off Burlingome Avenue volumes, similar in effect to the well received Pavilions in the Park scheme. On the south and northwest ends of the building, the overallvolume steps down from two stories to a smaller mass to create a more residential scale for each end of the building's wings. The flat-roofed areas in between the gabled roofs provide functional space for rooftop mounted air handling and ventilation units. Arched Greol Windows The arch is one of the strongest design elements that can be found within Mission style architecture, and many Burlingame residents expressed their fondness for it. The Library Fire Station, and Caltrain Station all incorporate the arch into their design vocabulary and the new community center will do so as well. The design team sought to be purposeful in the use of the arch, as to not downplay its significance, and thereby used the arch in four distinct locations on the building. The two most prominent arches are located at the central entry volume, and will serve as the main entrances, or portals, to the building from Burlingame Avenue and Washington Park. The glazing at these locations will be deeply inset within the arches, reinforcing the transition from solid to the void, and expressing the layering of building materials. The insets at these prominent openings will be celebrated with the use of terracotta accents, and allow for a rich play of shadows within the main lobby space. The two secondary arches will be concentrated at either end of the building's wings, anchoring the first level corridors, and serving as key wayflnding elements on the interior. . The southwest wing arch will be within the Creative Arts classroom, and is the first face of the building patrons will encounter approaching from the west along Burlingame Avenue. The location of this arch, looking towards downtown, creates a strong architectural dialogue with Burlingamet other civic structures - including the Caltrain Station just down the road - and asserts the building's civic character. zq a LIJo J lFo_ LIJ UZn U u. LUFz UJ U F Z:): =o U uJ =oZ =dl co o\ t, .a I e, = =fta ul D (J u.tx ut ' The northwest wing arch is located within the Community Hall, and will be a beautiful focal point for the space, offering framed views outwards to the former Gunst Estate and park. This arch is centered on the raised platform, with the lower portion of glazing having the opportunity to open up to the exterior portion of the raised platform for i ndoor/outdoor connections. Focodes ond Accenls The park and street facades of the community center wings take the existing site context into account while simultaneously responding to the programmatic functions occurring within the building. Along the street and parking lot facades, the bands of windows are smaller and strategically placed to allow daylight into the interior spaces, but are careful to not impose on neighboring residences. On the park side, where strong physical and visual connections are wanted, larger full-height glazed walls and framed windows are utilized, blurring the distinction between inside and outside. The main program spaces on the ground floor will have direct access to the outdoors through retractable, glazed sliding doors permitting the flow of space to the outdoors. The organizational pattern of the windows directly responds to the program function within the interior; more glazing provided for public spaces where programs and activities occur, and reduced or minimal glazing in non-public staff and back-of- house areas. ln effect, a playful fenestration pattern is created, expressing the interior functions of the spaces, and reducing the institutional feel of the building. Many of the windows begin to wrap the corners of the pavilion-like volumes, sculpting the forms and further breaking down the building mass. The window patterning will continue to be developed in subsequent design phases, as the floor plans and spaces are refined, with input from the public and City Council. PROGRAM ORGANIZATION First Level Connecting the two wings at the center of the building is the main entry lobby. Visitors who enter the new community center from Burlingame Avenue will be welcomed into a light-filled, two story space with direct views through the building to the park itself. A secondary entrance to the park will directly link the community center to the "charm bracelet" park promenade. The lobby will serve as an informal gathering area or pre- function space, and will offer seating and tables for patrons to relax, work, or meet friends. The central stair will be an integral feature of the lobby, ascending to a balcony overlooking the lobby and park, connecting visitors to the upper level. To the left of the lobby entry from Burlingame Avenue will be the main service desk and elevator; to the right will be the lounge, which flows off the lobby to offer a more intimate gathering space for patrons. The lounge overlooks the surface parking lot and drop- off area, allowing patrons to wait inside for their rides during inclement weather. lf under-building parking is included in the project, the elevator will be two-sided, connecting the garage to the interior lobby as well as an exterior vestibule, and could be operational after-hours. Branching offthe lobby to the northwest, is the Community Hall wing of the building. Visitors will be afforded a direct view down the corridor to the beautiful Community Hall and its arched window with views out to the Gunst Estate. Positioned along the corridor is a meeting room that could comfortably accommodale 12 individuals. The ground floort main restrooms are located further down the corridor, placed near the Community Hall for ease of access during large events. The Community Hall itself will be a double-height space able to serve a dining capacity of 266, or 400 guests zIa LIJo J lFo- LU Uzo U d. LLI FZ LJJ(J LZl ==oU U =oZ =u.l co o e, E =f ah Et Ef U Erx Er ,,a Rendering view o{ moin lobby zq a LUo J lF IIJ UzoU e. IIJFz LU U Fzl ==oU U: oZ =d =co I I Rendering view of the Communily Holl interior \i}. n '{ -1 I q ", ', , G. ;t t: " . |--> a 7I.1r ',, / . e, = =f ,Jl uJ l U llJx EJ Rendering view of Kids Iown c/ossroom z at!to J lFo_ LU UZoU d LUF z_ LU F Zf ==o U t!l = zf l co c{ in a theater/auditorium style layout. For flexibility of use, the space will be divisible, allowing fortwo smaller programmable spaces. Atthe northwest end, a raised platform is centered on the arched window, with access to an outdoor platform, providing the opportunity to incorporate lVlusic in the Park and other Parks and Recreation events into the building. To the west of the space, sliding glass doors will open to the Community Hall terrace, providing a seamless connection to the outdoors, and allowing for indoor events to expand outside. lntegrated seat walls, planters, and flre pits are some of the landscaped features for this terrace. A catering kitchen and storage areas will border the Community Hall to the northeast, and will have direct access to the surface parking lot for operational flexibility and independent use of the Community Hall. Two park restrooms (accessed directly from the outdoors) on the park side are located directly to the south of the Community Hall, close to the park side building entrance for additional surveillance. Branching to the northwest, in the opposite direction from the lobby, is a wing of three classrooms that are primarily focused on youth and teen programming, in addition to the Creative Arts & Ceramics and staff spaces. All of these spaces have been intentionally placed along the park, allowing for dedicated outdoor space and views towards the park. . The l\rlaker Room will provide a flexible classroom for a variety of activities with a focus on technology. Such programs could include a coding class, carpentry course, or any hands-on type of craft activity. . The Teen Scene, immediately adjacent to the Maker Room, offers teens a dedicated after school hangout and homework space. . The Kids Town classroom will provide space for early childhood education or preschool programming, and will feature a dedicated restroom for children, as well as a secure outside play yard. , *- %a a %7- e, = =:) ah llJ f Ullrx llt IN' z ,, LUo J lFo_ LU Uz (J U d uJFz LU t-"- Zl: =o U IJ.J: a\ Z =d.l co (9 Second floor plon First {loor plon (0iutu,[fl HATI 8fl.ow E totYt t0utl6r x PARI( PI"AZA + E =o\o aioE6 I ! + )I tffi 1LII uJ# IE FJ I E = =f ar, u.t f U ll,tx l! Anchoring the end of the wing, the Creative Arts & Ceramics space will offer a generous amount of space for ceramics and pottery programming. A dedicated kiln room and oversized storage area will support the space. The Creative Arts room will have direct access to a large outdoor arts yard, allowing for art activities to occur outside during warm weather. Staff space makes up the remaining portion of the wing, and is oriented along the Burlingame Avenue side of the building. The design team worked directly with Recreation staff on the layout of these spaces, and it's envisioned that during the summer months, the classrooms and Creative Arts space in this wing will be used for the youth summer camps, consolidating the more active, youth-oriented programming to one part of the building, and allowing the remaining Community Hall wing and upper levels to be open for other recreation programming. It is important to emphasize that all program spaces within the community center are envisioned as multi-use space, available to patrons of all ages when not programmed for a specific age group. Second Level On the second level, at the top of the central stair, is the Large Meeting Room that can serve as a large classroom or secondary event space, allowing for lifelong learning lectures or space for the Parks and Recreation Department Commission meetings. Overlooking the lobby to the interior and the entry plaza to the exterior is the enclosed Active Lounge, which will primarily provide programming for senior activities such as cards, billiards, and informal gathering. The Active Lounge's location at the nexus of the building provides for dynamic views to the interior and exterior, and allows for ease of access from the elevator, which is located immediately adjacent to the entry of the lounge. Continuing off of the lobby and Active Lounge is the Fine Arts Classroom, providing ample space for painting, drawing, and other fine arts courses. Overlooking the park and tree tops, the space will be an inspirational setting for creating art. Next to the Fine Arts Classroom is a dedicated Musical Arts studio, for music lessons and classes. Atthe end of the second storywing is a Dance & Fitness Studio set amongst the trees, which will contain a sprung wood floor and a mirror wall for dance classes and fitness focused programming. Special attention will be given to the acoustical attenuation and vibration isolation between the Dance & Fitness Studio and spaces below it. Three separate storage closets support the space, allowing for an abundance of dedicated storage for various service provider equipment. The Studio has access to a small balcony along the park side for patrons to step outside for a breath of fresh air before or after a workout. Along the Burlingame Avenue side of the wing is a divisible Enrichment Classroom, which will provide the space and the necessary technology for a mu lti-purpose trai ni ng cl assroom environment. Overoll The proposed total square footage of the building is currently 35,700 square feet, providing for an increase of nearly 11,000 square feet of program space from the existing condition today. As previously mentioned, the gain of program square footage is possible through the addition of a second story. The new community center! overall building footprint is around 25,000 square feet, compared to the existing recreation center's footprint of just over 24,000 square feet today. zIa LUo J lFo- IIJ Uzo U d. LU FZ LLr U F Z:f = =o U U =oz =ul co s E =Ef.h t! f U Elxtlt zIa LIJo J lFo- UJ UzoU e. I.JJFz UJ U F Z l = o U UJ = Z =d:) co ro Rendering view of the Active Lounge Rendering view of lhe Donce & Fiiness Studio 4 = =D ta UI F3 U u.lx ll,t zIa IIJo J fFo- IIJ Uzo U d. LU FZ LIJ U Lzl ==o U LIJ =Oz =e.:f co \o Rendering view o{ the Communily Holl wing and outdoor teroces BUILDING MATERIALITY The selection of building materials for the new community center reflects the Spanish California mission style inspiration as well as Burlingame's existing civic architecture and nearby downtown character. Durability and ease of maintenance will be of utmost importance. The primary material for the building is stucco, with a precast stone base along the entire ground level of the building, creating a strong, continuous datum line along the length of the building. The roof material will be high quality concrete tiles, similar in look and color to clay roof tiles. The recessed indentations between pavilions and accent material between glazing bands will provide an opportunity to introduce more contemporary materials. One option for the secondary material between the volumes will be terracotta panels, which relate in color and texture to the roof tiles and clay materiality of historic mission structures. lnset terracotta accent or richly colored integral cement fiber board panels could also be used between segments of glazing. Daylighting is paramount to sustainably illuminating the interiors, particularly the multi-purpose classrooms, Community Hall, and arts spaces. ln order to balance the desire for transparency with the need to control glare and solar heat gain on the east and south facades, integrated metal sunscreens will protect the glass windows and will be painted with a corrosion-resistant paint. Along the west elevations of the Creative Arts and Community Hall elevations, where window walls open to the exterior, large trellises will further reduce the solar gain into the spaces. The trellises create another opportunity to incorporate a more contemporary vocabulary within the building through their use of steel and wood members. On the interior, an elegant material palette is envisioned, allowing for a contemporary feelto the 2'l " century community space. Terrazzo,large format tiles, or stained concrete could be used for the lobby and ground floor circulation space, with wood flooring in the Community Hall. Accent or feature walls could incorporate wood-veneered panels, creating a warm and inviting feelto many of the public spaces. Ceiling treatments may ,ts a t ni$"87 t I$r af ".t- tl. € , J1 a EXTERIOR PALETTE 1 EXTERIOR PALEfiE 2 c, = =l .a IJI E f (J UIx Et :ffxq* INTERIOR INSPIRAT'ON INTERIOR INSPIR.ATION Exterior ond interior moteriol polefte inspiroiion include inset wood slats in the lobby, lounges, Community Hall, and arts classrooms, with acousticaltile in meeting and classroom spaces. Public art opportunities will be identified within the building, allowing for local artists to contribute to the beauty of the space with commissioned paintings or sculptures. ln subsequent design phases, the design team will look to the Burlingame community and City Council for further direction on exterior and interior materiality, integrating input on final material selections and colors. OPERATIONAL EFFICIENCY An important innovation in the functional planning of community and recreation centers today is the ability to close down certain zones while keeping others open along with their associated services. ln addition to times when the entire building is open and staffed, there may be periods when, for instance, a public meeting or wedding reception in the Community Hall runs beyond the Community Centert open hours. ln these instances, the other program spaces can be closed while the restrooms and parking remain available to guests. Roll-down or sliding gates and partitions (concealed in the ceiling or wall) can be utilized to block off the classroom wings, allowing for the lobby or Community Hall to remain open after hours. The Community Hall maintains a secondary access off the surface lot, allowing the space to function with the lobby and main entry secured. Access to the under-building garage will be able to operate independent of the community center building. An exterior vestibule, accessed from the outside at the entry plaza and serviced by the two-sided elevator and separate set of stairs, allows the under-building garage to be accessible when the Community Center is closed. Regarding staffing, the central service desk is strategically placed in the lobby in order to maintain sight lines along both wings of the building, as well as the central stair. This strategy supports the new, larger building to operate with staff levels similar to today's Burlingame Recreation Center, while providing significantly more public amenities. z a IJ.Jo J lFo- t.L Uz t) u. LIJFZ LU Fzl: =o() U: Z =d l co e = =f .a u,t f (J urx u,t SUSTAINABITITY The use of sunscreens and trellises will enable effective natural daylighting and are just one element of a comprehensive strategy to make the new Community Center a LEED Gold (or higher) rated sustainable building. Overhangs will further shade the windows on all sides of the buildings, while light shelves will be used on the interior of classroom and staff spaces to project daylight further into the building. During the next design phase, the design team will conduct an lntegrated Design Workshop with the client and engineering team to confirm goals and objectives for efficiency, sustainability, functionality, performance, first and life cycle costs, and other project considerations, and identify strategies and options for building and site systems consistent with those objectives. One of the sustainable strategies that may be utilized are rooftop photovoltaic (PV) panels for onsite renewable energy. The gabled roofs and general southeast orientation of the building provide an optimal condition to incorporate a PV array. Many of the interior spaces have the opportunity for natural cross ventilation, including the Dance & Fitness Studio, Large Meeting Room, and Community Hall. Naturally ventilating these larger, active spaces would allow for improved air quality and lower cooling loads. Site sustainable features will include bioretention areas that filter and clean the rainwater runoff from the roofs and the parking lot before it flows back to the Bay. Pervious paving for the terraces and parking lot could be utilized, functioning similarly to the bioretention areas, filtering the water before it enters the groundwater supply. Covered bicycle parking and electrical vehicle charging stations would promote alternate means of transportation. For the interiors, materials and furnishings will be selected for sustainable production and the preservation of indoor air quality. CONCLUSION The conceptual design process for the new Burlingame Community Center has enabled residents to accomplish the first steps toward successfully realizing a shared vision for Burlingame's future. Their participation ensures this vision will address their unique needs and celebrate community values. The Burlingame Community Center will be the new jewel of Burlingame, welcoming and serving all ages and backgrounds of the city! diverse population. From this initial design concept we have been able to create a basic cost estimate for the community center building and parking. This estimate and the building's design were based upon several preliminary assumptions about the site, surrounding development, program requirements and the timing of the funding and construction of the project. These concepts will evolve in the following design phases, and will allow for continued input from the community and City Council, particularly in relation to the fenestration, materiality, color schemes, and sustainable features. Though this is just the beginning of a long process,the Burlingame Community Center conceptual design project was a momentous start, enjoying widespread support from the Burlingame community. zIa LUo J lFo- UJ Uz U d. uJFZ IIJt) LZf = =t-, t! = Z =u.l co o PAG E INTE NTIONALLY BLANK aa Itt U oz llJ4 o- APPENDIX 1: COST MODELS Cornmunity Center Building (lncluding Furniture, Fixtures & Equipment) Comrnunity Center Hard Cost Contingency Site & Park {incl. Site worlq Washington Park lmprovements, Surface/Under Tennis Court Parking @ Lions and Surface/Underbuilding Parkiag @ Community Center) Site & Park Hard Cost ContinEency S*ft Costs TOTAL PROJECT COSTST +Costs in Jan 2018$ PARKING SCENARIOS & COST FOR MASTER PLAN SUDGET {Note these numbers are NOT for the reduced cost skalegies which has different numbers for how parking is distributed since we are utilizing the existing 62 parking spaces adjacent to lhe Lions building to meet the overall parking requirement) Pa*ing Hard Cost- Option 1 Pa*ing Contingency- Option 1 PARKING TOTAL- OPTIO}I 1 Ss1,sso,ffi LOW $6,038,000 $906,000 $6,9,14,000 $s6,74o,ffi $6,884,000 $1,040,00CI $7,924,000 S20,g63,ooo 9g,068,000 $1e,:zs,ooo S1.998,0o0 $1e292,om 9zz.,gz7,affi 53,363,ffio $14,963,000 *z,zz9,wa $raasa,ooo z a LIJo J lFo- LU UzoU d LU Fz IJ-J U F Zl == U LU =OZ Ju.l co oc{ Pa*ing Hard Cost- Option2 Pa*ing Contingenry- Option 2 PARKING TOTAL- OPTIOH 2 Parfting Hard Costs- COMBINED Parking Contingenry- COMBINED PARKING TOTAL- COMBlttED $4,638,000 s596,000 $5,334,000 $10,202,000 $1.530.000 11r,732,000 $5,484,000 9823,000 $6,307,000 $11,736,000 $1,761.000 113,,t97,000 HIGH 3SSurface Par*fu*,@ Lions Building, 38 $arfaceta*iag:@CC.:7fl Under Bldg Parking @ Lions 44 Surface Parking @Bldg, SPACES T0rUnder Court frii*ing, ?*Surface Park?rg @ *iirs etOg,38 S*rtace *artang @ APPENDIX 2: PARKING OPTIONS th Etu oz llr o. A PARKING *p*2** 1 Surfoca + Underground Parking *ptxo{e Z Surface + Below Couds Porking {1 /2 level down} OPTIONS 143 spocesI $gIRfAff P f;rcilGSPACS BE"OI{ IBI$S COT RIS PAtflrc 5PA(5 JEBi6 ,0nnlt[G sPA(ts BA.0YI8UII fiG S SURIA(E Pln(|[G sPA&s fisUNFl(E PAIXH6SfAe6 z tn LUo J :)Fo_ LU UzoU il. UJFZ UJ U Fzf = =o U LU = z:ldl co c{ t !I 70 PAfl[i6 JAGS L0'tar(l )L6t tr9'0t9 ::l 6010'tla'0so :r YSn 080r6 vl o)sl)NYrl NYf 'os inN3Av N:toNl1 lte trNI ''NINNVlJ + H][vlrr{ Itnlf,!lll,lJrY t dnouo ?-) :27 , :l , , * 7l a' r$ I a, a Agenda Item 8a Meeting Date: 3/L9/18 BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting on March 51 2018 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. 2. PLEDGE OFALLEGIANCE TO THE FLAG The pledge of allegiance was led by Rob Mallick and Mike Heathcoate. 3. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, Keighran, Ortiz MEMBERS ABSENT: None a. DISCUSSION OF FIELD USER ORGANIZATIONS, STORAGE AND/OR STRUCTURES ON CITY PARKLAND Parks and Recreation Director Glomstad stated that in January, staff brought a proposed Burlingame Youth Baseball Association (BYBA) agreement to Council for their consideration. The agreement with BYBA consolidated previous agreements and outlined responsibilities. She explained that if Council had approved the BYBA agreement in January, staff was then going to work with the other field users on establishing agreements. However, at the meeting, the Council raised several concerns and it was determined that a study session needed to be held. Parks and Recreation Director Glomstad explained that staff s goal was to update and establish agreements concerning field user organizations' storage and/or structures on City parkland. She noted that the agreements aren't for field use, but rather are to protect the City and organizations in regards to structures that either party owns and uses. Burlingame City Council Unapproved Minutes 1 March 5, 2018 4. STUDY SESSION Agenda Item 8a Meeting Datez 3/L9/LB Parks and Recreation Director Glomstad stated that the staff report included a spreadsheet that outlined the different user groups, if an agreement is in place, the number of residents and non-residents in each organization, and the facilities used. Parks and Recreation Director Glomstad stated that staff is asking for direction on seven questions, and based on the direction, staff will draft agreements with the various user groups. Parks and Recreation Director Glomstad added that the City doesn't have an agreement with Burlingame High School (BHS) baseball and that they aren't part of the field allocation process. She stated that at some point, she would like to discuss how BHS baseball gets incorporated into the field allocation process so that it is fair. Mayor Brownrigg asked if BHS baseball jumps to the front of the queue for the baseball diamond at Washington Park. Parks and Recreation Director Glomstad replied in the affirmative. Mayor Brownrigg asked if this was the only baseball field that BHS baseball uses. Parks and Recreation Director Glomstad stated that they also use the batting cages. Councilmember Ortiz asked if the tough sheds are provided by each organization and who decides where the sheds are placed. Parks and Recreation Director Glomstad stated that in the past, the groups have come to staff with a proposal for location and type of shed. Councilmember Ortiz asked if this process was working. Parks and Recreation Director Glomstad replied in the affirmative. Councilmember Keighran asked if all the organizations utilize the tough sheds or if it is mainly BYBA. Parks and Recreation Director Glomstad stated that the tough sheds belong to different organrzations as cited in the staff report. Councilmember Keighran asked how staff would handle future requests from new organizations to utilize the facilities and structures listed in the spreadsheet. Parks and Recreation Director Glomstad stated that currently there is no field space; therefore, she didn't see this happening. Parks and Recreation Director Glomstad discussed the difficulties in user groups sharing storage spaces. She gave examples of misplaced equipment, messes, and other issues that had arisen. She stated that she would prefer individual tough sheds in order to alleviate these issues. Councilmember Keighran stated that in reviewing the staff report and spreadsheet, Burlingame Girls Softball (BGS) received no time at the batting cages. Parks and Recreation Director Glomstad replied that BYBA has worked with BGS to ensure that they are currently receiving hours at the batting cage. She noted that in next year's CIP budget, staff will be requesting funds to build a dual batting cage for baseball and softball. Mayor Brownrigg opened the item up for public comment. 2 Burlingame City Council Unapproved Minutes March 5,2018 Agenda Item 8a Meeting Date: 3/L9/tB American Youth Soccer Organization (AYSO) representative Robert Bierman and BGS representative Will Evans discussed the need to have storage facilities at the fields in order to run their programs. BYBA representative JP LaChance stated that storage facilities are absolutely needed at the fields. He added that he would like permit fees waived to keep costs low for their members. Councilmember Keighran asked if BYBA would guarantee hours for BGS at the batting cages until another batting cage is built. Mr. LaChance replied in the affirmative. Mayor Brownrigg closed the public comment. Mayor Brownrigg read the first question: Does the Council want regular field user organizations to have structures on City parkland? If yes, what type of structure(s) is permissible? a. Storage shed/box Councilmember Beach stated that she believed it was reasonable for user groups to have storage boxes and sheds on City fields. Mayor Brownrigg concurred and added that he would leave the design, placement, and other issues to the discretion of the Parks and Recreation Director. City Attomey Kane noted that there is generally a distinction between portable structures and those that have foundations. She explained that very few of the storage facilities are perrnanent structures. She also noted that the issue could remain at the Parks and Recreation Director's discretion. b. Snack shack Parks and Recreation Director Glomstad stated that these were a little different because they are City-owned properties that are used exclusively by two organizations. She stated that the organizations pay for the upkeep and required health permits to run the snack shacks. Mayor Brownrigg stated that he was comfortable with the existing agreements, and that any future snack shacks would need to come to Council for approval. Parks and Recreation Director Glomstad discussed the need for the organizations to pay a reasonable cost for the upkeep of the buildings. Vice Mayor Colson asked about the cost of electricity and water for the snack shacks. Parks and Recreation Director Glomstad stated that she believed staff billed BYBA $500 to cover these costs. a Burlingame City Council March 5, 2018 Unapproved Minutes Agrenda Item 8a Meeting Date: 3/L9/LB Councilmember Keighran asked what the proposed term length was for these agreements. City Attorney Kane stated that different user groups have a different ideal for how long they want the contracts to run. Councilmember Keighran voiced concern about making decisions without an idea of what the proposed term for these contracts would be and how this could affect their ability to grant access to new user groups. City Attorney Kane discussed the issue of granting exclusive rights to City building to a non-city group. She explained that it creates an issue of access if other groups decide they want to use these facilities. Therefore, if the user group wants to eam its exclusive rights to use a facility by fully maintaining and covering all the costs, then it could be permitted. However, if the user group isn't earning that right, the City has a hard time preventing access to other user groups, particularly if the snack shacks aren't in use. Councilmember Keighran stated that she didn't like the idea of exclusivity when it comes to the snack shacks. Councilmember Ortiz asked if other user groups were interested in using the snack shacks. Parks and Recreation Director Glomstad replied in the negative. Councilmember Ortiz concurred with Councilmember Keighran that he was concemed about the possibility of future user groups wanting to use the snack shacks. Councilmember Beach asked if a clause could be inserted in the agreement whereby a group's exclusive rights to the snack shack are revisited every year. Mayor Brownrigg asked if Phil who runs the snack shack for BYBA has a contract with BYBA. Mr LaChance replied in the affirmative. Mayor Brownrigg asked about the equipment that is within the snack shack and if it belongs to Phil. Parks and Recreation Director Glomstad replied in the affirmative. Vice Mayor Colson stated that if a user group wants to use the snack shacks, the City should direct them to talk to the user groups that have access to see if something can be arranged. Councilmember Keighran asked that a clause could be inserted in the agreement allowing other user groups the ability to use the snack shacks. City Attorney Kane replied that she would review this request. Batting cagec Councilmember Keighran voiced concern that there was nothing in writing guaranteeing girls softball access to the batting cages. Parks and Recreation Director Glomstad stated that staff could include language in the agreements to ensure that this occurs. Burlingame City Council Unapproved Minutes 4 March 5, 2018 Agenda Item 8a Meeting Date: 3/L9/LB d. Porta potty Vice Mayor Colson stated that her suggestion is that during the field use meeting, the user groups discuss where the porta potties are needed and that BGS continue handling the billing. She noted that if additional porta potties are needed for tournaments, then it becomes that user group's responsibility. Parks and Recreation Director agreed that the system was working and that staff was comfortable with allowing BGS to handle this matter. Mayor Brownrigg read the next question: Does the Council want to allow the organizations to use City buildings to store their equipment? Parks and Recreation Director Glomstad stated that staff is fine with allowing organizations storage space in City buildings. Mayor Brownrigg stated that he was in favor of each user goup having their own tough shed. Mayor Brownrigg read the next question: Should a fee be charged? If yes, for use of what structure(s)? Mayor Brownrigg stated that he felt this question was dealt with as there was consensus that operating expenses for things like electricity at the batting cages or snack shacks should be charged. Mayor Brownrigg read the next question: Who is financially responsible for the upkeep of the structure(s)? Mayor Brownrigg stated that it should be the goup that owns the structure or has control over the asset. Mayor Brownrigg read the next question: Should any structure become City property after installation on City parkland (either at the outset or after a certain time period)? Vice Mayor Colson stated that once the structure is built on City property and the user group abdicates, it becomes the City's property. She stated that the question really is should the City have any discretion over the users of the property, not the property itself. She explained that her proposal is that when the field user meeting is held, the individual users report out the time allocation at each facility and any remaining time is made available to other user groups. Burlingame City Council Unapproved Minutes 5 March 5,2018 Agenda Item 8a Meeting Date: 3/L9/L8 City Attorney Kane stated that this needed to be addressed explicitly, if only to know what to include on the list of properties for insurance. She stated that her suggestion would be that if it is permanently affixed with a foundation, it belongs to the City. Mayor Brownrigg read the next question: Who should get to use the structures, in particular the snack shacks, batting cages, and porta potties? Parks and Recreation Director Glomstad stated that she believed she had received direction on this question. Vice Mayor Colson stated that she would prefer that the City not use the phrase "exclusive right" for any one user about any one facility. She asked instead that language be such as to imply that they are the primary caretaker or user. Councilmember Beach stated that the City should have a say in who uses permanent structures. Mayor Brownrigg read the last question: If permits are required for future structures, should City permit fees be waived? City Council agreed that these fees should be waived. Mayor Brownrigg stated that he appreciated the efforts of the user groups to maintain and enhance the facilities and structures. 5. UPCOMING EVENTS Mayor Brownrigg reviewed the upcoming events taking place in the City. 6. PRESENTATIONS a. PRESENTATION OF GREEN BUSINESS AWARDS Mayor Brownrigg explained that San Mateo County issued two certificates to Burlingame organizations to commend them for their contribution to sustainable businesses and operations. Mayor Brownrigg recognized New England Lobster Company. He stated that the building uses energy efficient lighting, the roof is painted white to improve cooling, and reclaimed wood is used for the tables. Mark from New England Lobster Company thanked the Council and stated that the company tries to reduce and recycle everything that they can. Burlingame City Council Unapproved Minutes 6 March 5,2018 Agenda Item 8a Meeting Date: 3/L9/L8 Mayor Brownrigg recognized the City's Corp Yard. He stated that they received this award because they are being re-certified as a green business. The Corp Yard uses only recycled paper, increased its water efficiency, and composts. Mayor Brownrigg thanked staff for setting a great example. Congratulations to both organizations. 7. PUBLIC COMMENT There were no public comments. 8. CONSENT CALENDAR Mayor Brownrigg asked the Councilmembers and the public if they wished to remove any item from the Consent Calendar. Councilmember Keighran pulled item 8f, and Mayor Brownrigg pulled items 8c and 8e. Vice Mayor Colson made a motion to adopt 8a, 8b, and 8d; seconded by Councilmember Beach. The motion passed unanimously by voice vote, 5-0. ^. ADOPTION OF COUNCIL MEETING MINUTES BRUARY 20. 2018 City Clerk Hassel-Shearer requested Council adopt the City Council Meeting Minutes of February 20,2018 b. ADOPTION OF AN RDINANCE AMENDING TITLE 12 OF BURLINGAME IPAL CODE I2.l2 "SIDEWALK MAINTENANCE' DPW Murtuza requested Council adopt Ordinance Number 1949. After the meeting had closed, Councilmember Beach recognized that she failed to pull this item so that she could vote against the adoption of the ordinance. It is noted that at the previous meeting on February 20, 2018, Councilmember Beach outlined her concerns and objections to this ordinance. c. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO PROCURE A PREFABRICATED RESTROOM FROM CXT.INC. AND EXECUTE AN AGREEMENT WITH ENGINEERING FOR THE SITE PREP TION FOR THE WASHINGTON PARK TROOM PROJECT Parks and Recreation Director Glomstad requested Council adopt Resolution Number 28-2018 Burlingame City Council Unapproved Minutes 7 March 5,2018 Agenda Item 8a Meeting Date: 3/L9/L8 Mayor Brownrigg asked if this project was mindful of the work that was going to be done in Washington Park related to the future community center. Parks and Recreation Director Glomstad stated that it is a movable restroom so that staff can relocate it to another site. Mayor Brownrigg opened the item for public comment. No one spoke. Mayor Brownrigg made a motion to approve Resolution Number 28-2018; seconded by Councilmember Ortiz. The motion passed unanimously by voice vote, 5-0. d.ADOPTION OF A RESOLUTION A G THE FY 2016-17 STREET RESURFACING PROJECT BY O'GRADY PAVING.INC.. CITY PROJECT NO. 84160 DPW Murtuza requested Council adopt Resolution Number 29-2018. e. ADOPTION OF A LUTION AWARDING A TO DEWEY PEST CONTROL FOR THE CREEK &RODENT CONTROL PROGRAM DPW Murtuza requested Council adopt Resolution Number 30-2018. Mayor Brownrigg stated that this was a contract the City was entering into to help control rodents in the creeks and sewers. He explained that the contract discusses the fact that the City aspires over time to reduce the number of traps because the City is worried about runoff. He asked if the City should currently be worried about runoff entering stream beds. DPW Murtuza stated that there has been a lot of discussion on this topic. He explained that the chemicals used are approved by the EPA and that the SMC Vector Control District oversees the entire project. He noted that the chemicals are watered down to such a degree that they doesn't impact the water quality and other habitats in the creeks. Mayor Brownrigg asked if there was a way to ensure that it is rodents that are eating the chemicals and not squirrels or pets. DPW Murtuza stated that he would check with the County. Vice Mayor Colson asked if the bait stations also get laid on private property. DPW Murtuza stated they are placed on City righfof-way, and if necessary, staff coordinates with private landowners. Mayor Brownrigg stated that he was uncomfortable with pesticides and the application of them around stream beds. He stated that the City should use the least potent chemical solution possible. Mayor Brownrigg opened the item up for public comment. No one spoke. Mayor Brownrigg made a motion to adopt Resolution Number 30-2018; seconded by Councilmember Keighran. The motion passed unanimously by voice vote, 5-0. f. ADOPTION OF A SOLUTION EXPRESSING SUPPORT FO THE MAYORS FOR IOOO6 CLEAN Y CAMPAIGN AND AUTHORIZING THE MAYOR TO SIGN Burlingame City Council Unapproved Minutes 8 March 5,2018 Agenda Item 8a Meeting Date:. 3/t9/L8 DECLARATIONS AND LETTERS OF SUPPORT ON BEHALF OF THE CITY COUNCIL THAT ALIGN WITH THE CITY'S CLIMATE ACTION GOALS Sustainability Coordinator Michael requested that the Council adopt a resolution expressing support for the "Mayors for 100% Clean Energy Campaign" and authoizingthe Mayor to sign declarations and letters of support on behalf of the City Council that align with the City's climate action goals. Councilmember Keighran stated that she would prefer that future letters of support come before the Council for approval rather than a blanket policy of authorizing the Mayor to sign letters. Councilmember Ortiz stated he was also in favor of having the Council review future letters. Mayor Brownrigg stated that this request was made in order to streamline straightforward decisions. Sustainability Coordinator Michael stated that some of the requests for letters have a time crunch, and therefore bringing them to Council is not always possible. Vice Mayor Colson asked if the letter could go out in an email to the Council prior to the Mayor's signature, and then if someone has a concern, they could collaborate with staff. City Attomey Kane replied in the negative. She explained that the City needs to be mindful of Brown Act implications but that staff could notify the Council of the request, and then Council could request it to be agendized. Councilmember Keighran voiced her concern about the precedent it was setting and the need to ensure that the whole Council was in support of a matter. City Attorney Kane stated that her recommendation would be to let staff propose a process to Council for how to handle letter approval. City Manager Goldman suggested that Council make a motion on the letter before them and not make a motion on the proposed resolution as it included authorization for future letters. Mayor Brownrigg opened the item up for public comment. No one spoke. Mayor Brownrigg made a motion to approve signing the letter in support of 100% clean energy; seconded by Councilmember Keighran. The motion passed unanimously by voice vote, 5-0. 9. PUBLIC HEARINGS a. ACCEPTANCE OF A BUST OF ANSON BURLINGAME TO BE DISPLAYED IN THE BURLINGAME LIBRARY Parks and Recreation Director Glomstad stated that while the City has been working on a public art display to honor Anson Burlingame, an artist named Zhou Limin offered to donate a bust of Anson Burlingame to 9 Burlingame City Council March 5, 2018 Unapproved Minutes Agenda Item 8a Meeting Datez 3/L9/LB the City. The bust would be exhibited at the Burlingame Library as part of a permanent display including a collection of books and materials concerning Anson Burlingame and the City's history. She explained that staff presented the proposal to the Library Board and received their support. Mayor Brownrigg stated that the Burlingame Historical Society would also be contributing to this display Mayor Brownrigg opened the public hearing. No one spoke. Councilmember Beach made a motion to accept the bust of Anson Burlingame; seconded by Councilmember Ortiz. The motion passed unanimously by voice vote, 5-0. b. INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 13.52 OF THE BURLINGAME MUNICIPAL CODE REGARDING REGULATION OF BICYCLES City Attorney Kane stated that the proposed ordinance is an amendment to the bicycle ordinance. She explained that the proposed ordinance would remove all the licensing requirements and penalties associated with not having a bicycle license; update the Municipal Code in light of best practices and the California Vehicle Code; and allow individuals to cycle in the parks. She noted that the proposed ordinance includes the suggestions of the Parks and Recreation Commission and Traffic, Safety & Parking Commission. City Attorney Kane explained that subsequent to the publication of the agenda, an error was found in the proposed ordinance. Therefore, the proposed ordinance would be re-introduced at the next meeting. Councilmember Keighran asked what happens if the bicycle is a rental like Limebike pursuant to 13.52.150 entitled "Parking in racks - Impounding bicycles lying on sidewalks". City Attorney Kane stated that this provision gives the police the right to remove the bicycle. However, it doesn't mean that the police have to impound the bicycle; they could instead simply move it to allow better access to the sidewalk. Councilmember Keighran stated that if the proposed ordinance moves forward, staff should reach out to Limebike to let them know that this is part of the law. City Attorney Kane replied in the affirmative. Mayor Brownrigg stated that he appreciated the nuance in the proposed ordinance that cyclists can't be on the sidewalk if pedestrians are there. He explained that this implies that it is okay to be on the sidewalk if pedestrians aren't on the sidewalk. Councilmember Ortiz stated that he walks his bicycle on the sidewalk on Broadway for safety. City Attorney Kane stated that she could insert into the proposed ordinance language that allows individuals to walk their bicycle on the sidewalk. Councilmember Beach stated that the ordinance revisions are great and concurred about the changes in allowing an individual to walk their bicycle on the sidewalk. She discussed the dedicated bike lane on Burlingame City Council Unapproved Minutes i0 March 5,2018 Agenda ftem 8a Meeting Date: 3/L9/LB Carolan Avenue and asked if it would be safe and reasonable to have two people ride their bikes abreast in those lanes. DPW Murtuza replied in the affirmative. Councilmember Beach requested that the proposed ordinance include language that allows for individuals to ride two abreast on the City's dedicated bike lanes. Vice Mayor Colson stated that under Section 13.52.180 entitled "Riding on park or playground" it states "It is unlawful for any person to ride, drive or operate a bieyele, motorcycle or motor scooter in or on any public park or playground within the City." She explained that she was interested in why the City would keep this section in the law when it is not about bicycles. City Attorney Kane stated that it was in the original language and would have precluded riding anything in the park. So the idea was to remove the word bicycle and still prohibit other methods. She discussed keeping it in the ordinance to assist staff in preventing these vehicles from entering parks. Councilmember Keighran asked where skateboards are covered in the City's code. City Attomey Kane stated it wasn't addressed in this ordinance but is part of the parks rules. Mayor Brownrigg asked the City Clerk to read the title of the ordinance. City Clerk Hassel-Shearer read the title. Vice Mayor Colson made a motion to waive further reading and introduce the ordinance; seconded by Councilmember Ortiz. The motion passed unanimously by voice vote, 5-0. Mayor Brownrigg opened the hearing for public comment. No one spoke. City Attorney Kane stated that she would be re-introducing the proposed ordinance at the next City Council meeting. 10. STAFF REPORTS AND COMMUNICATIONS a.CITY COUNCIL POLICY DIRECTION ARDING PLACEMENT OF WIRELESS CELL ANTENNAS ON CITY OWNED UTILITY POLES DPW Murtuza explained that the staff report was asking the City Council to review information pertaining to the placement of wireless antennas on City-owned utility poles. He stated that in recent years, the City received interest from wireless providers to place antennas on City-owned traffic signals, street lights, and other poles. He stated that wireless providers are making these requests because of the high demand on their data capacity and broadband speed. DPW Murtuza showed slides of the different types of cell antenna systems including macro cells, micro cells or small cells that are usually put on utility/street light poles. Burlingame City Council Unapproved Minutes 11 March 5,2018 Agenda Item 8a Meeting Date: 3/L9/LB DPW Murtuza discussed why the City might want to consider small wireless antennas. He explained that they are designed for densely populated areas to fill gaps in data and service coverage that cannot be effectively served by traditional macro cells. Additionally, the small antennas help the providers prepare for the next generation of wireless technology. DPW Murtuza reviewed small antennas. He explained that the small antenna is a new type of wireless radio network technology that consists of one four-foot tall by 14 inch diameter antenna extended on top of the pole. He stated that it can include small equipment boxes such as a pedestal on the sidewalk. He showed examples of small cell wireless antennas in San Francisco and Los Angeles. The Los Angeles poles are known as smart poles, because they have the capability of detecting weather and can include surveillance equipment. DPW Murtuza stated that in 2012, the City Council adopted a comprehensive ordinance on wireless communication. He explained that the purpose of the ordinance was to provide a process to regulate and control the placement of wireless communications facilities from the perspective of time, place, and manner in compliance with State and Federal regulations. He noted that there is little the City can do without reason to reject an antenna's installation. Recently, the City received a letter from AT&T requesting that the City approve the installation of eight wireless antennas on City street lights. DPW Murtuza explained that this was the first formal application the City has received. However, the City is currently processing seven applications from AT&T and seven from Verizon for installation of antennas on PG&E poles. He noted that the City received a dozen complaints on the applications. DPW Murtuza explained that the City has a total of 1990 street lights. Half of the street lights are owned and operated by the City, the other half are owned and operated by PG&E. In addition, the City owns and operates 40 traffic signal poles. Preservation and maintenance of local aesthetics; Minimizing cluttering of public right-of-way; Compliance with FCC allowable safety limits for radio frequency exposure; Minimizing obstruction and limiting of City's use of poles, such as signage for street name, parking, traffic, and banners; Avoiding conflicts with existing and planned City-owned utilities; Limiting placement on City-owned street poles to acceptable districts; Limiting number of wireless facilities allowed within specific distance from each other; and Provisions for standard Master Lease Agreement Burlingame City Council Unapproved Minutes 12 March 5,2018 DPW Murtuza stated that if the Council is amenable to allowing the placement of these antennas and related equipment on City-owned facilities, staff recommends the development of comprehensive and well thought- out policies and guidelines to properly and consistently review applications. At a minimum, the policies should address the following: Agenda Item 8a Meeting Date:. 3/L9/LB DPW Murtuza explained if the Council allowed the antennas, the City would enter into lease agreements with the various wireless providers for the installation on City-owned facilities. He explained that the typical lease rates runs from $1200 to $2000 per pole with built-in escalators. Councilmember Beach asked for a clarification on "City can within reasonable limits control the time, place, and manner of installation provided the local restrictions do not impede the provision of service." City Attomey Kane replied that the City has discretion over its own poles because the City is the property owner. She stated that the constraints are making sure that as the City administers its ordinance, it doesn't interfere, generally, with the provision of cell service. Councilmember Keighran asked if the PG&E poles under discussion for wireless antenna installation are in the same general areas as the eight street lights that AT&T wants to use for wireless antennas. DPW Murtuza stated a majority of the PG&E poles are in the residential area. City Attorney Kane noted that the technology that the wireless providers are currently using is a lot smaller than what the Council previously discussed. Mayor Brownrigg asked why the Council is being asked to opine on this matter. DPW Murtuza stated that it is because the technology would be installed on City-owned poles. City Attomey Kane added that staff can't tum over the rights to City-owned property without Council approving it. City Manager Goldman stated that the City is getting a lot of interest from wireless providers. Vice Mayor Colson asked if the Council sets a policy for City-owned poles, would Council have discretion as to which City poles a wireless provider could lease. City Attorney Kane replied in the affrrmative. City Attorney Kane cautioned the Council that the law on this matter is ever changing as it is both state and federally regulated. Therefore staff will need to keep an eye on lease terms and whether they get overridden by future legislation. Councilmember Ortiz asked if the City didn't allow antennas on City-owned poles, could the providers attach the antennas to other structures. DPW Murtuza replied in the affirmative. Councilmember Ortiz stated that the benefits to allowing the antennas on City-owned poles would be the revenue stream and the City's ability to assist in the wireless coverage for the business/hotel community. However, he voiced his concern about allowing antennas in the residential neighborhoods. DPW Murtuza replied that this is why it is essential to develop a detailed process. City Attomey Kane noted that the City maintains control if the wireless providers contract through the City for placement of antennas on City-owned poles. However, if the City doesn't allow antennas on City-owned poles, the providers will contact private property owners, and the City will lose its control. Burlingame City Council Unapproved Minutes 13 March 5, 2018 Agenda Item 8a Meeting Date z 3/L9/LB Councilmember Keighran asked if the antennas would prevent the City from putting up lighting and banners. DPW Murtuza explained that guidelines can be established so that they don't impact those interests. Vice Mayor Colson stated that the staff report discusses the stafPs full plate of work. She asked if Council approves antennas on City-owned poles, how many projects would need to come off of the stafls plate. She explained that she wanted to ensure that housing projects aren't removed. City Manager Goldman replied that this matter would be handled by the Public Works Department and the City Attorney. City Attomey Kane stated that if this is something that the Council is interested in pursuing, staff can look into it with the understanding that other things might take precedence. Mayor Brownrigg opened the item up for public comment. AT&T representative Angela Kung stated that AT&T is meeting with all cities in the Bay Area in order to provide better service. She explained that they are tryrng to work with the cities in identifying poles that could be used and what types of antennas the cities would prefer. Mayor Brownrigg stated that when he looks at the examples of different types of antennas, he found the Los Angeles smart pole to be far less intrusive than the others that have pedestals attached or on the sidewalks. He explained that having been on the Council when this matter was previously discussed, the antenna was never the main issue; it was the size of the pedestals. He stated that if the way AT&T was now going to deploy the antennas was like Los Angeles, he would have a lot less concern. Ms. Kung stated that the type of antenna was at the City's discretion because the City is the landlord. She explained that some cities require the antennas to be placed on existing poles for aesthetic reasons. She noted that the need for the pedestal depends on how power is fed to the antenna. If AT&T can tap directly into the pole's electricity, than they don't need a pedestal. Ms. Kung discussed the smart poles in Los Angeles. She stated that the Los Angeles poles include the capacity for attaching surveillance cameras and tracking weather. However, most cities have not wanted the Los Angeles pole and instead request that the antenna be attached to the existing pole. Modus representative Jimmy Stillman introduced himself and explained that his company provides the equipment that holds the AT&T antenna. Mayor Brownrigg stated that he preferred the cabinetry being on the base instead of on the sidewalk. He stated that his concern was that this wouldn't just be seven AT&T poles but that it would be hundreds of poles as other providers request leases. Mr. Stillman stated that the ground-mounted pedestal is only required if they can't get an agreement to tap into the City's power circuit. Mayor Brownrigg asked if the sidewalk pedestal was only necessary if the provider can't tap directly into the City's power. Mr. Stillman replied in the affirmative. l4 Burlingame City Council March 5, 2018 Unapproved Minutes Agenda Item 8a Meeting Date: 3/L9/LB Councilmember Ortiz stated that the Los Angeles pole seemed more expensive than adding an antenna onto an existing pole. He asked who pays for that cost. Mr. Stillman stated that the Los Angeles poles are more expensive than others. Ms. Kung added that who pays depends on the situation. She explained that in many cases, the installation of the Los Angeles poles is done because the City requests that pole in order to install surveillance equipment. Councilmember Ortizvoiced concem that if the City went with the Los Angeles poles, there would be a lack of consistency in the City's streetlights. Councilmember Keighran asked if the Los Angeles pole is the same height as the existing poles in Burlingame. Ms. Kung stated that she would get back to Council with that information. Mayor Brownrigg asked about San Francisco's poles. Mr. Stillman explained that San Francisco required providers to attach antennas to their existing poles. He stated that San Francisco and the provider have agreed to a flat rate for electricity costs per year. Mayor Brownrigg asked if there can only be one provider per pole. Mr. Stillman replied in the affirmative. Mayor Brownrigg asked what the size of the radio box on poles is for the antennas. Mr. Stillman stated that it is approximately the size of a piece of paper (8 Yz x 1 1) and 6 inches deep. Councilmember Beach asked if she was corect that if the provider can tap directly into the City's power, a pedestal isn't needed. She added that in some cities where the provider is able to tap into the City's power, the provider pays a flat rate. Mr. Stillman replied in the affirmative. Mr. Stillman stated that there are few PG&E poles on the bayside. He added that they would prefer to place antennas on street lights rather than on rooftops because the various heights of rooftops don't create a clean network. He noted that the question conceming banners and signs isn't an issue and that they have handled this matter with San Francisco. Mayor Brownrigg stated if the City moves forward, he would want to include in the contract an absolute commitment by AT&T that if the City needs the pole back or decides to underground the utility that AT&T gives up that real estate. Ms. Kung stated that this is at the discretion of staff. DPW Murtuza stated that it is a lot easier for providers to tap into San Francisco's power because San Francisco has their own utility company. 15 Burlingame City Council March 5, 2018 Unapproved Minutes DPW Murtuza stated that the process for allowing a provider to tap into the City's power is not simple. He explained that the way the City pays PG&E is based on tiered rates from CPUC. Therefore, every pole in the City is not metered. If the City allows the provider to tap into the City's power, it is not easy to determine what amount of power is used by the streetlight versus the antenna. Accordingly, PG&E would recommend that a meter be added to the pole. Agenda ftem 8a Meeting Date: 3/L9/LB DPW Murtuza explained that from a consistency standpoint using the Los Angeles poles would be difficult as there wouldn't be a uniform look to the street lights. Therefore, many cities have chosen to attach the antennas to existing street lights. Councilmember Beach asked for a clarification on working with PG&E to allow providers to tap into the City's power. DPW Murtuza stated that it is a little complicated because the City has two sets of poles, those with meters and those without meters. If the City puts an antenna on the poles that don't have meters, and the provider is allowed to tap into the City's power, PG&E would require a meter. Mayor Brownrigg asked if PG&E requires meters on their own utility poles where antennas are attached. DPW Murtuza replied in the negative. City Manager Goldman explained that the question that staff is looking for direction on is whether the Council is interested in leasing City-owned poles to providers. If this is the case, staff would recommend creating a process to review antenna applications. She added that the City would also like for AT&T to provide more information on the Los Angeles smart poles. Councilmember Ortiz explained that he was leaning towards allowing antennas on City-owned poles. This is because of the small size of the antennas and because they are already being placed on PG&E poles. He added that he believed it was important for the City to get ahead of this matter and determine the style, location, and the application process. Lastly, he noted that this could be a good revenue stream for the City. Vice Mayor Colson stated that San Francisco is charging $4,000 per pole per year for 1,000 poles, creating an annual profit of $4 million. She discussed the importance of Exhibit D of the staff report, which includes a survey of 20-25 cities and where they are in the process. She noted that residents' main concern relating to the installation of antennas is about radio frequency emissions. However, the FAQs included in the staff report explain that the radio frequencies have been developed to ensure that they are safe. Mayor Brownrigg stated that when the City Council discussed antennas years ago, they leamed that the City is statutorily barred from considering radio frequency emissions as a health issue. Mayor Brownrigg stated that he is comfortable with allowing providers to lease streetlight poles. He stated that when Council previously discussed this matter, their main concem was to avoid boxes on the sidewalk and disguise antennas. He asked if his colleagues had a preference for the style of the antenna. Councilmember Keighran asked if Council could delay this discussion until they see examples of the antennas and pedestals. She stated that she didn't want antennas attached to the streetlights in the downtown areas because of the City's hard work in renovating these areas. Councilmember Beach stated that she is open to leasing City-owned poles. She explained that this way the City would be able to control location and aesthetics. She stated that she'd prefer to not have boxes on the street. She stated that she liked the simplicity of the current light poles with minimal antennas. She thought t6 Burlingame City Council March 5, 2018 Unapproved Minutes Agenda Item 8a Meeting Date: 3/t9/t8 the Los Angeles poles would be more random as they would be one offs. Lastly, she added that she wanted to make sure that the City got an appropriate fee for the leasing of City-owned poles. Councilmember Ortiz stated he agreed with using existing poles. Vice Mayor Colson asked if cities can tell providers which vendor to use and what style of antenna to use. Ms. Kung replied in the affirmative. Vice Mayor Colson stated that this was critical and that Council would work with staff to set the City's standards. She also asked for more information on the benefits of the smart poles used in Los Angeles. DPW Murtuza stated that staff will take Council's feedback and develop guidelines. Additionally, he will work with AT&T and other providers to obtain examples for the Council. b UEST TO ALLOCATE FUNDS FO EAGLE VISIT _ HOMECO G 50 YEARS CELEBRATION City Manager Goldman stated that this staff report was a follow up to the February 5,2018 meeting about the festivities for Operation Eagle. City Manager Goldman stated that the City received an indirect request from San Mateo asking for all participating cities to pitch in on the costs of the festivities as their fundraising hadn't kept up with the costs of the planned activities. She noted that at the February 5 meeting, Council approved an allocation of $5,000 to cover the costs associated with the City's planned events. She added that since San Mateo made its request, San Carlos agreed to allocating $10,000 to San Mateo and Belmont is allocating up to $10,000. City Manager Goldman stated that staff is looking for Council direction on whether they want to approve additional funds. Mayor Brownrigg opened the item up for public comment. No one spoke. Councilmember Ortiz stated that he agreed to additional funding but wasn't sure what the amount should be. Mayor Brownrigg asked what the funds were going towards. City Manager Goldman stated that San Mateo has scheduled events from the time the soldiers land on March 22unt1l March 25 including Devils Canyon Brewery, a banquet, and a parade. However, she explained that she hasn't seen a budget. Vice Mayor Colson stated that it is a one-time event and isn't something that will reoccur every year. She stated that her inclination is to match whatever the sister cities have done. City Manager asked if Council approves an allocation of $10,000 should it be $10,000 minus City expenses, or City expenses plus $10,000. Burlingame City Council Unapproved Minutes l7 March 5,2018 Agenda Item 8a Meeting Date: 3/L9/tB Councilmember Beach stated that she was disappointed to see that San Mateo was requesting more funds as the City was initially told that they were only in charge of hosting lunch on Friday. She stated that if the Council agreed to allocate $10,000, that should be a fuIl stop. She agreed with Vice Mayor Colson that it is a one-time symbolic event. Councilmember Keighran asked for the breakdown of how the funds are being used so that Council could better determine how much is needed from the City. Council determined that the allocation should be up to $10,000 at the discretion of the City Manager. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS VICE MAYOR CO COMMITTEE REPORT There were no future agenda requests 13. ACKNOWLEDGEMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Parking & Safety Commission, Beautification Commission, Parks and Recreation Commission and Library Board of Trustees are available online at www.burlinqame.org. 14. ADJOURNMENT Mayor Brownrigg adjourned the meeting at 9:18 p.m. Respectfully submitted, Meaghan Hassel-Shearer City Clerk Burlingame City Council Unapproved Minutes a. b. c. COUNCILMEMBER BEACH'S COMMITTEE REPORT COUNCILMEMBER KEIGHRAN'S COMMITTEE REPORT FUTURE AGENDA ITEMS12. 18 March 5,2018 STAFF REPORT AGENDA NO: 8b MEETING DATE: March 19, 2018 To: Honorable Mayor and City Council Date: March 19, 2018 From: Margaret Glomstad, Parks and Recreation Director - (650) 558-7307 Subject:Adoption of a Resolution Authorizing the City Manager to Execute Amendment No. 3 to the Rental Agreement with Rino Befti, DBA Sam's Sandwich Shop, for the Premises at 1080 Howard Avenue, Burlingame, Galifornia RECOMM NDATION Staff recommends that the City Council adopt the resolution approving an amendment to the Commercial Lease Agreement with Rino Betti for the premises located at 1080 Howard Avenue (Sam's ltalian Sandwich Company). BACKGROUND Mr. Betti has been leasing 1080 Howard Avenue, the old Greyhound Bus Terminal, since April 1, 2004, to operate his sandwich shop. The City owns the premises, which consist of a small building on a small triangle of land bounded by California Drive, Howard Avenue, and Highland Avenue. The existence of the sandwich shop in this building revitalized an othenruise vacant and under-utilized portion of the downtown into an active commercial enterprise. ln 2013, due to the poor economy and other financial factors, Mr. Betti had some difficulty in meeting his financial obligations under the lease agreement. ln order to maintain the viability of this business in the downtown, staff prepared an amendment to the lease that reduced the monthly rental from $2,246.96 to $1,700 per month; reduced the security deposit from $4,000 to $2,000; and removed the Consumer Price lndex (CPl) increase to allow Mr. Betti to stabilize his business. The term of the lease was changed to be on a month-to month basis. ln March 2013, the Council adopted the resolution to amend the agreement. DISCUSSION Had the City raised the rent by the CPI annually after establishing the 2013 base rental amount, lvlr. Betti would now be paying $1,900 per month, rather than the current $1,700. Because the City did not raise the rent during these years, the City has allowed Mr. Betti ample opportunity to recover from past financial difficulties, and he has consistently made monthly lease payments since the lease was amended. Staff now recommends that the City raise the lease payment by the CPl, starting in May of 2018. All other terms contained in the agreement shall remain in full force and effect. 1 "Resolution Approving an Amendment to the Commercial Lease Agreement with Rino Betti March 19, 2018 FISCAL IMPAET The City will see an estimated increase in rental income of $49.30 per month, based on an estimated CPI of 2.9o/o. This equates to an approximate increase of $600 for fiscal year 2018-19. Exhibits: r Resolution . Original Commercial Lease Agreement, Amendments 1 and 2 . Commercial Lease Agreement Amendment 3 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING THE CIry MANAGER TO EXECUTE AMENDMENT NO. 3 TO THE RENTAL AGRREMENT WITH RINO BETTI, DBA SAM'S SANDWICH SHOP, FOR THE PREMISES AT 1O8O HOWARD AVENUE, BURLINGAME, CALIFORNIA WHEREAS, Rino Betti has been leasing 1080 Howard Avenue since April 1,2004, and has been operating the premises as "Sam's Sandwich Shop"; and WHEREAS, in order to allow the tenant to deal with adverse financial conditions, the lease agreement was amended in March 2013 to provide for a base rent of $1,700 per month; and WHEREAS, the tenant has had time to stabilize his finances in the management and operation of his business on the Premises; and WHEREAS, the tenant has consistently made monthly lease payments but has not received a CP|-based increase in the lease payments since lvlarch of 2013; and WHEREAS, the value of the leased property has increased from 2013, and the landlord has an interest in receiving appropriate compensation for the lease of its property, including adjustment for inflation; and WHEREAS, the rent amount will be increased by CPI annually beginning on May 1, 2018. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AND ORDERS: 1. The facts in the recitals above and in the staff report are true and correct. The City Council determines and finds that there is a public interest in ad.iusting the monthly rent by CPI annually in May. The City Council approves and authorizes the City lvlanager to execute Amendment No 3 to the rental agreement with Rino Betti for the premises at '1080 Howard Avenue in the form attached hereto as Exhibit "A". 2 WHEREAS, the City is the owner of the premises located at 1080 Howard Avenue, the former Greyhound Bus Depot, at the corner of Highland Avenue and California Drive in downtown Burlingame; and Michael Brownrigg, Mayor l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 19th day of March, 2018, and was adopted thereafter by the following vote: AYES: NOES: ABSENT: COUNCILIVEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: Meaghan Hassel-Shearer, City Clerk -P CALTF O RNIA ASSOCIATION OF RXA,LTORS@ GOMMEREML LEASE AGREEMENT (C.AR. Fonn Cl,Revised {0Ai) Date (For mfercacc on!): Jar.uarr 19, 20a4 ctxy of aurf,.luga.aa (Landlord')and agree as folio'rrs: l. PROPERTY: Landlord rents to Tenanl and Tenant rents ftom Landlord, lhe real property and lmprovements described as: ?'olfr[T descn'ption o[ the Premises. L TERil: The tem shall be for __gyeats andJ- montfs, beginning on (date). Aprlr. 7 , 2oo4 Ccommencement Date). {CheckA orBl:fil l. baso:'andshallterminaleon(date) tteEeb 37. 2074 ,.at---sir-.-trAU Elptt. fuiy hoHing over afier the term of tris a$eemEnfmres, wflr La lord'a clnsenl, shall create a montlrlo'month tenancy lhal either party mai Orm'urlte as specified in paragnaph 28. Rent shall be at a'ra'te equal to lhe rent tor tho immediately pecedlng month, payable ln advance- All oherlenns ard cooditions of lhis agreemenl sha.ll remain ln full force and efrcl I B. Uonfr*o-month: and continues as a month-to-month tenancy- Etrer party may termlnate the lenancy by Siuilg wri(en notice to lhe olher at least 30 days prior lo lhe htended temlnatbn dato, subject to any appllcable local laws- Sudt notice may be glven on any date. ftt c. nexeweLoR E,fiENsloN TERUS: See attached addendum a I. BASERENT:A. Tenant aErees lo pay Base Rent at lhe rate of (CHECK ONE ONLY,tr nt s- ' '-r'- B:Iflls:HlH:Hglr:iH:"ifl!"31if;::n,*menL commencing wih rhe 13rh monrh, and upon erprrauon ofri t2l s 7,000.01* ' ' 6atfill2lifr6fr63]fr6ieaner, rent shali be adjusted accordlng to any inoease ln lhe U.S. Consumer Price lndsx of ho Bureau of Labor Stslislics of the Departneniof LabsrforAl 0rban Comumers CCPI") br san ltarclsco 8av ,rea. (he city nearest ttis locaUon of the Premises). based on lhe-lollowlng formulS: Base Re.nt viillle multlPlied by ttrc-most cunent CPI ireceOihg 1I1e frst calendar month during whicfi lho adjustment is lo take efieot and divide{ by tie roost- mcent CP! preceding the bommen-cement Date. ln no event shall iny adjusted Base Rent be l6ss lhan the Base Rent ior lhe rnonth lmmedlately precedin! the adjustrment. lf the CPt is no longer published, then the adlustmenl to Base Rent thall be based oa an sltomato lndex lhat most closely rollecb the CPl. commenqng and ending commencing and endlng commenc-mg and ending and and B. C. lf Commencement Date falls 3G.day period. lf Tenant has on any day other lhan lhe ' paid one full monlh's Base day of each calendar monlh, and is delinquenl on lhe next day.' of the month, Base Rent for the ftrst calendar month shall be proraled based on a month shall fiist day Rent in advanca of Commenoement Date. Base Rentfur lhe second calendar be prorated based'on a 30-day period. i. RENT:' .' A. B. Definilion:fRent) shall Rentshall be pald to (Name) mean all mon€tary obligations he copyright lattt of lhe United States (litle 17 U.S. Code) forbid the rauthorized reproduction of lhis form, or any porlion thereof. by photocopy rachlne or arry otter means, including facsimile or computerized formats. opyright @ 199&2001, CALIFORNIA ASSOCIAIfION OF REALTORS@, IC. ALL RIGHTS RESERVED. L-11 REVISED10r0l (PAGE I of 6) of Tenant lo Landlord under lhe terms of lhis agreement except sealrity doposlt. of,,at (address) C. Trmirp:Rent shall be pald as specified in paragraph 3. All olher Rent shall be pald uilhio 30 days after Tenant ls bllled by Landlord. Tenant nol obligated to pay Renl, Commencement , or at any other ts to pay prior to . SECURITYDEPOSM- A- Tenanl agrees toAay Landlord $ 4 , ooo. oo as a E€curity doposil Tenant agrees not to hold Broker rasponslble for its retum. (lFcHEdKED:)E-rggseRent@lhlsagreament,Tenantagreestolncreasesecudtydopositbyhgsamepropotlion as tho hcreasa in Base Rert.B. AII or any porton of the seanrity deposit may be used, as roasonably necessary, to: (l)-cure Tenarl's.defautt ln payme{ ot Ront, late charges, non-suffiiiint funds 6NSF ) fees, or other sums due; (il) repalr damage, excludhg ordinary wear and tear, caused by Tenant or by 6 gu€st or llcsmee of Tenant fii1 Urdom dean the Premises. ll necessary. upon lermlnaUon of tgmncyi and (lvl covoi any other unfutfilled obligatlon of Tenanl SECURITY DEPOSIT SHALL NOT BE USED BY TENANT lN UEU OF PAYMENT OF I-AST ltOttTH'S RENT. lf all or any portlon ol lhe seardty deposil is used during lenancy, T€nanl agrees lo relnstale the tolal seaJqtl 49f99! @irf days after wriflen notice is- delivered to Tenani wnnr*n 30 days afler Landlord receives possession of lhe Premises. Landlord shal[ (l) fumish Tenant an itemked statement lndicating lho amount of any security deposit receivd qnd lhe basis for lb dlsposition, and (i0 rctum any remaining porfon of secunty doposit to Ttnanl Howovor, if lhe tandlord's'only daim upon tln seqlrity deposil ls fot unpaid Ren[ then lhe remalnlng pordon of the secudty deposit, aftBr , deduciion of unpald Ront, shall be retumod wilhin 14 days aflor the Landlord recoives possession, C. Ho ioterost wlll be paid on security deposlt, unlsss required by local ordinance. Landlord and Tenant aclslowledge copy oflhis pag€. Landlord's lnitials Tenant's lnitials COMMERGIAL LEASE AGREEMENT (CL-11 PAGE I OF 6) , Burlingame CA940ll Tim Auran &l.=.lffi.ffi uran, Tim - Rcaltor nne: (650)3473300 PO Box l0B4 Farc (650) Bovietls( Fy BroterorDesigrnee - Dal€ - a T5625954ZFX EI (3) to lho Base RenL Prcmises:LOBa l,oaald ].!ei,l,.€, -aurflIqal!6, cA 94070 Dalo JanE\v 79. 2004 7. PASIENTS: A. Rent From oL/oL,12oot To DBte TOTAL DUE PAYMENT RECEIVEO o3/3a/2001 Date $7,5O0 -O0 MTNNCE DUE DUE DATE $ r,soo.oo $ _:_-:_ B. $ec{riv Deposit C- Olher $4,000.00 I o00.004 $$ Category $ I $ $ D. Olher $$ ereqory 5,5OO.00 '7,50O.OO s ttr .o0 8.PARKlllG:TBnantlsentilledtoaoutll€s6nEdandIg--]eseNedvehicleparkingspaces.Ths]ight io paaang E is E ie not incluali-fr tru a"s" R"nlchargEa pundant to paragraptr o. T not i udffi the Base Rent, thl pa*ing rental te sh-all be sn addrflonal$- per mooth, Pa*ing spaca(s) sre to bB used for paddng operabl€ motor vehlEles, gxcept for lralters, boats, campers, bus€s or.lrucks (olher than pic*-up tuqks). Tenant shall palk In assigned space(s) only..Paftng space(s) are to bs kepl qlean. Vehicles leakioo oil, gas or other molor vehicle fluids shall no1 b6 parked h parklng spaces or on the Premisss. Mechanical work or slorage of inopehble vehides b noi slorred in parking space{s) or elsewhere on the Premhes. Na ovemight pa,king b permit;d. Blorage spacs shau bE 8n 8ddillonal$ : per nqrdh. Tenant shall slo,e onv pe,sonal pioperty lhat Teoant owns, and Ehall not slore propeiy lhat ls claimed by anoher. or in whidl anolh€r has any dght, Utle, oI lnterest Te[ant shall nol slorE any impropedy pacl?gBd lood or pedshable goods, ffamm€ble matgrials. explosives, or olher dangerous or hazardous maledal. T€Danl shall pay foG and !e ,esponsiblg for, lhe deaFup ofany con6minafo[ caused by Tonanfs use of lhe sbragB araa. ' 10. LATE CflARGq lllTERESt NSF CHECI(S: Tsnant ackoo\dledgss lhal siher l8ts payment ot Renl or issrance of a NSF ch8c* may cause Landlord lo incu cost8 and oeonsls, lho exact am.qunt of whldr sre gxlremely Cfifrcqll aod lmp]actical to dElsBrlno. Th€68 co6ts may hclude. but are nol limited 1o, processlng, enbrcemert and acmu ing o)psnses, and lale charges imposEd on Lsndlord. tf Ery Instalment oI Rdnt duo from Ten.nt is ool recohrDd by Landlord Eilhin 5 caleodsr'Cays af,er dale due, or it a check I$ mtumed N$n Tcoard sha[ pay to Landlod, respecllvely, 9. ADDmOTAL STORAGEi Stq!'age is permitted as follqwE: The dght lo additional storage space Et" E is not included in he BEss R€nt charged pu6u.nt lo paragEph 3. lf not lnduded in Ease Rent, $700. oa as lale chaEo, dus 1096 interost per annum on lhe delinquenl amoullt and $25.q9 as I NSF fee, 8ny o, trtich shsll be d66med addilional R6nt. Landlord and Tenant sgree lhat tfiese chatgB3 rop,eseflt I fsir and Easooabh esumal,e ol lhe c.osb Landlord may hc1lf by reason ol Tonantt lat6 or NSF payrnent Any l6le draBq delinquenl lnterost, oa NSF lbe due shsl be faid with he curent lnshl|m€nt of R€nl. Landlord!. accsplancs of any late cfialge o( NSF foe shall oot constMe a waiv€r as lio any defaull of TenBnL Lafldlord's n'ght lo colled 8 Lale Charge or NSF fbs slEll not b6.d6gm9d an q)denElon oflhe date Rent ls due u[der prBgrdph .+, or p]Ev6ttt l-andlod fton exerEiring any olher dghls and remedies undsr lhis.sgreemen[ anq as !ro!ide4 by lew. ' 'll. coNofnoN OF FBEMISES: Tenant has exEnlined lie Premls€s afld acknowl6dgBs lhat Premiso ls clesn and ln operalive condltlon, wilh the following erceplo nsa.llo e-xcel,tioEt Items lisled as exc€pllonE ehallte dealt with h lie following manner." 12. ZOt{lNG ANO LAND USE: Tenant accepts the Premises subied to all local, slal6 ard fedeEl laws, regulalioBs snd ordlnances Claws). Landlod makes no representations or wanqnty that Premkes ale now or io lhe future will be sullablB tor Tena t use- TerEnt has madg ils own investigalion regading alt applicabte Laws. t3. TENANr OPERAING EXFEI.ISES: Tenanl agrees to pay tor all ulflflies and seryicss dlrec{y billed to Tonanl Otrlltlei j!c]ude, rater, qzt. electlrJ'citv, qarbaqe, qal|rde,'ll.q. tef-ephoae ald cable, 14. PROPERTY OPERATING EGENSES: A. Tenant agrges to pay its pmportioflate shale oI LsMlord's eslimatsd monlhly property operaliDg expenses, ind'rding but nol limiled to, commoo area mainlsoance, consolidated ulility and servic€ bills, insuranc€. and roal eslate taxes, based on lie ratlo oflhe square loolage oflhe Prenlses io lhe loGl square footage of the rentable spa@ In $e entiro properly cRB.@ ,q. USEiThE Prernlses are lor Iho sols us€ as saE ,ch No olher use is bermltted wilhout Landloidb pdor Milten consenL tf any use by Tens[t causes an increase in ihe prodium on Lafldlord! exiiting propeny insurance, T€nant.shall pay for lhe inqoased cost. Tenaot will mmply ydih all Lalvs affocung ils use ol lhe Premlses. . I 6. RULISTREGULAIONS; Tenant agrees to comply wih sU rules and regulauons of Landlord (and. if appli€ble, Orme/s Asocialion) lhat arg at any lime postid on the Premises or delivered lo Tendnl Tenant shall not and shall ensuE lhat guests and licensees oI Tenant do nol, disurt, annoy. endanger, or iderfere wilh qlher tonanls ofthe bulldlng or nelghbors, or use lhe Premhes for aDy uolawful purposos, including, but nol limit8d lo, using, manufacluring, sellino, sloring, or bansporling illicit drugs or other conlrAband, qr violalo any hw or ordlnance, or commilllng a wasls or ' nu'rsancs on oraboul lfia P.em'rses. ,7, I.'AINTENANGE: A. Tonsnl OR D (lf checked, tandlordl shill profrssionally malntain lhe Prenises induding heating, ai conditioning, ele.t ical, plumbing and water systems, lf any, and keep glass, rarindotlrs and doors in oporablg and salo conditioft Unlsss lrndlord is checked, ifTenant fail6 lo maintain lhe Premises. Landlord may contrad foror pedorm such maintenance. and charge Tenant for l"andlod's msl B. tzodlord ORE (lf checked, Tenant) shall mainlaln lhe root foundation, exledor walls, commen areas andggEe4!9=-pg!glEgg-g:gll:eeg_ ths copydght laws of lhe United States fl-flJe 17 U-s. code) torbid lie rnauthorized r€productlon o[ lhls form, or any portion lher€of, by photooopy nacfiine or any'olh€r ,naan s, including facsimile orcornputedzed formals. )opyrisht O 1s9&2001, CALIFORNIA ASSOCATION OF REALTORSO, NC. ALL RIGHTS RESERVED. :L-11 RE\/ISED 10/01 (PAGE 2 of 6) Landlord and Tenanl acknow'ledge re copy of his Pa0olandloru's lnlri.t" Tenant's lnitials RevihNed by grolcr or Oesignee - he - COIiI ERCIAL LEASE AGREEI'ENT (CL.I T PAGE 2 OF 6} )( T5625954.2FX m 26. 26. 29. The coowiohl laws of the Unlted States CfIUe 17 U.S' Code) forbid the ""r.rt+ri,iria reorodualgn of lhis lolm, or any porflon 0lereol, by photocopy -r"tin" oranvbthermeans, including la6lmilo orcomputedzed fotmal5' 6;il;ha@ iss&zoot, crJ-tFoRNlA AssoclArlol oF REALToRS@. INC. ALL RIGHTS RESERVED. cL-li REVISED t0/01 (PAGE3of 6l Landlord and Tenant ac*nowledge re ota py of lhis paqe. Landlord's lnilials ( Tenantb lnitials ( )( RoY'relYed by groksr o( oGlgnee -- Dsto -. COMMERGI,AL LEASE AGREEITENT ICL.1 I PAGE 3 OF 6} T56259J4.ZFX uhl.fi shall not bs :oF It,lhe pdor writtgn consent whidr the PtEm'rses ate Howeve( of Insuranco eslabllshlng PrBmises. lsndlod may also sudr consellt be an may GOUTSB of r5ti=.t also b€ Landlord use AIT Premises:lXtO ttmd jt!,eme. IlurjliJx@e- CA n Dale;lanua'1' 7-9, 2004 of this 30. TENANCY STATEI6EI{T TESTOFPEL CERTIFICATE}: Tenanl shall execute and retum a lenancy slatement (estoppel cerlificate), de[verod to Tenant by Landlord or.Landlord! agent, uilhin 3 days afier its receipl The tenancy staternent shall ac-lmowledge lhat this agreemenl is unmodified ard in fi/l force, or in tul[ turce ab modified, and slate lhe modificallons. Failure to comply nfr[r lhis roquire,n€nt (i] shall be deemed Tenant's ackno,vledgment lfiat lhe lenancy slatement is tu€ and conecl, and may be reliad upbn by a prospective lender or purchaser: and (li) may be lreated . lV-qnAhqd_,s a material lqe-actr of tlris agreemenl Tenanl shall glso prepare, execute, and.deln erto Landlord.any finandal statoment {whidr uill be held in confidenco) reasonebly requestod by a prospactve lender or buyer. 3{. .I-ANDLORDS TRANSFER: Tenant agrees thatthe transferee of Landtord's Interest shatl be substihrtd as Landlord under lhis agreemenl. Landlord witl be rele$ed of ahy furtfrer obligation lo Tenafit regardlng lhe security deposlt only lf the security deposit is returned lo Tenant upon ouch transfer, or if _thq sacrrity deposit is actrally han-sfaned b the lransferee. For all oher obligalions under thls agreoment, Landlord Is released of any furlher liabiliry to Tenant. upon Landlordb tanshr. 32. SUBdRDUIATIOU] ffris sgreemont shall be subordinate to all exisling llen$ and, at Landlords option, the lien of any first dEed of lrust or first morlgag€ subsequenlly placod upon lhe real properly of wttlch the Premises are a parl, and to aqy advances mada on the security of the Fremises, and lo all renewels. modificatigns. consolklatons, rcplacements, ard e:denilons. However, as to the lien of arry deed of lrust or morlgage entered into afler executioir of lhls agreement, Tenant! dght b qulet possession of the Premises shall not bo dishrbed if Tenant is not in defauB and so long as Tenant pays the Rent and observes and perforns ell of lhe privlslons of lhis agreembnt, unless lhis agre€ment b olherw'se terminaled pursuant to ih terms. lf any mgdgagee, lrustee, or ground lessor elecls lo have this agreement placed in a security position prior.lo lhe lien of a mortgage. deed of lrust orgmund lease, and gives Writbn nolice to TenanL tftis agreement shall be deemed piorlo thal mortgege, deied of tsust, or ground lgase, orthe date.of recording-' 33. TEIIIANT REPRESEilTATIO!{S; GREOII: Tenant warants that a[ statemenls in Tenant's.frnarrcial docrrnsnts and renlal applicalion are accurate. Tenant aulhorizes Landlord and Broke(s) lo obtsin Tenanfs credit report at time ofapplicallon and periodically dudng lenancy io conneclion with approlral, mdifcation, or €nforcemenl of lhls agreement Landlord may cancel lhis agreemont: {l} befoe occupancy begins. upon dhapproval of the credit report(s); or (ll) at any time. upon discovehng that informalion.in Tenant's applicathn h false. A negative aedit reporl reflecling on T€nanfs rAcod may be submttted lo a credit r€porling agoncy, tf Tanant fai[s lo pay Rent qr compty wih any oher obligallon undor lhis Bgreement. 34. DISPUTE RESOLUTION: A- IIEDUITION; Tenant and landlord agreo lo mediate any dispute or claim adsing between lhem od of this agreement, or any resulling transadloo, boture resodiog lo arbihation or court hclion, subjed to paragraph 348(2) below. Paragraphs 348{2} and (3) appty wtrcther or not lhe arbitration pmv'slon ts hilialed. Medlation ftos, if any. shall be dividad equally among lhe pailie.s lnvolved..ff6r anydispute or daim to wtrldr trls paragraph applios, ery pady commenoes an adion witrotrt fist atempllng to rosolue lhe matter lhrough mediation, or retrses to mediab afler a requesl has boen made, thon lhat party shal nsl be enlillod to recover atlomey fees, even lf they wouH otherrilise be available to that party ]n Any such action. THIS ITED'ATION PROVISION APPLIES WHET}|ER OR NOT THE ARBITRATION PROVISION IS INMALED. B. ARBITRATION OF DISPUTES; [1) Tenant and Landlord agree lhat any dispub ordalm ln Law or equity adsing betrrrsn lhom oui of ftis agreement or any res!.rlting tramacfforl whlcir ls not sEt{ed thrsugh madlation. shall bo decided by neutral, blndlng arblhation, including and subjectto paragraphs 348{2) and {31 below. Tfe arbihator shall be a rcfired ludge ortustice, or'an attorney wlth at least 5 yege of real *tale transacllgnal law experience, unlees the partles mutually agree to s different arbifuator, urtro 6hall render an anrard ln accordanca wjth subs{ar*ive Calihrnla Law. ln all other respecls, ttte arblFation shan be conducH tn accordanca wtth Part lll, Ttd6 I of lhe Gallfornla Code of CMI Procedure. Judgment upon lho award of lhe atitnatodsl may ba entered In any court havlng Jurisdic8on. The parties shall have.the rlghtto dkcovgry io accordanca with Code of Glvll Procadur,o ${283.05.' (21 EXCLUSIONS FROil MEqnflON ANO ARBTTRATTON: Tha following matters'are excluded ftom Mediaton and &bilratlon hareupder: (lt a Judicial or norJudicial forcclosure or olher actlon or proggeding to enlorce a deed o[ Eus( mortgage, or inslallment lend sale contract as defined in Clvll Code 52985; (il) an unlawtul detainer aclion; {i[) the fling oe enturcament of a mechanlc's lion; (iv) any mater that 's wilhin lhe jurisdiclion of a probatq,. imall claims, or banluupicy court and (v! an action tur bodily injury or wrongful death, or for Hent or patent dstuds {o rihich Code of Civil Procedure $337.1 or $337.15 applhs. The filing of a court aclior lo onable lhe lecording of a notice of pending action, for order of atiachmont, receivership, lnjunclion. or olher provisiooal rernedias, shall not const'Me a violation of tfte rnediation and aditsation prwisions. (3) BROXERS: Tenant and Landlord agreo lo mediate and arbifito disputes or dalrtts involving eilher or bollr Brokers, pmvidad silher or both Brokers shall havo agreed to sudl madiation or arbitration, ptiof lo, or wtthln a rsasonable time afler lhe disputa 9r daim ls presented lo Bmkers. Any electlon by eithei or both Brokers to parlicipate In mediation or arbitralion shall not result ln Brokers fon! aeemeU partiei to lhe agreemeint "NOTICE: BY IHITIAUNG lN mE SPAGE BELOWYOU ARE AGREEING TO HAVE ANY DISPUTE ARISIHG our oF mE MATTERS THCLUDED N mE'ARBITRATION OF. DISPUTES'PROyISION DECTDED By NEUIRAL ARBITRATION AS PROVIDED BY CALIFORNIA IAW AND YOU ARE GTVING UP.hNY RIGHTS YOU MIGHT POSSESS TO HAVE THE DISPUTE LITIGATED IN A COURT OR JURY TRIAL. BY IN]TIALING IN THE SPACE BELOW.YOU ARE GMNG UP YOUR JUD|CTAL RIGHTS TO DTSCOVERY ANq AppEAL, UNLESS THOSE RIGHTS ARE SPECFICALLY INCLUDED IN THE:ARBITRATION OF DISPUTES'PROVI$ION. IF YOU REFUSE TO.SUBMIT TO ARBMRATION AFTER AGREEING TO THIS PROVISION, YOU MAY BE COMPELLED TO ARBTTRATE UNDER THE AUTHORITY OF THE CALIFORNIA CODE OF CIUL PROCEDURE. YOUR. AGREEMENT TO THIS ARSrRATION PROVISION lS VpLUiITARY.' ' "wE HAVE READ AND UNDERSTAND THE FOREGOING AND AGREE TO SUBMIT DISPUTES ARISING OUT OF THE MATTERS INCLUDED ARBITRATION." lhe copyrightlaws of the United Shtes (tiUe 17 U.S. Code) fttuid the LandlordandTenantacloowledgerecSltof4copy rnaulhodzed reproduction of lhh form, or any porthn lhereof. by photocopy Page. \If nachine or any olher means, induding facslmlle or computerized formats. Landlord's lnilials (-) ( fl' I ,'opyright e 199&2001, CAIIFORNIA ASSOCIATION OF REALTORS@, Tenant's lnitials( rQ r3. l( U I NC.AIL RIGHTS RESERVED. I Revlened by Brokeror Deslonae Dals Landlord's tnltlals _ l_ Tenanfi tnlflals I :L-'1{ REVISED10/01 {PAGE4of 6} cotdMERctAL LEASE AGREEMENT{QI--{1 PAGE 4 OF 5l i-Sl-II-lffitffi 35. JOllfI AND IHDIVIDUAL OBLIGATIO!|Si: fl itere is more than ono T€nan!eac$ one shEU be hdieidualty and completety responsible for lheperformanco ofa[ obl(?ations otTenent uoder lhis agreement, jolnlly]dth every olherTenanl and indiv/'dualbr, wtlether or not h posssssion. 36. NOTICE Nolices may be ssryed by mau facsimih. or courier at the followiog address orlocation, orat any olherlocation subsequetuydes ignated: Landlord:CLte aE Arlll,iaqa,!e Teoanl: aoad 70ao Eora-d .|lyeE!e Bul.Jjl4alE. cA 9i070 ,. leceiv€d tr a r-ll.I A,.t!7 7- 2 . arpoD, ooebT-,i.,fo! tusLuea3 o: .Eeb-uardr I 2005 *hL&ereE occu.rs first tDa NoscE ls dserned efeclive upon $e earl'resl of he lollq,rlng: (i) personel recelpt by eilisr party or theh agenE (n) wlitten 8cknowtsdgomsnt of nolco;or Glil 5 days afler naiting nofice lo surh lqcation by first class mlall, postsge pre-pald- 37. wAlvER: ThB waiver of ally bEach shall not bo constu.ad as a conunulng walver of the same bmach or a waller of any subsequent brcach. 38. lNDElltNlFlCATlOl'l: Tenant shall indermify, dstund snd hold Lsndlord harmloss from all dains, dkputes, lit gation, ludgments and a6omey feesadshg oulqfTenants use ofhe P.Bmises- 39. OTHER TERIIS AND CONDfiONSTSUPPLE dENTS: se€ addeEdq e. - _ r€at rLl.l bcraare to s200 o ,lonth ard adrEst a3 Der Dafraraotr e) of &ls Teasa- The roloaring ATTACHEo supplemenls,/€xhibits are incorporated in lhis agreoment:ndd€.adrE a ,0' ATIoRIIEY FEES: ln any aclion or prcceeding arising oul of lhls agreemenl, Ihe preyalnng party between kndtord and Tenant shall b6 enliued lo rEasonable. alomey fees and cosb f'om lhe noI}pre,.aning Lrndlord or Teflant, except as provided ln Balagraph 34All. ENIRE COIITRACT: Iime b qf the Qss€nco. Al prior ag.eem€nts between Lsndlord and Tenant are incorporatod in this agreement, which conslitltes the enlire contlad lt is intended as a fual expresslon of Ele parljes' agreement, and may not be contraCiaea by eviaince of any prior agr€€mentor cofltemPoraneous ordl agrsemenl The parl€s fudfier lhtend that lhis agrsgmert consdhrte! lhe comph(e alrd €d(cluilvE statemont ol ils lenns, 8r!d that no extdnsic evidence whatso;ver msy be htroduced in any judicJal or ohBr pmceeding, ff any, Lrvoiving this agreement. Any proyision of ll{s agrc€ment lhat ls held to bs lnva[d shal nqt afi8ct $e validity or enlorcaabllity ofany olher provislo[tn lhis agfeem€nt ThiE agreement shall be binding upon, and inure lo lhe bonefil 6f, lhe heirs, assigfleos and successors lo the palties. 2. EROKERAGE Landlord and Tenant shall oadr pay to Broke(s) lhe iee agr€od to, it any, in a separalq wriuen aqreemont Neilher Tenanl oor Landlord has utilized ,he services of, or fur ant, olher reason owes compensstion lo, a licensed rcal estat€ brqker (ndMdual or co0orato), agent finde( or olh€r entiv, olher than as nam6d in lhis agreem€nt, ln connoqtoo viith any.ar{ relating.to lhs PI€mises, lncluding, bd not llmiled to, inquirirs, introduc{ons, consultalions, and negotiqtions l€ading lo ih'rs agr€em€nt, Tenant and t 4dlgrd oa.fi agroe lq indemnify, dofend and holdI hamless the oth€( and lhe B(okers spe.jfied hsrein, and thelr agents, fom and against any costs, expenses, or liability {or compensEuon dsimed inconsislent wilh lhe warranty and represeoElior in tfiis parsgraph 42. 3. AGENCY OONRRflATION; Tho ,ollolvlng agency relaliomhips are hereby confimed for llu:s haosactioff LisUng Ag Ethe Landlord talusivety: or E both tho Teranl and Landlord. (Pdnl FIrm Name) h lhe agent of (dreDk one) Selling Agent T+ euri, (Pdnt Flrm Name) 0{not same as Lbting Agent) ls lhe agent of (ch6ck one): [J the Teoari €xcl!6lvely; o( EItfti Landloid exclusiv€lf or U bolh the Tenant and Landlord. Real Eslale Brokers Ere not parlies 1o he agreement between Tenanl and Landlord. enE ai& laraa ho copyrlghl la!,t.s of the united States (l-de 17 U.S. Code) uulhodzed Gproduclloo of this form, or any portion lhe(€of, by achino or any olher means, including hcsimiJo or computerired forbid lhe Landlord and Tenant ac.lglowledge PhOtocopy Pago' formats. opyright @ lS9&2001, CALIFORNIA ASSOCATION oF REALTORS@, IC. AI-L RIGHTS RESERVEO. Landlord's lni6als Tenantb lnilials Rovle$'e{ by Brokeror Deslgnee - DalE _ rccffifNo(this(y) L-11 REVISED 10/01 {PAGE 5 of 5) coliMERcr,AL LEASE AGREEiIiENT (CL"lt PAGE 5 OF 6)TS6259l{.ZFX Preinises: rloro Adr.e'd -!.?aare. r:rrIl-aoaEa, CA gdrro _ Dalo Ja,Il,rl.v i.g- zOOd Eurl,j nzag. cA 94OaO Prernlses:TdBA aryr-d 3-vEue. EurI;-rare- CI.n Date .aFntlaru 1O .2004 Tenant Dale 6 ^Z *g lRlt,o Ilatti _____________:_ Address !75 E1otba].{t Road - ,Gitr auFlino-al3e Slate cE Zlp 94070 Tenant flala Landlord and T.enad acknowledge and agrce that Bmkers: (i| do not guarantEe ffre condition of the Premises; (ii) cannot veriry rsprcserbtionrr Fade by ottref; {ili) $itl not verify zoning and la$d use re*ietioJrs; (ivl cannot prcvlde.tegal or tax advico; (v) will not provide qlfier advice or informafion flrat exceeds.the'knorrledge, educadon or Bxperiencs requirbd to obtaln a-riat €atate iicense. Furthenlore, if Brokerg are ndt also astin'g as t-andlord i.n this agreemenl Brokers: (vi) do.not decidE nrfrat rcntal rate a Tenant shorld pay or Landlord should accepg and (viil do not degide upo.n the length or other terms of tenaqcy. Landlortl and Tenant agree trat they r,{il! seek lggal, hx, insunnce, and olher deslred asgletance from appropriate professio nats. (Prinl name) liddress City Slate - Zip Date Address Landlord Slate or Address City State _ Zp _ Agen4r relationships.are confrmed as above.. Real eslate brokers wfro are ngl also Lsndlord ln lhis agreemont are not a party to lhe agreement between Landlord and Tenant Real EstaE Broker By (Asen!)Date az'<o Address 7.323 P,€'aaT Av€trma Cttt .Eur:iaaqrre State cA Ao 94070 TelephoneWFglx r65At 347-3450 E-mail f iwnrza llto?I.ln aF r?f' AurJ[iagaaacr.ey or of City Bur.L:Lnqa:le Real Estate Bmker By (Agen0 Date a 2-z .D Add.ress City sEte-ap - E*nail IHIS FORM HAS BEEN APPROVED BY THE CAIJFORNA ASSOCIATION OF REALTORS@ (C.A.R). NO REPRESEITATEN TS MADE AS TO THE LEGAL VATIDTTY OR AOEOUACY OF AI{Y PROVISION IH ANY S?ECIFIC TRANSACNON. A REAL ESTATE BROKER IS THE PERSOFI OUAUFIED TO ADVISE O!{ REAI. ESTATE IMNSACTIONS. IF YOU DESIRE LEGAL OR TA,TADVICE, CONSULTA}I APPROPRIATE PROFESSIOML Ihis torm b amilab{e for use by the enlire rEal estala lrdusby- lt b ml htended lo idenli$ lhe usor as a REALTORO. REALroRO is I regi$ered coLledive mornbership rnaft *ii{fi nray be used glly by membels ot fte },IATIONAL ASSOCAnON OF REALTORS@ wtlo sub€slbe to Ib Cod6 of ElfilE Pr.tlbhad rd tlslttuted by: Rzu EETAIE BUEINEoS 6EfiVIG€$, ]HG, r lIlhsfitrary dris C"{rFOR ltlA ASSOCT{IIgY OF RFALIURSo 545 Sodt Vrd A!/srte, to€ AtgBl6s. Cafifomh SO0aO { REVTSED 10101 (PAGE. Ot ?oo*ERctAL Fax Royla,ved by Broker or Dedgne€ - Dale - LEASE AGREEHENT (CLl{ PAGE 6 oF 6) TS6i595{-U-X r'Sti-!Erl#hffi ADDENDTIMA The followingterms a"d coadifions are hereby Commercial Lease Agreement, daf€d oz^ z -o into andmade apmt ofthe oir the property knoum as 1080 Ho.ward Avenug Br.nlingamq CA (Greyhound Bus Depot),. in which Rino Beti is referredto as Tenant, aadthe City ofBurlingame is referredto as Landlord Tenant acknowledges tl.e Historio Value and importance of the Premises as a former GreyhoundBus Depot No.signage, alteration, orpaiating of the exterior or interior of the Premises is allowed without e,)ryress rlritten corsetrt ofthe CiE ofBurlingame. 2. A.Notrrithstanding aay other provisioa ofthis LeaseAgreement rc later than Septembeir 14,2008, Landlordmay give unitterrnotice to Tenant of termination ofthis Lease Agreement as oflvdarch 31,2009,if (1) the City will be using the properry q! part of a redevlopnent projeot, (2) ttre City needs use of the project in accordance with a3ederal, State or County contract or (3) the City will lose fimding fiom a Federal, State or County ageroy. B.'Upou such a termination, Landlord agrees to oompcnsate Tenantfor.any fixfires tbat Tenant has purchased and placed on the Pre.mises at si:rty-five perceat (65yr) of the purchase price paid by Tenant for suoh fixtures and equipmentthat Terant has electedto leave onthePremises upon Tenant's vacation ofthe Premises. Tenant may elect, however, to remove these fi:rhues rather than make tlr.em subject to compensation under this paragraph so long as the removal complies witb the other tenns and conditions ofthis Lease Agreement C. ' The only fixtrues eligible for compeasation rurder this paragraph are those that have been documented by Tenant by submission of purohase reoeipts to Landlord and confiunation in writing by inspection by Landlord no later than June 30, 2005. D. Ifthe city exercises its lgrmin4tion right under this paragraph, the city shall not operate or allow others to operate afood establishment as defired in the City zoning code on this properry rrrtil afterApril 1,2014. Landlord and Tenart agree to meet no later thm se,pte,mber 30,2013,in order to attempt to reach agreement or an extension of this Lease Agreement. However, ssthing in this paragapb shall be construed 6s imposing an obligation on either party to actually reach such an agreement but is solely ao obligation to meet and discuss suoh a possibility. I 3 6. 4. 5 8. Tte use of the Prenises will be limited tg a retail store that primarily sells sandwiches, drinks, chips, salads, so-ups, and pastq andas an incidental usq sales of Sau'slogohats andt-shirn. No alcohol ortobacco willbe sold atthe Premises. Any changes or additioxs to tlis deicriptiou ar the nature of the use shall require the writbn permission ofthe Landloid which rray approve or deny in its sole discretion. The followingnotice is provided pursuantto CaliforniaRevenue & Ta:ration Code $ fi7.6: The property is oumed by the City of Burlingame,'and the City is exempt fromreal property and persoral property ta,tes. Ilowever, this Lease Agreement betwee,n the City and the Tenant miy crvate a possessory ir$erest by the Tenant subject to Foperty ta:ration, and the Tenant may be subject to the payment of property taxes Ievied on tlrat iaterestby &e State of Califomia or the County of San lv{ateo. The Tenant shall be solely responsible for the pa5ment of any such prope,rty taxes. The Teuan! shall be responsible for all landscaping aud maiuterance of the ptanting area around the building and the turf area. The Tenant shall meet the followiag miniryum maintenance standards: A. Tuf sball be cut and edged atleast once a week B.Turf shall be adequately fertilized to ercure thatgrass is healthy and growing vigorously. This usually mearut at.Ieasttwo fertilizations per year. Aeration as required but at least onoe per year. . C. ' Picklup of fiuer shall occur at least once a &y, seven days a weelc D E. A11 landscaping will be cleand or replaced when appearance has noticeably deteriorated or an accumulation of sand" dirt leaves, and debris distract frpm the apperuance or safety ofthe area- The City of Bwtingame will maintain the trees on the Preanises. AII buildiug and hard surfaces on the Premises, o&er than sidewalks, shall be cleaned, rgpaired, repainted" orreplaced whenever its appearance has noticeably deteriorated or an accumulation of dirt and other effects distrast from the appearauce of the Fremises. Wallnrays shall be regular$ sulept and kep cleau Any $af6ti will be.removed or painte{ over withiu trventy-four hours of its plaoement or any part ofthe Premises. . . This Lease Agreement is contingent ou the approval of the Planning Comrnissi6s of the City of Burliagame with regard to the conditional use and parkitrg variance for &e proposed use, and if tho Comrnission approval is appealed to the City Council, is contingent onthe approval of the City Counoil underthat appeal. 7. 9 This Lease Agreerrent is further contingent on the Tenant's aoceptance ofthe conditions ttat may be i'rrposed in the Co-rnmission or Council approval (described in paragraph 8 ibove) given tlie costs of improv€NrenL' made necessary by ihose conditions. The Tenant sball have thirty (30) days &om the date offinal approval by the Planning Commission, or if appealed, from the date offnal approval by the City Counci! to deterrniue iftbe conditions ofapproval are acoephble. If the Tenant firrds the conditiols are uacceptable, the Te,trant shall notify the City of Burlingame in uriting that it is cancelling the Lease Agreemenl and upon giving rhal notice, the Tenant will forfeit the security deposit made pwsuant to pamgraph 6(.4,) of the Commercial LeaseAgeemetrt Ifthe Tenant fails to give such a notice.within the 30-day period, the Lease Agreement will become fidly effective. Da& AX,'z/-ots Tenant Landlord City of Burlingame D By Rino Beui The foregoing terms and conditions are hereby agreed to, and the undersiped aclnowledge receipt ofthis Addendum A Date d/d, I hr AMENDMENT NO. 1 TO COMMERCIAL LEASE AGREEMENT BETWEEN TIM CITY OF BURLINGAMEFoR 1080 HowARD AVENUE, BURLTNGAME, CALIF0RNIA(cREYnouND BUS DEPOT) THIS AMENDMENT NO. l, made and entered into this l24tlrd"y oflac.eh__,2005, by and behveen the cITY oF BURLINGAME, a municipalffioruion ffiinuft","Landlord"], and Rino Betti, dba Sam's sandwiches [hereinafter ..Tenant,,], ",n.n6, tt.commercial Lease Agreement between the parties daied January lg,z004 itereinafter,.LeaseAgreement"]. NO'W, TITEREFORE,IT IS AGREED AS F,OLLOWS: L Lease payments shall be as follows: a' The Lease Payments due from February. 1, 2005 to october 1, 2005 shall be $ 1 ,000 permonth; b. The Lease payment due on rrrovember I, 2()05, srra[ be $r,500. c. .Lease Payments due on or after December l, 2005, shall be $2,000 per month asstated in the Commercial Lease Agreement and adjust annuaiy as per paragraph 3y(z)of theCon-rmercial Lease Agreement. 2' Except as expressly amended in this Amendment No. 1, all otherterms and conditionscontained iir the Comrnelcial Lease Agreement shall remain in full force and effect. rN \44TNESS wlIER.EoF, the parties liave executed this Amendment No. I on the dayand year first above written. CITY OF BURLINGAME TENIANT RECITALS aad WHEREAS, the Tenant has paid. for improvements to the sewer system at the property; WHEREAS, an interinr rent reduction appearb to be a fair way to reimburse the Tenantfor these expenses: Ciry Manager Rino Betti Attest:Approved as to.fomi t...- By i) , uL.! -.)% L City Clerk City Attorney 1' Ve.qn AMENDMENT NO.2- TO COMMERICAL LEASE AGREEMENT BETWEEN TIIE CITY OF'BURLINGAME AND RINO BETTI, DBA SAM'S SANDWICH SHOP, FOR TIIE PREMISES AT 1O8O HOWARD AVENUE, BURIINGAME, CALIFORNIA This Amendment No. 2 made and entered this of March, 20i3, by and between the City of Burlingame, a municipal corporation '), and Rino Betti, dba Sam's Sandwich Shop (herein "Tenant"), amends the Commercial Lease Agreement, including Addendum A, dated February 26,2004, and as amended by Amendment No, 1, dated.March24, 2005, for the lease of the building at 1080 Howard Avenue (herein, "Premises"). WHEREAS, Tenant has had financial difficulty in the management and operation of his business on the Premises which he has leased from Landlord since 2004; and WHEREAS, Tenant has made improvements to the Premises over the term of the Lease agreement; and WHEREAS, City has an interest in ensuring that Premises continues to be occupied and a viable business in the downtown; and WHEREAS, there is a pirblic benefit in reducing the Tenant's rent for the Premises as such rent reduction will assist Tenant in maintaining a viable business on this Premises; ., , .NOW, THEREFORE, THE PARTIES AGREE AGREEMENT AS FOLLOWS: TO AMEND TIIEIR 1. Section 2, "Term", is hereby deleted and anew Section 2, "Term", is hereby added to read as follows: "2. TERM: The term shall be on a month-to-month basis, commencing April 1, 2013. Either party may terminate the tenancy by giving written notice to the other parly at least thirty (30) days prior to the intended termination date, subject to any applicable Iaws. Such notice may be given on any date. This Agreement is not a lease and does not convey any interest in real property." 2. Section 3, t'Base Rentt', is hereby deleted and a new Section 3,'"Base Rent", is hereby added to read as follows: "3. BASE RENT: Tenant agrees to pay Landlord as base rent for Premises, $1,700.00 per month. Rent is payable in advance on the first (lst) day of each month and is delinquent if not received by Landlord on or before the fifteenth (15th) day of each month." 3. Section 6, "Security Deposit", is hereby amended to add new subsections "D" and "E" to read as'follows: "D.Landlord and Tenant agree that, on or after February 1,2013, the Landlord may take and apply the full $4,000.00 security deposit to pay delinquent base rent. E. Landlord and Tenant firther agree that Tenant shall pay to Landlord a security deposit of $2,000.00. Tenant may either pay to Landlord the full security deposit or may pay the security deposit in installments of an additional $100.00 per month on the following schedule, until the full security deposit of $2,000,00 has been paid to Landlord. April 1,2013 May i,2013 June 1,2013 July 1,2013 August 1,2013 September 1,2013 October 1,2013 April 1,2014 May 1,2074 June i,2014 July 1,2014 August 1,2014 September L,2414 October 1,2014 April 1,2015 May 1,2015 June 1,20i5 July 1,2015 August 1,2015 September 1,2015 $ 100.00 100.00 100.00 100.00 100.00 100.00 100.00 .100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100,00 100.00 2,000.00 Tenant's failu'e to pay this monthly amount until the new security deposit amount has been achieved shall be considered a breach of the agreement." 4. Section 21, "Signs", is hereby deleted and a new Section 21, "Signs", is hereby added to read as follows: "21. SiGNS: Tenant authorizes Landlord to place a FOR SALE sign on the Premises at any time and a FOR LEASE sign on the Premises upon either party's notification to the other of termination of the month-to-month tenancy." 5. Seetion 39, "Other terms and Conditions/Supplements", is hereby amended to add a new subsection "39b" to read as follows: "39b. Addendum "A" is hereby revised to delete Section 2 and Section 3 in their entirety. Except as expressly revised by these deletions to Addendum A, all other terms and conditions of Addendum A shall remain in full force and effect." 6. Except as expressly amended by this Amendment No. 2, al! other terms and conditions contained in the Commercial Lease Agreement dated January 19,2044, between the City of Burlingame and Rino Betti dba Sam's Sandwich Shop, as amended, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment No. 2 to the Commercial Lease Agreement dated January 19,2004, as amended, on the day and the year first above written. CITY OF BURLINGAME TENANT By:By:Krffi Goldman, City Manager City Clerk Mr. Rino Betti A Mary Guinan, City Attorney AMBNDMENT NO.3 TO COMMERICAL LEASB AGREEMENT BETWEEN THE CITY OF BURLINGAME Ai\D RINO BETTI, DBA SAM'S SANDWICH SHOP, FOR THE PREMISES AT 1080 HOWARD AVENUE, BURLINGAME, CALIFORNTA This Amendment No. 3 made and entered this _day of _,2078, by and between the City of Burlingame, a municipal corporation (herein "Landlord"), and Rino Betti, dba Sam's Sandwich Shop (herein "Tenant"), amends the Commercial Lease Agreement, including Addendum A, dated February 26,2004, as amended by Amendment No. 1, dated March 24,2005, and as amended by Amendment No. 2, dated March 18,2013, for the lease of the building at 1080 Howard Avenue (herein o'Premises"). WHEREAS, Tenant has had time to stabilize his finances in the management and operation of his business on the Premises which he has leased from Landlord since 2004; and WHEREAS, Tenant has consistently made monthly lease payments but has not received an increase in the lease payments since March of 2013; and WHEREAS, the value of the lease property has increased from 2013 and the Landlord has an interest in receiving appropriate compensation for the lease of its property, including adjustment for inflation;and NOW, THEREFORE, TIIE PARTIES AGREE TO AMEND THEIR AGREEMENT AS FOLLOWS: 1. Section 3, o'Base Rent", is deleted and a new Section 3, "Base Rent", is added to read as follows: Tenant agrees to pay Landlord as base rent for the Premises, $1,700.00 per month. Rent is payable in advance on the first (1't) day of each month and is delinquent if not received by Landlord on or before the fifteenth (15tr') day of each month. Begiruring on May 1, 2018, the monthly rent shall be adjusted annually according to any increase in the U.S. Consumer Price Index of the Bureau of Labor Statistics of the Department of Labor for All Urban Consumers ("CPf') for San Francisco Bay Area based on the following formula: Base Rent will be multiplied by the most current CPI preceding the first calendar month during which the adjustment is to take effect, and divided by the most recent CPI preceding the Commencement Date. In no event shall any adjusted Base Rent be less than the Base Rent for the month immediately preceding the adjustment. If the CPI is no longer published, then the adjustment to the Base Rent shall be based on an alternate index that most closely reflects CPI. 2.Except as expressly amended by this Amendment No. 3, all other terms and conditions contained in the Commercial Lease Agreement dated January 19,2004, including Addendum A, dated February 24, 2004 and as amended on March 24, 2005 and March 1 8, 20 1 3, between the City of Burlingame and Rino Betti dba Sam's Sandwich Shop, as amended, shall remain in full force and effect. IN WITNEES WHEREOF, the parties have executed this Amendment No. 3 to the Commercial Lease Agreement dated January 19,2004, as amended, on the day and year first above written. CITY OF BIIRLINGAME TENANT By:By: Lisa K. Goldman, City Manager Mr. Rino Betti Attest:Approved as to Form: Meaghan Hassel-Shearer, City Clerk Kathleen Kane, City Attorney AGENDA NO: MEETING DATE: March 19, 2018 To:Honorable Mayor and City Council Date: March 19,2018 From: Syed Murtuza, Director of Public Works - (650) 558-7230 Subject: Adoption of a Resolution Awarding a Construction Contract to Valentine Corporation for the Sanchez Lagoon Flap Gates Project - City Project No. 84740 RECOMMENDATION Staff recommends that the City Council adopt the attached resolution awarding a construction contract to Valentine Corporation for the Sanchez Lagoon Flap Gates Project in the amount of $183,369, and authorize the City Manager to execute the agreement. BACKGROUND The Sanchez Lagoon Flap Gates (Tidal Gates) Project consists of installing two 96-inch diameter flap gates on a double barreled reinforced concrete storm drain pipe that services the Burlingame/Ralston watershed area. The original tidal gates at the outfall structure have severely deteriorated, and portions of them have been dislocated from the outfall pipe, rendering them dysfunctional. This results in the backflow of Bay water into the pipe system during high tides. Additionally, the tidal backflow of Bay water over time has built up sedimentation at the outfall structure, further reducing the capacity of the drainage system. The project consists of removing the sediments and installing new High Density Polyethylene Flap Gates. Due to the nature of the scope of work, the project required California Environmental Quality Act (CEOA) review. An initial study/mitigated negative declaration (IS/MND) was prepared by WRA Environmental Consultants on behalf of the City, with a public review period in April and May of 2017. Questions were received by the San Francisco Bay Conservation and Development Commission (BCDC), and the California Department of Transportation (Caltrans). The City responded to the questions, and the final IS/MND was prepared and adopted on May 18,2017. D!SCUSSION After the completion of the engineering design and obtaining permits from regulatory agencies, the project was advertised for bids on February 1, 2018. The project bids were opened on Ji/arch 1,2018, and a total of three bid proposals were received, ranging from $138,853 to $188,000. Dixon Marine Services was the apparent low bidderwith its bid amount of $138,853. However, after close examination of Dixon Marine Services' bid proposal, staff determined that the bid proposal was incomplete and did not meet the requirements of the project, and hence it was STAFF REPORT 1 Sanchez Flap Gates Project, Gity Project No. 84740 March 19,2018 disqualified. The second apparent low bidder is Valentine Corporation with its bid amount of $183,369, which is 8.3% lower than the engineer's estimate of $200,000. Staff has reviewed Valentine Corporation's bid proposal, and finds that the contractor has met all the project requirements, and has a past history of performing similar work successfully. As a result, Valentine Corporation is determined to be the lowest responsive and responsible bidder, and hence staff recommends that the City Council award the project to Valentine Corporation, in the amount of $183,369, and authorize the City Manager to execute the construction contract. The project construction is anticipated to begin in April and be completed by August, barring delays. Upon completion of construction, the project will provide additional drainage capacity in the lower reaches of Sanchez/Ralston Creek Watershed Areas while preventing the backflow of Bay water into the storm drainage system and alleviate flooding. FISCAL IMPACT Estimated Proiect Expenditures: The following are the estimated prolect construction expenditures: Construction Construction Conti ngency Construction Management Engineering Administration $ 183,369 $27,505 $30,000 $15,000 Total $255,874 Fundinq Availabilitv: There are adequate funds available in the Storm Capital Improvement Program to complete the project. Exhibits o Resolution . Project Location Map o Bid Summary 2 RESOLUTION NO._ A RESOLUTION OF THE CITY COUNGIL OF THE CITY OF BURLINGAME AWARDING A CONSTRUCTION CONTRACT TO VALENTINE CORPORATION FOR THE SANCHEZ LAGOON FLAP GATES, AND AUTHORIZING THE CIry MANAGER rO EXECUTE THE CONTRACT CITY PROJECT NO. 84740 WHEREAS, on February 1, 2018, the City issued notice inviting bid proposals for the SANCHEZ LAGOON FLAP GATES, CITY PROJECT NO. 84740; and WHEREAS, on March 1, 2018, three bid proposals were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, Dixon Marine Services submitted an apparent low bid for the job in the amount of $138,853; and WHEREAS, upon review of the Dixon Marine Services' bid proposal, the bid proposal was determined to be incomplete and did not meet the project requirements, and hence it was disqualified; and WHEREAS, Valentine Corporation is the second lowest bid for the job in the amount of $183,369 and submitted a complete proposal; and WHEREAS, Valentine Corporation is determined to be the lowest responsive and responsible bidder for the project with its bid amount of $'183,369; and NOW, THEREFORE, be it RESOLVED, and ORDERED, that the Plans and Specifications for City Project No. 84740, including all addenda, are approved and adopted; and BE lT FURTHER RESOLVED that the bid of Valentine Corporation, for said project in the amount of $183,369 is accepted; and BE lT FURTHER RESOLVED that a contract be entered into between Valentine Corporation and the City of Burlingame for the performance of said work, and that the City Manager is authorized on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor l, I\,4EAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 19th day of March, 2018, and was adopted thereafter by the following vote: AYES: NOES: ABSENT: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: City Clerk Project Location Project Site * BID DATE: MARCH 1,2018 CITY OF BURLINGAME BID SUMMARY SANCHEZ LAGOON FLAP GATES City Project No. 84740 Page 1 of 'l Engineer's Estimate Dixon Marine Servlces, lnc.Valentine Corporation John Clay General Engineering Contractors, lnc. ITEM NO.DESCRIPTION OF ITEM ESTIMATED QUANTITY UNIT UNIT PRICE TOTAL COST TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST $ 40,000 $ 40,000.00 $ 46,752 $ 65,869 $ 65,869.00 $ 2s,ooo $ 25,000.001 ) Dewatering Operations 96-inch HDPE Flap Gate 1 2 LS $ 65,000 $ 130,000.00 $ 38,450 $ $ 46,752.OO 76,899.00 $ 5s,000 $ 1 10,000.00 $ 37,500 $ 75,000.00 Cleaning/Debris Removal 50 CY 120$$ 6,000.00 184$$ 9,186.00 $ 100 $ 5,000.00 $ 1,ooo $ 50,000.00 4 Environmental Permits Compliance 1 LS $ 24,000 $ 24,000.00 $ 6,016 $ 6,016.00 $ 2,500 $ 2,500.00 $ 38,ooo $ 38,000.00 Total Base Bid 200,000.00$138,853.00$'t 83,369.00$188,000.00$ BID SCHEDULE: NEIGHBORHOOD STORM DRAIN #9 UNIT PRICE EA STAFF REPORT AGENDANO: 8d MEETING DATE: March 19, 2018 To:Honorable Mayor and City Gouncil Date: March 19, 2018 From: Syed Murtuza, Director of Public Works - (650) 558-7230 Subject:Adoption of Resolutions Awarding a Construction Contract to Redgwick Construction Co., for the California Drive Roundabout Project, City Project No. 83920, and Approving a Professiona! Services Agreement with Hanna Group for Construction Management Services Related to the Project RECOMMENDATION Staff recommends that the City Council adopt the following attached resolutions: (1) Awarding a construction contract to Redgwick Construction Co., for the California Drive Roundabout Project in the amount of $2,968,082.50, and authorizing the City Manager to execute the same; and (2) Approving a professional services agreement with Hanna Group in the amount of $498,570 for construction management services related to the project, and authorizing the City Manager to execute the agreement. BACKGROUND ln the mid 2000s, staff performed a preliminary feasibility analysis of the six-legged intersection of California Drive at Bellevue Avenue and Lorton Avenue with complicated traffic circulation movements, and identified a traffic roundabout as a solution to address the challenges and conflicts of the current configuration. Over the last several years, the City conducted an extensive public outreach process to obtain input into the design of the project. The outreach included meetings with residents, potentially impacted property owners and tenants in the project area, and project stakeholders such as the Business lmprovement Districts, Chamber of Commerce, and auto dealerships in the area. Additionally, the City hosted three community meetings that focused on educating the public regarding the project, and gathering community preferences on landscaping and design options. As a result, staff incorporated community input such as pedestrian, bicyclist, and motorist safety and circulation improvements into the project design. ln addition, staff included green streets and complete streets concepts into the final design. The project consists of constructing a traffic roundabout at the intersection of California Drive, Bellevue Avenue, and Lorton Avenue. The project goal is to implement traffic calming measures and safety improvements to facilitate safe access and improve traffic circulation for pedestrians, bicyclists, and motor vehicles. ln addition to constructing the roundabout, the project scope 1 Award of Construction Contract to Redgwlck Construclion Co. and Approval of Professio.ra, Services Agreement with Hanna Group for the Califomia Dive Roundabout Project March 19, 2018 consists of installing new pavement surfacing on California Drive between Oak Grove Avenue and Burlingame Avenue, and on Bellevue Avenue and Lorton Avenue in the project vicinity. The poect also includes construction of landscaping/green street infrastructure elements, storm drainage improvements and improved street lighting. Due to the project proximity to the Burlingame Avenue downtown businesses, Auto Row, and the Burlingame Caltrain Station, the project construction will be done in multiple stages to minimize impacts to the community as best as possible, and maintain safe vehicular and pedestrian circulation in the area. The construction will consist of four stages: The Stage 1 work includes partial demolition of existing southbound lanes, and construction of new southbound lanes, landscaping area, and sidewalks fronting the businesses along California Drive. During this stage, the northbound and southbound lanes on California Drive will remain open to traffic; access to Lorton Avenue and Bellevue Avenue will be temporarily closed from California Drive, and a detour will be provided. Stage '1 work is estimated to last four to five months, with extended working hours between 7 am and 10 pm. The intent is to speed up the construction activities to minimize impacts to schools, residents, and businesses. The Stage 2 work includes demolition of existing center lanes and construction of new center lanes and landscaping areas. The work is estimated to last one to two months for this phase. During this stage, the northbound and southbound lanes on California will remain open to the public. Access to Lorton Avenue and Bellevue Avenue from California Drive will be restored. The Stage 3 work includes demolition of existing northbound lanes and construction of new northbound lanes and landscaping areas on California Drive. A portion of roadway and sidewalk fronting Lorton Avenue and Bellevue Avenue will be closed. The work is estimated to last two to three months. During this stage, the southbound lanes and one northbound lane on California Drive will remain open to the public. During Stage 4, California Drive between Oak Grove Avenue and Burlingame Avenue will be repaired and resurfaced. Additionally, miscellaneous work related to green infrastructure, drainage, utilities, and signage and striping will be done. The work is estimated to last one to two months. Stage 2 Stage 3: Stage4 It should be noted that the above time frames and details of construction staging are approximate and tentative, and more information will be made available after the award of the contract. Staff will conduct outreach to the residents, businesses, and other stakeholders in the area to provide project information and address their concerns. ln addition, staff will regularly update the public through articles in the City eNews and on the website to provide the latest project information. Staff will coordinate with the Police Department to develop educational materials and graphics to educate the public regarding how to navigate through the roundabout. The construction is anticipated to start in May 2018 and is tentatively scheduled to be completed by January 2019, barring no delays. 2 Stage 1 : Award of Construction Contract to Redgwick Construction Co. and Approval of Professional Seruices Agreement with Hanna Group for the California Drive Roundabout Project March 19, 2018 DISCUSSION Construction Contract The project was advertised for bids on January 3, 2018. The sealed bids were opened on February 21,2018, and five bid proposals were received ranging from $2,968,082.50 to $3,584,082.00. Redgwick Construction Co. is the lowest responsible bidder with its bid amount of $2,968,082.50, which is approximately 1.5% below the engineer's estimate of $3,014,305.00. Staff has reviewed the proposal from Redgwick Construction Co., and finds that the contractor has met all the project requirements, and has a past history of performing similar work successfully for other agencies. As a result, staff recommends that the City Council award the project to Redgwick Construction Co., and authorize the City Manager to execute the construction contract. Professional Services Contract ln November 2017, staff issued a Request for Proposals (RFP) for construction management and inspection services for this project. ln response to the RFP, the City received a proposal from Hanna Group. Staff reviewed Hanna Group's proposal, and determined that the firm is well qualified to perform the work based on their experience and knowledge of construction management of similar projects. Staff has negotiated the following scope of professional services with Hanna Group in the amount of $498,570. The scope of work includes: o Review, process, and approve pre-construction project drawings and submittals; o Attend and manage pre-construction meetings between the City and Contractor; . Review and advise the City on Contractor's overall and weekly construction schedule; o Perform daily construction inspection and provide construction management services for 170 construction working days; o Prepare daily written construction reports and photographic records of the project; o Provide public outreach and respond to inquiries/issues from the public and local businesses; o Attend weekly construction progress meetings, perform necessary field engineering work, and perform independent quality assurance assessments; o Perform Construction Testing and Quality Assurance; . Perform project close out inspections and develop final punch list; . Review and respond to requests for information and requests for contract change orders; and process construction progress payments; . Negotiate claims, liquidated damages, and final payment; and o Prepare final project recording drawings. The professional services fee amount represents approximately 16.8% of the construction cost. The fee amount is reasonable and consistent with industry standards for construction 3 Award of Construction Contract to Redgwick Construction Co. and Approval of Professional Seruices Agreement with Hanna Group for the California Drive Roundabout Project March 19, 2018 management, inspection as well as construction material testing and quality assurance services based on the scope and complexity of the project involving various stages of construction for maintaining traffic circulation and safety, as well as performing public outreach to the stake holders during the construction. FISCAL IMPACT Estimated Proiect Expenditures The following are the estimated project construction expenditures: o Construction Contract $2,968,083 . Construction Management and lnspection $498,570 r Construction Engineering Support $82,582 . Contingency 15% $532,386 . Contract Administration $218,379 Total $4,300,000 The project is funded by a combination of Measure A Grant, Gas Tax, and Measure A Local Streets & Roads, General Fund, and Storm Drain Fee as follows: CIP 329-83920 - California Drive Roundabout (Gas Tax, Measure A Grant) CIP 329-85080 - Annual Resurfacing (Gas Tax, Local Streets and Roads-Measure A) $2,800,000 $ 650,000 CIP 329-83090 - Streetlight lmprovements (General Fund) FY 2018-19 CIP Water quality lmprovements (Storm Drain Fee) $ 330,000 $ 52o,ooo a a a a Total Exhibits: . Resolution Awarding the Construction Contract . Resolution Approving the Professional Services Agreement o Bid Summary o ConstructionContract . Professional Services Agreement . Project Location Map $4,300,000 4 RESOLUTTON NO._ A RESOLUTION OF THE CIry COUNCIL OF THE CITY OF BURLINGAME AWARDING A CONSTRUCTION CONTRACT TO REDGWICK CONSTRUCTION COMPANY FOR THE CALIFORNIA DRIVE ROUNDABOUT PROJECT, AND AUTHORIZING THE CIry MANAGER TO EXECUTE THE CONTRACT CITY PROJECT NO. 83920 WHEREAS, on January 3, 2018, the City issued notice inviting bid proposals for the California Drive Roundabout, CITY PROJECT NO 83920; and WHEREAS, on February 21, 2018, all proposals were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, Redgwick Construction Company submitted the lowest responsible bid for the job in the amount of $2,968,082.50. NOW, THEREFORE, be it RESOLVED, and ORDERED, that the Plans and Specifications, including all addenda, are approved and adopted; and BE lT FURTHER RESOLVED that the bid of Redgwick Construction Company for the California Drive Roundabout project in the amount of $2,968,082.50 is accepted; and BE lT FURTHER RESOLVED that a contract be entered into behveen the successful bidder and the City of Burlingame for the performance of said work, and that the City Manager is authorized on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor l, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 19rH day of lvlarch, 2018, and was adopted thereafter by the following vote: AYES: NOES: ABSENT: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: City Clerk RESOLUTION NO, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING A PROFESSTONAL SERVICES AGREEMENT WITH HANNA GROUP FOR CONSTRUCTION MANAGEMENT SERVICES RELATED TO THE CALIFORNIA DRIVE ROUNDABOUT PROJECT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT CITY PROJECT NO.83920 RESOLVED, by the CITY COUNCIL of the City of Burlingame, California which FINDS, ORDERS and DETERMINES AS FOLLOWS: 1. The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager is authorized to sign said agreement on behalf of the City of Burlingame. 3. The City Clerk is instructed to attest such signature. Mayor l, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the '19rH day of March, 2018 and was adopted thereafter by the following vote: AYES COUNCILMEIVIBERS: COUNCILMEMBERS: COUNCILMEMBERS: NOES: ABSENT: City Clerk o !I Fz fo E 883aa9 do'.i ae dci83 88t 888 ddd 88 .i vi I <i <J d EE i,i EEcq9 uidd qq ea 9 F 2 = BIBdlBo-l o- 888 ddn ELE EiE ^, c dcici ddd 88cid88dui e d EE3t.ici EEE 8 8 ci EEE "iid-i- 88<E Da I Fz-o E oo 88888dcicioo o- o- o- o- o- oodo oo ddciciddc; qo-qqo-qq oo ddddcicido88883388id.i.iniriidi z) ooqqqceqaa66000cidcidd88ci <;aq99cqq idd+6dd ociciciociq j ci c,88Frd q 8 DA Fz = EIEr1'' 88dso- o- t 5o'Els. q dld818ui ni 8EE EE Eg. eI o' 8 citd a 8 o.BlEio.io.8N I ci o. 9t9 r.N elsle ele 60too!ts t- I 8tcid ti di c;ca;6 9 Ez 8 qI 8 slElcI8t8 d dld q P;8 8 8 818 dtd EIEIE818186lo-lo- E a d I 8 d q qq 8 ddc; :. t ci EEB 818 dI r,i c I I Fz,o = ci <,ddddddoodfr,i 6@t'dilddd;oFldd ct ci ooo o-o-6o-q660@ qq 88did ooooo oo€o+d 2t dci j 6000 o a 6EE did EEeEeCeS oo d{iddio' dd8. 8. e oooqcqcqooo d .,i i .,i d , Fz, = EE 8B -l- qcqgB q q EIEiEI tlt 99 q 8 qI a q a ala I d ci ae dd 4ol6o4lo o olo cidldcici ild 38lo' a z ole Ei3.il 999888ds4o-818 88dci q e 88 io' 9t3't 8388 t' 4Q E =oz Fz ? E 8883888388888388EEeEEeq8eEEeeeEEEqE E E E E E F H E E E E E E g E E E E E E E E g E E E. E. fl 8. $. E. E fl;' ;' ;- ;' ;- n' i.,' l. 6' n- o' 6 ri d o' r'i d d di d d d d d d o' si d d d i d dx-'--'-66 a a2, E € e e e s q r E E E e E e 8 r 8 I 8 r r E ^A q -e q ^e q q E E q E EEeEEEEBgggESEEEEEEKREESESE Edd*fleg R-;m';ddBagn+R'8'Fldi+ 46 E 4 E2 l 9 9 3 3 3 F d hd d e 2o E o E L ze = o 5 zg o o 04 o oo b E F E -o o 3 z e 2 zI, o = o R lzz B o I a z 6z oz = = = P 3 otr Fz z zI z =l zI zI =zl o zI 2o oz =o Fo E o 6 o o E Fzo !a0z zI a zo 9 oo =0z F 6 0z 3 0 z 0 & ts o Fzo 9 z 9 = s0z o o z)o: =zz E. 0 = so F z-z ze o =F I F t o F zs 3 o I ; 3 o I s zI I = = ! f oz 0 = oz 3is 2a 2e<E o / o 3 z 3 s I-o z f F zo o B 6 zo o oz;t z l z F zo o = F = o c o o 2 =o 4 o z=ts d l 6 F(J U od4 LO 6s@ ixi 9ci?z egu^->y ddo><F2\)EoL =(J 83ci ci d oo o _9 Fz lzo l-2 CALIFORNIA DRIVE ROUNDABOUT PROJECT CITY PROJECT NO. 83920 BID SUMMARY OPEN 2018 at 2:00 P.M. ITEM qw UNIT 35 MODTFY rNLrT (CAP)2 h ET{GINtER.S ESNMATE RedSwick Con*rudion Co.o'Grady Pavin& lnc.lnted.tc Gr.dlnt & Paving Granitr Ro.l Company UNIT PRIG AMOUNT UNIT PRICE AMOUilT UN|T PNI'E AMOUM UilIT PRICE AMOUNT UNI PRIC AMOUNT UNIT PRICE AMOUNT s 2,000.00 1,m0.00 1,O00.00 2,000.m 800.m 800.00 2,000.00 5,000.00 2,O00.o0 300.m 1,000.00 200.00 4.00 1,000.00 500.00 s0.00 200.00 135.00 130.m 75.00 4sm.0o 6,000.00 4,000.00 700.00 40.00 750.00 20.00 28.00 30.00 30.00 100.00 I s 5 I s s s s $ s s s s I s s s s s s s s s s 5 s s 100.00 35.m 120.00 s 4,m0.00 4,m0.o0 5,000.00 40oo.00 4,800.00 9,600.00 10,000.00 5,000.00 4,000.o0 7,mo.oo 8,m0.00 600.00 28,880.00 lo,ooo.m 4,500.00 66,250.00 1m,om.o0 256,500.O0 65,000.00 s 5 s $ s s 5 s s s s 5 s s s s s 1,200.00 36,000-00 30,000.00 8,000.00 7,OOO.OO 23,200.00 16,500.m 13,900.00 334,880.00 62,100.00 75,750-m s9,000.00 41,600.m 41,L25.OO 10,200.00 s s s s s 5 s s s s S 2,ooo.oo s 4,m0.00 6,m0.00 7,500.00 3,000.00 1,500.o0 1,800.00 1,m0.o0 1.200.oo 1,200.00 1,500.00 250.00 250.00 850.00 3,SoO,OO 1,750.00 1m.00 750.00 1m.00 s I 5 5 s s s s $ s s s 1,600.00 50.00 120.00 s s S lso.oo s 22S.oO s 200.00 s 3,m0.00 4,500.00 8,000.00 1,700.00 70.00 1,700.o0 s5.00 s $ s s 20.00 30.00 30.m t s $80.00 1m.00 30.00 s s 460.00 s 2,000.00 4,800.00 6,000.00 3,000.0o 1,500.00 3,000.00 4,250.00 s s 3,500.00 3,500.00 2,400.00 6,@0.00 300.00 50,540.00 12,000.00 14,it00.0O 66,250.m 60,000.00 285,000.00 112,500.00 3,200.00 24000.0o 22,500.m 16000.o0 12000.00 40,600.0o 37.400.00 38,225.00 239,200.00 s 5 s s s ) I 5 62,100.00 5 7s,7s0.0o S 47,200.m S 4r,6oo.m S 35,2so.oo I r9,roo.oo S 3,4oo.oo s 6,eo.o0 s 2,500.00 1,350.00 900.00 650.00 370-00 1,@0.00 s 4,0o0.00 2,000.00 S 12s.oo S 22s.oo 5 11s.oo 5 11.00 $ 1,3so.oo S 9oo.oo $ 8o.oo S 225.00 3S0.00 2,500,00 4,000.00 9,000.00 1,700.00 80.@ u00.00 74.00 13.00 5 zz.oo S 22.00 S 11s.oo $ 94.00 s 18.m S 4oo.oo 5,000.00 5,00.00I 6,750.00 1,800.00 3,S0.00 4,440.00 5,00o.00 I 5 s S 4,ooo.oo 5 3,ooo.oo 5 1,8oo.oo S 34s.oo S 79,42o.m S 13,soo.oo s 8,100.00 S 1c,ooo.oo S 112,500.00 S 285,ooo.oo s 17s,000.0o S 6,080.00 I 20,0o0.m S 2o,ooo.m $ 18,ooo.m $ u,ooo.oo S 46,400.00 S 3z4oo.oo 5 s1,43o.m S 155,480.00 s s s 55,550.00 67,850.00 39,104.00 21,150.00 S 4,7oo.oo S 9,4oo.oo 36 ADIUST MANHOLE TO GRADE (STORM DRAIN)4 EA s 1,500.00 1,500.00 1,500.o0 5 s 5 250.00 150.005 S 3,4oo.oo S l,soo.oo s 1,so0.0o s 13,600.m 7,S00.00 3,000.00 s s trY" 1,000.00 3,0o0.00 0,3- 5,000.00 5,000.00 37 ADJUST MANHOTE TO GRADE (sEWER)EA 38 ADJUST FIRE HYDRANTTO GMDE 7 EA 39 FURNISH AND INSTATL UTILITY 80X (CITY-OWNED)6 EA s s 5m.o0 500.00 s 3,000.00 6,000.ms 5 11* 4m.00 s 15,000.00 4,800.00s12TA 41 SALVAGE STREET TIGHT 5 EA s 600.00 5 5,200.00 1,750.005 s 3,m0.o0 s 5,200.00 3,500.00s S l,mo.oo s s,000.00 S 2,ooo.oo 5 1o,ooo.m 42 RETOCATE DECOMTIVE STREff LIGHT 1 EA S 4,ooo.oo S 2,mo.oo s 5 4,000.00 4,000.00 s s :11" 6,000.00 s 5,800.00 12,000.ms s 3.m0.00 8,800.00 6m.00s 43 SALVAGE RRFB SYSTTM 2 EA 24 EA s 55.00 6@.00 280.00 5 5 s 1,320.00 5 1Y: 840.00s S 2oo.oo 5 '-*' 3@.00s s -o:Y' 4mo.(x) 9@.00 5 s s 125.O0 l,l(x).00 2m.00 5 5 8 EA 46 REPLACE ROADSIDE SIGN PAN€T ON EXISTING POST 3 EA 47 COLD PI,ANE ASPHALT CONCRETE PAVEMENT 7,220 SQYD s 5.50 1,500.o0s 39,710.00 15,000.m s I 1,mo.oo s ss,gss.oo S 1o,ooo.oo 5 5.00 1.100.00 s 36,100.m s 11,000.0010EA 9 EA S 1,ooo.oo s 9,m0.00 S 6m.oo s 5,400.00 S 99,37s.m s 1O7.O00.0O $ 2,ooo.oo S 18,ooo.oo 1,32s TON ool 185.00s 53,000.00 92,500.00 s ata 214.OOs s 65.00 200.00s S 86,12s.0o s 100,000.0051PAVTMENT FAILURE REPAIR 500 TON 1,900 TON 147.00 165.00 400.00 5 279,300.00 82500.0o 6,trO.00 s s S 126.00 S 17s.oo S 4m.m 239,400.00 :1,11" 6,,100.00s 150.00 200.00 250.00 S 285,ooo.oo 5 loo,ooo.oo S 4,ooo.oo 500 LF 16 TF 55 DRAINAGI INTET{TYPT I)8 3,600.00 4,S0.00 s 28,800.00 24S00.00 s 3,500.00 5 s,mo.oo S 28,ooo.oo s 2s,00o.m s 4,m0.00 5,S00.00 s 32,000.m 27,500.ms S 12,ooo.oo 56 DRAINAGE INTff (ilPE GO)5 TA 57 STORM DRAIN MANHOLE 2 EA I 7,900.00 s 2,300.00 89.ms 1,300.00 85.m 16.00 24.OO 20.00 S 15,8oo.oo S 8,mo.oo s 16,000.00 S 6,000.00 58 MINOR CONCRETE (MOUNTABLE CURB}10 CY S 23,ooo.oo 51,620.00 s 28,600.@ 59,O75.m 191,360.00 5 s s 49,680.00 50,500.ms S 82,600.m 5 1,200.00 58.00s s 12,000.00 33,640.ms 30,800.00 s 32,665.m 131,560.O0s 1,300.00 55.m I 13,000.m 31,900.ms59MINOR CONCRETE (CURB AND GUTTER)580 LF 60 MINOR CONCRETE (MEDIAN CURBON PCC ShB, TYPE A1{)22 CY s 1,400.00 47.@ s 11.00 5 l,:too.(x) 45.0O 12.m S 28,600.00 S 3r,27s.m s 143,s20.00 61 MINOR CONCRtrE (MEDIAN CUR8, TYPE A1$)695 TF 62 MrNOR CONCRflE (STDEWALK)11,960 SQFT 63 MINOR CONCRETE (TRUCK APRON)2,O70 sQFT s 24_OO s 20.00 49,680.00 50,500.00 18.00 16.00 37,260.00 40,400.002,525 sQI 590 LF S 14o.oo 5 87.00 S s1,33o.oo s 85.m 5 so,150.0o 416 tF s 125.00 24.6 S s2,ooo.oo I 28,2oo.oo s s ::1 16.00 s 5 27,040.6 18,800.m s s 57.m 20,00 ) s 23,712.N 23,500.m67MINOR CONCRETT (STAMPEO CONCRETE)1,175 SQFT 68 PEDESTRIAN RAIL!NG 85 TF 5 1s0.00 S 12,7so.oo 5 4so.oo S 38,2so.oo 5 265.00 S 2zs2s.oo Page 2 of 3 Ghllottl Con*rudlon Co. s s I oo lurvocrro**,"crrrr* ll lsarvlor *ooot'o, t'cn ls loorrrr*orrn vowE Box ro GmoE o, l,o*r^o*rao'r, ro*ro,, o, l,o*r* o*, *,r, unuil cov€R ,o loonrroor, *. {.*rr r1 I u, lnorruuxaseralr(TYPEA) I s: lrz" ,u..too t,tu I to l.ro"^et o*o," €A s.o l*,"oo.o*.nrrr {eus roo) us l,r,rro* ao"a**, (cur-oFF wALLI aa l,nonconc*rrt(DEEpENEDcuRBAND6uTnR) CALIFORNIA DRIVE ROUNDABOUT PROJECT CITY PROJECT NO. 83920 BID SUMMARY 2018 at 2:00 P.M. ITTM ITEM qw UNIT 69 ROADSTDE S|GN - ONE POST (METAL)50 TA ENGINEER,S TSTIMATE Redgwick Conirudion Co.Ghilottl con.trudlon Co.lntedete Gradlng & Paving Granite Rocl company U(IT PRIC€AMOUNT UNIT PRICI AMOUNT UNIT PRIG AMOUffi UNIT PRICE AMOUNT UNIT PRICE MOUilT UNIT PRICE AMOUNT too.m 1.50 2.00 3.OO 2.00 2.50 2.50 2.50 2.50 2.00 2.OO 6.00 5.00 5.00 ro.00 500.00 349,350.00 97,23O.@ s s s s s s s s s 5 s s s s 5 20,0m.m 4,172.50 120.OO 2,250.00 2,O10.00 1,400.00 1,400.00 725.O0 t $ I 5 s s 5 s s 1,230.00 lm.00 10,530.00 950.O0 425.00 440.00 8,000.00 349,350.00 92230.0O s s s S 3oo.oo S ls,ooo.m 225.O0 o.65 2.00 0.95 0.85 3.50 s 65.00 I sso.oo s 253,0m.O0 5 86,000.00 s 1r.,250,00 1.894.75 720.00 712.50 854.25 1,960.00 1,960.00 s 5 s 615.00 75.00 7,020.00 s 715.00 8,800.00 253,000.00 86,000.0o 5 s S 4oo.oo 5 20,0m.m 250.00 0.70 5 2.oo S 1.oo S 1.oo S 3.so s s s 3.50 L.75 1.7s 1.10 1.SO 4.00 S 7o.oo S 600.00 S 3oo,ooo.oo $ loo,ooo.oo 5 5 s s $ I s s s s s s s $ $ 12,500.00 2,040.50 750.00 1,005.00 1,%O.O0 1,960.O0 507.50 t,916.25 576.50 75.00 7,020.00 770.00 9,600.00 30o,0@.00 1m,000.00 S 3so.oo S 17,soo.oo 70 THERMOPTASIICTRAFFIC STRIPE (DETAIT 9)2,915 TF 0.70 2.00 1.O0 s 2,040.50 720.00 750.00 5 5 t 2.00 4.005 s 3.00 s 5,830.00 s 1,440.00 2,250.00s 2.50 s.00 3.00 s 7,2a7.50 s 1,800.00 S 2,2so.oo 71 THERMOPTASTICTRAFFIC STRIPE (DETAIL 22)360 tF 72 THERMOPUSTTCTRATFTC STRIPE (DfrAlt 25)750 tt 73 THERMOPLASTIC TMFFIC STRIPE (DETAII- 278)1,m5 LF 1.00 3.70 5 s Lms.m 2,O72.OO 5 2.00 4.O0 s 2,010.00 2,240.OO s 2.50 5.00s s s 2,St2.SO 2,800.0074IH€RMOPUSTIC TRAFFIC STRIPE (DETAIT 29)560 LF l5 THERMOPLASTICTRAf FIC STRIPE (DETAIL 32)550 t-F s 3.70 5 2,072.00 s 4.00 S 2,240.00 s 5.O0 5 2,800.00 76 THTRMOPUsTIC TRAFFIC STRIPE {DflAIT 38)290 l-F 1.80 1.80 $522.OO 1,971.00s s 4.00 4.00s 1,160.00 s 4,380.00 s s 5.00 5.00 1,450.00 S s,47s.oo77THERMOPUSTIC TRAFFIC STRIPE(OETAI[ 38A)1,095 TF 7a THERMOP6TICTRAFFIC sTRIPE (DETAIL 39A)615 TF 1.00 2.OO 4,20 s 615.00 1m.00 7,37t.N s s arl 5.m 5.00 s 2,460.00 250.00 S 8,77s.m 4.00 s.00 6.O0 2,i160.00 _a* 10,530.@ 79 THERMOPUSTIC TMFFIC STRIP€ IDETAIL 40)50 LF 80 THERMOPUSTIC PAVEMTNT MARKING (WHIIE)r,7s5 SQFI 81 PAINT CURB {RED)190 TF s s 2.50 2.50 s 475.00 212.50 s 5.00 s 5.00 $ s Tll 425.00 s 5.00 5.00 s 950.00 s 425.00PATNT CURB (YELtOW)85 TF 83 OB,IECT MARKER (TYPE P}11 EA s 65.m 5 630.00 284,883.0O s 715.00 S 2oo.oo s 2,200.00 S 1oo.oo S 1,1oo.oo 84 TRATf IC SIGNAI- I-OOP DETECORS 16 EA s s 10,400.m 28d883.00 s 7m.00 280,000.00s s 11,200.00 S 28o,ooo.oo S 1,ooo.oo S 187,om.oo S 16,000.00 5 187,0m.0085LIGHTING AND ETEfrRIAI SYSTEM 1 ts 86 PEDESTRIAN CROSSING ASSEIvIBTY 1 ts s 86,49s.00 5 86,49s.m S 9o,ooo.oo S go,ooo.m S 118,om.oo 5 118,000.00 TOTAT BID (Bld ltem 1-86)s 3,014,30s.00 s 2,968,082.50 s 2,990,s4s.2s s 3,126,srs.00 s 3,568,144.75 s 3,s84,082.00 Page 3 of 3 O'Grady Paving, lnc. s 5 5 s s I s s s s s s s s 5sss s AGREEMENT FOR PUBLIC IMPROVEMENT CALIFORNIA DRIVE ROUNDABOUT PROJECT GITY PROJECT NO. 83920 THIS AGREEMENT, made in duplicate and entered into in the City of Burlingame, County of San Mateo, State of California on -, 2018 by and between the CITY OF BURLINGAME, a Municipal Corporation, hereinafter called "City", and Redqwick Go struction Co., a Califomia Corporation, hereinafter called "Contractor." WITNESSETH: WHEREAS, City has taken appropriate proceedings to authorize construction of the public work and improvements herein provided for and to authorize execution of this Contract; and WHEREAS, pursuant to State law and City requirements, a notice was duly published for bids for the contract for the improvement hereinafter described; and WHEREAS, on after notice duly given, the City Council of Burlingame awarded the contract for the construction of the improvements hereinafter described to Contractor, which the Councilfound to be the lowest responsive, responsible bidder for these improvements; and WHEREAS, City and Contractor desire to enter into this Agreement for the construction of said improvements. NOW, THEREFORE, lT lS AGREED by the parties hereto as follows: 1. Scope of work. Contractor shall perform the work described in those Contract Documents entitled: CALIFORNIA D IVE ROUNDABOUT, CITY PROJECT NQ.!3920. 2. The Contra Documents The complete contract betvveen City and Contractor consists of the following documents: this Agreement; Notice lnviting Sealed Bids, attached hereto as Exhibit A; the accepted Bid Proposal, attached hereto as Exhibit B; the specifications, provisions, addenda, complete plans, profiles, and detailed drawings contained in the bid documents titled "California Drive Roundabout, Burlingame Project No.83920" attached as Exhibit AGREEMENT. 1 3- Contract Price. The City shall pay, and the Contractor shall accept, in full, payment of the work above agreed to be done, the sum of two million, nine hundred sixty eight thousand, eighty-two dollars and fifty cents ($2,968,082.50), called the "Contract Price". This price is determined by the lump sum and unit prices contained in Contractor's Bid. ln the event authorized work is performed or materials furnished in addition to those set forth in Contractor's Bid and the Specifications, such work and materials will be paid for at the unit prices therein contained. Said amount shall be paid in progress payments as provided in the Contract Documents. 4" Termination At any time and with or without cause, the City may suspend the work or any portion of the work for a period of not more than 90 consecutive calendar days by notice in writing to Contractor that will fix the date on which work will be resumed. Contractor will be granted an adjustment to the Contract Price or an extension of the Time for Completion, or both, directly attributable to any such suspension if Contractor makes a claim therefor was provided in the Contract Documents. The occurrence of any one or more of the following events will justify termination of the contract by the City for cause: (1) Contractois persistent failure to perform the work in accordance with the Contract Documents; (2) Contractor's disregard of Laws or Regulations of any public body having jurisdiction; (3) Contractor's disregard of the authority of the Engineer; or (4) Contractor's violation in any substantial way of any provision of the Contract Documents. ln the case of any one or more of these events, the City, after giving Contractor and Contractor's sureties seven calendar days wrltten notice of the intent to terminate Contractor's services, may initiate termination procedures under the provisions of the Performance Bond. Such termination will not affect any rights or remedies of City against Contractor then existing or that accrue thereafter. Any retention AGREEIUENT - 2 C; the State of California Standard Specifications 2010, as promulgated by the California Department of Transportation; prevailing wage rates of the State of California applicable to this project by State law; and all bonds; which are collectively hereinafter referred to as the Contract Documents. All rights and obligations of City and Contractor are fully set forth and described in the Contract Documents, which are hereby incorporated as if fully set forth herein. All of the above described documents are intended to cooperate so that anywork called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. or payment of moneys due Contractor will not release Contractor from liability. At the City's sole discretion, Contractor's services may not be terminated if Contractor begins, within seven calendar days of receipt of such notice of intent to terminate, to correct its failure to perform and proceeds diligently to cure such failure within no more than 30 calendar days of such notice. Upon seven calendar days written notice to Contractor, City may, without cause and without prejudice to any other right or remedy of City, terminate the Contract for City's convenience. ln such case, Contractor will be paid for (1) work satisfactorily completed prior the effective date of such termination, (2) furnishing of labor, equipment, and materials in accordance with the Contract Documents in connection with uncompleted work, (3) reasonable expenses directly attributable to termination, and (4) fair and reasonable compensation for associated overhead and profit. No payment will be made on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. 5. Provisions Cumulative The provisions of this Agreement are cumulative and in addition to and not in limitation of any other rights or remedies available to the City. 6. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices required to be given to the City shall be addressed as follows: Mr. Donald Chang Senior Engineer City of Burlingame 501 Primrose Road Burlingame, California 9401 0 Notices required to be given to Contractor shall be addressed as follows: Mr. Bob Rahebi President 21 Hegenberger Court Oakland, C49462'l 7. lnteroretation As used herein, any gender includes the other gender and the singular includes AGREEIVIENT - 3 the plural and vice versa. 8. Waiver or Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Contractor. One or more waivers of any term, condition, or other provision of this Agreement by either party shall not be construed as a waiver of a subsequent breach of the same or any other provision. 9. Controllinq Law. This Agreement is to be governed by and interpreted in accordance with the laws of the State of California. 11. Severabilitv. lf any term or provision of this Agreement is deemed invalid, void, or unenforceable by any court of laMul jurisdiction, the remaining terms and provisions of the Agreement shall not be affected thereby and shall remain in full force and effect. 12. lndemniflcation. Contractor shall indemnify, defend, and hold the City, its directors, officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of, pertaining or relating to the actual or alleged negligence, recklessness or willful misconduct of Contractor, its employees, subcontractors, or agents, or on account of the performance or character of the services, except for any such claim arising out of the sole negligence or willful misconduct of the City, its officers, employees, agents, or volunteers. lt is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in section 2778 of the California Civil Code. Notwithstanding the foregoing, for any design professional services, the duty to defend and indemnify City shall be limited to that atlowed by state law. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve Contractor from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause AGREEIV1ENT.4 10. Successors and Assiqnees. This Agreement is to be binding on the heirs, successors, and assigns of the parties hereto but may not be assigned by either party without first obtaining the written consent of the other party. shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. lN WITNESS WHEREOF, two identical counterparts of this Agreement, consisting of five pages, including this page, each of which counterparts shall for all purposes be deemed an original of this Agreement, have been duly executed by the parties hereinabove named on the day and year first hereinabove written. CITY OF BURLINGAME, a Municipal Corporation BV Lisa K. Goldman, City Manager Approved as to form: Kathleen Kane, City Attorney Meaghan Hassel-Shearer, City Clerk BV Print Name: Company Name: AGREEMENT - 5 ATTEST: "CONTRACTOR' AGREEMENT FOR PROFESSIONAL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES wlTH THE HANNA GROUP FOR CALIFORNIA ORIVE ROUNDABOUT PROJECT CITY PROJECT NO.83920 THIS AGREEMENT is entered into this - day of -' 2018' by and between the gj!Lg[Eud!@g, State of California, herein called the "City", and The Hanna Group engaged in providing PROFESSIONAL CONSTRUCTION MANAGEMENT AND INSPECTION services herein called the "Consultanf'. RECIT ALS The City is considering conducting activities for consultant engineering services for construction management and inspection services for lhe California Drive Roundabout Project, City Project No. 83920. The City desires to engage a professional engineering consultant to provide construction management and inspection services because of Consultant's experience and qualifications to perform the desired work, described in Exhibit A. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of S tc es. The Consultant shall provide professional engineering services such as pre-construction services, construction management, full-time construction inspection, material testing, construction administration and public outreach, construction documentation, and as detailed in 'Scope of Services" of the attached Exhibit A of this agreemenl. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of all work by February 1, 20'19 Comoliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Consultant represents and warrants to City that it has all licenses' permits, A B 2. 3. Page 1 of I qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain al all times during the term of this Agreement any licenses, permits, and approvals which are legatly required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. Sole Res bilitv.Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. lnformation/Report Handlinq. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reporls' information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk' unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. Compe nsation . Compensation for Consultant's professional services shall not exceed $498,570; and payment shall be based upon City approval of each task Billing shall include current period and cumulative expenditures to date and shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also, plans, specifications' documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. 7 Availabilitv of Records. Consultant shall maintain the records su pporting this billing for not less than three (3) years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel ofthe City atthe Consultant's offices during business hours upon written request of the City. 6 4. 5. Page 2 of 8 8. Proiect anaoer.The Pro.ject Manager for the Consultant for the work under this Agreement shall be Nick Panavotou. Proiect Manaqer- 9. Assiqnability and rSulcoltractinq. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City:Donald Chang, Senior Engineer City of Burlingame 501 Primrose Road Burlingame, CA 94010 To Consultant:Nick Panayotou, Project Manager The Hanna Group PO Box 1201 Burlingame, CA 9401 1 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11 lndependen t Conkactor. lt is understood that the Consultant , in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent perfo rmance or wron gdoin g. Page 3 of I 12. Conflict of lnterest. Consultant understands that its professional responsibilities is solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. ln addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement, and it shall immediately disassociate itself from such an interest should it discover il has done so and shall, at the City's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. lf after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest lhat would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall, at the City's sole discretion, sever any such employment relationship. 13 Eoual Emol t OoDortunitv. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. lnsurance. A. Minimum Scope of lnsurance: Consultant agrees to have and mainlain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: One million dollars ($1 ,000,000) combined single limit per occurrence and two million dollars ($2,000,000) aggregate for bodily inlury, personal injury and property damage in a form at least as broad as ISO Occurrence Form cG 0001. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her I Page 4 of I t. and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. Consultant agrees to have and maintain, for the duration of the contract, professional liability insurance in amounts not less than two million dollars ($2,000,000) each claim/aggregate sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: The City, its officers, officiats, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consuttant; products and completed operations of Consultant, premises owned or used by the Consultanl. The endorsement providing this additional insured coverage shall be equal to or broader than ISO Form CG 20 10 1 1 85 and must cover joint negligence, completed operations, and the acts of subcontraclors. This requirement does not apply to the professional liability insurance required for professional errors and omissions. The Consultant's insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurances maintained by the City, its offlcers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. l.Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. iii. IV Page 5 of 8 t, ii. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. ln addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation.insurance for their respective employees. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be canceled except after thirty (30) days' prior written notice by mail, has been given to the City (10 days for non-payment of premium). Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. Verification of Coverage: Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. lndemnification. To the fullest extent permitted by law, Consultant shall save, keep and hold harmless indemnify and defend the City, its officers, employees, authorized agents and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity, including but not limited to attorneys'fees, that may at any time arise, result from, relate to, or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, or any of the Consullant's officers, employees, or agents or any subconsultant This provision D E F 15. C. Acceptability of lnsurers: lnsurance is to be placed with insurers with a Best's rating of no less than A-:Vll and authorized to do business in the State of California. Page 6 ol 8 shall not apply if the damage or injury is caused by the sole negligence, active negligence, or willful misconduct of the City, its officers, agents, employees, or volunteers. '16.Waiver, No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 17.Governi no Law. This Agreement, regardless of where executed, shall be governed by and construed under the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo. 18. Termination of Aq nt. The C ity and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. ln the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. ln the evenl of such termination, City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination' or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 20.Disoutes. ln any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total. 21. Entire Aqree nt. This Agreemenl constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either Party. Page 7 of I lN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1). City of Burlingame "Consultant" Bv Lise K. Goldman City Manager Approved as to form The Hanna Print Name: Title: ! ic. Group U r c\,r ('c ru r,Y o\ol.r Pr"gf)e.l a Prrlg-.:y Ac.r.o-1or.. City Attorney - Kathleen Kane ATTEST: City Clerk - Meaghan Hassel-Shearer Page I of 8 ffiW EXHIBIT A THE HANNA GROUP PROJECT UNDERSTANDING & SCOPE OF SERVICES COORDINATION I COORDINATION I COORDINATION I COORDINATION a/' \./' PRE-CONSrRUCIIo]I| \ COI{STRUCNON Pre-cotr5truclion meetings Proied MeetinBs neview ard analvae cora,actor" schedule Coordinatr utility.elo(ation3 Review and atsiit in approvint traffic handling and traffic control plant Ensure safe implementation of the trafficcontrol plant Roview.ontrecto/i rubmittali Review, obtain approval and monitor the cont ador's prepared SWPPP Pl.n Conduct reiglarsatety awies of the entire oroiec{ site for Cal OSHA.odpliaoce Prepare eitimates att --- POST-CONSTRUCflON \ \ I I I I I *il \ \ ! I I i,\ I I ! ,l ! CoBtructability Revi€w Plao and Spedfitation Revlew Cooitruction thedulht Review Utility Relocation Coordinetion Documentation of . Maintain prciectre@dt . Provide @mprehensive contract edmi.irtrition Provide m.terialt testingfor the p.oiect Revie mat{ials tBting.6ults Conduct labor comPlianc! interuiews and monitor aomPliance Monitor and inipact cir.trador'i daily prot.esr Prepare 0aily Diaries Prepare mnthly €stimatei Contract Change Oader estimat€s CCO t{egotiatiff Conduct quantity Gkulations.nd prepare d.lly and monthly estimates Preparc A5-&ilti Prepa.e purch-lists finalire A.-Builts Pa€paae Final Pay Documents Arsisl in p.ojed closeout do.uments (OSAG) Package all 0elire6bles // -un-*---' - Prc-Conitruction .?\'\. Jrndilions, -, -- t \ City ol Burlingame + Business Community + Residents + Utility Companies Tnr Harrtua Gaoup AppRoAcH ro rHE Pnoncr Our project approach for the California Roundabout Project is developed to achieve project delivery while having the following goals in mind: r A quality project that meets all of the requirements of the contract documents o Ensure that the project is completed within the specified schedule and the allotted budget r Positive public perception for the project as well as for the City of Burlingame r A safely constructed project, with a "No lnjury" goal r Be flexible and responsive to the City, and any other stakeholders for issue resolution r Assist the Contractor to complete the project in the least amount of time possible r Manage changes to avoid Contractor claims and minimize costs r Complete the project to the satisfaction of the City Our approach to managing this project for the City of Burlingame will start with professionally staffing the project with qualified personnel as requested by the City. lt is essential for the construction management team to have a thorough understanding of the project along with potential issues and challenges. Given our experience with similar projects, we have outlined our work plan giving due consideration to key issues and CALIFORNIA DRIVE ROUNDABOUT PROJECT City Proiect No, 83920 ! I I 1 I \. THE HANNA GROUP challenges, From the available information, we have a thorough understanding of the required expertise needed and the commitment necessary to help the City of Burlingame successfully deliver this program. ln the successful delivery of a project, our services begin by providing the City expert staff support in allthree phases of the construction project delivery: r Phase 1 - Pre-Construction Services o Phase 2 - Construction Services o Phase 3 - Post-Construction Services ln each phase, the project will be administered in accordance with City of Burlingame Procedures & Policies, the Contract Documents, and Caltrans Standard Plans and Standard Specifications. Our proposed Construction Manager and Project lnspection team have worked on numerous utility projects and have a wealth of local experience with sewer and water main projects. The following is a detailed outline with regards to THG's approach and procedures for maintaining project progress, schedule, documentation mandates and cost control. Pxese 7 - Pne-CoNsrRUCnoN Seawces During the Pre-construction phase, our project team will do the following: r ldentify Potential Utility Conflicts and coordinate with all utilities o lntroduce ourselves to the various stakeholders on the project. r ldentify Safety issues in and around the proposed work area. o DocumentPre-ConstructionConditions. o Perform a constructability review if requested. Puasr 2 - Cor,tsraucrtoN SERvtcEs During the construction phase it is our goal to work as a team with the Contractor; to try to prevent him from running into problems and delays; and to make sure that each new construction process starts out in conformance with the project documents. This will ensure that rework is kept to a minimum and that the project stays on schedule and minimizes the issuance of "non-conformance" reports. The key attitude that allows us to work so effectively with the Contractor is that of being in "partnership" with him and his subcontractors, with a commitment to get the project completed on time and within budget, as opposed to an attitude of seeking out errors and mistakes. Communication/Coordination and Correspondence: Our project inspector will serve as the day-to-day focal point in the field for coordination among the Contractor, Plant Representatives, City Forces, Utllity companies, BART, and other stakeholders. We will document all communications with the contractor in his dally diaries and ensure that all pertinent information (issues, concerns, changes) are brought to the City's attention im mediately. Preconstruction Meeting: Once the construction contract is bid and awarded, all appropriate parties will be invited to a preconstruction meeting, including the contractor and his assortment of subs, the City, utility CALIFORNIA DRIVE ROUNDABOUT PROJECT City Project No. 83920 I THE HANNA GROUP companies appropriate regulatory representatives and any other stakeholders as deemed necessary by the City. ln order to establish a successful project for all parties, this meeting will establish managerial and administrative procedures, working relationships, and outline the level of expectations. We will customize this agenda for the project and, upon the City's approval, distribute prior to the meeting, We will chair the meeting and provide minutes documenting all items discussed. Typical items of discussion include: ' lob-site sofety. Points of contact ond oppropriote meons of communicotion ' Quolity control ond assurance responsibilities ' Project schedule ' Submittal, RFl, ond change order processes . Breokdown of Schedule of Values for LS ltems ' Potential Cloim Processt Time of work and limitations ' Criticol items of workt Long lead items (Prefobricated bridge & ln Pavement Lighting) ' Special inspection requirements (Prefobricoted Bridge) . Erosion and sedimentation control (SWPPP ond BMP implementation) t Laydown, storoge, security, and site access Weekly Meetings: ln order to facilitate effective communication among all parties associated with the contract, weekly meetings (day and time of the week established in the pre-construction meeting) will be held to discuss project progress and pending issues. Nick will coordinate and conduct weekly construction meetings with the contractor, the City's representative, and interested parties. ln order to facilitate an orderly and efficient meeting, Nick will send an agenda to all appropriate attendees prior to the meetings. Some of the general items discussed will be safety, schedule, and status of RFls, change orders, submittals, and new and old issues. Special meetings will be conducted, as necessary to resolve specific issues. The AssistantREwill prepareminutesofthemeetinganddistributetorespectiveattendees. Ourteamwill make a point of setting up meetings on an "as-needed" basis with the "Owners" team members to discuss project issues. This approach of having a separate meeting with the Owner team prior to meeting with the contractor eliminates the potential of open disagreement amongst the team in front of the contractor. Local Business/Homeowner/Public Outreach and lnformation Lines: To maintain an effective relationship with the General Public, Homeowners, and Local Businesses, it is important to respond to inquiries/issues in a timely manner. The THG Team which is anchored by Nick Panayotou, PE, has extensive experience working on sensitive projects in the City of Burlingame and will use that experience to aid the City in reviewing and responding to all citizen and business issues during construction. Monitor Construction Schedule: We will review the contractor's weekly and monthly schedules and advise the City of any schedule delay with recommendations for schedule recovery. We will work with the contractor to eliminate and mitigate the impacts of any delays and as the work progresses, changes and weather will be evaluated for impact to the contractor's schedule' Requests for Information (RFl) / Requests for Changes (RFC): Typical RFI and RFC process starts with a request forwarded from the contractor, which we can review and determine if we can provide an answer. lf so, we will prepare a response and submit to the City for review. lf unable to provide a response we will inform the City to take the next step and transmit design related RFI's to the designer. Upon receipt of an CALIFORNIA DRIVE ROUNDABOUT PROJECT city Proiect No. 83920 .a THE HANNA GROUP answer from the design team, we will verify that the question asked has been adequately answered, and if not, obtain additional information in order to provide a full and complete answer to the contractor. Progress Payments: ln order to process the payments for the contract items, We will continuously inspect the progress of the contract item work and perform quantity calculations for monthly partial payments. The quantity of each item will be field measured, if necessary, to prevent overpayment or underpayment' In order to aid in determining project item values, will request that the Contractor submit a schedule of values (if not already submitted) for the Lump-Sum items. Each month, We will provide accurate calculations for all items of work completed and accepted to allow for progress payment. Additionally, we will review the Contractor's progress pay estimate request and schedule of values for reasonableness and ease of monitoring, and will compare this information to the quantity records that we generated. Upon completion of progress payment verification, THG will provide the monthly payment recommendation to the City. THG will also prepare grantor reimbursement requests with backup documentation for the City. Changes Order Management: The goal of the THG team, through Nick, is to avoid all unnecessary Contract Change Orders. Change Order can be generated from a number of sources and reasons, including changes directed by the designer or the owner and field-originated changes arising from unforeseen site conditions. lf Change Order is unavoidable, the THG team will provide estimating and effective cost management by properly monitoring and tracking contract change orders. Nick will evaluate all proposed change orders to determine need, merit, and project impact. The team will provide costestimates and schedule impacts, and a rationale for approval or denial and with the concurrence from the City, Nick will negotiate change orders with contractor and prepare change order documentation for approval and signature by the City. Our team has a vast knowledge of initiating, reviewing, estimating, and writing complicated contract change orders, including Cost Reduction lncentive Proposals. They have expert knowledge in determining the appropriate types of payment and methods of performing cost analysis to apply to each specific contract change order, Duties will also include: . Prepare chonge orders related to construction issues based on drawings, specificotions, and other design information from design engineer and City Project Manoger' . Prepare recommendations to occompony change order documents ond forward to City Project Manager for review and aPProvol.. Perform chonge order odministrotion, including obtaining City opproval of change order requests, issuing proposed chonge orders to Contractor, maintaining logs of proposed chonge orders, receiving change order quototions from Contractor, negotiating change order costs and time extension, processing finat negotiated change orders, and incorporating opproved chonge orders into progress payment breakdown.. Perform quantity ond cost analysis as required for negotiotion of chonge orders. . Analyze additionat compensation claims that ore submitted during the construction period ond prepare responses. Claims Avoidance and Mitigation: THG believes our investment in being proactive, performing proper documentation, and interacting with the contractor in a positive partnering manner can mitigate a substantial amount of claims that may arise during the course of construction. ln the event a construction claim is filed, our proposed Project lnspector has the claims experience necessary to interact with the contractor to negotiate and resolve this claim in an expeditious manner. Jobsite Safety: Personnel proposed on this project have the appropriate Hazardous Material Training and Annual Safety Training per Caltrans and Ca|-OSHA. The training received by all team members includes the CAI.IFORNIA SRIVE ROUNDASOUT PROJECT city Project No. 83920 wB;2 47.4 THE HANNA GROUP "safety first" mentality and the knowledge that the paramount item on every project is maintaining a safe construction project for all parties. euality Assurance lnspection: The role of quality control inspection is much more than approving or rejecting work as it is completed. Our approach to quality assurance inspection, where we develop a trust with the contractor, whereby the contractor diligently works with the THG Team, and completes every task correctly and expeditiously the first time helps ensure a successful project. Cooperative solutions that are developed during the course of the project improve quality and minimize rework. When we identify problems in the field, the contractor is notified immediately and solutions are developed in collaboration with the design team and the City, if necessary, before work progresses. Specific elements of Quality Assurance lnspections include: o Assist the City with the pre-construction meetings o Coordinating with Local Utilities to ensure that the project schedule is not interrupted. o Providing continuous inspection to ensure that the contractors'work is in compliance with the contract documents and the designer's intent o ldentifying actual and potential problems associated with the construction and providing solutions. r Providing constant communication and timely notification to the City, as required for relevant inspection elements. o Maintaining daily documentation including photographic and video documentation of project (special, sensitive, potential claim and milestone work). r Reviewing approved contractor prepared Storm Water Pollution Prevention Plans (SWPPP) and ensuring that the work is compliant with the approved plan' o Participating in Submittal Reviews and design inspections. o Certifying quantity calculations for progress pay estimates and changes. r Resolving issues by proposing field changes to facilitate construction & avoid delays. o Coordinating all design changes & change orders with the designer and City. r ldentify Contractor Staging Areas and Parking and providing enforcement. r Providing material management to ensure that the rnaterials are in compliance with the Plans and Specifications. o Reviewing of contractor submittals such as material submittals, mix designs, temporary work design, shop-drawings, schedule, certificates of compliance, progress payments, and extra work rePorts. r EnsurinE that job site safety inspections are performed and that the safety of the jobsite and the traveling public is always maintained. o Coordinating Testing and Surveying during construction o Participate in On-Site Contractor Meetings. . Labor Compliance Documentation & lnterviews. o Review and interpret materials testing results e Assist the City with Contract Change Order estimates r Assist the City with CCO Negotiation r Review Extra Work Bills o Conduct quantity calculations and prepare daily and monthly estimates r Prepare punch-lists CALIFORNIA DRIVE ROUNDABOUT PROjECT City Project No. 83920 % THE HANNA GROUP Quality Assurance Materials Testing: The THG team will provide the following: . Schedule ond perform quotity ossurance materials testing to verify compliance of the work with the contract documents including Source inspections ond Materiols acceptonce . Review test reports submitted by others to substdntidte contract compliance . Review, comment, and administer Quality Control Plons (Welding, Paint for prefob Bridge) . Ensure that Certificates of Compliance or source releose tags are furnished by the contractor along with the opplicoble delivered moteriols at the Proiect site. Psast 3- Posr- CoustnucrtoN SERVIIES A project is only truly completed when all the construction is complete, including the punchlist items, the final payment is approved and accepted, and the project paperwork is completed and archived. ln this final phase, the THG team will perform the following key activities to ensure that the construction is completed in compliance to the contract documents: o Develop "Punch List" items to be completed. r Ensuring that appropriate testing is performed for all items. o lf the contractor's work or a designated portion thereof, is incomplete or noncompliant, THG will compile a list of incomplete or unsatisfactory items. THG will conduct final inspections and coordinate the correction and completion of the work. o Perform final job walk through with the contractor, the City, and the design team. e Coordinate the submittal and completion of Record Drawings. o Provide Construction Claims Support Mediation/Litigation (if necessary). o Recommend Acceptance of the project. The specific project closeout documents will include the following: . All approved shop drawings, submittals and manufacturers' literature maintained by THG during the construction Project. o A complete set of project progress photographs and videotapes taken before, during, and after construction. o Project "As-Built" Plans.o Final Detail Estimate and "As-Built" Cost. o The original set of all inspection reports, summaries, testing documents, meeting minutes, clarifications, schedules, correspondence and other documents related to the construction work as it was being installed. o Prepare all OBAG documents for Submittal to the City' CALIFORNIA DRIVE ROUNDABOUT PROJECT City Project No. 83920 x ,,ffiW l'r olecl I-[ours cQ (]osts City of Burlingame California Drive Roundabout Project Proposed Project Tasks Plan for Construction lnspection Services (170 Working Days Assumed) Updated Decembet 21, 2017 potenliu!l need ,or multiple 6hifts seasonally.Total cM $398,570 Tot.l Houc 25A2 Materials Cost Total With Materials Testing 1498,570 Pre-Construction Seryices Construction Services Posl Construction Services Proiect Totals Project Costs 6 u 6+_o<^ -.t4E 6 9" Totat Has 6 6 d 3 !<^ ^o- - e- " NJE6 9-' <g U Tolal HrE I d E ! p<-9=9d E: 1E'<P Tolal H€ E 6 v g * bf6 9-'<P Task Tobl FIN 9q 96 6g ad E 9i ve 'fask I : Pre-Construclion Services Task 1.1 Meetrngs Task 1.2 Document Revrew Task 1.3 Publc Cutreacl' Tabl lor Tesk B B 16 32 6 6 24 40 '16 16 40 72 S B 16 32 6 8 24 {0 16 16 40 72 5175 $ 145 $1,400 $1.40C 02.800 t5,G00 $1.160 $1.160 $3.480 t5,E00 'l Lsk 2: Conslruclion Munegemenl Task 2-0 Prcjecl Doamenl Selup Task 2.1 construaiion Ob6etuatroi. lnspedon & Coordrnaton Ta6k 2 2 Oesrgn clarifi6tions/ Submrttal Revres Task 2.3 Reiommend Contad Chango OldeB T.sk 2.4 Prepare & Redmmeao Progress PaymenB Task 2.5 Mee[ngs T.sk 2.6 Public Out.each 40 300 200 50 50 50 50 7LO 40 1350 100 40 40 6o 50 1680 80 1650 300 90 90 110 100 2420 40 300 200 50 50 50 50 740 40 1350 100 40 40 60 50 15E0 60 i550 300 90 t'10 100 2A70 s7.o00 $52,500 $35,000 s5.750 s8,7s0 $8.750 s129.500 $5,800 s1s5.750 $14.500 $5.800 $s.800 $8,700 $7,?50 s243.600 Task 3.1 Prq6cl A@plane & Punch Lrst Task 3.2 Construciion Drsputes & Clarms Task 3.3 Final Repod & Clcseout & As-Bults ToarttorTaak 12 12 10 34 x2 E 16 20 26 9o 12 10 3a u 16 56 90 02,1 00 $2.100 $1.7S 35,950 $4,540 $1.160 $2,320 sE.1 20 Grand Total for Construction Management Seryices 32 40 72 710 '1680 2420 31 56 90 806 '1776 2582 $141,050 s257,520 SITE SAN FRANC/SCO BAY VICINITY IVIAP NTS CALIFORNIA DRIVE ROUNDABOUT CITY PROJECT NO. 83920 ./ -,.// STAFF REPORT AGENDANO: 8e MEETING DATE: March 19,2018 To:Honorable Mayor and City Council Date: March 19,2018 From: Ana Maria Silva, Executive Assistant - (650) 558-7204 Subject: Open Nomination Period to Fi!! One Vacancy on the Library Board of Trustees RECOMMENDATION Staff recommends that the City Council call for applications to fill one impending vacancy on the Library Board due to the expiring term of Board member Randi Murray. The recommended deadline is Friday, May 1 8,2018. This will allow applicants three opportunities (March 20, April 17, and [t4ay 15) to attend a Library Board meeting. BACKGROUND The City's current commissioner appointment procedure calls for any Commissioner desiring reappointment to apply in the same manner as all other candidates. All past applicants on the two- year waitlist will be informed of the vacancy. 1 STAFF REPORT AGENDANO: 8f MEETING DATE: March 19,2018 To:Honorable Mayor and City Council Date: March 19,2018 From: Ana Maria Silva, Executive Assistant - (650) 558-7204 Subject: Open Nomination Period to Fill One Vacancy on the Parks and Recreation Commission RECOMMENDATION Staff recommends that the City Council call for applications to fill one vacancy on the Parks and Recreation Commission due to the resignation of Commissioner Steve Baum. The recommended deadline is Friday, May 18, 2018. This will allow applicants two opportunities (April 1 9 and May 1 7) to attend a Parks and Recreation Commission meeting. BACKGROUND The City's current commissioner appointment procedure calls for any Commissioner desiring reappointment to apply in the same manner as all other candidates. All past applicants on the two- year waitlist will be informed of the vacancy. 1 AGENDANO: 9a MEETING DATE: March 19, 2018 To:Honorable Mayor and City Gouncil Date: March 19,2018 From:Kathleen Kane - (650) 558-7204 Syed Murtuza- (650) 558-7234 Subject: lntroduction of an Ordinance Amending Chapter 13.52 of the Burlingame Municipa! Code Regarding Regulation of Bicycles Staff recommends that the City Council consider the introduction of an ordinance amending Chapter 13.52 of the Burlingame Municipal Code to eliminate the requirement for locally issued bicycle licenses and update the Code to reflect current state law and best practices regarding the regulation of bicycles within the city. ln order to do so, the Council should: Receive the staff report and ask any questions of staff. Request that the City Clerk read the title of the proposed ordinance. By motion, waive further reading and introduce the ordinance. Conduct a public hearing. Following the public hearing, discuss the ordinance and determine whether to bring it back for second reading and adoption. lf the Council is in favor of the ordinance, direct the City Clerk to publish a summary of the ordinance at least five days before its proposed adoption. BACKGROUND City staff, the Traffic, Safety and Parking Commission (TSPC), and the Parks and Recreation Commission have recently reviewed Burlingame Municipal Code Chapter 13.52. That chapterwas determined to be in need of updating in light of current state law and best practices for regional cities. The current regulations require bicyclists to register their bikes with the Police Department, although the Department no longer receives requests for licenses. The regulations also prohibit riding bicycles in parks, including by children learning to ride, and further prohibit baby and child seats. The regulations have also become inconsistent in certain areas with state codes regarding how to ride bicycles on streets and roads. The TSPC and Parks and Recreation Commission reviewed the existing and proposed ordinances, and their recommendations are incorporated in the attached draft. Staff notes that the Parks and Recreation Commission's proposed language is incorporated as it pertains to STAFF REPORT A. B. C. D. E. 1 RECOMMENDATION Ordinance Amending Bicycle Regulations March 19, 2018 parks, rather than the language discussed at the TSPC, since the regulation of activities within parks is in the former commission's more direct authority. A version of the attached proposed ordinance was introduced at the Council's March 5, 2018 meeting. After holding a public hearing on the ordinance, Council directed that staff amend the draft to allow bicycle riding two abreast where adequate bicycle lanes are provided and incorporate additional minor textual edits. The attached draft includes those revisions. DISCUSSION Several portions of the existing Chapter 13.52 are recommended for removal. All requirements for a local City license would be deleted under the recommended amendment (Sections 13.52.010, 13.52.020, 13.52.030, 13.52.080, and a portion of 13.52.160). Other portions of the code would be removed or significantly modified, such as those relating to transfer of ownership (13.52.040, 13.52.050) and lost or stolen bikes (13.52.060). The code would be updated to include the standards for safe bicycle riding set forth in the California Vehicle Code. Further, baby and child seats would be permitted, as would riding bicycles in parks with the requirement that cyclists yield to pedestrians. Staff strongly recommends removal of the license requirement (with its related provisions) and bringing the code into conformance with the relevant California Vehicle Code provisions. As discussed above, the attached draft includes the suggested amendments discussed at the Council's March 5, 2018 meeting. Any further changes may be incorporated if directed by Council. FISCAL IMPACT None. The City currently does not collect licensing fees from bicyclists; the other suggested revisions are to regulations that do not affect revenue. Exhibit: . Proposed Ordinance 2 oRDtNANCE NO. _ AN ORDINANCE OF THE CITY OF BURLINGAME AMENDING GHAPTER,I3.52 OF THE BURLINGAME MUNICIPAL CODE WHEREAS, the City has received requests to amend portions of Chapter 13.52 to better reflect current conditions; and WHEREAS, the City's bicycle regulations were adopted over eighty years ago and last substantively amended in 1975; and WHEREAS, subsequent changes in both state law and recognized best practices relating to bicycle use necessitate revision of the City's bicycle regulations; and WHEREAS, the amendments to the bicycle ordinance have been reviewed by City staff, interested members of the public, and both the Trafflc Safety and Parking Commission and the Parks and Recreation Commission; and WHEREAS, the City Council first introduced and held a public hearing on proposed amendments to Chapter 13.52 al its March 5, 2018 meeting, at which time Council directed that certain additional revisions be made which are incorporated below; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES ORDAIN AS FOLLOWS: Section 1 : Burlingame Municipal Code Chapter 13.52 Bicycles is hereby amended as follows (deletions denoted as strikethrough text and additions as underlined text): 13-H{{+i€cns€+eSt ire4 "Bieyele" means any deviee upen whieh a persen may ride whieh is frepelled bv huma @ It is unlaMul fer any persen te eperate er use a bieyele prepelled whelly er in part by museular pewer upen any ef the streets' alleys er puglic highways e i€e DIVISION 1: 13.52.015 Police exempt. The provisions of this chapter shall not apply to a member of the police department while operating a bicycle in the course and scope of his or her duties. Upen written applieatien and payment ef the lieense fee speeified' the ieense te the aBBlieant, whieh lieense when issued shall entitle the lieensee fer a periee et tnree €) y the bieyele fer whieh the lieense was ebtained upen the streets; alleys $941 eede S 1 168; Ord,493' (1950); Ord, 10 18 S 2' (1975)) 13-52-030 tieense plates anC registratien earCs Reeerds, The eity shall previde sueh lieense indieia as may be supplied b" the State Department ef-Meter Vehieles whieh lieense indiei+shall bear a uni ieensee upen the payment ef the fee hereinafter speeified, Sueh lieense indieia snatt remain perman name and address ef the persen te whem issued' the serial number' during the peried ef validity ef the lieense; er upen netifieatien that the ; @ ie It shall be-the duty ef every persen whe sells er transfers ewnership ef the name and address ef the persen te whem sueh bieyele-was seld er transferred, lt shall be the duty ef the purehaser er transferee te apply te the peliee department fer a transfer ef the registratien ef sueh bieyele within ten (10) days after sueh sale er transfer, (1941 Cede S 1470' Ord, 1€48#-1e75)) 13-52,050 Repert ef purehases anC sales-by bieyele dealers- It shall be the duty ef all persens' firms er eerperatien+engaged in the eentain the name and address ef the persen frem whem any seeendhand ease ef new bieyeles seld; the repert shall eentain the name and address The feregeing reperts shall be made te the peliee deBartment within twenty feur (2 l) heurs after sueh purehase er sale, (19 l1 Cede S 1 171) 13-52,060 Netiee ef lest er stelen bieyeles, ln ease any bieyele is lest er stelen; the ewner er persen in eentrel thereef shall immediately netify the peliee department, (1911 Cede S 1474 13,52-080 Remeving er mutilating lieenses- It is unlawful fer any persen te willfully er malieieusly remeve; defaee' the number thereen; during the time in whieh the same is eperative; previded' hewever' that nething in this ehapter shall prehibit the peliee ne serial number ean be feund' er en whieh the number is illegible er insuffieient fer identifieatien purpeses, (19 l1 Cede S 1 174' Ord, 10 18 S 6' ({€75) 13,52-090 tieense fee Fee fer replaeing lest lieense indieia- The lieense fee fer the registratien ef eaeh bieyele shall be ene dellar whieh shall be fer a peried ef three (3) years' exeept that a fee ef fifty fee elfifty eents shall be eharged fer the replaeing ef any lieense indieia whieh has been lest, (1911 Cede S 1475; Ord, 195; (1950); Ord, 1018 S H4e75)) 13.52.1O0 Keeping to right-Two abreast-Riding on sidewalks. (a) Anv oerson oo eratino a bicvcle upon a roadwav at a s oeed less than the normal speed of traffic movinq in the same direction at that time shall AS racticable to the ht-ha h roadwa exceot under anv of th e followino situations: (1 ) When overtakinq and pa ssinq another bicvcle. pedestrian, or vehicle oroceedino in the s ame direction. fln for a left turn at an intersection or rivate road or (3) When reasonablv necessary avoid conditions (includino. but limi dto fixed or movin edest ntm surface hazards or substandard wid lanes) that make it unsafe to co ntinue alono the riohthand curb or edoe. subiect to the orovisions o f California Vehicle Code Section ses of this section a "substanda f 2 F r u n a lane that is too narrow for a bicvcle and a vehicle to travel safe side bv side within th e lane (4) When aoproachin o a olace where a riqht tu rn is authorized b An rson o rati leu n a roadwa of a hi hwa wh hiohwav carries traffic in one directio n onlv and has two or more marked traffic lanes. mav ride as near the left-hand curb or ed e of that roadwav as practicable (c) lt is unlawfu lfor two (2) or more bicvcles to travel abreast when motorized vehicle traffic is Dresent exceDt when ridinq in a Class ll bike lane of at least seven feet wid e with a three feet wide buffer Every persen riding er eBerating a bieyele en any publie street; allerer publie plaee in the eity shall keep te the extreme right-ef the traffie lane; is unlarvful fer any persen te ride er eperate a bieyele en the sidewalk in any ef the business distri€ts ef the 6ity' and ne bieyele shall be eperated en (d) lt is unlawful for anv person to ride or operate a bicvcle on the sidewalk in anv of the business districts of the citv. and no bicvcle shall be operated on the sidewalk in anv of the residential districts when and where the sidewalk is beinq used bv pedestrians. Bicvcles on sidewalks shall be walked in anv business district or in anv residential district when pedestrians are present. 13.52.120 Pulling other vehicle. Bicvcles shall onl v be allowed to oull another veh railer that has been manufactured and desiqne d for transportation of additional ore ui ment. ln ord m with this rovision an vehicle/trailer mu st be orooerlv and safelv affixed the bicvcle in a manner that is nsistent with the manufacturer's i nstructions. Ne persen while riding any bieyele shall held en te er pull anether meving veniee-fleareoC€++a78) 13.52.130 Obedience to traffic signs and signals-Signaling intention to turn. Every person riding and operating a bicycle shall obey all traffic signals and signs, and before making turns shall give the same signals as required of the operators of motor vehicles. 13.52.140 Lights at night. No rider of a bicycle shall ride the same at night without an adequate white headlight on the front thereof and a red light or red reflector on the rear, as required by the Vehicle Code of the state of California. The Citv p€li€e-d€pa*m€n{ shall provide and set up suitable racks adjacent to the curb or gutter at such places in the business districts of the city as may be deemed advisable for the parking of bicycles by persons who have occasion to stop temporarily in such districts. All bicycles found lying on the sidewalk may be taken up and impounded by (e) lf anv of the above provisions of this section become inconsistent with the California Vehicle Code due to subseouent amendments to that Code. the state law orovisions then in effect shall suoersede the inconsistent provisions of this section. 13.52.'l.10 One person on lyj@!!gCIq. Bicycles designed and constructed to carry only one person shall not be used to carry any additional person or persons either on the handlebars thereof or elsewhere thereon. unless equioment that has been desioned and manufactured for transportation of additional passenqers in a safe manner has been oroperlv affixed to the bicvcle and is used as desiqned. 13.52.150 Parking in racks-lmpounding bicycles lying on sidewalks. the police department, from whence they may be recovered by proving property and obtaining an order from the chief of police or his or her desiqnee. 13.52.'160 lmpoundment of bicycles @ for violations. ln addition to or in lieu of any other penalty to be imposed for the violation of any of the provisions of this chapter, the court may prohibit the operation upon the streets, alleys and public places of the city for a period of not to exceed thirty (30) days, of the bicycle used in such violation, in which event the bicycle so used shall be impounded with the police department and retained there for the prohibited period. ln-sueh-ease-the ewner's lieense shall be suspended and his er her eard held fer the peried during which the eperatien ef the bicyele is prehibited, (19'll Cede S#q 13.52.180 Riding on park or playground Bicvcles ooerated on anv path in anv ubl rc oa rk or lao voround within theo ri of wa when and where the th is bei used b edestrians.Rinvr:liqtc qha I nhcv e ted rk rules and sn ed limits and mav be cited for failure to do so. lt is unlawful for any person to ride, drive or operate a bieyele motorcycle or motor scooter in or on any public park or playground within the city. (19,1 1 e ede S 1222,3; Ord, 183; (1s4s) lf any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The Council declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid. DIVISION 2: This Ordinance shall be published in a newspaper of general circulation in accordance with California Government Code Section 36933, published, and circulated in the City of Burlingame, and shall be in full force and effect thirty (30) days after its final passage. Michael Brownrigg, Mayor l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the foregoing ordinance was introduced at a public hearing at a regular meeting of the City Council held on the 19th day of March, 2018, and adopted thereafter at a regular meeting of the City Council held on the _ day of vote: 2018, by the following AYES: NOES: ABSENT: Councilmembers: Councilmembers: Councilmembers: Ivleaghan Hassel-Shearer, City Clerk DIVISION 3: STAFF REPORT AGENDA NO: 10a MEETING DATE: March 19,2018 lo:Honorable Mayor and City Council Date: March 19,2018 From: Margaret Glomstad, Parks and Recreation Director - (650) 558-7307 Subject: Update on Proposed Park on State Lands Parcels RECOMMENDATION Staff recommends that the City Council receive an update on the State Lands parcels, including the most recent cost estimates for building a new park on the parcels. BACKGROUND The State Lands Commission (SLC) owns two parcels of land on the Bayfront, located at 420 and 450 Airport Boulevard. The parcels are available for a long-term lease. The project site and surrounding land was reclaimed from the San Francisco Bay in the 1960s by constructing perimeter barriers of concrete rubble. The perimeter of the area was created by using pieces of the old San Mateo bridge structure, and additional fill and rubble were placed behind the pieces of the San Mateo bridge structure. The site is primarily vacant, with weedy vegetation covering most of the area. There is an informal, unpaved access pathway along the San Francisco Bay edge. The remainder of the site is surrounded by a chain link fence. For several years, the City has been working to ensure a higher and better use for the 8.81- acre site. The City initially envisioned offering the public an amenity that provides a large space for active and passive leisure and recreational uses. As originally conceived, proposed improvements to the site and the shoreline would provide opportunities for the general public to participate in recreational sports activities, such as soccer, lacrosse, kite flying, windsurfing, and kayaking, and passive leisurely activities, such as picnicking, walking, sunbathing, and bird watching. lmprovements would also include restroom facilities and picnic furnishings to support those activities. The park concept also includes an 8 to 10 footwide asphalt path along the San Francisco Bay edge to continue the Bay Trail, with benches and landscaping, public access pathways leading from Airport Boulevard to the Bay Trail, parking lots on both sides of the park space, access to the water, a group picnic area, an accessible picnic area, and a restroom facility. The remainder of the site would be planted with turf and other landscaping around the perimeter of the site. One of the parking lots would be accessed from Airport Boulevard, while the other parking lot would be accessed from Bay View Place (Exhibit A). 1 Updale on Proposed Pa* on Slate Lands Parcels March 19, 2018 Preliminary environmental review has revealed that the site includes several patches of potential seasonal wetlands distributed across the site, with a total land arca of 15,771 square feet (0.36 acre) (Exhibit B). These wetlands are subject to U.S. Army Corps of Engineers and Regional Water Quality Control Board jurisdiction. ln 2015, the estimated cost of the basic park, which includes two parking lots, restroom facilities, and public amenities, was $3,930,005. Staff and the City's consultants developed two cost estimates for the shoreline revetment in an amount ranging from $2,862,787 to $3,161,592. At that time, the estimated cost to purchase wetland mitigation credits for all of the impacted (displaced) seasonal wetlands on the park site and impacts from the shoreline revetments was $595,000. The total 2015 estimate ranged from $7 ,387 ,792 to $7,686,597 excluding soft costs. While the City's application was under review by the SLC, the Commission received an application from H&Q Asia Pacific (H&OAP) for a hotel on the property. The proposal included a boutique hotel and a significant amount of parkland on the remainder of the property. Due to the competing proposal on the property, the length of the lease term offered to the City, the cost to the City to develop the park, and many capital improvement projects in the City that needed funding, the City agreed to work with H&QAP on a mutually acceptable project, a hybrid hotel and park. ln May 2016, the Council authorized the City Manager to send a letter to the State Lands Commission conditionally withdrawing the City's application for the lease of the parcels to allow the City to negotiate with H&QAP for a hotel/park project on the site (Exhibit C). The letter noted that the City reserved the right to reactivate its application should H&QAP prove unable to build its project for any reason. H&QAP has been working through the application process since that time, and its application for a shortterm lease to gain site control was slated to be heard by the SLC on November 29,2017. Unfortunately, H&QAP failed to execute the short{erm lease prior to the November 29, 2017 meeting, and the item was not heard. During this period, the SLC received two separate unsolicited short{erm lease applications, one from a hotel developer, and one from the SPHERE lnstitute, whose building neighbors the property. Subsequently, the SLC staff requested that all applicants withdraw their proposals, thus allowing time for the SLC to gather public input (Exhibit D) about the potential uses for the property and present the results of the public input to the Commissioners at a future meeting. At that future meeting, SLC staff will also request direction from the Commissioners regarding the types of applications that could be accepted for the subject property going foMard. The outreach meeting is scheduled for Thursday, March 22, at 6:30 p.m. at the Burlingame Recreation Center. SLC and City staff will be in attendance to provide information about permitted uses and gather input. The SLC staff anticipates that the results will be reported to the Commissioners in June of 2018. 2 DISCUSSION Update on Proposed Park on State Lands Parcels March 19, 2018 FISCAL IMPACT Staff has been working with the consultants to update the estimates to 2018 numbers. The costs of the basic park is now estimated at $6,132,511. The shoreline revetment has increased in range from $3,700,000 - $4,200,000, and the current estimate for the seasonal wetlands mitigation credits for both the revetment and basic park is $748,000. ln addition, the estimates for the soft costs are currently $1,094,770. The total 2018 estimate ranges from $11,722,121 lo $12,222,121 (Exhibit E). Exhibits: . State Lands Parcels Design . State Lands Parcels Wetlands Areas . Letter Conditionally Withdrawing the City's Application o Letter from State Lands Commission Describing the Public Trust Needs Assessment Process . State Lands Park Cost Estimates February 27,2018 3 SAN FRANCISCO BAY E'TO IO'W'DE ASPHALT PATH APPROXIMATE SHORELINE 25'WOE XOI-EXCLUSTVE ACCESS EAsEXENT lOO' BCDC SETBACK PARKING LOI 20'TALL, LOW CUI 3 TOTAL - OOUALE OFfS, I HEAOS PARKING LOT UGHI 20' TALL, LOW CUT.OFFS, 6 TOTAL.SINGLE HEADS 2t woE No{-ExcLugryE ACCE33 EffiETEilI 2twoE xq{xcLusNE ACCESS ENEfEII llll),Bcoc SETBACK PARXTNG (57 STD., 2 rUC) PARKIilC LOT LIGHT POLES. 20'TALL. LOW CUT"OFFS, 3 TOTAL _ SINGLE HEAOS 23 WOE NOX.EXCLUSTVE ACCESS USEfENTe,f,,u, gv'lo **rod CONCEPTUAL MASTER PLAN "OPTION B" BAYVIEW PARK Burlingame, California PARK SIGX ffi I - Ir!l 20'40'80''t60'-"-ro .i ACCESSlaLE PICNIC AREA . 11,0' Bcoc SETBACK Rsvised: June 7,20t3 Limits of Delineation O Data Point Wetland Number W1 W2 w3 W4 w5 w6 w7 W8 W9 Are! (sq. Ft) 380 2,2L0 3,308 @ 3@ 101 4,794 4,28 333 Please note that whlle M&A can estimate Corps regulated ar€as, only the corps can confrm the extent of area falling under their jurisdiclion. Thus, lt ls most important to have a confirmed map from the CoDs which can be relied upon for project planning purposes. Mo.k & Ar3eir!6 ErvilffimdCoolmb 1136 S@.p Ava!., S[itc Q W.lrut CEck CdifoEi. 94595 1925) 74867 Shcet l. Preliminary Wetland Delincation of the Bayview Patt Projcct Site City of Burlingame, Califomia Aqid PtobgnDiic SoEme ESRI Map PrE?mtion D.lc: AuSpst 6, 2013 6ftEd@@ t E i* ,$sst@ Scsh: I iEh- l00fd The City of Burlingome OFFICE OF THE CITY MANAGER CIW HALL _ 5OI PRIMROSE ROAD BURLINGAME, CALIFORNIA 94OI 0-3997 TEL: (650) 558-72A4 FAX: {650) 566-9282 Ms. Jennifer Lucchesi Executive Officer State Lands Commission 100 Howe Avenue, Suite 100 South Sacramento CA 95825-8202 May 3, 2016 Dear Ms. Lucchesi: As you're aware, the City of Burlingame has been working with your Land Management Division over the past several years to transform State Lands property on the City's Bayfront into a public park, We have submitted all of the necessary information to your staff, and our application has been deemed complete. 0n March 7, 2016, the City Council met in a study session to discuss the City's park proposal and the hotellpublic park proposal submitted by H&Q Asia Pacific (H&QAP). The City Council was pleased to see that H&QAP dedicated a significant portion of the site to storm water gardens and to a great lawn/multi-use field, The Council also welcomed the idea of bringing a boutique hotel to Burlingame. The City would like to work with H&QAP to see their project come to fruition, provided the project continues to feature a significant park that is easily accessible and open to the public. The City is developing its list of "must haves' and looks fonrrard to negotiating a mutually acceptable agreement with H&QAP for the development of the property as we believe this will best serve the Burlingame community. At this time, and per your direction, we would like to conditionally withdraw our application from State Lands Commission consideration. Should we be unable to reach agreement with H&Q, or should H&Q be unable to build the project for some reason, then we expect that our application will be revived for the Commission's consideration without necessitating that the City submit any additional paperwork, Thank you for your assistance with this matter. Sincerely, .,.fi A/ LJn xj^--- Lisa K. Goldman City Manager Cc. Burlingame City Council STATE OF CALIFORNIA EDMUND G. BROWN JR., Governor CALIFORNIA STATE LANDS COMMISSION &a/tl&sa ryt February 2,2018 Honorable Michael Brownrigg, Mayor of Burlingame and Members of the Burlingame City Council Burlingame City Hall 501 Primrose Road Burlingame, CA 94010 SUBJECT: State Lands Parcel at 410, 430, and 450 Airport Boulevard Dear Mayor Brownrigg and Council Members, This letter is in response to your letter of support, dated November 20,2017, for a project proposed by H&Q Asia Pacific for the State Lands parcel at 410, 430, and 450 Airport Boulevard. The application referenced was submitted by Burlingame Bay Park Hotel, LLC (BBPH) for the short-term maintenance of approximately 8.8 acres of State sovereign land on Burlingame's bayfront. While BBPH's long-term vision is for an upscale hotel, public space, walkways, interpretive and lush landscaped park, and children's play areas, the applicant was not applying for that at this time because an California Environmental Quality Act (CEQA) review has not been completed for that project. lt is our understanding, and the understanding of the BBPH, that BBPH needs site control (a short-term lease) to begin the permitting process with the City of Burlingame (City) so they can fully develop their project description to be reviewed under CEQA. For the record, on November 28th, Commission staff removed the proposed BBPH short-term lease from consideration on the Commission's November 29,2017 agenda because BBPH failed to execute the short-term lease prior to the meeting, During this time period, the Commission received two separate, unsolicited lease applications for short-term control of the site while the applicants developed longterm plans; one of the long-term plans was for open space/wetland restoration, and the other was for a hotel-park development similar to BBPH's plan. Additionally, the Commission received a letter from UNITE HERE, Local 2, in support of a transparent and open process to ensure critical decisions about the Burlingame waterfront are carried out with maximum public input. The Commission also received a letter from Housing for All Burlingame advocating for a public information and outreach campaign to solicit meaningful input from Burlingame residents on the future of the parcel, including the potential for low and middle-income housing in addition to a hotel and open space. L EXECUTIVE OTFICE 100 Howe Avenue, Suite 100-South Sacramento, CA 95825-8202 JENNIFER LUCCHESI, Executive Off ice r (916) 574-1800 Fax (916) 574-1810 Catifornia Retay SeMce TDD Phone 1-800-735-2929 Voice Phone 1 -800-735-2922 ln consideration of the above, Commission staff will prepare a Public Trust Needs Assessment for the Commission's consideration at a future meeting. Commission staff also plans to work closely with City staff to hold public meetings in the City to solicit input from city and regional residents. The purpose of these meetings will be to educate the public on what uses are both consistent with the Public Trust Doctrine and fit within the City's General and Specific Plan designations, and to solicit meaningful engagement on current Public Trust needs and values at this specific location. Our goal is to engage in a robust, comprehensive, and efficient public outreach campaign and bring a recommendation on the most appropriate Public Trust uses for the property before the Commission at our earliest opportunity. While staff performs this Public Trust Needs Assessment, we would not have the time required to process the three applications under the time constraints of the Permit Streamlining Act. Therefore, the applicants may either withdraw their applications or staff will recommend denial at the Commission's February meeting. As of the date of this letter, two of the applications have been withdrawn, and stafi awaits word from the one remaining applicant, BBPH, on whether they would like to withdraw their application or have staff present their application before the Commission. ln the interest of time and progress, when the Commission considers the Public Trust Needs Assessment, staff will also recommend the Commission authorize a detailed plan for moving forward. This plan will include providing as much information as possible about the Commission's expectations for the use of the parcel, clearly describing the fair and equitable process by which applicants can submit an application, a timeline delineating expected milestones, and what applicants can expect for the short-term and long-term use and management of these lands. Sea-level rise projections and analysis will be incorporated into the Public Trust Needs Assessment to ensure that staffs recommendations to the Commission incorporate statewide policy goals relating to climate change and sea level rise. We share the City's objective in seeing the site improved and managed consistent with its unique sefting along the City's bayfront. We appreciate your collaboration and partnership as we work together towards a shared vision for the waterfront. Sincerely, JENNIFER LUCCHESI Executive Officer Lisa K. Goldman, City Manager Nicholas Lavoie, Public Land Manager, CSLC cc: Mayor Brownrigg City Council Members February 2,2018 Page 2 Uuin-; State Lands Park Estimates Fefiuary 27,2Ot8 Exhibit E Notes:Revetment construction costs are either Articulated Concrete Block or Rip Rap. More investigation is needed to determine appropriate revetment option. Wetland Mitigation is a fee to purchase offsite credits. The fee is aggressively increasing each year. Wetland Permitting is the consultants costs to prepare environmentaUpermit packages for both the revetment and the basic park. Design & Engineering Construction Wetland Mitigation Wetland Permitting Totals Revetment s17s,000 s3,700,000 - s4,200,000 S3s2,ooo s46,840 s 4,27 3,84O - 54,77 3,84O Basic Park 59L9,77O S6,132,s11 s396,000 57,448,281. Totals sL,094,770 s9,832,511 - s10,332,511 5748,000 $46,840 511,7 2z,L2L - 5 r2,222,L21 AGENDA NO. 1la Memorandum To:City Council Date: March 19,2018 From: Vice Mayor Donna Colson Subject: CommitteeReport Burlingame High School - Career Day - Tuesday March 6' 2018 . BHS sponsored first career day for entire school in over L5 years. . Community support and alumni support was impressive with over 50 presenters. . City of Burlingame had participation by Council, City Manager, Police, and Fire Department including Brenden Kelly, BHS graduate. Department of Housing County of San Mateo -Housing and Community Development Committee Meeting - Tuesday March 6.2018 SUMMARY - The Housing and Community Development Committee met twice this week for public comment around the allocation of funding for affordable housing and related services throughout the county. 1. Working on the 20t8-2022 Consolidated Plan for housing allocation and goal is to complete by May 15, but approval depends on HUD as well, so could be as long as August. Bulk is completed and public comment has been considered. 0ne change is Assessment of Fair Housing need to connect to plan, so will be required to update. Z. FY 20L8/2019 HUD Funding - The way the money is getting divided means that we have fewer dollars for public service agencies. We can take 15% of the funding and put toward public service. Fewer dollars with more requests this year, compared to Iast year. ESG Funding - Emergency Solutions Grant Program - Emergency housing, homeless, shelter providers and state will release NOFA for state funds later this summer. The state of CA block granted their federal dollars to local and state added in some additional funding. 3. Review of Grant Applications - County was able to fund most agencies, but with smaller than requested grants. 4. Review of 3 affordable projects Total Funding - Project f. is San Mateo location - HIP 36 deed-restricted low-income housing units, targeting 60%o AMI or below with 11 below 35%. Existing project that they are rehabbing and maintaining the Section 8 covenants. 5. Project 2 is Redwood City - Mid-Pen LL7 units of senior housing extremely low and low income mixed use with a childcare center. New construction with RWC donating the land to the project. 1 Colson Committee Report March 19, 2018 6. Project 3 is Moss Beach Mid-Pen 71 units multi-family Affordable on vacant infill site and has 60% AMI and 10 units at B0% AMI with preference for people employed in the area to alleviate commute conditions. 10.875 acre site with community center for residents, playground, recreation area, BBQ community garden and such amenities. Side-Comment - Interesting comment that some cities are working with two projects entitled together and the housing linkage fees can be transferred directly from one project to the other and the funding never hits the city accounts. Redwood City has been doing this with several of their projects. Other Meetinss Tuesday, March 6 |udge for regional high school speech contest at Burlingame Lane Room Wednesday, March 7 Arbor Day - Happy to see so many of the Park & RecFoundation members joining us. One concern from neighbors over planting trees in areas that children kick balls and play soccer Thursday, March 8 Housing and Community Development Committee - Final allocation of all grants and public hearing from all agencies Thursday, March 9 Attended the SAMCEDA Innovators Awards of Excellence - HonoredT local SMC firms including Baobob Studios [Virtual Reality), Guardant Health making new findings in concern diagnostics, Impossible Foods making meat-like products from plant food, fetlore - Applying AI to retail, Redlock - Cloud security, and Shopkik - personal shopping enhancement Commissioners Dinner - Great fun! Monday, March 12 Meeting Sphere Institute for their vision for the State Lands including removal of the sea- wall and introduction of the natural habitat to mitigate changes in sea-level as well as connecting the bay trail and recreational uses such as a launch site for kayaks, paddle boarding and windsurfing, observation points and open space. Home For All Meeting at City Hall to discuss second steps for an April 28 meeting and developing the community engagement process we can use for housing and other topics of concern. Tuesday, March 13 Chamber of Commerce Meeting - Invited Chamber to join us at the future budget, housing and other important city meetings. Reviewed their current farmers market protocol and also discussed ways to increase membership. Mayor Brownrigg provided a city update. Various other constituent meetings over the last two weeks. 2 AGENDANO. 11b Memorandum To:City Council Date: March 19,2018 From: Councilmember Emily Beach Subject: CommitteeReport Thursday. 3/1 - San Mateo County Transportation Authority Board of Directors Meetins . Allocated funding for Caltrain Business Plan . Received update on92/El Camino Real Interchange project. County's Measure A sales tax funded $t6.2 of $21.3 of construction costs. Construction began April 2017 to reconfigure the clover leaf, relieve congestion, and improve safety for cars, pedestrians, and cyclists. Project expected to be complete within the next month or so. Friday. 3/2 League of California Cities Legislative Meeting at Palo Alto City Hall Representatives from the League's 7 different League Policy Committees fl currently serve on the League's Environmental Quality Policy Committee) met to discuss how to improve coordination and communication among Peninsula Division representatives. Other Meetines Wednesday,3/7 Arbor Day Ceremony -- great event with colleagues, students, staff, and community members! Friday, 3 /9 -- Commissioner's Thank You Dinner -- we appreciate everything our volunteer commissioners do for our City government! Monday,3 /L2 . Met with representatives from Sierra Club . Met with representatives from SPHERE who submitted an application for open space on Burlingame's state lands parcel to better understand their proposal a 1 Beach Committee Report March 19, 2018 Wednesday,3/L4 . Met with Park and Recreation Director for a briefing on the Recreation Center community process and proposed design [which began in201,2) in preparation for 3/19 Council study session. Monthly meeting with City Manager . City Mid-Year budget meeting 2 AGENDA NO. 11c Memorandum To:City Council Date: March 19,2018 From: Gouncilmember Ricardo Ortiz Subject: CommitteeReport Tuesdav March 6-SFO Roundtable Budeet Meetine . SF0 Roundtable discussion regarding inclusion of Santa Clara County on the Roundtable Wednesdav March 7-Fire Board Meetine o Among other topics, we discussed the impact of new development on the future of the CCFD. This is particularly important with the large proposed development in Millbrae. Thursdav March 8-CCAG Meetine o Discussed legislation being proposed in Sacramento. . Approved letters in support of propositions 68 and 69. o Sent a letter in opposition to SB1 repeal. o Elected new Chair-Maryann Derwin-Portola Valley and Vice Chair-Marie Chuang- Hillsborough. o Received a presentation from fohn Ford, Commute.org regarding their efforts in the County. o Received a presentation called "Carpool in San Mateo County" regarding efforts to encourage carpooling. Other Meetings o Tuesday March L3-Meeting with the City Manager a Wednesday March 14-Mid Year Budget Meeting 1