HomeMy WebLinkAboutAgenda Packet - CC - 2018.03.19City of Burlingame
Meeting Agenda - Final
City Council
BURLINGAME CITY HALL
501 PRIMROSE ROAD
BURLINGAME, CA 94010
Monday, March 19, 2018 7:00 PM Council Chambers
a.
STUDY SESSION - 5:30 p.m. - Counci! Chambers
Citv Council Studv Session Reoardino the Proposed Communitv Center Conceptual Plan
and Next Steps
Attachments: Staff RePort
Staff Report from the Auoust 17, 2015 Studv Session
Conceotual Desion Executive Reoort
Note: Public comment is permitted on all action iferns as noted on the agenda below and in the
non-agenda public comment provided for in item 7.
Speakers are asked to fill out a "requestto speak" card located on the table by the door and
hand itto staff, although the provision of a name, address or other identifying information is
optional. Speakers are limited to three minutes each; the Mayor may adiust the time limit in
light of the numher of anticipated speakers.
All votes are unanimous unless separately noted for the record.
1. CALL TO ORDER - 7:00 p.m. - Counci! Chambers
2. PLEDGE OF ALLEGIANGE TO THE FLAG
3. ROLLCALL
4. REPORT OUT FROM CLOSED SESSION
5. UPCOMING EVENTS
6. PRESENTATIONS
Central Countv Fire Department Presentation to Former Fire Board Member Ann
Keiqhran
7. PUBLIC COMMENTS, NON.AGENDA
Members of the pubtic may speak about any item not on the agenda. Members of the public wishing to
suggest an item for a future Council agenda may do so during this public comment period. The Ralph M .
Brown Act (the State local agency open meeting law) prohibits the City Council from acting on any matter
that is not on the agenda.
a.
CW of Burlingame Page 1 Printed on 3/15/2018
City Council Meeting Agenda - Final March 19,2018
8. APPROVAL OF CONSENT CALENDAR
a
Attachments: Meetino Minutes
b. Adoption of a Resolut ion Authorizino the Citv Manaqer to Execute Amendment No. 3 to
the Rental Aoreement with Rino Betti. DBA Sam's Sandwich Sh for the Premises at
1080 Howard Avenue,Burlinoame. California
Attachmen,s:Staff Report
Resolution
Orioinal Commercial Lease Aoreement. Amendments 1 and 2
Commerical Lease Aoreement Amendment 3
c. Adoption of a Resolution Awardino a Con ction Contract to Valentine Corooration for
the Sanchez oon FlaD Gates Proiect - Citv ect No. 84740
Attachfients:Staff Report
Resolution
Proiect Location
Bid Summarv
d. Adoption of Re solutions Awardino a Constru ction Contract to Redowick C onstruction Co
CiAof BudinEane Printecl on 3/15/2018
Consent calendar items are usually approved in a singla motion, unless pulled fot separate discussion.
Any member of the public wishing to comment on an item listed here may do so by submifting a speaker
slip for that item in advance of the Council's consideration of the consent calendar.
Adoption of Citv Council Meetino Minutes March 5. 20'18
for the California Drive Roundabout Proiect. Citv Proiect No. 83920. and Approvino a
Professional Services Aoreement with Hanna Grouo for Construction Manaoement
Services related to the oroiect
attachmenlFj Staff Reoort
Resolution Awardino Construction Contract
Resolution Aoprovino the Professional Services Aoreement
Bid Summarv
Construction Contract
Professional Service Aoreement
Proiect Location Mao
e. Ooen Nomination Period to Fill One Vacancv on the Librarv Board of Trustees
Attachmenb: StaffReDort
f, Ooen Nomination Period to Fill One Vacancv on the Parks and Recreation Commission
At,5ch,nen,s: StaffReDort
City Council Meeting Agenda " Final March'19,2018
9. PUBLIC HEARINGS (Public Comment)
a.lntroduction of an Ord inance Amend tn o Chanle t 13.52 of the Burli ame lVunici nal Code
Reoardino Reoulation of B icvcles
Attachmenb:Staff Report
Prooosed ordinance
10. STAFF REPORTS AND COMMUNICATIONS (Public Comment)
a.Uodate on Prooosed Pa on State Lands Parcels
At,3chmenls:Staff Report
State Lands Parcels Desion
State Lands Parcels Wetlands Areas
Letter Conditionallv Wthd o the Citv's Aoolication
Letter from SLC on the Public Trust Needs Assessment Process
State Lands Park Cost Estimates Februarv 27, 20'18
11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS
Councilmembers repoft on committees and activities and make announcements.
a.Vice Mavor Colson 's Committee Reoort
attachmen/Aj Committee ReDort
b Councilmember Beac h's Committee Report
Attachments: Committee Reoorl
c Councilme mber Ortiz's Comm ReDort
attachmenls: Committee ReDort
,I2. FUTURE AGENDA ITEMS
I3, ACKNOWLEDGMENTS
The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Safety & Parking
Commission, Beautification Commission, Parks & Recreation Commission and Librcry Board of Trustees
are available online at www.burlingame.org.
14. ADJOURNMENT
Printed on 3/15/2018
City Council Meeting Agenda. Final March {9, 2018
Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk al
(650)558-7203 at least 24 hours betore the meeting. A copy of the Agenda Packet is available for
public review at the City Clerk's oftice, City Ha , 501 Pimrose Road, from 8:00 a.m. to 5:00 p.m.
before the meeting and at the meeting. Visit the City's website at v'/ww.budingame.org. Agendas and
minutes are available at this site.
NEXT CITY COUNCIL MEETING - Next regular City Council Meeting -
Monday, April 2, 2018
VlEw REGULAR cOUNCIL MEETING ONLINE AT www.burlingame.org/video
Any witings or documents provided to a majority of the City Council regarding any item on this agenda
will be made available for public inspection at the Water Office counter at City Ha at 501 Primrose
Road during normal buslness hours.
City ot Burlingano Pnntecl on 3/15/201E
STAFF REPORT AGENDA NO: Study Session
MEETING DATE: March 19, 2018
To:Honorable Mayor and City Council
Date: March 19,2018
From: Margaret Glomstad, Parks and Recreation Director - (650) 558-7307
Subject: City Council Study Session Regarding the Proposed Gommunity Genter
Gonceptual Plan and Next Steps
RECOMMENDATION
Staff recommends that the City Council review the presentation on the conceptual design options
for a new community center and provide feedback on the next steps.
BACKGROUND
Since 2012, City staff, in collaboration with Group 4 Architecture, the Citizens' Advisory
Committee (CAC), and community members, has been working on developing plans for a new
community center in Washington Park. The work includes development of a Master Plan for the
active areas of the park and identifies the site locations of the park amenities (Community Center
Master Plan) and conceptual designs of the proposed building within the Master Plan. The City
Council approved the Community Center Master Plan on July 7,2014.
On August 17, 2015, the City Council held a study session on the community center. The
attached staff report from the study session provides a thorough background of the master and
conceptual plan processes (Exhibit A). At the study session, the City Council provided the
following input on the conceptual plan: create a more active presence on Burlingame Avenue,
strengthen the civic aspect of the design, and create more depth and detail in the facades. With
this feedback, Group 4 continued to refine the conceptual plan for the building.
On August 25, 2015, staff brought the conceptual plan to the Planning Commission to gather
further input. On April 14,2016, staff presented the completed traffic study to the Traffic, Safety
& Parking Commission (TSPC) to seek additional input regarding parking options, the impact of
construction on parking, and the phasing options of the project. TSPC Commissioners offered
suggestions including seeking options for bike and pedestrian access. Overall, the Commission
favored the under the community center building parking option. They also offered suggestions if
both parking options (under the community center building and one-half level under the tennis
courts) are considered, including looking at permitting for the lot under the tennis courts and/or
seeking meters for the tennis court lot to offset the cost of added parking. Additionally,
Commissioners expressed interest in using the tennis court parking area as an option for
downtown parking.
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City Council Study Session Regardrng the Proposed Community Center Conceptual Plan March 19, 2018
Conceptual Plan
The proposed community center is being designed to meet the needs of today's community and
to have the flexibility to evolve to meet the ever-changing needs of future patrons. The new
community center's site has been developed with direct, ongoing consultation with the
community-at-large, park users, neighbors, and City staff. Located slightly to the west of the
existing facility, the new multi-generational community center will be nearly 43o/o larger than the
existing facility through the addition of a second floor and will act as a nexus for the park,
organizing events around the patios that connect interior and exterior spaces.
Additionally, a small surface parking lot with ample trees and landscaping will be located adjacent
to and east of the new building, providing a buffer between the new building's activity and the
homes directly ad.jacent to the east edge of the park. A wide, organically-shaped promenade
clearly links the park's existing and new amenities with the landscape and mature trees. From
west to east, this new promenade links the tennis courts, horseshoe pits, bocce courts, a
basketball court, the Lions Club, picnic area, a fenced children's play area, and the new
community center with a well-lit, safely-designed linkage for both pedestrians and cyclists.
Parking
As outlined in the lvlaster Plan, there are two options for meeting the parking need
1. The first option places 70 parking spaces directly under the building. The added construction
cost of mechanical ventilation for under-building parking is offset somewhat by sharing a
single structural system with the new building above. These spaces also have the advantage
of being able to directly tie into the new community center through a lower level vestibule
containing interior stairs and an elevator into the community center lobby and outdoor plaza.
The cost estimate ranges from $6,944,000 to $7,924,000.
2. The second option locates parking under the tennis courts on the western end of the park.
Itr'loving the courts up a half-level creates an opportunity to have terraced, amphitheater-style
seating facing the park. With this option, parking is depressed a half-level below grade to
provide approximately 70 parking spaces. Natural ventilation reduces the overall cost relative
to parking that is fully below grade. The cost estimate ranges from $5,334,000 to $6,307,000.
ln both scenarios, the remaining 73 spaces would be accommodated at the new parking lot on
the southeast edge of the park adjacent to the new building and at the parking lot adjacent to the
Lions Club (with a slight reduction in surface parking at this location to accommodate the
relocated basketball court).
A third cost-saving option, which was not included in the Master Plan, involves using surface only
parking. ln this scenario, parking would be provided next to the Lions Club building as well as
2
The CAC met again on April 20,2016 to discuss the input from the City Council, Planning
Commission, and TSPC. From the comments generated at the previous meetings and additional
input from the CAC, Group 4 further refined the conceptual plans.
DISCUSSION
Ciay Council Study Session Regardrng lhe Proposed Community Center Conceptual Plan March 19, 2018
east of the new community center. This option would require a smaller building footprint and a
larger surface parking lot next to the community center.
Building Design
The community center design is a contemporary reinterpretation of Burlingame's civic use of
Mission styled architecture (as seen in the Burlingame Library, Fire Station 34, and Burlingame
Avenue Caltrain station). While the design is rooted in the Mission style through its use of gabled
roof forms, overhangs, deep inset windows, and primary materiality, the community center's
stylistic reinterpretation occurs in several ways: the breakdown of building mass in response to
the immediate site context and building program, arrangement and expression of interior program
space, the contemporary use of building technologies and materials, and incorporaling best
practices for sustainable design.
Massing, Arched Great Windows, Facades and Accents and Building Materiality
A complete description of the massing, arched great windows, facades and accents, and building
materiality can be found in the executive summary attached to this report.
Sustainability
One area the Council may wish to consider is whether the building should be LEED-certified
andlor Zero Net Energy (ZNE). LEED is a green certification program managed by the US Green
Building Council. LEED-certified buildings are considered leading examples of environmental
sustainability, water and energy efficiency, and healthy and productive spaces for occupants. A
ZNE building is a building that produces as much energy as it consumes by being extremely
energy-efficient and generating onsite renewable energy. To achieve ZNE, a building must be
well designed by an experienced team and generally includes extra insulation, high performance
windows, natural and LED lighting, smart HVAC systems, and onsite solar power systems. A ZNE
building may cost incrementally more (approximately $2-8 per sq. ft. according to some studies)
than a conventional building. However, the operational costs of a ZNE building are significantly
lower than in a conventional building over the long term. The current cost estimates for the
project assume that the community center is built to the LEED Gold standard.
Project Budget
The project's cost estimate has been revised as of January 2018. The proposed community
center building itself is estimated to range from $20,863,000 lo $22,827,000 (including FF&E).
The site work, including parking and relocation of the playground and basketball court, ranges
from $13,329,000 to $14,863,000 depending on which parking option, described above, is
selected. The total project budget including soft costs and contingencies is estimated to range
from $51,550,000 to $56,740,000.
Co st Red u cti o n Stra fegies
Staff and Group 4 have identified two costreduction strategies that reduce the scope of the
construction area in the park. All construction identified in the Master Plan that is west of the
Lions Club is removed from the project scope to achieve the cost reduction.
Reduce the poect's scope by limiting the project to a new community center with the same
building square footage as described above. Under this option, the project includes both
3
City Council Sludy Sessio,, Regardrng the Proposed Community Center Conceptual Plan March 19, 2018
surface parking and parking under the community center. This option also includes relocating
the playground and reducing the size of the basketball court to half-size. No site work would
be done west of the Lions Club building. The estimated total project cost with this open is
$38,037,000 to $41 ,71 1,000.
2. Reduce the project's scope by limiting the project to a new community center with a reduced
building square footage (approximately 3,700 square feet less) from that described above in
order to allow for a larger surface parking lot adjacent to the community center. Under this
option, there would be no subterranean parking. This option does include relocating the
playground, reducing the size of the basketball court to half-size, and the loss of the drop-off
area in the surface parking lot. No site work would be done west of the Lions Club
building. The estimated total project cost with this option is $30,097,000 to $32,924,000.
Other Cost Reduction Strategies
Other cost reduction strategies, in addition to reducing the project scope, have been explored.
Research on these options indicates that, while there may be some cost savings (10-25o/o), lhey
would not be appropriate for the proposed new community center for the following reasons:
Pre-enqineered Buildings: Pre-en gineered buildings are metal buildings that consist of a
structural steel framing system supporting a metal roofing system, with a variety of wall panel
choices. Pre-engineered buildings lend themselves to single story, large volume spaces such as
gyms or warehouses. The proposed community center is a series of program spaces, with one
large-volume space for the community hall. lt has been designed as a two-story building in order
to minimize its footprint, and therefore minimize the impact of the proposed new center on the
park.
Modula r Buildinos: Modular buildi ngs are sectional prefabricated buildings that consist of multiple
sections called modules. The modules are fabricated offsite and transported to the site for
assembly. Modular construction lends itself to smaller, repetitive types of volumes that deliver
efficiency in their ability to be reproduced.
Concrete Tilt-up Buildinqs: ln tilt-u p construction, the building's walls are poured directly at the
jobsite in large slabs of concrete called "tilt-up panels" or "tiltwall panels." These panels are then
raised into position around the building's perimeter, forming the exterior walls. Concrete tilt-up
construction lends itself to buildings with simple geometries and openings. The proposed new
community center's massing has been carefully designed and sculpted to be respectful of the
residential neighbors and to respond to the indoor/outdoor connections that exist on the park side
of the building.
,Vexf Steps
Based on the direction and preference of the City Council, staff can proceed in one of two ways:
Update the current conceptual design for the new community center project based on
the input received from the Council tonight. This effort would include the consultant
team working with staff to develop an updated conceptual design package and
sharing it with the Parks and Recreation Commission, the community, and the
Option 1 .
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City Council Study SessioD Regardrng lhe Proposed Community Center Conceplual Plan March 19, 2018
Planning Commission. Once the conceptual design is updated to integrate review
comments by the various stakeholders described above, the conceptual plan would
be brought back to the City Council for review and consideration. The anticipated
timeline to complete this work is 3-4 months at a cost of $50,000.
Option 2.Revise the current conceptual design for the new community center project based on
the input received from the Council tonight. This option includes a redesign of the
community center building and would require the consultant team to develop a
revised conceptual design package that would reflect the input received from the
Council. This effort would include the consultant team working with staff and the City
Council to develop the revised conceptual design. Study sessions would be
scheduled early on with the City Council to integrate their early input into the
development of the revised design. The revised conceptual design package would
then be shared with the Parks and Recreation Commission, the community, and the
Planning Commission for their input. The revised conceptual design package would
be brought back to the City Council for their review and consideration. The
anticipated timeline to complete this work is 6-8 months at a cost of $90,000-
$100,000.
Once the conceptual design has been approved by the City Council, the consultant team and
staff can begin to complete the CEQA requirements and the construction document phase of the
proiect. Staff anticipates that once the City Council accepts the conceptual design, the
construction document phase and CEQA approvals will take approximately 18 -20 months.
Council Direction
ln order to proceed with the plans to build a new community center, staff requests direction on
several questions. Many of these are iterative; the answer to one question may change the
answer to another. Thus, Council may wish to consider the questions in a different order than
presented below.
'l . What is the preferred parking option?
2. Should the scope of the project as described in the cost reduction strategies above be
revised? lf so, in what way?
3. Does the Council wish to keep the current conceptual design or revise it? lf the Council
wishes to revise the design, what is the Council interested in seeing?
4. Should sustainability features remain in the design? lf so, is LEED Gold appropriate, or is the
Council interested in a lower (Certified or Silver) or higher (Platinum) certification level or the
building achieving zero net energy?
5. What is the recommended maximum budget for this project?
FISCAL IMPACT
ln November 2017, lhe voters of Burlingame approved Measure l, a yo cenl sales tax measure
that will generate an estimated $1.75 million to $2 million annually. At the January 27,2018 goal
setting session, the City Council discussed the City lrrlanager's recommended expenditure plan
for the Measure I funds. (The City Council approved the recommendation on February 20,2018.)
5
City Council Sfudy Session Regarding the Proposed Community Center Conceptual Plan March 19, 2018
As noted at the goal-setting session, an annual pledge of $1 million toward debt service on the
issuance of lease revenue bonds for the project would yield bond proceeds of approximately $15
million. Therefore, in order to fund the Community Center project, the City will need to rely on a
combination of Measure I revenues plus ongoing General Fund revenues and/or monies from the
Capital lnvestment Reserve. Staff thus recommended that the Council consider an additional $1
million annual General Fund transfer to allow for a lease revenue bond issuance of approximately
$30 million, with the remaining financing for the Community Center project to be provided from
the Capital lnvestment Reserve or some other source not yet determined.
Exhibits:. Staff Report from the August 17,2015 Study Session. Executive Summary
6
Exhibit A
STAFF REPORT
MEETING DATE: August 17,2015
Honorable Mayor and City Council
August 17,2015
Margaret Glomstad, Parks and Recreation Director- (650) 558-7307
AGENDA NO:
To:
Date:
From:
Subject City Council Study Session Regarding the Proposed Community Center
Conceptual Plan
RECOMMENDATION
Staff recommends that the Gity Councilreview the presentation on the conceptual design options
for a new community center and provide feedback
BACKGROUND
Since 2012, City staff, in collaboration with Group 4 ArchitecUre, the Citizen's Advisory
Committee (CAC), and community memberq has been working on developing plans for a new
community center in Washington Park. The work includes development of a master plan for the
active areas of the park.
The cunent Recreation Center building was built in 1948 as a memorial to those who gave their
lives in \ fl1\/ll. Over the years it has been remodeled,expanded and repaired many timesand is
now in need of significant upgrades. Although the City originally considered modifying the
existing building, this option was rejected due to signlficant challenges with the building, and the
City decided that a new structure was the most reasonable option. Some of the problems with
the current building include:
1. There are structural deficiencies causing seismic concems.
2. There is a lack of sprinklers throughout the majority of the building, causing fire safety
concems.
3. The HVAC is inadequate; there is no air in the Ceramics Room, Art Room or Studio B; and
the Front Office is very cold in winter due to drafts and inadequate heating
4. There is insufficient electrical/power structure to support today's need for technological
media.
5. There is a lack of adequate drop-off and pick up areas.
6. The facility lacks convenient parking, which necessitates patrons parking in front of the
neighbors houses.
7. The building has poor lighting.
8. There is an excess of non-programmable space due to inappropriate access and poor
layout.
9. The cunent available space restricts class/program options and reduces options for
available meeting spaces.
10.The doors/thresholds, counters, conidors in staff areas, kitchen ccuntertops, and parking
spaces require improvements to enhance universal access
1
Cityr Council Sfudy Session Regardingthe Proposed Communityr Center Conceptual Plan August17,2015
11. Security is lacking due to the absence of a central alerUpaging system and staff €nnot
monitor certain rooms because of the poor layout
12.Storage is challenging, causing staff to spend an inordinate amount of time moving
equipment back and forth and up and down stairs.
13.The building also presents many challenges for the senior population as a result of
problems with access, the HVAC system, lack of near accessible parking, por lighting, and
layout of the building.
Master Plan Phase
After the determination that renovating the existing facility was not the best option, staff undertook
the development of a Master Plan for Washington Park and a new community center that would
meet the needs the entire Burlingame community and that would have a useful life well into the
future. The Master Plan is a document that defines the framework and vision for the Bulingame
Community Center and Washington Park. The recommendations for the Master Plan are based
on analyzing the recreational needs of the community, best practices and future trends of
communig centers, as well as an assessment of the existing facility. The vision and
recommendations for the Master Plan have been developed with the Burlingame community
through an engaging, open and participatory process. Through a series of statements defining the
parameters of the project, the Burlingame Community Centr Master Plan is a pragmatic,
implementable, master plan that will respond to the needs and goals of the dtizens of
Burlingame.
During this process, the City and its consultants considered many factors, including the size of
the building, the location in the park, respeoting the pdssive areas of the park, the mature trees,
the ballfields, the tennis courts, the Lions Club, parking challenges, and the impact on neighbors.
The outcome is a functional, two story, 35,500 sq. ft. building that is larger han the cunent single
story 21,200 sq. ft. facility and only increasing the building and parking area's footprint by 1,000
sq. ft. The new facility has a full complement of recreational multiuse, multi-generational, flexible
spaces that support all of ttB identified community needs. During the development of the master
plan, lhere was discussion regarding the inclusion of a gymnasium in the new facility. However,
the community members who participated in the process determined that a gym was not
appropriate for this site, as it would create a footprint that encroached significantly into
Washington Park (with both the larger building and additional parking considered). Fortunately,
due to the strong relationship with the Burlingame School District, the City has access to their
gymnasiums for many of the youth programs in addition to many private gymnasium options on
Rollins Road.
The west end of Washington Park was considered as a site option. However, input from the
community and the City's traffic engineers identified major traffic concems from Burlingame High
School and the train crossing that would make that location for a building undesirable. The
proposed building remains in the same general location but opens to the park to reduce noise
that could be heard if the building was oriented toward the street. Additional, the Master Plan
worked around the Lions Club and ballfields.
The playground was shifted away from the street to address park user's safety concems about
the proximity of the playground to the street.
The City is very proud of the status of being a S yearJong Tree City, USA and is committed to
preserving as many mature trees as possiblq which led to using the areas in the park thatwere
already hardscaped to minimize the removal of mature trees.
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City Council Study Session Regardingthe Proposed Communltyr Center Concoptual Plan August 17,2015
Lastly, parking for the curent Recreation Centeris severely inadequate. To reduce the impact on
the neighborhood, the ITE (lnstitute of Transportation Engineers) formula of 3.2 cars/1000sf of
building was used based on a recommendation from the Ci$ Public Works statf. The Master
Plan includes two potential parking options in addition to the cunent surface parkingadjacent to
the building. The strategies are under the new building, andlz grade under the tennis courts.
The Citizen's Advisory Committee is interested in planning for both options at this time. The
parking under the building could serve the community center and the park, while the % grade
under the tennis courts could serve the Lions Club, sports fields and downtown.
The Master Plan was presented and approved by Council in July of 2014(Exhibit A, page 8)
Conceptual Design Phase
The Conceptual Design phase began on January 21,2015 with a CAC meeting. The CAC
reviewed the updated project schedule and made suggestions for potential outeach opportunities
in addition to the scheduled opportunities for input. The CAC viewed theMaster Plan's building
program and design spaces to offer input to assist Group 4 Architecture as they moved forward
with developing the building design options. Outreach meetings and presentations to the
community covered three subject areas:
1. Reviewing and summarizing the site and building goals and objectives identified in the
Master Plan phase.
2. Reviewing and discussing the updated and refined building program option
3. Reviewing and providing input on design value images, which illustrate architectural
styles, massing strategies, design strategies
Through the community's input, five potential design options have been refined to two options to
be reviewed by Council attonight's study session.
Program ming Opportunities
The Parks and Recreation Department provides a high level of programmingin conjunction with
community partners, as measured by the variety, scope, and number of programs offered,
especially when considering the conditions of the existing facility.The goal is to provide program
offerings that are responsive to community demand and cunent trods and are designed to
maintain interest, and create dynamic opportunities for the communitywhile generating revenue
to reduce the burden on the City's General Fund.
The proposed interior layout provides new and improved spaces that will allow staff to offer
opportunities that have never been available before. The new community center will have a
community hall with a dining capacity of 300 occupants that will be available for rent and is
divisible by a modular wallfor additional programming activities The hall will also have a raised
platform that can be used from inside the hall or from outside in the park. This offers
opportunities for a variety of theater programming. The active spaces such as canp and
preschool classes will be on the lower level while the quieter activities, such as art and adult
enrichment, will be on the upper level and easily accessible from an elevator or three sets of
stairs.
New spaces include a maker space, which will have the technical support and layout to offer
classes such asGreat lnventions, App Design, and Teen Architectunal Design. Kids Town will be
a space for younger children's programming, with the appropriatesized fumishings and design.
This space will also be available for party rentals. The Teen Scene will be a modem space for
active youth to attend classes or "hang out". lt can also be used for the more mature population
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Clty Councll Sludy Session Regarding the Proposed Communityt Canter Conceptual Plan August 17, 2015
to socialize during the day and participate in activities. The enty area will be warm and inviting
with clear and easy visual access to staff and includes a comfortable lounge that communi$
members can use while waiting for programs to begin or end or as a space to meet their
neighbors or just relax. The Community Hal will have an adjacent commercial catering kitchen
that will help increase the number of rental opportunities. Upstairs, an Active Lounge and
Enrichment classroom have been added to facilitate new programming for the older population
and as well as addilional space for community members to reserve for meetings and
presentations. ln addition to the new spaces, other spaces will be available for work areas,
storage and quiet study areas.
The programmatic intent for the rooms in the proposed community center is identified in ExhibitB.
The financial performance of the new center is expected to improve based on expanded
capacities, flexible design, new types of rooms in which to offer progamming (dance studio,
maker space), and a new attractive facility to attract additional rentals.
Community Hall Banquet and Receptions Space, Market Demand Space Comparisons
It is important to note that the attached inventory (Exhibit C) is not an "apples to apples"
comparison. The rooms range in quality and hierarchy of use. For example, Marin JCC,
Livermore, and Mill Vatley all are similar in quality and purpose with an emphasis on marketing
the community hall for the private rental market during prime time. On the other e)dreme,
Strawberry is a gym setting without a caterer's kitchen. The rates also vary as to the amenities
and services included and should'be considered a "range of market value" pricing.
Market Demand
The Sports Management Group (TSMG) contacted local area event planners to assess the
demand for event space in Burlingame. Allegra Entertainment & Events, Glow Meetings &
Events, and Any Occasion all responded that a facility accommodating 15O300 people in
Burlingame is in constant demand during primetime (Saturday & Sunday) for social events,
weddings, holiday parties, and smaller company parties. The proposed amenities, catering
kitchen, courtyard, natural light, and access to side rooms were all positive attributes of the
proposed space.
These companies have clients looking for spaces renting in the $2,000$4,000 range. For all day
rentals, &12 hours would be needed to start and complete the event. The park setting and
courtyard would be desirable settingg and they expressed that it is a beautiful location and a
good area for weddings.
TSMG also contacted San Francisco Recreation and Parks Department to inquire about the
demand they experience. They receive wedding and social event facility requests "all the time"
and do not have an indoor facility to accommodate the 25C300 banquet sealing in a quality
setting.
Based on this preliminary market research, there appears to be a demand for a 25O300 capacity
banquet hall space in Burlingame. Event planners stated that seating for 250-300 people is the
desired attendance for weddings and saial events. There are limited venues in this market niche
at an affordable rate, defined as between $2,000 and $4,000. The site was considered
"charming", and a great location for a range of social events.
4
City Council Study Session Regarding the Proposed Community Centor Conceptual Plan August 17,2015
Community Hall Examples:
=Q
Example of possible rental revenue":
Number of prime rental days per year - 1 10
lf 80% of prime rental days are rented, and of those days, 44 are all day rentals (8hrs) and 44 are
S-hour rentals, the total number of hours rented is 572.
Total Renta! Revenue $250 Per Hour = $143,000
$300 per Hour = glZl,600
$3S0 per Hour = 9200,200
"Source- The Sports Management Group (TSMG)
DISCUSSION
Through the project's community outreach, Group 4 Architecture identified the community's
preference for the architectural styles that best reflect Washington Park and Burlingame's values.
The four prefened design values as determined by the communityare:
. contextualinspirationr traditionallyinfluenced. warm + invitingo civiC
At the CAC Meeting #3, four coneptual building massing options were presented forthe CAC's
initial review and input: two "traditionally inspired" options, and two "warm + inviting" options
(Exhibit A, page 21). Through feedback provided by the CAC, staff and Group 4 decided to
pursue the "traditionally influenced Mission style" for further development of conceptual design
options. Despite an appreciation forthe contemporary "warm + inviting" options, the CAC felt that
the "traditionally influenced Mission style" option aligned more dosely with Burlingame's existing
arch itectural context.
At the CAC Meeting #4, Group 4 Architecture developed two updated "traditionally influenced
Mission style" options:
. Option A: civic scale. Option B: residentialscale
lncluded in Exhibit A is "civic" Option A, in addition to a revised version of "residential" Option B
(page 22), which incorporates recommendations given in the last CAC meeting.
Option B contains two sub-options (Bl and 82) highlighting two varying exterior design
approaches:
5
City Council Sfudy Session Rogarding the Prop$ed Commun$ Center Conceptual Plan Augusl 17, 2015
Option B1: utilizes a combination of articulated, varyingsized window openings, stepped
massing, and a combination of gabled and hip roofs to tie the building more closely with
its sunounding context
Option 82: uses the arched opening as a main archibctural feature that repeats at key
instances throughout the building to signify key programmatic elements and main
entryways
Both Options A and B (and suboptions 81 and 82) pursue the concept of creating a rhythm of
window openings along Burlingame Avenue's fagade to provide continuity with the neighborhood
character. On the park side, all options use generous bands of windows and groundlevel sliding
doors to create a strong indoor-outdoor connection to the park for key programmatic spaces.
Atthis early point in the design process, the project team is seeking inputfromthe City Council
on the conceptual design Options A and B (B1 and B2). Council's comments and preferences on
the various options will be used to help refine and develop the concepUal design, which will be
brought back for Council's consideration in the late fall.
FISCAL IMPACT
The estimale in 2014 for the proposed community center was $15,165,000. The site work
including parking and the relocation of the playground ranges from $8,964,000 to $10,544,000.
Soft costs range from $7,705,000 to $8,170,000. The project is cunently unfunded, and
discussions of funding structures are in progress
Exhibits:
A. Power Point Presentation
B. Programmatic lntent
C. Community Hall Rental Survey
a
a
6
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City of Burlingsme
Community Cenler
Conceplusl Design&
'j
CiIy Council Study Session
August 17,2015
6:00 pm,-l-u
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'l . Proiect qnd Schedule Overview
r Schedule Updoler Community Engogement Summory
2. Moster Plqn Review
3. Building Progrom
. Building Progrom Overwiewr New Progromming Opportunilies, Revenue Anolysis
4. Conceptuol Design
r Floor Plqnsr Building Design Optionsr Option A: Troditionol Mission "Civic"r Option B: Troditionol Mission "Residentiol". lnlerior Vignetles
5. Next Steps
{.1
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A&ENDA
'l . Proiect qnd Schedule Overview
r Schedule Updoler Community Engogemenl Summory
)\
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@ BUALINGAME COMMUT{ ITY CENTMR
CONCEPTUAL DESIGN AND INITIAL STUDY, TECHNICAL REPORTS & MND
201.1 201 5
DEC.IAN.FEB.MAR.APR JUNE JULY
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.I . PROIECT INITIATION
2. SITE & BUILDING
PROGRA^^ REFINEMENT,
TRAFFIC ANALYSIS,
DESIGN VALUES, AND
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3. CONCEPTUAL DESIGN
OPTIONS
4. PREFERRED
CONCEPTUAL
DESIGN
5 CEQA INITIAL REPORT,
TECHNICAL STUDY, AND
MITIGATED NEGATIVE
DECLARATION (MND}
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. Concepluol {loor plon ond bui}ing mossing oplions
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. Develop Design Volues loi moLriols. inlerior spoces, ond sustoinobility
. Anolfze eoch oplion bosed onpvoluolion crilerio
. Develop preliminory cost modils for eoch oplion
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6 Visuol & Fine Arls
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B Stoff Spoces
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Auditoriunt (rl) 3,500 sf
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CONCEPTUAL DESIGN OPTIONS: CAC SUMMARY
:. . .:::
DESIGN VALUES
COMMENTS:. GABLE ROOF TOO
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WELL WITH THE PARK. LIKE HOW THE BUILDINGS
OPEN UP TO THE PARK. WELL-ARTICUIATED. LIKE THE TR.ANSPARENCY. BUTTERFLY AND SHED
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Burlingame Community Center
Program ldeas
I eas:
School Lab
lnventions: NextStep
Architecture Design
Cadets: Flying Machines
Digital Photography
Exploring Social Networking:
Twitter, lnstagram
Blogging
Anime
lndustrial Graphics
Lego Mindstorm Prosthetics
Label Designing
M M
Chemist
Academy
one 101
Creation
Design
101
ning & lnstrument Care
Conference rentals
Art of Listening
Acting
Music Together
Mommy and Me Fun
Birthday Parties
Buddies Playdate
ntroduction to Pets
care while adult at class
e
Boogie
ldren's Playspace
Comedian Training
Monday Night Football: Sr. Social
Lifelong Learning Lecture Series
Financial Fitness for Women
roup Karaoke
mbling
History
Night Storytelling
ms:Programs:
Piano (pm)
Piano Readiness (epm)
Lessons (epm/pm)
Guitar/Ukelele (epm/pm)
Public Speaking
Baby & Me Mandarin
Drop & 6o Creative Corner (am)
Tots Boogie (epm)
My First Art Class
rinrents & Me
Core Reading (amlenm)
Employee Stock (pm)
Couple Communication {pm)
pia
(epm)
Bootcamp (am)
ng Rentals
Meetings
Wizards (am)
Builders
{epm)
Game
Kid's Town Large MeetinE Maker Space Musical Arts
Floorins: Carpet Flooring: Resllient Flooring: Carpet
Program ldeas:Program ldeas:rogram ldeas:
Existing Programs:
Burlingame CommuniW c€nter
Proftm ldcs
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Burlingame Community Center
Program ldeas
Burlingame Community Center
Existing Programs
Total Additional Programming Hours:o Fal/Winter/Spring = 237 hours each season
. Surnmer = 183 hours
Exhibit B
tlttle 6reenThumbr: Pc l(Art
Mateup MorstcR
Art
Potting Creations
Youth
works
MakinS
Chang Tai Do Kante
llip Hop Tsn Dane
sabre Combai
khml rlt
Fitnss
Sool won
Moves
(son Do
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r and Mc Bollymod
Game MaStea5
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Balaoe& corc Tralnln8
LaDds€pe Deslgn
MaElcTricks
Scrmnplay:
en whlle adult atdass
Soogle
and Me Fun
Playspace
lo Pets
Nlche
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Playdate
Sland-Up: Comedlan TElnlng
GElp famte
Flmnclal Fltn6i fs Women
Wor*shops
Theatar lraRhmallilMath
Ccry OEmlst
Home sch@l Lab
GrEat lNentlons: NextStep
Flying Mahines
AEhltedure Dcs18n
Mlndstom Prosthetl6
DeslBnlng
DesiBn
CEatlon
Graphi6
Academy
MuslcTogather
& lBtrument Crr.
Anof l-lstenlng
A<tlng
Safe Drlvint Trchnlques
Pet FiBt Aid & CPR
(oifeSkllls
RejweEte Your Retirement
Senlor SalaMe
chalrYoBo
Outl: lmprovlsatlon
TEininE: Seniors
ArB:Oulhin8
Phototraphy
DecoBtlng
& Mattlng
DEwlnS
Dawlng
Nlght Football: sr. socl.l
Leatoing Lecture S€rls
History Social Networklng:
Twitter, lnlta8nm
10.
101
Night Paint & Slp
Gardens
Home/GardenArt
Darc
FGion
Yoga
Cieative Arts/Ceramics
I Flooring: Resilient
Dance & Fitness'
Flooring: Wood i
Enrichnient
flooring: Rdsilienl
Fine Arts
tlooringi Rcsilient
Kid's Town
Flooring: Carpet/Rcsilient
Musical Arts
tlooring: carpct
Maker Space[arge MeetioB
flooring: Cn ,tosilient
Exhibit B
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Penlnsula Muslc Toglther
ReadlnrsiDebate
olymplad
Reading
SAT/ACT Prep
& Dance
are Fun
canmninB
& 60CreallveCorncr
fltrt Art Clals
Boode
, & Me Mandarin
Me Mandarln
& Teens ceEmi6
Youth
l(ids carpstry
Crmp
fl€k
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Tots Sallet
Pre.Eallet
rap
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Pre-Ballet
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Health Workshop
throuBh Mov.mcnt
Educatlon
in
Classes
Ma*eilnt
for EeEinnaE
Line Dancing
Fusion
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Frlitlnp Drosnm<:l 'Existine Propiairrr
Preschool
Youth/feens
Teeng
Teens/Adult
l(arale
XaBlc
Babvsittlnc wo*shoo
LEGO
STEM
Robotlc
Iech Bullders
lJideo Game Desl8n
Pi.no
t/oie Lessons
Gultar/Ukelele
Adult
AdultceEmis fnitwitr
Waterclor
ollr
Dwlng
Pap€r Cnftlng
Metlnr Rentels
Meeting Rentals
Public MelinBs
HomeBWeE BootEmp
Employee Stocl
Couple Communlaatlon
Plano
Uolce LcsSons
6uitar/Ukelele
Publlc Spealing
lewelry Knotting
Burlinga me Community Center
Program ldeas
laqti6i: Nm Slep
GdrG: flylng Mschlns
M.th
D6l8n
9tdo8E0ht
tb
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s(hel Flr
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8l*hday Prnlc!
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lntroduatlon to FeE
Mlrd*om Prosthed6
worlNt
I FhBr
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lmprovlFdon
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6a.d6
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B urlingame Community Center
Gommunity Hall Rental Comparison - Public
Addrass
RateB:
Soating
Capaclty:
Rental
Hall
Exhibit C
457 East
Calaveras Bhd,
Milpitas, CA
408-586-32r0
1870 Ralston
Avanue
Belmont, CA
94002
650.595-7441
4444 Easl Ave.
Livermore, CA
94550
92S373-5700
180 CaminoAllo
MlllValley, CA
94941
415-383J370
5353 Sunol Blvd.
Pleasonton, CA
s25-931-s340
2500 CharlEs
Avenue
Plnole, CA
510-72/LS800
1 Hardlng Road
San Francisco,
cA94132
415{31-5500
2750 l9thAve
San Francisco.
cA s4110
415-831-5500
13S09 E. 14th Sr.
San Leandro, CA
94578
510.577-7990
Oshman Famiv
JCCTaube Kotet
Campus
3921 Fablan Way
Palo Alto, CA 94303
650-223-8700
118 E. slrawberry
Drlve
MillValley, CA
94S41
415-3836494
Entire Hall (A& B):
270 banquet 300 banquet 265 banquat 300 banquot 200 seals with
10 per lable 400 banquet 285 banquot 320 banquot 250 banquBt 126 banquet 120 banquel
Rssidanh $89/hr
Regular Rate:
$1szhr
Non-Profif $102lhr
Commercial:
$185/ht
Resident Rale:
$160/hour
Non-Residenl:
$220/hr
Resldent $80/hr
Nonfiesident
$130/hr
Residenh $280/hr.
$2,240/8 hrs
Non-R6sident:
$320/hr-$2,560/E
hrs.
I hours: Residant
& Non-Profit $2600
Prim6time Greater
MV & Beyond NR
$2,800; Groator
Mill Valley and
Beyond
Commercial $2,900
4 hour miinimumi
Reeidant S185 x
4hrs= $740: Non-
Resident $240 x 4
hrs=$960,
Commercial $310 x
4 hrs=$1,240
Fhst 5 hr: $625
(resident) / $775
(non-resident)
Add, Hr: $90
(resldent) / $120
(nonresidenl)
Docoraling/Clean-
up: $45
Tablo set-uiltake-
down: $100
Non{rolit:
$120/tnur
All others:
$220/hour
$157/hour
Mln.6 hours
Outsido area:
$200 fee
Residenb: $150/hr
Non-RssidEnts:
225,lht
Business:225lhr
Non.Business,
Commercialand all
oth€r non rcsidont
gmupsr $263lhr
$350 par hour
during we€kdays
and $600 per hour
weekends (10% off
rental ratas with
mambership)
liir
Exhibit B
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City of Burlingome
Burlingome's New Community Center
Conceptuol Design Executive Reporl
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CONTENTS
OVERVIEW AND PROCESS................
SITE CON N ECTIONS AN D PARKI NG ................
CONCEPTUAL DESIGN PROCESS AND OPTIONS
PREFERRED CONCEPTUAL DESIGN OPTION
Buil di ng Styl e, O ri entatio n, an d F orm............
Program Organization
Building Materiality
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OVERVIEW AND PROCESS
At the start of 2015, the City of Burlingame engaged Group 4 Architecture to develop
the conceptual design for the Burlingame Community Center in Washington Park.
The project builds upon the Burlingame Community Center Master Plan approved
by the City Council in July 2014, aiming to confirm the building program, establish
the preferred conceptual floor plans, site plan, and building massing for both the
community center and Washington Park improvements.
The existing recreation center is a much loved and well used community asset, serving
residents for nearly 70 years. Set amidst groves of mature trees, the center also abuts the
former Gunst Estate, a historical estate originally owned by cigar retailer lVoses Gunst
who built his mansion there in 1904. The Burlingame Parks & Recreation Department
currently offers a diverse range of programs, providing recreational and enrichment
opportunities for community residents of all ages. Unfortunately, the existing center
has reached its maximum capacity; the spaces are insufficient for programs, services,
and events, which greatly limits the Parks and Recreation Department's ability to
adequately serve the community. Due to its lack of ADA compliance and limited
parking, it is inaccessible or difficult to access for some community members. Originally
built in the late 1940s, the center has aged building systems (mechanical, plumbing,
electrical, and data systems), in addition to seismic safety issues. The character and
ambiance of many spaces within the facility are dated and limit the revenue potential.
The proposed community center is being designed to meet the needs of todayt
community and to have the flexibility to evolve to meet the ever-changing needs
of future patrons. Located slightly to the west of the existing facility, the new multi-
generational community center will be nearly 437" larger than the existing facility
through the addition of second floor. This will allow for a programming capacity of
510+ hours per week; the existing recreation center can only program about 300 hours
per week. The design of the building will be functional and beautiful, honoring the rich
history and heritage of Washington Park and Burlingame.
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The conceptual design process engaged staff, stakeholders, and the community-
at-large at all levels through online surveys, drop-in events in Washington Park,
intercept kiosks at the Fresh Market, and public meetings. Community members had
the opportunity to weigh in on program and site diagrams, architectural styles, and
massing options. Project oversight was provided by a Citizens Advisory Committee
comprised of key community leaders. The CAC guided the overall development of the
conceptual design and provided the design team with feedback throughout the entire
process, ultimately helping refine the preferred conceptual design option.
The following meetings were held during the conceptual design phase:
. Two (2) Fresh Market outreach kiosks events
. Two (2) community open houses at Washington Park
. One (1) lunchtime kiosk at Burlingame High School
. One (1) lunchtime kiosk at Burlingame lntermediate School
. Two (2) Parks & Recreation Commission meetings
. Five (5) Citizen Advisory Committee meetings
. One (1) City Council study session meeting
. One (1)Planning Commission meeting
' One (1)Traffic, Safety, and Parking Commission meeting
. ln addition to an online survey, which collected 122 responses on building design
value options
Overall, the conceptual design phase engaged nearly 870 Burlingame community
members, including both in-person interactions and online survey respondents.
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SITE CONNECTIONS AND PARKING
As established during the Master Plan process, the site location of the new community
center is slightly to the west of the existing recreation center. The shift allows for the
building to act as a nexus for the park, organizing events around outdoor terraces that
connect interior and exterior spaces.
The building itself acts as the easternmost anchor of the new "charm bracelet" of park
amenities running through Washington Park, connecting downtown Burlingame to the
community center. On the ground floor, all main programmatic spaces have direct
indoor-outdoor connections to the terraces, allowing indoor programming to expand
outwards into the park, and greatly expanding the programmable square footage of
the community center.
Visitors entering the community center from Burlingame Avenue or the adjacent
parking lot will be greeted by a nicely scaled plaza, with planted seat walls that provide
places for patrons to wait to be picked-up. Space for covered bike parking will be
provided on the southeastern facade of the building, allowing for convenient and safe
parking places for cyclists.
Directly to the east of the new building, a small surface parking lot with vegetated
landscape and trees takes the place of the existing facility location. The surface lot
provides a buffer between the new building s activity and neighbors along the eastern
edge of the park. A vegetated sound wall between the parking lot and immediate
neighbors is being considered to reduce any noise form the surface lot. The lot will
also provide a designated vehicle pick-up and drop-off zone immediately adjacent
to the entry plaza. Traffic, Safety, and Parking Commission commissioners have
recommended exploring zoning the surface lot for short-term, senior, ADA, and staff
parking only.
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The conceptual design maintains the recommended '143 off-street parking spaces set
forth in the Master Plan to serve the new community center and Washington Park. This
quantity of parking spaces was established through direct communication with the
community, the City, and the parking consultant. During the conceptual design phase,
a traffic analysis and report was created, which further validated the proposed parking
approach.
As outlined in the Master Plan, there are two options for meeting the parking need:
. The first option places 70 parking spaces directly under the building, in addition to
a new parking lot on the southeast edge of the park. The added construction cost
of mechanical ventilation for under-building parking is offset somewhat by sharing
a single structural system with the new building above. These spaces also have the
advantage of being able to directly tie into the new community center through a
lower level vestibule containing interior stairs and an elevator into the community
center lobby and outdoor plaza.
. The second option locates parking under the tennis courts on the western end of
the park. Moving the courts up a half-level creates an opportunity to have terraced,
amphitheater-style seating facing the park. Parking is depressed a half-level below
grade to provide approximately 70 parking spaces. Natural ventilation reduces the
overall cost relative to parking that is fully below grade.
ln both schemes, the remaining 73 spaces would be accommodated at the new
parking lot on the southeast edge of the park and the parking lot adjacent to the Lions'
Club (with a slight reduction in surface parking at this location to accommodate the
relocated basketball court). To accommodate the frequent tour bus trips associated
with recreation programming, the section of Burlingame Avenue directly in front of the
community center will be zoned for bus loading and unloading. The curb in front of
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CONCEPTUAL DESIGN PROCESS AND OPTIONS
During the programming phase of the project, the consultant developed a series
of design values, which included a set of images that encompassed an array of
architectural styles (ranging from traditionalto contemporary), and expressed options
for the overall look and feel that the community center could have. Community
members were asked during the outreach events to prioritize and rank the values,
based on individual opinion of which value or image was most appropriate for the
project's location in Washington Park and the Burlingame context as a whole.
The results generated an understanding of the communityt preferred design aesthetic,
and helped guide the initial conceptual design options for the new community center.
The highest ranked design values were Contextual lnspiration, Traditionally lnfluenced,
Warm + lnviting, and Civic. Many of the design values can work in conjunction with
one another; with the final design often encompassing multiple values.
From the input on the design values, four massing options were developed for the
CAC! review. Two of the options were more traditionally influenced, and two were
contemporary in style. The CAC reviewed and commented on each option.
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Option A1 : Traditionally lnfluenced "Mission." This option was redolent of Burlingame's
existing civic context and rooted in Spanish California mission styled architecture. lt
included a high-volumed entry tower reminiscent of a mission tower, and incorporated
a Mission-style design vocabulary of overhangs, trellises, and simplified openings. The
material palette consisted of stucco, red tile roofs, and wood accents. The CAC had
a strong preference for this option, and especially liked the entry tower component.
Other cornrnents included more articulation of the overall building massing, the
exploration of more traditional elements, such as arches, and making the trellis or
colonnade more prominent.
Option 42 : Traditionally lnfluenced "Arts & Crafts." Using the former Gunst Estate
home and the arts and crafts bungalows of northern California as inspiration, this
option had a strong gabled roof, but broke the massing down on the entries and park
side of the building to create a more human-scaled experience. Second-story covered
balconies provided upper-level outdoor space, referencing the sleeping porches
of arts and crafts homes from the early 20'h century. The CAC particularly liked the
community hall's massing, which broke down in scale on the park side, incorporating
clerestory glazing and a continuous covered outdoor colonnade. The CAC disliked
the entry, which many felt was too institutional. Severalcornments also centered on
the dominance of the gabled roof, and suggested a more shallow pitch for the main
roof forms to reduce its visual prominence.
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Option 81: Warm + lnviting "Gables." This more contemporary option also utilized a
continuous gable roof as a strong design move; the elongated roof forms accentuated
the linearity of the building form. On the park side corners of the two main wings, the
roof edges were "deconstructed" or chamfered, allowing for natural light to enter
the upper volumes, and created a more contemporary civic feel to the building. A
warm material palette of wood, glass, and color accent panels was proposed. CAC
memberswere in agreementthatthis option was not the rightsolutionforWashington
Park, with many feeling that the gable roof was too dominant, similar to the feedback
received for Option 42.
Option 82: Warm + lnviting "Pavilions ln the Park." The most contemporary option
presented to the CAC, this scheme broke the Centert building mass down to create
four distinct "pavilion" forms that corresponded to the four main programmatic zones:
Community Hall; main entry; enrichment classrooms; and fitness and arts spaces.
Each mass contained a single shed roof form that sloped up towards the park. This
allowed for a smaller building mass along the street side, responding to the smaller-
scaled residential neighbors while still maintaining a grand civic scale along the park.
Generous overhangs and second level clerestory glazing further accentuated the open,
floating pavilion forms of the building. The CAC felt the building forms responded
nicely to the park, and were well integrated with the park setting. In contrast to the
other options, the shed roofs reduced the visual prominence of the roof forms, and
many CAC members liked the open transparency of the building. Some members felt
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the forms were well articulated, while others voiced the opinion that the forms
were too broken up. Many members liked the design, but worried that it did not
represent BurlingameS values and context.
The CAC selected the Mission and the Pavilions ln the Park options for further
development at the next round of community outreach, but encouraged the design
team to explore hybrid options as well, combining key concepts or features of each
option.
At the second round of community outreach, residents were given the opportunity to
comment and vote on the two refined designs (the Mission style and Pavilions in the
Park options), as well as provide input on specific design approaches, such as indoor-
outdoor connections or the Burlingame Avenue street relationship. The feedback
collected from the community process showed that the majority or respondents
supported the traditionally influenced Mission option. While many respondents liked
aspects of the Pavilions in the Park option, there seemed to be an overall consensus
that the Mission option was a better fit for Burlingame's existing architectural context
and community values.
With the initial input from the CAC and community received, the design team further
developed and refined the Mission option. Additional design input was collected at
subsequent CAC meetings, as well as at a City Council study session and a Planning
Commission meeting, all of which helping shape the preferred conceptual design
option.
PREFERRED CONCEPTUAL DESIGN OPTION
BUILDING STYLE, ORIENTATION, AND FORM
The preferred Community Center design is a contemporary reinterpretation of
Burlingame's civic use of Mission styled architecture (as seen in the Burlingame
Library Fire Station, and Caltrain station). While the design is rooted in the Mission
style through its use of gabled roof forms, overhangs, deep inset windows, and
primary materiality, the Community Center! stylistic reinterpretation occurs in several
ways: the breakdown of building mass in response to the immediate site context and
building program; generous fenestration and expression of interior program space;
the contemporary use of building technologies and materials; and incorporating best
practices for sustainable design.
Mossing
The preferred conceptual design option will be two stories, with the main entry mass
smaller in height than an adjacent four-story apartment building located across the
street from the Lion s Club. The two Community Center wings will be kept to a minimal
height to support the recreation activity inside without overwhelming its single-family
residential neighbors. Keeping with the recommendation set forth in the Master Plan,
the new building footprint is sited at the location of the existing building and the
existing children's play area. As such, the park's mature tree canopy can be preserved
as much as possible. ln order to further support connections between the building
and park, the Center's footprint is L-shaped. Through two wings and a central lobby,
the majority of the Center's spaces are connected to the park with outdoor rooms and
views.
The building is articulated through a series of recesses along the street and park
sides, helping to break down the overall building's mass and length. On the exterior,
these indentations allow for planted areas or seat walls, while vertical circulation or
smaller programmatic spaces on the interior respond to the articulated zones. ln turn,
the indentations further break down the continuous gabled roofs, creating distinct
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volumes, similar in effect to the well received Pavilions in the Park scheme. On the south
and northwest ends of the building, the overallvolume steps down from two stories to
a smaller mass to create a more residential scale for each end of the building's wings.
The flat-roofed areas in between the gabled roofs provide functional space for rooftop
mounted air handling and ventilation units.
Arched Greol Windows
The arch is one of the strongest design elements that can be found within Mission
style architecture, and many Burlingame residents expressed their fondness for it. The
Library Fire Station, and Caltrain Station all incorporate the arch into their design
vocabulary and the new community center will do so as well. The design team sought
to be purposeful in the use of the arch, as to not downplay its significance, and thereby
used the arch in four distinct locations on the building.
The two most prominent arches are located at the central entry volume, and will
serve as the main entrances, or portals, to the building from Burlingame Avenue and
Washington Park. The glazing at these locations will be deeply inset within the arches,
reinforcing the transition from solid to the void, and expressing the layering of building
materials. The insets at these prominent openings will be celebrated with the use of
terracotta accents, and allow for a rich play of shadows within the main lobby space.
The two secondary arches will be concentrated at either end of the building's wings,
anchoring the first level corridors, and serving as key wayflnding elements on the
interior.
. The southwest wing arch will be within the Creative Arts classroom, and is the
first face of the building patrons will encounter approaching from the west along
Burlingame Avenue. The location of this arch, looking towards downtown, creates
a strong architectural dialogue with Burlingamet other civic structures - including
the Caltrain Station just down the road - and asserts the building's civic character.
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' The northwest wing arch is located within the Community Hall, and will be a
beautiful focal point for the space, offering framed views outwards to the former
Gunst Estate and park. This arch is centered on the raised platform, with the lower
portion of glazing having the opportunity to open up to the exterior portion of the
raised platform for i ndoor/outdoor connections.
Focodes ond Accenls
The park and street facades of the community center wings take the existing site
context into account while simultaneously responding to the programmatic functions
occurring within the building. Along the street and parking lot facades, the bands of
windows are smaller and strategically placed to allow daylight into the interior spaces,
but are careful to not impose on neighboring residences. On the park side, where
strong physical and visual connections are wanted, larger full-height glazed walls and
framed windows are utilized, blurring the distinction between inside and outside. The
main program spaces on the ground floor will have direct access to the outdoors
through retractable, glazed sliding doors permitting the flow of space to the outdoors.
The organizational pattern of the windows directly responds to the program function
within the interior; more glazing provided for public spaces where programs and
activities occur, and reduced or minimal glazing in non-public staff and back-of-
house areas. ln effect, a playful fenestration pattern is created, expressing the interior
functions of the spaces, and reducing the institutional feel of the building. Many of the
windows begin to wrap the corners of the pavilion-like volumes, sculpting the forms
and further breaking down the building mass. The window patterning will continue to
be developed in subsequent design phases, as the floor plans and spaces are refined,
with input from the public and City Council.
PROGRAM ORGANIZATION
First Level
Connecting the two wings at the center of the building is the main entry lobby. Visitors
who enter the new community center from Burlingame Avenue will be welcomed into
a light-filled, two story space with direct views through the building to the park itself.
A secondary entrance to the park will directly link the community center to the "charm
bracelet" park promenade. The lobby will serve as an informal gathering area or pre-
function space, and will offer seating and tables for patrons to relax, work, or meet
friends.
The central stair will be an integral feature of the lobby, ascending to a balcony
overlooking the lobby and park, connecting visitors to the upper level. To the left of
the lobby entry from Burlingame Avenue will be the main service desk and elevator;
to the right will be the lounge, which flows off the lobby to offer a more intimate
gathering space for patrons. The lounge overlooks the surface parking lot and drop-
off area, allowing patrons to wait inside for their rides during inclement weather.
lf under-building parking is included in the project, the elevator will be two-sided,
connecting the garage to the interior lobby as well as an exterior vestibule, and could
be operational after-hours.
Branching offthe lobby to the northwest, is the Community Hall wing of the building.
Visitors will be afforded a direct view down the corridor to the beautiful Community
Hall and its arched window with views out to the Gunst Estate. Positioned along the
corridor is a meeting room that could comfortably accommodale 12 individuals. The
ground floort main restrooms are located further down the corridor, placed near the
Community Hall for ease of access during large events. The Community Hall itself
will be a double-height space able to serve a dining capacity of 266, or 400 guests
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in a theater/auditorium style layout. For flexibility of use, the space will be divisible,
allowing fortwo smaller programmable spaces. Atthe northwest end, a raised platform
is centered on the arched window, with access to an outdoor platform, providing the
opportunity to incorporate lVlusic in the Park and other Parks and Recreation events into
the building. To the west of the space, sliding glass doors will open to the Community
Hall terrace, providing a seamless connection to the outdoors, and allowing for indoor
events to expand outside. lntegrated seat walls, planters, and flre pits are some of
the landscaped features for this terrace. A catering kitchen and storage areas will
border the Community Hall to the northeast, and will have direct access to the surface
parking lot for operational flexibility and independent use of the Community Hall.
Two park restrooms (accessed directly from the outdoors) on the park side are located
directly to the south of the Community Hall, close to the park side building entrance
for additional surveillance.
Branching to the northwest, in the opposite direction from the lobby, is a wing of three
classrooms that are primarily focused on youth and teen programming, in addition
to the Creative Arts & Ceramics and staff spaces. All of these spaces have been
intentionally placed along the park, allowing for dedicated outdoor space and views
towards the park.
. The l\rlaker Room will provide a flexible classroom for a variety of activities with
a focus on technology. Such programs could include a coding class, carpentry
course, or any hands-on type of craft activity.
. The Teen Scene, immediately adjacent to the Maker Room, offers teens a dedicated
after school hangout and homework space.
. The Kids Town classroom will provide space for early childhood education or
preschool programming, and will feature a dedicated restroom for children, as
well as a secure outside play yard.
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Anchoring the end of the wing, the Creative Arts & Ceramics space will offer a generous
amount of space for ceramics and pottery programming. A dedicated kiln room and
oversized storage area will support the space. The Creative Arts room will have direct
access to a large outdoor arts yard, allowing for art activities to occur outside during
warm weather. Staff space makes up the remaining portion of the wing, and is oriented
along the Burlingame Avenue side of the building.
The design team worked directly with Recreation staff on the layout of these spaces,
and it's envisioned that during the summer months, the classrooms and Creative Arts
space in this wing will be used for the youth summer camps, consolidating the more
active, youth-oriented programming to one part of the building, and allowing the
remaining Community Hall wing and upper levels to be open for other recreation
programming.
It is important to emphasize that all program spaces within the community center are
envisioned as multi-use space, available to patrons of all ages when not programmed
for a specific age group.
Second Level
On the second level, at the top of the central stair, is the Large Meeting Room that
can serve as a large classroom or secondary event space, allowing for lifelong learning
lectures or space for the Parks and Recreation Department Commission meetings.
Overlooking the lobby to the interior and the entry plaza to the exterior is the enclosed
Active Lounge, which will primarily provide programming for senior activities such as
cards, billiards, and informal gathering. The Active Lounge's location at the nexus of
the building provides for dynamic views to the interior and exterior, and allows for
ease of access from the elevator, which is located immediately adjacent to the entry
of the lounge.
Continuing off of the lobby and Active Lounge is the Fine Arts Classroom, providing
ample space for painting, drawing, and other fine arts courses. Overlooking the
park and tree tops, the space will be an inspirational setting for creating art. Next
to the Fine Arts Classroom is a dedicated Musical Arts studio, for music lessons and
classes. Atthe end of the second storywing is a Dance & Fitness Studio set amongst
the trees, which will contain a sprung wood floor and a mirror wall for dance classes
and fitness focused programming. Special attention will be given to the acoustical
attenuation and vibration isolation between the Dance & Fitness Studio and spaces
below it. Three separate storage closets support the space, allowing for an abundance
of dedicated storage for various service provider equipment. The Studio has access to
a small balcony along the park side for patrons to step outside for a breath of fresh air
before or after a workout. Along the Burlingame Avenue side of the wing is a divisible
Enrichment Classroom, which will provide the space and the necessary technology for
a mu lti-purpose trai ni ng cl assroom environment.
Overoll
The proposed total square footage of the building is currently 35,700 square feet,
providing for an increase of nearly 11,000 square feet of program space from the
existing condition today. As previously mentioned, the gain of program square footage
is possible through the addition of a second story. The new community center! overall
building footprint is around 25,000 square feet, compared to the existing recreation
center's footprint of just over 24,000 square feet today.
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BUILDING MATERIALITY
The selection of building materials for the new community center reflects the Spanish
California mission style inspiration as well as Burlingame's existing civic architecture
and nearby downtown character. Durability and ease of maintenance will be of utmost
importance. The primary material for the building is stucco, with a precast stone base
along the entire ground level of the building, creating a strong, continuous datum line
along the length of the building. The roof material will be high quality concrete tiles,
similar in look and color to clay roof tiles. The recessed indentations between pavilions
and accent material between glazing bands will provide an opportunity to introduce
more contemporary materials. One option for the secondary material between the
volumes will be terracotta panels, which relate in color and texture to the roof tiles and
clay materiality of historic mission structures. lnset terracotta accent or richly colored
integral cement fiber board panels could also be used between segments of glazing.
Daylighting is paramount to sustainably illuminating the interiors, particularly the
multi-purpose classrooms, Community Hall, and arts spaces. ln order to balance the
desire for transparency with the need to control glare and solar heat gain on the east
and south facades, integrated metal sunscreens will protect the glass windows and will
be painted with a corrosion-resistant paint. Along the west elevations of the Creative
Arts and Community Hall elevations, where window walls open to the exterior, large
trellises will further reduce the solar gain into the spaces. The trellises create another
opportunity to incorporate a more contemporary vocabulary within the building
through their use of steel and wood members.
On the interior, an elegant material palette is envisioned, allowing for a contemporary
feelto the 2'l " century community space. Terrazzo,large format tiles, or stained concrete
could be used for the lobby and ground floor circulation space, with wood flooring in
the Community Hall. Accent or feature walls could incorporate wood-veneered panels,
creating a warm and inviting feelto many of the public spaces. Ceiling treatments may
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Exterior ond interior moteriol polefte inspiroiion
include inset wood slats in the lobby, lounges, Community Hall, and arts classrooms, with
acousticaltile in meeting and classroom spaces. Public art opportunities will be identified
within the building, allowing for local artists to contribute to the beauty of the space with
commissioned paintings or sculptures.
ln subsequent design phases, the design team will look to the Burlingame community and
City Council for further direction on exterior and interior materiality, integrating input on
final material selections and colors.
OPERATIONAL EFFICIENCY
An important innovation in the functional planning of community and recreation centers
today is the ability to close down certain zones while keeping others open along with their
associated services. ln addition to times when the entire building is open and staffed,
there may be periods when, for instance, a public meeting or wedding reception in the
Community Hall runs beyond the Community Centert open hours. ln these instances, the
other program spaces can be closed while the restrooms and parking remain available
to guests. Roll-down or sliding gates and partitions (concealed in the ceiling or wall) can
be utilized to block off the classroom wings, allowing for the lobby or Community Hall
to remain open after hours. The Community Hall maintains a secondary access off the
surface lot, allowing the space to function with the lobby and main entry secured.
Access to the under-building garage will be able to operate independent of the community
center building. An exterior vestibule, accessed from the outside at the entry plaza and
serviced by the two-sided elevator and separate set of stairs, allows the under-building
garage to be accessible when the Community Center is closed.
Regarding staffing, the central service desk is strategically placed in the lobby in order
to maintain sight lines along both wings of the building, as well as the central stair. This
strategy supports the new, larger building to operate with staff levels similar to today's
Burlingame Recreation Center, while providing significantly more public amenities.
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The use of sunscreens and trellises will enable effective natural daylighting and are
just one element of a comprehensive strategy to make the new Community Center
a LEED Gold (or higher) rated sustainable building. Overhangs will further shade the
windows on all sides of the buildings, while light shelves will be used on the interior of
classroom and staff spaces to project daylight further into the building.
During the next design phase, the design team will conduct an lntegrated Design
Workshop with the client and engineering team to confirm goals and objectives
for efficiency, sustainability, functionality, performance, first and life cycle costs, and
other project considerations, and identify strategies and options for building and
site systems consistent with those objectives. One of the sustainable strategies that
may be utilized are rooftop photovoltaic (PV) panels for onsite renewable energy. The
gabled roofs and general southeast orientation of the building provide an optimal
condition to incorporate a PV array. Many of the interior spaces have the opportunity
for natural cross ventilation, including the Dance & Fitness Studio, Large Meeting
Room, and Community Hall. Naturally ventilating these larger, active spaces would
allow for improved air quality and lower cooling loads.
Site sustainable features will include bioretention areas that filter and clean the
rainwater runoff from the roofs and the parking lot before it flows back to the Bay.
Pervious paving for the terraces and parking lot could be utilized, functioning similarly
to the bioretention areas, filtering the water before it enters the groundwater supply.
Covered bicycle parking and electrical vehicle charging stations would promote
alternate means of transportation.
For the interiors, materials and furnishings will be selected for sustainable production
and the preservation of indoor air quality.
CONCLUSION
The conceptual design process for the new Burlingame Community Center has
enabled residents to accomplish the first steps toward successfully realizing a shared
vision for Burlingame's future. Their participation ensures this vision will address their
unique needs and celebrate community values. The Burlingame Community Center
will be the new jewel of Burlingame, welcoming and serving all ages and backgrounds
of the city! diverse population. From this initial design concept we have been able
to create a basic cost estimate for the community center building and parking. This
estimate and the building's design were based upon several preliminary assumptions
about the site, surrounding development, program requirements and the timing of
the funding and construction of the project.
These concepts will evolve in the following design phases, and will allow for continued
input from the community and City Council, particularly in relation to the fenestration,
materiality, color schemes, and sustainable features. Though this is just the beginning
of a long process,the Burlingame Community Center conceptual design project was
a momentous start, enjoying widespread support from the Burlingame community.
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APPENDIX 1: COST MODELS
Cornmunity Center Building
(lncluding Furniture, Fixtures & Equipment)
Comrnunity Center Hard Cost Contingency
Site & Park
{incl. Site worlq Washington Park lmprovements, Surface/Under Tennis Court
Parking @ Lions and Surface/Underbuilding Parkiag @ Community Center)
Site & Park Hard Cost ContinEency
S*ft Costs
TOTAL PROJECT COSTST
+Costs in Jan 2018$
PARKING SCENARIOS & COST FOR MASTER PLAN SUDGET {Note these
numbers are NOT for the reduced cost skalegies which has different numbers for
how parking is distributed since we are utilizing the existing 62 parking spaces
adjacent to lhe Lions building to meet the overall parking requirement)
Pa*ing Hard Cost- Option 1
Pa*ing Contingency- Option 1
PARKING TOTAL- OPTIO}I 1
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$6,038,000
$906,000
$6,9,14,000
$s6,74o,ffi
$6,884,000
$1,040,00CI
$7,924,000
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9g,068,000
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Pa*ing Contingenry- Option 2
PARKING TOTAL- OPTIOH 2
Parfting Hard Costs- COMBINED
Parking Contingenry- COMBINED
PARKING TOTAL- COMBlttED
$4,638,000
s596,000
$5,334,000
$10,202,000
$1.530.000
11r,732,000
$5,484,000
9823,000
$6,307,000
$11,736,000
$1,761.000
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HIGH
3SSurface Par*fu*,@ Lions Building, 38 $arfaceta*iag:@CC.:7fl Under Bldg
Parking @ Lions 44 Surface Parking @Bldg,
SPACES
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APPENDIX 2: PARKING OPTIONS th
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Agenda Item 8a
Meeting Date: 3/L9/18
BURLINGAME CITY COUNCIL
Unapproved Minutes
Regular Meeting on March 51 2018
1. CALL TO ORDER
A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall
Council Chambers.
2. PLEDGE OFALLEGIANCE TO THE FLAG
The pledge of allegiance was led by Rob Mallick and Mike Heathcoate.
3. ROLL CALL
MEMBERS PRESENT: Beach, Brownrigg, Colson, Keighran, Ortiz
MEMBERS ABSENT: None
a. DISCUSSION OF FIELD USER ORGANIZATIONS, STORAGE AND/OR STRUCTURES
ON CITY PARKLAND
Parks and Recreation Director Glomstad stated that in January, staff brought a proposed Burlingame Youth
Baseball Association (BYBA) agreement to Council for their consideration. The agreement with BYBA
consolidated previous agreements and outlined responsibilities. She explained that if Council had approved
the BYBA agreement in January, staff was then going to work with the other field users on establishing
agreements. However, at the meeting, the Council raised several concerns and it was determined that a study
session needed to be held.
Parks and Recreation Director Glomstad explained that staff s goal was to update and establish agreements
concerning field user organizations' storage and/or structures on City parkland. She noted that the
agreements aren't for field use, but rather are to protect the City and organizations in regards to structures
that either party owns and uses.
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4. STUDY SESSION
Agenda Item 8a
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Parks and Recreation Director Glomstad stated that the staff report included a spreadsheet that outlined the
different user groups, if an agreement is in place, the number of residents and non-residents in each
organization, and the facilities used.
Parks and Recreation Director Glomstad stated that staff is asking for direction on seven questions, and
based on the direction, staff will draft agreements with the various user groups.
Parks and Recreation Director Glomstad added that the City doesn't have an agreement with Burlingame
High School (BHS) baseball and that they aren't part of the field allocation process. She stated that at some
point, she would like to discuss how BHS baseball gets incorporated into the field allocation process so that
it is fair.
Mayor Brownrigg asked if BHS baseball jumps to the front of the queue for the baseball diamond at
Washington Park. Parks and Recreation Director Glomstad replied in the affirmative.
Mayor Brownrigg asked if this was the only baseball field that BHS baseball uses. Parks and Recreation
Director Glomstad stated that they also use the batting cages.
Councilmember Ortiz asked if the tough sheds are provided by each organization and who decides where the
sheds are placed. Parks and Recreation Director Glomstad stated that in the past, the groups have come to
staff with a proposal for location and type of shed.
Councilmember Ortiz asked if this process was working. Parks and Recreation Director Glomstad replied in
the affirmative.
Councilmember Keighran asked if all the organizations utilize the tough sheds or if it is mainly BYBA.
Parks and Recreation Director Glomstad stated that the tough sheds belong to different organrzations as cited
in the staff report.
Councilmember Keighran asked how staff would handle future requests from new organizations to utilize the
facilities and structures listed in the spreadsheet. Parks and Recreation Director Glomstad stated that
currently there is no field space; therefore, she didn't see this happening.
Parks and Recreation Director Glomstad discussed the difficulties in user groups sharing storage spaces. She
gave examples of misplaced equipment, messes, and other issues that had arisen. She stated that she would
prefer individual tough sheds in order to alleviate these issues.
Councilmember Keighran stated that in reviewing the staff report and spreadsheet, Burlingame Girls Softball
(BGS) received no time at the batting cages. Parks and Recreation Director Glomstad replied that BYBA
has worked with BGS to ensure that they are currently receiving hours at the batting cage. She noted that in
next year's CIP budget, staff will be requesting funds to build a dual batting cage for baseball and softball.
Mayor Brownrigg opened the item up for public comment.
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Agenda Item 8a
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American Youth Soccer Organization (AYSO) representative Robert Bierman and BGS representative Will
Evans discussed the need to have storage facilities at the fields in order to run their programs.
BYBA representative JP LaChance stated that storage facilities are absolutely needed at the fields. He added
that he would like permit fees waived to keep costs low for their members.
Councilmember Keighran asked if BYBA would guarantee hours for BGS at the batting cages until another
batting cage is built. Mr. LaChance replied in the affirmative.
Mayor Brownrigg closed the public comment.
Mayor Brownrigg read the first question:
Does the Council want regular field user organizations to have structures on City parkland? If yes, what type
of structure(s) is permissible?
a. Storage shed/box
Councilmember Beach stated that she believed it was reasonable for user groups to have storage boxes and
sheds on City fields.
Mayor Brownrigg concurred and added that he would leave the design, placement, and other issues to the
discretion of the Parks and Recreation Director.
City Attomey Kane noted that there is generally a distinction between portable structures and those that have
foundations. She explained that very few of the storage facilities are perrnanent structures. She also noted
that the issue could remain at the Parks and Recreation Director's discretion.
b. Snack shack
Parks and Recreation Director Glomstad stated that these were a little different because they are City-owned
properties that are used exclusively by two organizations. She stated that the organizations pay for the
upkeep and required health permits to run the snack shacks.
Mayor Brownrigg stated that he was comfortable with the existing agreements, and that any future snack
shacks would need to come to Council for approval.
Parks and Recreation Director Glomstad discussed the need for the organizations to pay a reasonable cost for
the upkeep of the buildings.
Vice Mayor Colson asked about the cost of electricity and water for the snack shacks. Parks and Recreation
Director Glomstad stated that she believed staff billed BYBA $500 to cover these costs.
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Agrenda Item 8a
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Councilmember Keighran asked what the proposed term length was for these agreements. City Attorney
Kane stated that different user groups have a different ideal for how long they want the contracts to run.
Councilmember Keighran voiced concern about making decisions without an idea of what the proposed term
for these contracts would be and how this could affect their ability to grant access to new user groups.
City Attorney Kane discussed the issue of granting exclusive rights to City building to a non-city group. She
explained that it creates an issue of access if other groups decide they want to use these facilities. Therefore,
if the user group wants to eam its exclusive rights to use a facility by fully maintaining and covering all the
costs, then it could be permitted. However, if the user group isn't earning that right, the City has a hard time
preventing access to other user groups, particularly if the snack shacks aren't in use.
Councilmember Keighran stated that she didn't like the idea of exclusivity when it comes to the snack
shacks.
Councilmember Ortiz asked if other user groups were interested in using the snack shacks. Parks and
Recreation Director Glomstad replied in the negative.
Councilmember Ortiz concurred with Councilmember Keighran that he was concemed about the possibility
of future user groups wanting to use the snack shacks.
Councilmember Beach asked if a clause could be inserted in the agreement whereby a group's exclusive
rights to the snack shack are revisited every year.
Mayor Brownrigg asked if Phil who runs the snack shack for BYBA has a contract with BYBA. Mr
LaChance replied in the affirmative.
Mayor Brownrigg asked about the equipment that is within the snack shack and if it belongs to Phil. Parks
and Recreation Director Glomstad replied in the affirmative.
Vice Mayor Colson stated that if a user group wants to use the snack shacks, the City should direct them to
talk to the user groups that have access to see if something can be arranged.
Councilmember Keighran asked that a clause could be inserted in the agreement allowing other user groups
the ability to use the snack shacks. City Attorney Kane replied that she would review this request.
Batting cagec
Councilmember Keighran voiced concern that there was nothing in writing guaranteeing girls softball access
to the batting cages. Parks and Recreation Director Glomstad stated that staff could include language in the
agreements to ensure that this occurs.
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Agenda Item 8a
Meeting Date: 3/L9/LB
d. Porta potty
Vice Mayor Colson stated that her suggestion is that during the field use meeting, the user groups discuss
where the porta potties are needed and that BGS continue handling the billing. She noted that if additional
porta potties are needed for tournaments, then it becomes that user group's responsibility.
Parks and Recreation Director agreed that the system was working and that staff was comfortable with
allowing BGS to handle this matter.
Mayor Brownrigg read the next question:
Does the Council want to allow the organizations to use City buildings to store their equipment?
Parks and Recreation Director Glomstad stated that staff is fine with allowing organizations storage space in
City buildings.
Mayor Brownrigg stated that he was in favor of each user goup having their own tough shed.
Mayor Brownrigg read the next question:
Should a fee be charged? If yes, for use of what structure(s)?
Mayor Brownrigg stated that he felt this question was dealt with as there was consensus that operating
expenses for things like electricity at the batting cages or snack shacks should be charged.
Mayor Brownrigg read the next question:
Who is financially responsible for the upkeep of the structure(s)?
Mayor Brownrigg stated that it should be the goup that owns the structure or has control over the asset.
Mayor Brownrigg read the next question:
Should any structure become City property after installation on City parkland (either at the outset or
after a certain time period)?
Vice Mayor Colson stated that once the structure is built on City property and the user group abdicates, it
becomes the City's property. She stated that the question really is should the City have any discretion over
the users of the property, not the property itself. She explained that her proposal is that when the field user
meeting is held, the individual users report out the time allocation at each facility and any remaining time is
made available to other user groups.
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Agenda Item 8a
Meeting Date: 3/L9/L8
City Attorney Kane stated that this needed to be addressed explicitly, if only to know what to include on the
list of properties for insurance. She stated that her suggestion would be that if it is permanently affixed with
a foundation, it belongs to the City.
Mayor Brownrigg read the next question:
Who should get to use the structures, in particular the snack shacks, batting cages, and porta potties?
Parks and Recreation Director Glomstad stated that she believed she had received direction on this question.
Vice Mayor Colson stated that she would prefer that the City not use the phrase "exclusive right" for any one
user about any one facility. She asked instead that language be such as to imply that they are the primary
caretaker or user.
Councilmember Beach stated that the City should have a say in who uses permanent structures.
Mayor Brownrigg read the last question:
If permits are required for future structures, should City permit fees be waived?
City Council agreed that these fees should be waived.
Mayor Brownrigg stated that he appreciated the efforts of the user groups to maintain and enhance the
facilities and structures.
5. UPCOMING EVENTS
Mayor Brownrigg reviewed the upcoming events taking place in the City.
6. PRESENTATIONS
a. PRESENTATION OF GREEN BUSINESS AWARDS
Mayor Brownrigg explained that San Mateo County issued two certificates to Burlingame organizations to
commend them for their contribution to sustainable businesses and operations.
Mayor Brownrigg recognized New England Lobster Company. He stated that the building uses energy
efficient lighting, the roof is painted white to improve cooling, and reclaimed wood is used for the tables.
Mark from New England Lobster Company thanked the Council and stated that the company tries to reduce
and recycle everything that they can.
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Agenda Item 8a
Meeting Date: 3/L9/L8
Mayor Brownrigg recognized the City's Corp Yard. He stated that they received this award because they are
being re-certified as a green business. The Corp Yard uses only recycled paper, increased its water
efficiency, and composts.
Mayor Brownrigg thanked staff for setting a great example.
Congratulations to both organizations.
7. PUBLIC COMMENT
There were no public comments.
8. CONSENT CALENDAR
Mayor Brownrigg asked the Councilmembers and the public if they wished to remove any item from the
Consent Calendar. Councilmember Keighran pulled item 8f, and Mayor Brownrigg pulled items 8c and 8e.
Vice Mayor Colson made a motion to adopt 8a, 8b, and 8d; seconded by Councilmember Beach. The motion
passed unanimously by voice vote, 5-0.
^. ADOPTION OF COUNCIL MEETING MINUTES BRUARY 20. 2018
City Clerk Hassel-Shearer requested Council adopt the City Council Meeting Minutes of February 20,2018
b. ADOPTION OF AN RDINANCE AMENDING TITLE 12 OF BURLINGAME
IPAL CODE I2.l2 "SIDEWALK
MAINTENANCE'
DPW Murtuza requested Council adopt Ordinance Number 1949.
After the meeting had closed, Councilmember Beach recognized that she failed to pull this item so that she
could vote against the adoption of the ordinance. It is noted that at the previous meeting on February 20,
2018, Councilmember Beach outlined her concerns and objections to this ordinance.
c. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO PROCURE
A PREFABRICATED RESTROOM FROM CXT.INC. AND EXECUTE AN AGREEMENT
WITH ENGINEERING FOR THE SITE PREP TION FOR THE
WASHINGTON PARK TROOM PROJECT
Parks and Recreation Director Glomstad requested Council adopt Resolution Number 28-2018
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Agenda Item 8a
Meeting Date: 3/L9/L8
Mayor Brownrigg asked if this project was mindful of the work that was going to be done in Washington
Park related to the future community center. Parks and Recreation Director Glomstad stated that it is a
movable restroom so that staff can relocate it to another site.
Mayor Brownrigg opened the item for public comment. No one spoke.
Mayor Brownrigg made a motion to approve Resolution Number 28-2018; seconded by Councilmember
Ortiz. The motion passed unanimously by voice vote, 5-0.
d.ADOPTION OF A RESOLUTION A G THE FY 2016-17 STREET RESURFACING
PROJECT BY O'GRADY PAVING.INC.. CITY PROJECT NO. 84160
DPW Murtuza requested Council adopt Resolution Number 29-2018.
e. ADOPTION OF A LUTION AWARDING A TO DEWEY PEST
CONTROL FOR THE CREEK &RODENT CONTROL PROGRAM
DPW Murtuza requested Council adopt Resolution Number 30-2018.
Mayor Brownrigg stated that this was a contract the City was entering into to help control rodents in the
creeks and sewers. He explained that the contract discusses the fact that the City aspires over time to reduce
the number of traps because the City is worried about runoff. He asked if the City should currently be
worried about runoff entering stream beds. DPW Murtuza stated that there has been a lot of discussion on
this topic. He explained that the chemicals used are approved by the EPA and that the SMC Vector Control
District oversees the entire project. He noted that the chemicals are watered down to such a degree that they
doesn't impact the water quality and other habitats in the creeks.
Mayor Brownrigg asked if there was a way to ensure that it is rodents that are eating the chemicals and not
squirrels or pets. DPW Murtuza stated that he would check with the County.
Vice Mayor Colson asked if the bait stations also get laid on private property. DPW Murtuza stated they are
placed on City righfof-way, and if necessary, staff coordinates with private landowners.
Mayor Brownrigg stated that he was uncomfortable with pesticides and the application of them around
stream beds. He stated that the City should use the least potent chemical solution possible.
Mayor Brownrigg opened the item up for public comment. No one spoke.
Mayor Brownrigg made a motion to adopt Resolution Number 30-2018; seconded by Councilmember
Keighran. The motion passed unanimously by voice vote, 5-0.
f. ADOPTION OF A SOLUTION EXPRESSING SUPPORT FO THE MAYORS FOR
IOOO6 CLEAN Y CAMPAIGN AND AUTHORIZING THE MAYOR TO SIGN
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Agenda Item 8a
Meeting Date:. 3/t9/L8
DECLARATIONS AND LETTERS OF SUPPORT ON BEHALF OF THE CITY COUNCIL
THAT ALIGN WITH THE CITY'S CLIMATE ACTION GOALS
Sustainability Coordinator Michael requested that the Council adopt a resolution expressing support for the
"Mayors for 100% Clean Energy Campaign" and authoizingthe Mayor to sign declarations and letters of
support on behalf of the City Council that align with the City's climate action goals.
Councilmember Keighran stated that she would prefer that future letters of support come before the Council
for approval rather than a blanket policy of authorizing the Mayor to sign letters.
Councilmember Ortiz stated he was also in favor of having the Council review future letters.
Mayor Brownrigg stated that this request was made in order to streamline straightforward decisions.
Sustainability Coordinator Michael stated that some of the requests for letters have a time crunch, and
therefore bringing them to Council is not always possible.
Vice Mayor Colson asked if the letter could go out in an email to the Council prior to the Mayor's signature,
and then if someone has a concern, they could collaborate with staff. City Attomey Kane replied in the
negative. She explained that the City needs to be mindful of Brown Act implications but that staff could
notify the Council of the request, and then Council could request it to be agendized.
Councilmember Keighran voiced her concern about the precedent it was setting and the need to ensure that
the whole Council was in support of a matter.
City Attorney Kane stated that her recommendation would be to let staff propose a process to Council for
how to handle letter approval.
City Manager Goldman suggested that Council make a motion on the letter before them and not make a
motion on the proposed resolution as it included authorization for future letters.
Mayor Brownrigg opened the item up for public comment. No one spoke.
Mayor Brownrigg made a motion to approve signing the letter in support of 100% clean energy; seconded by
Councilmember Keighran. The motion passed unanimously by voice vote, 5-0.
9. PUBLIC HEARINGS
a. ACCEPTANCE OF A BUST OF ANSON BURLINGAME TO BE DISPLAYED IN THE
BURLINGAME LIBRARY
Parks and Recreation Director Glomstad stated that while the City has been working on a public art display
to honor Anson Burlingame, an artist named Zhou Limin offered to donate a bust of Anson Burlingame to
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the City. The bust would be exhibited at the Burlingame Library as part of a permanent display including a
collection of books and materials concerning Anson Burlingame and the City's history. She explained that
staff presented the proposal to the Library Board and received their support.
Mayor Brownrigg stated that the Burlingame Historical Society would also be contributing to this display
Mayor Brownrigg opened the public hearing. No one spoke.
Councilmember Beach made a motion to accept the bust of Anson Burlingame; seconded by Councilmember
Ortiz. The motion passed unanimously by voice vote, 5-0.
b. INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 13.52 OF THE
BURLINGAME MUNICIPAL CODE REGARDING REGULATION OF BICYCLES
City Attorney Kane stated that the proposed ordinance is an amendment to the bicycle ordinance. She
explained that the proposed ordinance would remove all the licensing requirements and penalties associated
with not having a bicycle license; update the Municipal Code in light of best practices and the California
Vehicle Code; and allow individuals to cycle in the parks. She noted that the proposed ordinance includes
the suggestions of the Parks and Recreation Commission and Traffic, Safety & Parking Commission.
City Attorney Kane explained that subsequent to the publication of the agenda, an error was found in the
proposed ordinance. Therefore, the proposed ordinance would be re-introduced at the next meeting.
Councilmember Keighran asked what happens if the bicycle is a rental like Limebike pursuant to 13.52.150
entitled "Parking in racks - Impounding bicycles lying on sidewalks". City Attorney Kane stated that this
provision gives the police the right to remove the bicycle. However, it doesn't mean that the police have to
impound the bicycle; they could instead simply move it to allow better access to the sidewalk.
Councilmember Keighran stated that if the proposed ordinance moves forward, staff should reach out to
Limebike to let them know that this is part of the law. City Attorney Kane replied in the affirmative.
Mayor Brownrigg stated that he appreciated the nuance in the proposed ordinance that cyclists can't be on
the sidewalk if pedestrians are there. He explained that this implies that it is okay to be on the sidewalk if
pedestrians aren't on the sidewalk.
Councilmember Ortiz stated that he walks his bicycle on the sidewalk on Broadway for safety.
City Attorney Kane stated that she could insert into the proposed ordinance language that allows individuals
to walk their bicycle on the sidewalk.
Councilmember Beach stated that the ordinance revisions are great and concurred about the changes in
allowing an individual to walk their bicycle on the sidewalk. She discussed the dedicated bike lane on
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Agenda ftem 8a
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Carolan Avenue and asked if it would be safe and reasonable to have two people ride their bikes abreast in
those lanes. DPW Murtuza replied in the affirmative.
Councilmember Beach requested that the proposed ordinance include language that allows for individuals to
ride two abreast on the City's dedicated bike lanes.
Vice Mayor Colson stated that under Section 13.52.180 entitled "Riding on park or playground" it states "It
is unlawful for any person to ride, drive or operate a bieyele, motorcycle or motor scooter in or on any public
park or playground within the City." She explained that she was interested in why the City would keep this
section in the law when it is not about bicycles. City Attorney Kane stated that it was in the original
language and would have precluded riding anything in the park. So the idea was to remove the word bicycle
and still prohibit other methods. She discussed keeping it in the ordinance to assist staff in preventing these
vehicles from entering parks.
Councilmember Keighran asked where skateboards are covered in the City's code. City Attomey Kane
stated it wasn't addressed in this ordinance but is part of the parks rules.
Mayor Brownrigg asked the City Clerk to read the title of the ordinance. City Clerk Hassel-Shearer read the
title.
Vice Mayor Colson made a motion to waive further reading and introduce the ordinance; seconded by
Councilmember Ortiz. The motion passed unanimously by voice vote, 5-0.
Mayor Brownrigg opened the hearing for public comment. No one spoke.
City Attorney Kane stated that she would be re-introducing the proposed ordinance at the next City Council
meeting.
10. STAFF REPORTS AND COMMUNICATIONS
a.CITY COUNCIL POLICY DIRECTION ARDING PLACEMENT OF WIRELESS
CELL ANTENNAS ON CITY OWNED UTILITY POLES
DPW Murtuza explained that the staff report was asking the City Council to review information pertaining to
the placement of wireless antennas on City-owned utility poles. He stated that in recent years, the City
received interest from wireless providers to place antennas on City-owned traffic signals, street lights, and
other poles. He stated that wireless providers are making these requests because of the high demand on their
data capacity and broadband speed.
DPW Murtuza showed slides of the different types of cell antenna systems including macro cells, micro cells
or small cells that are usually put on utility/street light poles.
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Agenda Item 8a
Meeting Date: 3/L9/LB
DPW Murtuza discussed why the City might want to consider small wireless antennas. He explained that
they are designed for densely populated areas to fill gaps in data and service coverage that cannot be
effectively served by traditional macro cells. Additionally, the small antennas help the providers prepare for
the next generation of wireless technology.
DPW Murtuza reviewed small antennas. He explained that the small antenna is a new type of wireless radio
network technology that consists of one four-foot tall by 14 inch diameter antenna extended on top of the
pole. He stated that it can include small equipment boxes such as a pedestal on the sidewalk. He showed
examples of small cell wireless antennas in San Francisco and Los Angeles. The Los Angeles poles are
known as smart poles, because they have the capability of detecting weather and can include surveillance
equipment.
DPW Murtuza stated that in 2012, the City Council adopted a comprehensive ordinance on wireless
communication. He explained that the purpose of the ordinance was to provide a process to regulate and
control the placement of wireless communications facilities from the perspective of time, place, and manner
in compliance with State and Federal regulations. He noted that there is little the City can do without reason
to reject an antenna's installation.
Recently, the City received a letter from AT&T requesting that the City approve the installation of eight
wireless antennas on City street lights. DPW Murtuza explained that this was the first formal application the
City has received. However, the City is currently processing seven applications from AT&T and seven from
Verizon for installation of antennas on PG&E poles. He noted that the City received a dozen complaints on
the applications.
DPW Murtuza explained that the City has a total of 1990 street lights. Half of the street lights are owned and
operated by the City, the other half are owned and operated by PG&E. In addition, the City owns and
operates 40 traffic signal poles.
Preservation and maintenance of local aesthetics;
Minimizing cluttering of public right-of-way;
Compliance with FCC allowable safety limits for radio frequency exposure;
Minimizing obstruction and limiting of City's use of poles, such as signage for street name, parking,
traffic, and banners;
Avoiding conflicts with existing and planned City-owned utilities;
Limiting placement on City-owned street poles to acceptable districts;
Limiting number of wireless facilities allowed within specific distance from each other; and
Provisions for standard Master Lease Agreement
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DPW Murtuza stated that if the Council is amenable to allowing the placement of these antennas and related
equipment on City-owned facilities, staff recommends the development of comprehensive and well thought-
out policies and guidelines to properly and consistently review applications. At a minimum, the policies
should address the following:
Agenda Item 8a
Meeting Date:. 3/L9/LB
DPW Murtuza explained if the Council allowed the antennas, the City would enter into lease agreements
with the various wireless providers for the installation on City-owned facilities. He explained that the typical
lease rates runs from $1200 to $2000 per pole with built-in escalators.
Councilmember Beach asked for a clarification on "City can within reasonable limits control the time, place,
and manner of installation provided the local restrictions do not impede the provision of service." City
Attomey Kane replied that the City has discretion over its own poles because the City is the property owner.
She stated that the constraints are making sure that as the City administers its ordinance, it doesn't interfere,
generally, with the provision of cell service.
Councilmember Keighran asked if the PG&E poles under discussion for wireless antenna installation are in
the same general areas as the eight street lights that AT&T wants to use for wireless antennas. DPW
Murtuza stated a majority of the PG&E poles are in the residential area.
City Attorney Kane noted that the technology that the wireless providers are currently using is a lot smaller
than what the Council previously discussed.
Mayor Brownrigg asked why the Council is being asked to opine on this matter. DPW Murtuza stated that it
is because the technology would be installed on City-owned poles. City Attomey Kane added that staff can't
tum over the rights to City-owned property without Council approving it.
City Manager Goldman stated that the City is getting a lot of interest from wireless providers.
Vice Mayor Colson asked if the Council sets a policy for City-owned poles, would Council have discretion
as to which City poles a wireless provider could lease. City Attorney Kane replied in the affrrmative.
City Attorney Kane cautioned the Council that the law on this matter is ever changing as it is both state and
federally regulated. Therefore staff will need to keep an eye on lease terms and whether they get overridden
by future legislation.
Councilmember Ortiz asked if the City didn't allow antennas on City-owned poles, could the providers
attach the antennas to other structures. DPW Murtuza replied in the affirmative.
Councilmember Ortiz stated that the benefits to allowing the antennas on City-owned poles would be the
revenue stream and the City's ability to assist in the wireless coverage for the business/hotel community.
However, he voiced his concern about allowing antennas in the residential neighborhoods. DPW Murtuza
replied that this is why it is essential to develop a detailed process.
City Attomey Kane noted that the City maintains control if the wireless providers contract through the City
for placement of antennas on City-owned poles. However, if the City doesn't allow antennas on City-owned
poles, the providers will contact private property owners, and the City will lose its control.
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Agenda Item 8a
Meeting Date z 3/L9/LB
Councilmember Keighran asked if the antennas would prevent the City from putting up lighting and banners.
DPW Murtuza explained that guidelines can be established so that they don't impact those interests.
Vice Mayor Colson stated that the staff report discusses the stafPs full plate of work. She asked if Council
approves antennas on City-owned poles, how many projects would need to come off of the stafls plate. She
explained that she wanted to ensure that housing projects aren't removed. City Manager Goldman replied
that this matter would be handled by the Public Works Department and the City Attorney. City Attomey
Kane stated that if this is something that the Council is interested in pursuing, staff can look into it with the
understanding that other things might take precedence.
Mayor Brownrigg opened the item up for public comment.
AT&T representative Angela Kung stated that AT&T is meeting with all cities in the Bay Area in order to
provide better service. She explained that they are tryrng to work with the cities in identifying poles that
could be used and what types of antennas the cities would prefer.
Mayor Brownrigg stated that when he looks at the examples of different types of antennas, he found the Los
Angeles smart pole to be far less intrusive than the others that have pedestals attached or on the sidewalks.
He explained that having been on the Council when this matter was previously discussed, the antenna was
never the main issue; it was the size of the pedestals. He stated that if the way AT&T was now going to
deploy the antennas was like Los Angeles, he would have a lot less concern.
Ms. Kung stated that the type of antenna was at the City's discretion because the City is the landlord. She
explained that some cities require the antennas to be placed on existing poles for aesthetic reasons. She
noted that the need for the pedestal depends on how power is fed to the antenna. If AT&T can tap directly
into the pole's electricity, than they don't need a pedestal.
Ms. Kung discussed the smart poles in Los Angeles. She stated that the Los Angeles poles include the
capacity for attaching surveillance cameras and tracking weather. However, most cities have not wanted the
Los Angeles pole and instead request that the antenna be attached to the existing pole.
Modus representative Jimmy Stillman introduced himself and explained that his company provides the
equipment that holds the AT&T antenna.
Mayor Brownrigg stated that he preferred the cabinetry being on the base instead of on the sidewalk. He
stated that his concern was that this wouldn't just be seven AT&T poles but that it would be hundreds of
poles as other providers request leases.
Mr. Stillman stated that the ground-mounted pedestal is only required if they can't get an agreement to tap
into the City's power circuit.
Mayor Brownrigg asked if the sidewalk pedestal was only necessary if the provider can't tap directly into the
City's power. Mr. Stillman replied in the affirmative.
l4
Burlingame City Council March 5, 2018
Unapproved Minutes
Agenda Item 8a
Meeting Date: 3/L9/LB
Councilmember Ortiz stated that the Los Angeles pole seemed more expensive than adding an antenna onto
an existing pole. He asked who pays for that cost. Mr. Stillman stated that the Los Angeles poles are more
expensive than others. Ms. Kung added that who pays depends on the situation. She explained that in many
cases, the installation of the Los Angeles poles is done because the City requests that pole in order to install
surveillance equipment.
Councilmember Ortizvoiced concem that if the City went with the Los Angeles poles, there would be a lack
of consistency in the City's streetlights.
Councilmember Keighran asked if the Los Angeles pole is the same height as the existing poles in
Burlingame. Ms. Kung stated that she would get back to Council with that information.
Mayor Brownrigg asked about San Francisco's poles. Mr. Stillman explained that San Francisco required
providers to attach antennas to their existing poles. He stated that San Francisco and the provider have
agreed to a flat rate for electricity costs per year.
Mayor Brownrigg asked if there can only be one provider per pole. Mr. Stillman replied in the affirmative.
Mayor Brownrigg asked what the size of the radio box on poles is for the antennas. Mr. Stillman stated that
it is approximately the size of a piece of paper (8 Yz x 1 1) and 6 inches deep.
Councilmember Beach asked if she was corect that if the provider can tap directly into the City's power, a
pedestal isn't needed. She added that in some cities where the provider is able to tap into the City's power,
the provider pays a flat rate. Mr. Stillman replied in the affirmative.
Mr. Stillman stated that there are few PG&E poles on the bayside. He added that they would prefer to place
antennas on street lights rather than on rooftops because the various heights of rooftops don't create a clean
network. He noted that the question conceming banners and signs isn't an issue and that they have handled
this matter with San Francisco.
Mayor Brownrigg stated if the City moves forward, he would want to include in the contract an absolute
commitment by AT&T that if the City needs the pole back or decides to underground the utility that AT&T
gives up that real estate. Ms. Kung stated that this is at the discretion of staff.
DPW Murtuza stated that it is a lot easier for providers to tap into San Francisco's power because San
Francisco has their own utility company.
15
Burlingame City Council March 5, 2018
Unapproved Minutes
DPW Murtuza stated that the process for allowing a provider to tap into the City's power is not simple. He
explained that the way the City pays PG&E is based on tiered rates from CPUC. Therefore, every pole in the
City is not metered. If the City allows the provider to tap into the City's power, it is not easy to determine
what amount of power is used by the streetlight versus the antenna. Accordingly, PG&E would recommend
that a meter be added to the pole.
Agenda ftem 8a
Meeting Date: 3/L9/LB
DPW Murtuza explained that from a consistency standpoint using the Los Angeles poles would be difficult
as there wouldn't be a uniform look to the street lights. Therefore, many cities have chosen to attach the
antennas to existing street lights.
Councilmember Beach asked for a clarification on working with PG&E to allow providers to tap into the
City's power. DPW Murtuza stated that it is a little complicated because the City has two sets of poles, those
with meters and those without meters. If the City puts an antenna on the poles that don't have meters, and
the provider is allowed to tap into the City's power, PG&E would require a meter.
Mayor Brownrigg asked if PG&E requires meters on their own utility poles where antennas are attached.
DPW Murtuza replied in the negative.
City Manager Goldman explained that the question that staff is looking for direction on is whether the
Council is interested in leasing City-owned poles to providers. If this is the case, staff would recommend
creating a process to review antenna applications. She added that the City would also like for AT&T to
provide more information on the Los Angeles smart poles.
Councilmember Ortiz explained that he was leaning towards allowing antennas on City-owned poles. This is
because of the small size of the antennas and because they are already being placed on PG&E poles. He
added that he believed it was important for the City to get ahead of this matter and determine the style,
location, and the application process. Lastly, he noted that this could be a good revenue stream for the City.
Vice Mayor Colson stated that San Francisco is charging $4,000 per pole per year for 1,000 poles, creating
an annual profit of $4 million. She discussed the importance of Exhibit D of the staff report, which includes
a survey of 20-25 cities and where they are in the process. She noted that residents' main concern relating to
the installation of antennas is about radio frequency emissions. However, the FAQs included in the staff
report explain that the radio frequencies have been developed to ensure that they are safe.
Mayor Brownrigg stated that when the City Council discussed antennas years ago, they leamed that the City
is statutorily barred from considering radio frequency emissions as a health issue.
Mayor Brownrigg stated that he is comfortable with allowing providers to lease streetlight poles. He stated
that when Council previously discussed this matter, their main concem was to avoid boxes on the sidewalk
and disguise antennas. He asked if his colleagues had a preference for the style of the antenna.
Councilmember Keighran asked if Council could delay this discussion until they see examples of the
antennas and pedestals. She stated that she didn't want antennas attached to the streetlights in the downtown
areas because of the City's hard work in renovating these areas.
Councilmember Beach stated that she is open to leasing City-owned poles. She explained that this way the
City would be able to control location and aesthetics. She stated that she'd prefer to not have boxes on the
street. She stated that she liked the simplicity of the current light poles with minimal antennas. She thought
t6
Burlingame City Council March 5, 2018
Unapproved Minutes
Agenda Item 8a
Meeting Date: 3/t9/t8
the Los Angeles poles would be more random as they would be one offs. Lastly, she added that she wanted
to make sure that the City got an appropriate fee for the leasing of City-owned poles.
Councilmember Ortiz stated he agreed with using existing poles.
Vice Mayor Colson asked if cities can tell providers which vendor to use and what style of antenna to use.
Ms. Kung replied in the affirmative.
Vice Mayor Colson stated that this was critical and that Council would work with staff to set the City's
standards. She also asked for more information on the benefits of the smart poles used in Los Angeles.
DPW Murtuza stated that staff will take Council's feedback and develop guidelines. Additionally, he will
work with AT&T and other providers to obtain examples for the Council.
b UEST TO ALLOCATE FUNDS FO
EAGLE VISIT _ HOMECO G 50 YEARS CELEBRATION
City Manager Goldman stated that this staff report was a follow up to the February 5,2018 meeting about
the festivities for Operation Eagle.
City Manager Goldman stated that the City received an indirect request from San Mateo asking for all
participating cities to pitch in on the costs of the festivities as their fundraising hadn't kept up with the costs
of the planned activities. She noted that at the February 5 meeting, Council approved an allocation of $5,000
to cover the costs associated with the City's planned events. She added that since San Mateo made its
request, San Carlos agreed to allocating $10,000 to San Mateo and Belmont is allocating up to $10,000.
City Manager Goldman stated that staff is looking for Council direction on whether they want to approve
additional funds.
Mayor Brownrigg opened the item up for public comment. No one spoke.
Councilmember Ortiz stated that he agreed to additional funding but wasn't sure what the amount should be.
Mayor Brownrigg asked what the funds were going towards. City Manager Goldman stated that San Mateo
has scheduled events from the time the soldiers land on March 22unt1l March 25 including Devils Canyon
Brewery, a banquet, and a parade. However, she explained that she hasn't seen a budget.
Vice Mayor Colson stated that it is a one-time event and isn't something that will reoccur every year. She
stated that her inclination is to match whatever the sister cities have done.
City Manager asked if Council approves an allocation of $10,000 should it be $10,000 minus City expenses,
or City expenses plus $10,000.
Burlingame City Council
Unapproved Minutes
l7
March 5,2018
Agenda Item 8a
Meeting Date: 3/L9/tB
Councilmember Beach stated that she was disappointed to see that San Mateo was requesting more funds as
the City was initially told that they were only in charge of hosting lunch on Friday. She stated that if the
Council agreed to allocate $10,000, that should be a fuIl stop. She agreed with Vice Mayor Colson that it is
a one-time symbolic event.
Councilmember Keighran asked for the breakdown of how the funds are being used so that Council could
better determine how much is needed from the City.
Council determined that the allocation should be up to $10,000 at the discretion of the City Manager.
11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS
VICE MAYOR CO COMMITTEE REPORT
There were no future agenda requests
13. ACKNOWLEDGEMENTS
The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Parking & Safety
Commission, Beautification Commission, Parks and Recreation Commission and Library Board of Trustees
are available online at www.burlinqame.org.
14. ADJOURNMENT
Mayor Brownrigg adjourned the meeting at 9:18 p.m.
Respectfully submitted,
Meaghan Hassel-Shearer
City Clerk
Burlingame City Council
Unapproved Minutes
a.
b.
c.
COUNCILMEMBER BEACH'S COMMITTEE REPORT
COUNCILMEMBER KEIGHRAN'S COMMITTEE REPORT
FUTURE AGENDA ITEMS12.
18
March 5,2018
STAFF REPORT AGENDA NO: 8b
MEETING DATE: March 19, 2018
To: Honorable Mayor and City Council
Date: March 19, 2018
From: Margaret Glomstad, Parks and Recreation Director - (650) 558-7307
Subject:Adoption of a Resolution Authorizing the City Manager to Execute
Amendment No. 3 to the Rental Agreement with Rino Befti, DBA Sam's
Sandwich Shop, for the Premises at 1080 Howard Avenue, Burlingame,
Galifornia
RECOMM NDATION
Staff recommends that the City Council adopt the resolution approving an amendment to the
Commercial Lease Agreement with Rino Betti for the premises located at 1080 Howard Avenue
(Sam's ltalian Sandwich Company).
BACKGROUND
Mr. Betti has been leasing 1080 Howard Avenue, the old Greyhound Bus Terminal, since April 1,
2004, to operate his sandwich shop. The City owns the premises, which consist of a small
building on a small triangle of land bounded by California Drive, Howard Avenue, and Highland
Avenue. The existence of the sandwich shop in this building revitalized an othenruise vacant and
under-utilized portion of the downtown into an active commercial enterprise.
ln 2013, due to the poor economy and other financial factors, Mr. Betti had some difficulty in
meeting his financial obligations under the lease agreement. ln order to maintain the viability of
this business in the downtown, staff prepared an amendment to the lease that reduced the
monthly rental from $2,246.96 to $1,700 per month; reduced the security deposit from $4,000 to
$2,000; and removed the Consumer Price lndex (CPl) increase to allow Mr. Betti to stabilize his
business. The term of the lease was changed to be on a month-to month basis. ln March 2013,
the Council adopted the resolution to amend the agreement.
DISCUSSION
Had the City raised the rent by the CPI annually after establishing the 2013 base rental amount,
lvlr. Betti would now be paying $1,900 per month, rather than the current $1,700. Because the
City did not raise the rent during these years, the City has allowed Mr. Betti ample opportunity to
recover from past financial difficulties, and he has consistently made monthly lease payments
since the lease was amended. Staff now recommends that the City raise the lease payment by
the CPl, starting in May of 2018. All other terms contained in the agreement shall remain in full
force and effect.
1
"Resolution Approving an Amendment to the Commercial Lease Agreement with Rino Betti March 19, 2018
FISCAL IMPAET
The City will see an estimated increase in rental income of $49.30 per month, based on an
estimated CPI of 2.9o/o. This equates to an approximate increase of $600 for fiscal year 2018-19.
Exhibits:
r Resolution
. Original Commercial Lease Agreement, Amendments 1 and 2
. Commercial Lease Agreement Amendment 3
2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AUTHORIZING
THE CIry MANAGER TO EXECUTE AMENDMENT NO. 3 TO THE RENTAL AGRREMENT
WITH RINO BETTI, DBA SAM'S SANDWICH SHOP, FOR THE PREMISES AT 1O8O
HOWARD AVENUE, BURLINGAME, CALIFORNIA
WHEREAS, Rino Betti has been leasing 1080 Howard Avenue since April 1,2004, and
has been operating the premises as "Sam's Sandwich Shop"; and
WHEREAS, in order to allow the tenant to deal with adverse financial conditions, the
lease agreement was amended in March 2013 to provide for a base rent of $1,700 per month;
and
WHEREAS, the tenant has had time to stabilize his finances in the management and
operation of his business on the Premises; and
WHEREAS, the tenant has consistently made monthly lease payments but has not
received a CP|-based increase in the lease payments since lvlarch of 2013; and
WHEREAS, the value of the leased property has increased from 2013, and the landlord
has an interest in receiving appropriate compensation for the lease of its property, including
adjustment for inflation; and
WHEREAS, the rent amount will be increased by CPI annually beginning on May 1,
2018.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME
RESOLVES AND ORDERS:
1. The facts in the recitals above and in the staff report are true and correct.
The City Council determines and finds that there is a public interest in ad.iusting the
monthly rent by CPI annually in May.
The City Council approves and authorizes the City lvlanager to execute Amendment No
3 to the rental agreement with Rino Betti for the premises at '1080 Howard Avenue in the
form attached hereto as Exhibit "A".
2
WHEREAS, the City is the owner of the premises located at 1080 Howard Avenue, the
former Greyhound Bus Depot, at the corner of Highland Avenue and California Drive in
downtown Burlingame; and
Michael Brownrigg, Mayor
l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, do hereby certify that
the foregoing resolution was introduced at a regular meeting of the City Council held on the 19th
day of March, 2018, and was adopted thereafter by the following vote:
AYES:
NOES:
ABSENT:
COUNCILIVEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
Meaghan Hassel-Shearer, City Clerk
-P CALTF O RNIA
ASSOCIATION
OF RXA,LTORS@
GOMMEREML LEASE AGREEMENT
(C.AR. Fonn Cl,Revised {0Ai)
Date (For mfercacc on!): Jar.uarr 19, 20a4
ctxy of aurf,.luga.aa (Landlord')and
agree as folio'rrs:
l. PROPERTY: Landlord rents to Tenanl and Tenant rents ftom Landlord, lhe real property and lmprovements described as:
?'olfr[T
descn'ption o[ the Premises.
L TERil: The tem shall be for __gyeats andJ- montfs, beginning on (date). Aprlr. 7 , 2oo4 Ccommencement Date).
{CheckA orBl:fil l. baso:'andshallterminaleon(date) tteEeb 37. 2074 ,.at---sir-.-trAU Elptt.
fuiy hoHing over afier the term of tris a$eemEnfmres, wflr La lord'a clnsenl, shall create a montlrlo'month tenancy lhal either party
mai Orm'urlte as specified in paragnaph 28. Rent shall be at a'ra'te equal to lhe rent tor tho immediately pecedlng month, payable ln
advance- All oherlenns ard cooditions of lhis agreemenl sha.ll remain ln full force and efrcl
I B. Uonfr*o-month: and continues as a month-to-month tenancy- Etrer party may termlnate the lenancy by Siuilg wri(en notice to lhe olher at
least 30 days prior lo lhe htended temlnatbn dato, subject to any appllcable local laws- Sudt notice may be glven on any date.
ftt c. nexeweLoR E,fiENsloN TERUS: See attached addendum a
I. BASERENT:A. Tenant aErees lo pay Base Rent at lhe rate of (CHECK ONE ONLY,tr nt s- ' '-r'-
B:Iflls:HlH:Hglr:iH:"ifl!"31if;::n,*menL commencing wih rhe 13rh monrh, and upon erprrauon ofri t2l s 7,000.01* ' ' 6atfill2lifr6fr63]fr6ieaner, rent shali be adjusted accordlng to any inoease ln lhe U.S. Consumer Price lndsx of ho Bureau of Labor
Stslislics of the Departneniof LabsrforAl 0rban Comumers CCPI") br san ltarclsco 8av ,rea. (he city nearest ttis locaUon of the Premises). based on lhe-lollowlng formulS: Base Re.nt viillle multlPlied by ttrc-most cunent CPI
ireceOihg 1I1e frst calendar month during whicfi lho adjustment is lo take efieot and divide{ by tie roost- mcent CP! preceding the
bommen-cement Date. ln no event shall iny adjusted Base Rent be l6ss lhan the Base Rent ior lhe rnonth lmmedlately precedin! the
adjustrment. lf the CPt is no longer published, then the adlustmenl to Base Rent thall be based oa an sltomato lndex lhat most closely
rollecb the CPl.
commenqng and ending
commencing and endlng
commenc-mg and ending
and
and
B.
C. lf Commencement Date falls
3G.day period. lf Tenant has
on any day other lhan lhe '
paid one full monlh's Base
day of each calendar monlh, and is delinquenl on lhe next day.'
of the month, Base Rent for the ftrst calendar month shall be proraled based on a
month shall
fiist day
Rent in advanca of Commenoement Date. Base Rentfur lhe second calendar
be prorated based'on a 30-day period.
i. RENT:' .'
A.
B.
Definilion:fRent) shall
Rentshall be pald to (Name)
mean all mon€tary obligations
he copyright lattt of lhe United States (litle 17 U.S. Code) forbid the
rauthorized reproduction of lhis form, or any porlion thereof. by photocopy
rachlne or arry otter means, including facsimile or computerized formats.
opyright @ 199&2001, CALIFORNIA ASSOCIAIfION OF REALTORS@,
IC. ALL RIGHTS RESERVED.
L-11 REVISED10r0l (PAGE I of 6)
of Tenant lo Landlord under lhe terms of lhis agreement except sealrity doposlt.
of,,at (address)
C. Trmirp:Rent shall be pald as specified in paragraph 3. All olher Rent shall be pald uilhio 30 days after Tenant ls bllled by Landlord.
Tenant nol
obligated to pay
Renl,
Commencement
, or at any other
ts
to pay
prior to
. SECURITYDEPOSM- A- Tenanl agrees toAay Landlord $ 4 , ooo. oo as a E€curity doposil Tenant agrees not to hold Broker rasponslble for its retum.
(lFcHEdKED:)E-rggseRent@lhlsagreament,Tenantagreestolncreasesecudtydopositbyhgsamepropotlion
as tho hcreasa in Base Rert.B. AII or any porton of the seanrity deposit may be used, as roasonably necessary, to: (l)-cure Tenarl's.defautt ln payme{ ot Ront, late charges,
non-suffiiiint funds 6NSF ) fees, or other sums due; (il) repalr damage, excludhg ordinary wear and tear, caused by Tenant or by 6 gu€st or
llcsmee of Tenant fii1 Urdom dean the Premises. ll necessary. upon lermlnaUon of tgmncyi and (lvl covoi any other unfutfilled obligatlon of
Tenanl SECURITY DEPOSIT SHALL NOT BE USED BY TENANT lN UEU OF PAYMENT OF I-AST ltOttTH'S RENT. lf all or any portlon ol lhe
seardty deposil is used during lenancy, T€nanl agrees lo relnstale the tolal seaJqtl 49f99! @irf days after wriflen notice is- delivered to
Tenani wnnr*n 30 days afler Landlord receives possession of lhe Premises. Landlord shal[ (l) fumish Tenant an itemked statement lndicating lho
amount of any security deposit receivd qnd lhe basis for lb dlsposition, and (i0 rctum any remaining porfon of secunty doposit to Ttnanl
Howovor, if lhe tandlord's'only daim upon tln seqlrity deposil ls fot unpaid Ren[ then lhe remalnlng pordon of the secudty deposit, aftBr
, deduciion of unpald Ront, shall be retumod wilhin 14 days aflor the Landlord recoives possession,
C. Ho ioterost wlll be paid on security deposlt, unlsss required by local ordinance.
Landlord and Tenant aclslowledge copy oflhis
pag€.
Landlord's lnitials
Tenant's lnitials
COMMERGIAL LEASE AGREEMENT (CL-11 PAGE I OF 6)
, Burlingame CA940ll
Tim Auran
&l.=.lffi.ffi
uran, Tim - Rcaltor
nne: (650)3473300
PO Box l0B4
Farc (650)
Bovietls( Fy
BroterorDesigrnee
-
Dal€
-
a
T5625954ZFX
EI (3)
to lho
Base RenL
Prcmises:LOBa l,oaald ].!ei,l,.€, -aurflIqal!6, cA 94070 Dalo JanE\v 79. 2004
7. PASIENTS:
A. Rent From oL/oL,12oot To
DBte
TOTAL DUE
PAYMENT
RECEIVEO
o3/3a/2001
Date
$7,5O0 -O0
MTNNCE DUE DUE DATE
$ r,soo.oo $ _:_-:_
B. $ec{riv Deposit
C- Olher
$4,000.00 I o00.004
$$
Category
$
I
$
$
D. Olher $$
ereqory
5,5OO.00 '7,50O.OO s ttr .o0
8.PARKlllG:TBnantlsentilledtoaoutll€s6nEdandIg--]eseNedvehicleparkingspaces.Ths]ight
io paaang E is E ie not incluali-fr tru a"s" R"nlchargEa pundant to paragraptr o. T not i udffi the Base Rent, thl pa*ing rental te sh-all
be sn addrflonal$- per mooth, Pa*ing spaca(s) sre to bB used for paddng operabl€ motor vehlEles, gxcept for lralters, boats,
campers, bus€s or.lrucks (olher than pic*-up tuqks). Tenant shall palk In assigned space(s) only..Paftng space(s) are to bs kepl qlean. Vehicles
leakioo oil, gas or other molor vehicle fluids shall no1 b6 parked h parklng spaces or on the Premisss. Mechanical work or slorage of inopehble
vehides b noi slorred in parking space{s) or elsewhere on the Premhes. Na ovemight pa,king b permit;d.
Blorage spacs shau bE 8n 8ddillonal$ : per nqrdh. Tenant shall slo,e onv pe,sonal pioperty lhat Teoant owns, and Ehall not
slore propeiy lhat ls claimed by anoher. or in whidl anolh€r has any dght, Utle, oI lnterest Te[ant shall nol slorE any impropedy pacl?gBd lood or
pedshable goods, ffamm€ble matgrials. explosives, or olher dangerous or hazardous maledal. T€Danl shall pay foG and !e ,esponsiblg for, lhe
deaFup ofany con6minafo[ caused by Tonanfs use of lhe sbragB araa. '
10. LATE CflARGq lllTERESt NSF CHECI(S: Tsnant ackoo\dledgss lhal siher l8ts payment ot Renl or issrance of a NSF ch8c* may cause Landlord
lo incu cost8 and oeonsls, lho exact am.qunt of whldr sre gxlremely Cfifrcqll aod lmp]actical to dElsBrlno. Th€68 co6ts may hclude. but are nol
limited 1o, processlng, enbrcemert and acmu ing o)psnses, and lale charges imposEd on Lsndlord. tf Ery Instalment oI Rdnt duo from Ten.nt is
ool recohrDd by Landlord Eilhin 5 caleodsr'Cays af,er dale due, or it a check I$ mtumed N$n Tcoard sha[ pay to Landlod, respecllvely,
9. ADDmOTAL STORAGEi Stq!'age is permitted as follqwE:
The dght lo additional storage space Et" E is not included in he BEss R€nt charged pu6u.nt lo paragEph 3. lf not lnduded in Ease Rent,
$700. oa as lale chaEo, dus 1096 interost per annum on lhe delinquenl amoullt and $25.q9 as I NSF fee, 8ny o, trtich shsll be
d66med addilional R6nt. Landlord and Tenant sgree lhat tfiese chatgB3 rop,eseflt I fsir and Easooabh esumal,e ol lhe c.osb Landlord may hc1lf by
reason ol Tonantt lat6 or NSF payrnent Any l6le draBq delinquenl lnterost, oa NSF lbe due shsl be faid with he curent lnshl|m€nt of R€nl.
Landlord!. accsplancs of any late cfialge o( NSF foe shall oot constMe a waiv€r as lio any defaull of TenBnL Lafldlord's n'ght lo colled 8 Lale Charge
or NSF fbs slEll not b6.d6gm9d an q)denElon oflhe date Rent ls due u[der prBgrdph .+, or p]Ev6ttt l-andlod fton exerEiring any olher dghls and
remedies undsr lhis.sgreemen[ anq as !ro!ide4 by lew. '
'll. coNofnoN OF FBEMISES: Tenant has exEnlined lie Premls€s afld acknowl6dgBs lhat Premiso ls clesn and ln operalive condltlon, wilh the
following erceplo nsa.llo e-xcel,tioEt
Items lisled as exc€pllonE ehallte dealt with h lie following manner."
12. ZOt{lNG ANO LAND USE: Tenant accepts the Premises subied to all local, slal6 ard fedeEl laws, regulalioBs snd ordlnances Claws). Landlod
makes no representations or wanqnty that Premkes ale now or io lhe future will be sullablB tor Tena t use- TerEnt has madg ils own investigalion
regading alt applicabte Laws.
t3. TENANr OPERAING EXFEI.ISES: Tenanl agrees to pay tor all ulflflies and seryicss dlrec{y billed to Tonanl Otrlltlei j!c]ude, rater,
qzt. electlrJ'citv, qarbaqe, qal|rde,'ll.q. tef-ephoae ald cable,
14. PROPERTY OPERATING EGENSES:
A. Tenant agrges to pay its pmportioflate shale oI LsMlord's eslimatsd monlhly property operaliDg expenses, ind'rding but nol limiled to, commoo
area mainlsoance, consolidated ulility and servic€ bills, insuranc€. and roal eslate taxes, based on lie ratlo oflhe square loolage oflhe Prenlses
io lhe loGl square footage of the rentable spa@ In $e entiro properly
cRB.@
,q. USEiThE Prernlses are lor Iho sols us€ as saE ,ch
No olher use is bermltted wilhout Landloidb pdor Milten consenL tf any use by Tens[t causes an increase in ihe prodium on Lafldlord! exiiting
propeny insurance, T€nant.shall pay for lhe inqoased cost. Tenaot will mmply ydih all Lalvs affocung ils use ol lhe Premlses. .
I 6. RULISTREGULAIONS; Tenant agrees to comply wih sU rules and regulauons of Landlord (and. if appli€ble, Orme/s Asocialion) lhat arg at any
lime postid on the Premises or delivered lo Tendnl Tenant shall not and shall ensuE lhat guests and licensees oI Tenant do nol, disurt, annoy.
endanger, or iderfere wilh qlher tonanls ofthe bulldlng or nelghbors, or use lhe Premhes for aDy uolawful purposos, including, but nol limit8d lo,
using, manufacluring, sellino, sloring, or bansporling illicit drugs or other conlrAband, qr violalo any hw or ordlnance, or commilllng a wasls or
' nu'rsancs on oraboul lfia P.em'rses.
,7, I.'AINTENANGE:
A. Tonsnl OR D (lf checked, tandlordl shill profrssionally malntain lhe Prenises induding heating, ai conditioning, ele.t ical, plumbing and
water systems, lf any, and keep glass, rarindotlrs and doors in oporablg and salo conditioft Unlsss lrndlord is checked, ifTenant fail6 lo maintain
lhe Premises. Landlord may contrad foror pedorm such maintenance. and charge Tenant for l"andlod's msl
B. tzodlord ORE (lf checked, Tenant) shall mainlaln lhe root foundation, exledor walls, commen areas andggEe4!9=-pg!glEgg-g:gll:eeg_
ths copydght laws of lhe United States fl-flJe 17 U-s. code) torbid lie
rnauthorized r€productlon o[ lhls form, or any portion lher€of, by photooopy
nacfiine or any'olh€r ,naan s, including facsimile orcornputedzed formals.
)opyrisht O 1s9&2001, CALIFORNIA ASSOCATION OF REALTORSO,
NC. ALL RIGHTS RESERVED.
:L-11 RE\/ISED 10/01 (PAGE 2 of 6)
Landlord and Tenanl acknow'ledge re copy of his
Pa0olandloru's lnlri.t"
Tenant's lnitials
RevihNed by
grolcr or Oesignee
-
he
-
COIiI ERCIAL LEASE AGREEI'ENT (CL.I T PAGE 2 OF 6}
)(
T5625954.2FX
m
26.
26.
29.
The coowiohl laws of the Unlted States CfIUe 17 U.S' Code) forbid the
""r.rt+ri,iria reorodualgn of lhis lolm, or any porflon 0lereol, by photocopy
-r"tin" oranvbthermeans, including la6lmilo orcomputedzed fotmal5'
6;il;ha@ iss&zoot, crJ-tFoRNlA AssoclArlol oF REALToRS@.
INC. ALL RIGHTS RESERVED.
cL-li REVISED t0/01 (PAGE3of 6l
Landlord and Tenant ac*nowledge re ota py of lhis
paqe.
Landlord's lnilials (
Tenantb lnitials (
)(
RoY'relYed by
groksr o( oGlgnee
--
Dsto
-.
COMMERGI,AL LEASE AGREEITENT ICL.1 I PAGE 3 OF 6}
T56259J4.ZFX
uhl.fi shall not bs
:oF
It,lhe pdor writtgn consent
whidr the PtEm'rses ate Howeve(
of Insuranco eslabllshlng
PrBmises. lsndlod may also
sudr consellt
be
an
may
GOUTSB of
r5ti=.t
also b€
Landlord
use
AIT
Premises:lXtO ttmd jt!,eme. IlurjliJx@e- CA n Dale;lanua'1' 7-9, 2004
of this
30. TENANCY STATEI6EI{T TESTOFPEL CERTIFICATE}: Tenanl shall execute and retum a lenancy slatement (estoppel cerlificate), de[verod to
Tenant by Landlord or.Landlord! agent, uilhin 3 days afier its receipl The tenancy staternent shall ac-lmowledge lhat this agreemenl is unmodified
ard in fi/l force, or in tul[ turce ab modified, and slate lhe modificallons. Failure to comply nfr[r lhis roquire,n€nt (i] shall be deemed Tenant's
ackno,vledgment lfiat lhe lenancy slatement is tu€ and conecl, and may be reliad upbn by a prospective lender or purchaser: and (li) may be lreated
. lV-qnAhqd_,s a material lqe-actr of tlris agreemenl Tenanl shall glso prepare, execute, and.deln erto Landlord.any finandal statoment {whidr uill be
held in confidenco) reasonebly requestod by a prospactve lender or buyer.
3{. .I-ANDLORDS TRANSFER: Tenant agrees thatthe transferee of Landtord's Interest shatl be substihrtd as Landlord under lhis agreemenl. Landlord
witl be rele$ed of ahy furtfrer obligation lo Tenafit regardlng lhe security deposlt only lf the security deposit is returned lo Tenant upon ouch transfer,
or if _thq sacrrity deposit is actrally han-sfaned b the lransferee. For all oher obligalions under thls agreoment, Landlord Is released of any furlher
liabiliry to Tenant. upon Landlordb tanshr.
32. SUBdRDUIATIOU] ffris sgreemont shall be subordinate to all exisling llen$ and, at Landlords option, the lien of any first dEed of lrust or first
morlgag€ subsequenlly placod upon lhe real properly of wttlch the Premises are a parl, and to aqy advances mada on the security of the Fremises,
and lo all renewels. modificatigns. consolklatons, rcplacements, ard e:denilons. However, as to the lien of arry deed of lrust or morlgage entered into
afler executioir of lhls agreement, Tenant! dght b qulet possession of the Premises shall not bo dishrbed if Tenant is not in defauB and so long as
Tenant pays the Rent and observes and perforns ell of lhe privlslons of lhis agreembnt, unless lhis agre€ment b olherw'se terminaled pursuant to ih
terms. lf any mgdgagee, lrustee, or ground lessor elecls lo have this agreement placed in a security position prior.lo lhe lien of a mortgage. deed of
lrust orgmund lease, and gives Writbn nolice to TenanL tftis agreement shall be deemed piorlo thal mortgege, deied of tsust, or ground lgase, orthe
date.of recording-'
33. TEIIIANT REPRESEilTATIO!{S; GREOII: Tenant warants that a[ statemenls in Tenant's.frnarrcial docrrnsnts and renlal applicalion are accurate.
Tenant aulhorizes Landlord and Broke(s) lo obtsin Tenanfs credit report at time ofapplicallon and periodically dudng lenancy io conneclion with
approlral, mdifcation, or €nforcemenl of lhls agreement Landlord may cancel lhis agreemont: {l} befoe occupancy begins. upon dhapproval of the
credit report(s); or (ll) at any time. upon discovehng that informalion.in Tenant's applicathn h false. A negative aedit reporl reflecling on T€nanfs
rAcod may be submttted lo a credit r€porling agoncy, tf Tanant fai[s lo pay Rent qr compty wih any oher obligallon undor lhis Bgreement.
34. DISPUTE RESOLUTION:
A- IIEDUITION; Tenant and landlord agreo lo mediate any dispute or claim adsing between lhem od of this agreement, or any resulling transadloo,
boture resodiog lo arbihation or court hclion, subjed to paragraph 348(2) below. Paragraphs 348{2} and (3) appty wtrcther or not lhe arbitration
pmv'slon ts hilialed. Medlation ftos, if any. shall be dividad equally among lhe pailie.s lnvolved..ff6r anydispute or daim to wtrldr trls paragraph
applios, ery pady commenoes an adion witrotrt fist atempllng to rosolue lhe matter lhrough mediation, or retrses to mediab afler a requesl has
boen made, thon lhat party shal nsl be enlillod to recover atlomey fees, even lf they wouH otherrilise be available to that party ]n Any such action.
THIS ITED'ATION PROVISION APPLIES WHET}|ER OR NOT THE ARBITRATION PROVISION IS INMALED.
B. ARBITRATION OF DISPUTES; [1) Tenant and Landlord agree lhat any dispub ordalm ln Law or equity adsing betrrrsn lhom oui of ftis
agreement or any res!.rlting tramacfforl whlcir ls not sEt{ed thrsugh madlation. shall bo decided by neutral, blndlng arblhation,
including and subjectto paragraphs 348{2) and {31 below. Tfe arbihator shall be a rcfired ludge ortustice, or'an attorney wlth at least 5
yege of real *tale transacllgnal law experience, unlees the partles mutually agree to s different arbifuator, urtro 6hall render an anrard ln
accordanca wjth subs{ar*ive Calihrnla Law. ln all other respecls, ttte arblFation shan be conducH tn accordanca wtth Part lll, Ttd6 I of
lhe Gallfornla Code of CMI Procedure. Judgment upon lho award of lhe atitnatodsl may ba entered In any court havlng Jurisdic8on. The
parties shall have.the rlghtto dkcovgry io accordanca with Code of Glvll Procadur,o ${283.05.' (21 EXCLUSIONS FROil MEqnflON ANO ARBTTRATTON: Tha following matters'are excluded ftom Mediaton and &bilratlon hareupder: (lt a
Judicial or norJudicial forcclosure or olher actlon or proggeding to enlorce a deed o[ Eus( mortgage, or inslallment lend sale contract as defined in
Clvll Code 52985; (il) an unlawtul detainer aclion; {i[) the fling oe enturcament of a mechanlc's lion; (iv) any mater that 's wilhin lhe jurisdiclion of
a probatq,. imall claims, or banluupicy court and (v! an action tur bodily injury or wrongful death, or for Hent or patent dstuds {o rihich Code of
Civil Procedure $337.1 or $337.15 applhs. The filing of a court aclior lo onable lhe lecording of a notice of pending action, for order of atiachmont,
receivership, lnjunclion. or olher provisiooal rernedias, shall not const'Me a violation of tfte rnediation and aditsation prwisions.
(3) BROXERS: Tenant and Landlord agreo lo mediate and arbifito disputes or dalrtts involving eilher or bollr Brokers, pmvidad silher or both
Brokers shall havo agreed to sudl madiation or arbitration, ptiof lo, or wtthln a rsasonable time afler lhe disputa 9r daim ls presented lo Bmkers.
Any electlon by eithei or both Brokers to parlicipate In mediation or arbitralion shall not result ln Brokers fon! aeemeU partiei to lhe agreemeint
"NOTICE: BY IHITIAUNG lN mE SPAGE BELOWYOU ARE AGREEING TO HAVE ANY DISPUTE ARISIHG
our oF mE MATTERS THCLUDED N mE'ARBITRATION OF. DISPUTES'PROyISION DECTDED By NEUIRAL
ARBITRATION AS PROVIDED BY CALIFORNIA IAW AND YOU ARE GTVING UP.hNY RIGHTS YOU MIGHT
POSSESS TO HAVE THE DISPUTE LITIGATED IN A COURT OR JURY TRIAL. BY IN]TIALING IN THE SPACE
BELOW.YOU ARE GMNG UP YOUR JUD|CTAL RIGHTS TO DTSCOVERY ANq AppEAL, UNLESS THOSE
RIGHTS ARE SPECFICALLY INCLUDED IN THE:ARBITRATION OF DISPUTES'PROVI$ION. IF YOU REFUSE
TO.SUBMIT TO ARBMRATION AFTER AGREEING TO THIS PROVISION, YOU MAY BE COMPELLED TO
ARBTTRATE UNDER THE AUTHORITY OF THE CALIFORNIA CODE OF CIUL PROCEDURE. YOUR. AGREEMENT TO THIS ARSrRATION PROVISION lS VpLUiITARY.' '
"wE HAVE READ AND UNDERSTAND THE FOREGOING AND AGREE TO SUBMIT DISPUTES ARISING
OUT OF THE MATTERS INCLUDED
ARBITRATION."
lhe copyrightlaws of the United Shtes (tiUe 17 U.S. Code) fttuid the LandlordandTenantacloowledgerecSltof4copy
rnaulhodzed reproduction of lhh form, or any porthn lhereof. by photocopy Page. \If
nachine or any olher means, induding facslmlle or computerized formats. Landlord's lnilials (-) ( fl' I
,'opyright e 199&2001, CAIIFORNIA ASSOCIATION OF REALTORS@, Tenant's lnitials( rQ r3. l( U I
NC.AIL RIGHTS RESERVED. I
Revlened by
Brokeror Deslonae Dals
Landlord's tnltlals _ l_ Tenanfi tnlflals I
:L-'1{ REVISED10/01 {PAGE4of 6}
cotdMERctAL LEASE AGREEMENT{QI--{1 PAGE 4 OF 5l
i-Sl-II-lffitffi
35. JOllfI AND IHDIVIDUAL OBLIGATIO!|Si: fl itere is more than ono T€nan!eac$ one shEU be hdieidualty and completety responsible for lheperformanco ofa[ obl(?ations otTenent uoder lhis agreement, jolnlly]dth every olherTenanl and indiv/'dualbr, wtlether or not h posssssion.
36. NOTICE Nolices may be ssryed by mau facsimih. or courier at the followiog address orlocation, orat any olherlocation subsequetuydes ignated:
Landlord:CLte aE Arlll,iaqa,!e Teoanl:
aoad 70ao Eora-d .|lyeE!e
Bul.Jjl4alE. cA 9i070
,. leceiv€d tr a r-ll.I
A,.t!7 7- 2 . arpoD, ooebT-,i.,fo! tusLuea3 o: .Eeb-uardr I 2005 *hL&ereE occu.rs first tDa
NoscE ls dserned efeclive upon $e earl'resl of he lollq,rlng: (i) personel recelpt by eilisr party or theh agenE (n) wlitten 8cknowtsdgomsnt of nolco;or Glil 5 days afler naiting nofice lo surh lqcation by first class mlall, postsge pre-pald-
37. wAlvER: ThB waiver of ally bEach shall not bo constu.ad as a conunulng walver of the same bmach or a waller of any subsequent brcach.
38. lNDElltNlFlCATlOl'l: Tenant shall indermify, dstund snd hold Lsndlord harmloss from all dains, dkputes, lit gation, ludgments and a6omey feesadshg oulqfTenants use ofhe P.Bmises-
39. OTHER TERIIS AND CONDfiONSTSUPPLE dENTS: se€ addeEdq e. - _
r€at rLl.l bcraare to
s200 o ,lonth ard adrEst a3 Der Dafraraotr e) of &ls Teasa-
The roloaring ATTACHEo supplemenls,/€xhibits are incorporated in lhis agreoment:ndd€.adrE a
,0' ATIoRIIEY FEES: ln any aclion or prcceeding arising oul of lhls agreemenl, Ihe preyalnng party between kndtord and Tenant shall b6 enliued lo
rEasonable. alomey fees and cosb f'om lhe noI}pre,.aning Lrndlord or Teflant, except as provided ln Balagraph 34All. ENIRE COIITRACT: Iime b qf the Qss€nco. Al prior ag.eem€nts between Lsndlord and Tenant are incorporatod in this agreement, which
conslitltes the enlire contlad lt is intended as a fual expresslon of Ele parljes' agreement, and may not be contraCiaea by eviaince of any prior
agr€€mentor cofltemPoraneous ordl agrsemenl The parl€s fudfier lhtend that lhis agrsgmert consdhrte! lhe comph(e alrd €d(cluilvE statemont ol ils
lenns, 8r!d that no extdnsic evidence whatso;ver msy be htroduced in any judicJal or ohBr pmceeding, ff any, Lrvoiving this agreement. Any proyision
of ll{s agrc€ment lhat ls held to bs lnva[d shal nqt afi8ct $e validity or enlorcaabllity ofany olher provislo[tn lhis agfeem€nt ThiE agreement shall
be binding upon, and inure lo lhe bonefil 6f, lhe heirs, assigfleos and successors lo the palties.
2. EROKERAGE Landlord and Tenant shall oadr pay to Broke(s) lhe iee agr€od to, it any, in a separalq wriuen aqreemont Neilher Tenanl oor
Landlord has utilized ,he services of, or fur ant, olher reason owes compensstion lo, a licensed rcal estat€ brqker (ndMdual or co0orato), agent
finde( or olh€r entiv, olher than as nam6d in lhis agreem€nt, ln connoqtoo viith any.ar{ relating.to lhs PI€mises, lncluding, bd not llmiled to,
inquirirs, introduc{ons, consultalions, and negotiqtions l€ading lo ih'rs agr€em€nt, Tenant and t 4dlgrd oa.fi agroe lq indemnify, dofend and holdI hamless the oth€( and lhe B(okers spe.jfied hsrein, and thelr agents, fom and against any costs, expenses, or liability {or compensEuon dsimed
inconsislent wilh lhe warranty and represeoElior in tfiis parsgraph 42.
3. AGENCY OONRRflATION; Tho ,ollolvlng agency relaliomhips are hereby confimed for llu:s haosactioff
LisUng Ag
Ethe Landlord talusivety: or E both tho Teranl and Landlord.
(Pdnl FIrm Name) h lhe agent of (dreDk one)
Selling Agent T+ euri, (Pdnt Flrm Name) 0{not same as Lbting Agent) ls lhe agent of (ch6ck one):
[J the Teoari €xcl!6lvely; o( EItfti Landloid exclusiv€lf or U bolh the Tenant and Landlord.
Real Eslale Brokers Ere not parlies 1o he agreement between Tenanl and Landlord.
enE ai& laraa
ho copyrlghl la!,t.s of the united States (l-de 17 U.S. Code)
uulhodzed Gproduclloo of this form, or any portion lhe(€of, by
achino or any olher means, including hcsimiJo or computerired
forbid lhe Landlord and Tenant ac.lglowledge
PhOtocopy Pago'
formats.
opyright @ lS9&2001, CALIFORNIA ASSOCATION oF REALTORS@,
IC. AI-L RIGHTS RESERVEO.
Landlord's lni6als
Tenantb lnilials
Rovle$'e{ by
Brokeror Deslgnee
-
DalE _
rccffifNo(this(y)
L-11 REVISED 10/01 {PAGE 5 of 5)
coliMERcr,AL LEASE AGREEiIiENT (CL"lt PAGE 5 OF 6)TS6259l{.ZFX
Preinises: rloro Adr.e'd -!.?aare. r:rrIl-aoaEa, CA gdrro _ Dalo Ja,Il,rl.v i.g- zOOd
Eurl,j nzag. cA 94OaO
Prernlses:TdBA aryr-d 3-vEue. EurI;-rare- CI.n Date .aFntlaru 1O .2004
Tenant Dale 6 ^Z *g
lRlt,o Ilatti _____________:_
Address !75 E1otba].{t Road - ,Gitr auFlino-al3e Slate cE Zlp 94070
Tenant flala
Landlord and T.enad acknowledge and agrce that Bmkers: (i| do not guarantEe ffre condition of the Premises; (ii) cannot
veriry rsprcserbtionrr Fade by ottref; {ili) $itl not verify zoning and la$d use re*ietioJrs; (ivl cannot prcvlde.tegal or tax
advico; (v) will not provide qlfier advice or informafion flrat exceeds.the'knorrledge, educadon or Bxperiencs requirbd to
obtaln a-riat €atate iicense. Furthenlore, if Brokerg are ndt also astin'g as t-andlord i.n this agreemenl Brokers: (vi) do.not
decidE nrfrat rcntal rate a Tenant shorld pay or Landlord should accepg and (viil do not degide upo.n the length or other
terms of tenaqcy. Landlortl and Tenant agree trat they r,{il! seek lggal, hx, insunnce, and olher deslred asgletance from
appropriate professio nats.
(Prinl name)
liddress City Slate
-
Zip
Date
Address
Landlord
Slate
or
Address City State _ Zp _
Agen4r relationships.are confrmed as above.. Real eslate brokers wfro are ngl also Lsndlord ln lhis agreemont are not a party to lhe agreement between
Landlord and Tenant
Real EstaE Broker
By (Asen!)Date az'<o
Address 7.323 P,€'aaT Av€trma Cttt .Eur:iaaqrre State cA Ao 94070
TelephoneWFglx r65At 347-3450 E-mail f iwnrza llto?I.ln aF r?f'
AurJ[iagaaacr.ey
or
of
City Bur.L:Lnqa:le
Real Estate Bmker
By (Agen0 Date a 2-z .D
Add.ress City sEte-ap
-
E*nail
IHIS FORM HAS BEEN APPROVED BY THE CAIJFORNA ASSOCIATION OF REALTORS@ (C.A.R). NO REPRESEITATEN TS MADE AS TO THE LEGAL VATIDTTY OR
AOEOUACY OF AI{Y PROVISION IH ANY S?ECIFIC TRANSACNON. A REAL ESTATE BROKER IS THE PERSOFI OUAUFIED TO ADVISE O!{ REAI. ESTATE
IMNSACTIONS. IF YOU DESIRE LEGAL OR TA,TADVICE, CONSULTA}I APPROPRIATE PROFESSIOML
Ihis torm b amilab{e for use by the enlire rEal estala lrdusby- lt b ml htended lo idenli$ lhe usor as a REALTORO. REALroRO is I regi$ered coLledive mornbership rnaft
*ii{fi nray be used glly by membels ot fte },IATIONAL ASSOCAnON OF REALTORS@ wtlo sub€slbe to Ib Cod6 of ElfilE
Pr.tlbhad rd tlslttuted by:
Rzu EETAIE BUEINEoS 6EfiVIG€$, ]HG,
r lIlhsfitrary dris C"{rFOR ltlA ASSOCT{IIgY OF RFALIURSo
545 Sodt Vrd A!/srte, to€ AtgBl6s. Cafifomh SO0aO
{ REVTSED 10101 (PAGE. Ot
?oo*ERctAL
Fax
Royla,ved by
Broker or Dedgne€
-
Dale
-
LEASE AGREEHENT (CLl{ PAGE 6 oF 6)
TS6i595{-U-X
r'Sti-!Erl#hffi
ADDENDTIMA
The followingterms a"d coadifions are hereby
Commercial Lease Agreement, daf€d oz^ z -o into andmade apmt ofthe
oir the property knoum as 1080
Ho.ward Avenug Br.nlingamq CA (Greyhound Bus Depot),. in which Rino Beti is referredto as
Tenant, aadthe City ofBurlingame is referredto as Landlord
Tenant acknowledges tl.e Historio Value and importance of the Premises as a
former GreyhoundBus Depot No.signage, alteration, orpaiating of the exterior
or interior of the Premises is allowed without e,)ryress rlritten corsetrt ofthe CiE
ofBurlingame.
2. A.Notrrithstanding aay other provisioa ofthis LeaseAgreement rc later
than Septembeir 14,2008, Landlordmay give unitterrnotice to Tenant of
termination ofthis Lease Agreement as oflvdarch 31,2009,if (1) the City
will be using the properry q! part of a redevlopnent projeot, (2) ttre City
needs use of the project in accordance with a3ederal, State or County
contract or (3) the City will lose fimding fiom a Federal, State or County
ageroy.
B.'Upou such a termination, Landlord agrees to oompcnsate Tenantfor.any
fixfires tbat Tenant has purchased and placed on the Pre.mises at si:rty-five
perceat (65yr) of the purchase price paid by Tenant for suoh fixtures and
equipmentthat Terant has electedto leave onthePremises upon Tenant's
vacation ofthe Premises. Tenant may elect, however, to remove these
fi:rhues rather than make tlr.em subject to compensation under this
paragraph so long as the removal complies witb the other tenns and
conditions ofthis Lease Agreement
C. ' The only fixtrues eligible for compeasation rurder this paragraph are those
that have been documented by Tenant by submission of purohase reoeipts
to Landlord and confiunation in writing by inspection by Landlord no
later than June 30, 2005.
D. Ifthe city exercises its lgrmin4tion right under this paragraph, the city
shall not operate or allow others to operate afood establishment as defired
in the City zoning code on this properry rrrtil afterApril 1,2014.
Landlord and Tenart agree to meet no later thm se,pte,mber 30,2013,in order to
attempt to reach agreement or an extension of this Lease Agreement. However,
ssthing in this paragapb shall be construed 6s imposing an obligation on either
party to actually reach such an agreement but is solely ao obligation to meet and
discuss suoh a possibility.
I
3
6.
4.
5
8.
Tte use of the Prenises will be limited tg a retail store that primarily sells
sandwiches, drinks, chips, salads, so-ups, and pastq andas an incidental usq sales
of Sau'slogohats andt-shirn. No alcohol ortobacco willbe sold atthe
Premises. Any changes or additioxs to tlis deicriptiou ar the nature of the use
shall require the writbn permission ofthe Landloid which rray approve or deny
in its sole discretion.
The followingnotice is provided pursuantto CaliforniaRevenue & Ta:ration
Code $ fi7.6: The property is oumed by the City of Burlingame,'and the City is
exempt fromreal property and persoral property ta,tes. Ilowever, this Lease
Agreement betwee,n the City and the Tenant miy crvate a possessory ir$erest by
the Tenant subject to Foperty ta:ration, and the Tenant may be subject to the
payment of property taxes Ievied on tlrat iaterestby &e State of Califomia or the
County of San lv{ateo. The Tenant shall be solely responsible for the pa5ment of
any such prope,rty taxes.
The Teuan! shall be responsible for all landscaping aud maiuterance of the
ptanting area around the building and the turf area. The Tenant shall meet the
followiag miniryum maintenance standards:
A. Tuf sball be cut and edged atleast once a week
B.Turf shall be adequately fertilized to ercure thatgrass is healthy and
growing vigorously. This usually mearut at.Ieasttwo fertilizations per
year. Aeration as required but at least onoe per year. .
C. ' Picklup of fiuer shall occur at least once a &y, seven days a weelc
D
E.
A11 landscaping will be cleand or replaced when appearance has
noticeably deteriorated or an accumulation of sand" dirt leaves, and debris
distract frpm the apperuance or safety ofthe area-
The City of Bwtingame will maintain the trees on the Preanises.
AII buildiug and hard surfaces on the Premises, o&er than sidewalks, shall be
cleaned, rgpaired, repainted" orreplaced whenever its appearance has noticeably
deteriorated or an accumulation of dirt and other effects distrast from the
appearauce of the Fremises. Wallnrays shall be regular$ sulept and kep cleau
Any $af6ti will be.removed or painte{ over withiu trventy-four hours of its
plaoement or any part ofthe Premises. . .
This Lease Agreement is contingent ou the approval of the Planning Comrnissi6s
of the City of Burliagame with regard to the conditional use and parkitrg variance
for &e proposed use, and if tho Comrnission approval is appealed to the City
Council, is contingent onthe approval of the City Counoil underthat appeal.
7.
9 This Lease Agreerrent is further contingent on the Tenant's aoceptance ofthe
conditions ttat may be i'rrposed in the Co-rnmission or Council approval
(described in paragraph 8 ibove) given tlie costs of improv€NrenL' made necessary
by ihose conditions. The Tenant sball have thirty (30) days &om the date offinal
approval by the Planning Commission, or if appealed, from the date offnal
approval by the City Counci! to deterrniue iftbe conditions ofapproval are
acoephble. If the Tenant firrds the conditiols are uacceptable, the Te,trant shall
notify the City of Burlingame in uriting that it is cancelling the Lease Agreemenl
and upon giving rhal notice, the Tenant will forfeit the security deposit made
pwsuant to pamgraph 6(.4,) of the Commercial LeaseAgeemetrt Ifthe Tenant
fails to give such a notice.within the 30-day period, the Lease Agreement will
become fidly effective.
Da& AX,'z/-ots
Tenant Landlord City of Burlingame
D By
Rino Beui
The foregoing terms and conditions are hereby agreed to, and the undersiped aclnowledge
receipt ofthis Addendum A
Date d/d, I hr
AMENDMENT NO. 1 TO COMMERCIAL LEASE AGREEMENT
BETWEEN TIM CITY OF BURLINGAMEFoR 1080 HowARD AVENUE, BURLTNGAME, CALIF0RNIA(cREYnouND BUS DEPOT)
THIS AMENDMENT NO. l, made and entered into this l24tlrd"y oflac.eh__,2005, by and behveen the cITY oF BURLINGAME, a municipalffioruion ffiinuft","Landlord"], and Rino Betti, dba Sam's sandwiches [hereinafter ..Tenant,,],
",n.n6, tt.commercial Lease Agreement between the parties daied January lg,z004 itereinafter,.LeaseAgreement"].
NO'W, TITEREFORE,IT IS AGREED AS F,OLLOWS:
L Lease payments shall be as follows:
a' The Lease Payments due from February. 1, 2005 to october 1, 2005 shall be $ 1 ,000 permonth;
b. The Lease payment due on rrrovember I, 2()05, srra[ be $r,500.
c. .Lease Payments due on or after December l, 2005, shall be $2,000 per month asstated in the Commercial Lease Agreement and adjust annuaiy as per paragraph 3y(z)of theCon-rmercial Lease Agreement.
2' Except as expressly amended in this Amendment No. 1, all otherterms and conditionscontained iir the Comrnelcial Lease Agreement shall remain in full force and effect.
rN \44TNESS wlIER.EoF, the parties liave executed this Amendment No. I on the dayand year first above written.
CITY OF BURLINGAME TENIANT
RECITALS
aad
WHEREAS, the Tenant has paid. for improvements to the sewer system at the property;
WHEREAS, an interinr rent reduction appearb to be a fair way to reimburse the Tenantfor these expenses:
Ciry Manager Rino Betti
Attest:Approved as to.fomi
t...-
By
i)
, uL.! -.)%
L City Clerk City Attorney
1'
Ve.qn
AMENDMENT NO.2- TO COMMERICAL LEASE AGREEMENT
BETWEEN TIIE CITY OF'BURLINGAME AND RINO BETTI,
DBA SAM'S SANDWICH SHOP, FOR TIIE PREMISES AT
1O8O HOWARD AVENUE, BURIINGAME, CALIFORNIA
This Amendment No. 2 made and entered this of March, 20i3, by and between
the City of Burlingame, a municipal corporation '), and Rino Betti, dba Sam's
Sandwich Shop (herein "Tenant"), amends the Commercial Lease Agreement, including
Addendum A, dated February 26,2004, and as amended by Amendment No, 1, dated.March24,
2005, for the lease of the building at 1080 Howard Avenue (herein, "Premises").
WHEREAS, Tenant has had financial difficulty in the management and operation of his
business on the Premises which he has leased from Landlord since 2004; and
WHEREAS, Tenant has made improvements to the Premises over the term of the Lease
agreement; and
WHEREAS, City has an interest in ensuring that Premises continues to be occupied and
a viable business in the downtown; and
WHEREAS, there is a pirblic benefit in reducing the Tenant's rent for the Premises as
such rent reduction will assist Tenant in maintaining a viable business on this Premises;
., , .NOW, THEREFORE, THE PARTIES AGREE
AGREEMENT AS FOLLOWS:
TO AMEND TIIEIR
1. Section 2, "Term", is hereby deleted and anew Section 2, "Term", is hereby added
to read as follows:
"2. TERM: The term shall be on a month-to-month basis, commencing April 1, 2013.
Either party may terminate the tenancy by giving written notice to the other parly at
least thirty (30) days prior to the intended termination date, subject to any applicable
Iaws. Such notice may be given on any date. This Agreement is not a lease and does
not convey any interest in real property."
2. Section 3, t'Base Rentt', is hereby deleted and a new Section 3,'"Base Rent", is
hereby added to read as follows:
"3. BASE RENT: Tenant agrees to pay Landlord as base rent for Premises, $1,700.00
per month. Rent is payable in advance on the first (lst) day of each month and is
delinquent if not received by Landlord on or before the fifteenth (15th) day of each
month."
3. Section 6, "Security Deposit", is hereby amended to add new subsections "D" and
"E" to read as'follows:
"D.Landlord and Tenant agree that, on or after February 1,2013, the Landlord may
take and apply the full $4,000.00 security deposit to pay delinquent base rent.
E. Landlord and Tenant firther agree that Tenant shall pay to Landlord a security
deposit of $2,000.00. Tenant may either pay to Landlord the full security deposit or
may pay the security deposit in installments of an additional $100.00 per month on
the following schedule, until the full security deposit of $2,000,00 has been paid to
Landlord.
April 1,2013
May i,2013
June 1,2013
July 1,2013
August 1,2013
September 1,2013
October 1,2013
April 1,2014
May 1,2074
June i,2014
July 1,2014
August 1,2014
September L,2414
October 1,2014
April 1,2015
May 1,2015
June 1,20i5
July 1,2015
August 1,2015
September 1,2015
$ 100.00
100.00
100.00
100.00
100.00
100.00
100.00
.100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100,00
100.00
2,000.00
Tenant's failu'e to pay this monthly amount until the new security deposit amount has
been achieved shall be considered a breach of the agreement."
4. Section 21, "Signs", is hereby deleted and a new Section 21, "Signs", is hereby
added to read as follows:
"21. SiGNS: Tenant authorizes Landlord to place a FOR SALE sign on the Premises
at any time and a FOR LEASE sign on the Premises upon either party's notification to
the other of termination of the month-to-month tenancy."
5. Seetion 39, "Other terms and Conditions/Supplements", is hereby amended to add
a new subsection "39b" to read as follows:
"39b. Addendum "A" is hereby revised to delete Section 2 and Section 3 in their
entirety. Except as expressly revised by these deletions to Addendum A, all other
terms and conditions of Addendum A shall remain in full force and effect."
6. Except as expressly amended by this Amendment No. 2, al! other terms and
conditions contained in the Commercial Lease Agreement dated January 19,2044,
between the City of Burlingame and Rino Betti dba Sam's Sandwich Shop, as
amended, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this Amendment No. 2 to the
Commercial Lease Agreement dated January 19,2004, as amended, on the day and the year first
above written.
CITY OF BURLINGAME TENANT
By:By:Krffi
Goldman, City Manager
City Clerk
Mr. Rino Betti
A
Mary Guinan, City Attorney
AMBNDMENT NO.3
TO COMMERICAL LEASB AGREEMENT
BETWEEN THE CITY OF BURLINGAME Ai\D RINO BETTI,
DBA SAM'S SANDWICH SHOP, FOR THE PREMISES AT
1080 HOWARD AVENUE, BURLINGAME, CALIFORNTA
This Amendment No. 3 made and entered this _day of _,2078, by and between the
City of Burlingame, a municipal corporation (herein "Landlord"), and Rino Betti, dba Sam's Sandwich
Shop (herein "Tenant"), amends the Commercial Lease Agreement, including Addendum A, dated
February 26,2004, as amended by Amendment No. 1, dated March 24,2005, and as amended by
Amendment No. 2, dated March 18,2013, for the lease of the building at 1080 Howard Avenue (herein
o'Premises").
WHEREAS, Tenant has had time to stabilize his finances in the management and operation of
his business on the Premises which he has leased from Landlord since 2004; and
WHEREAS, Tenant has consistently made monthly lease payments but has not received an
increase in the lease payments since March of 2013; and
WHEREAS, the value of the lease property has increased from 2013 and the Landlord has an
interest in receiving appropriate compensation for the lease of its property, including adjustment for
inflation;and
NOW, THEREFORE, TIIE PARTIES AGREE TO AMEND THEIR AGREEMENT AS
FOLLOWS:
1. Section 3, o'Base Rent", is deleted and a new Section 3, "Base Rent", is added to read as
follows:
Tenant agrees to pay Landlord as base rent for the Premises, $1,700.00 per month. Rent is
payable in advance on the first (1't) day of each month and is delinquent if not received by
Landlord on or before the fifteenth (15tr') day of each month. Begiruring on May 1, 2018, the
monthly rent shall be adjusted annually according to any increase in the U.S. Consumer Price
Index of the Bureau of Labor Statistics of the Department of Labor for All Urban Consumers
("CPf') for San Francisco Bay Area based on the following formula: Base Rent will be
multiplied by the most current CPI preceding the first calendar month during which the
adjustment is to take effect, and divided by the most recent CPI preceding the Commencement
Date. In no event shall any adjusted Base Rent be less than the Base Rent for the month
immediately preceding the adjustment. If the CPI is no longer published, then the adjustment
to the Base Rent shall be based on an alternate index that most closely reflects CPI.
2.Except as expressly amended by this Amendment No. 3, all other terms and conditions
contained in the Commercial Lease Agreement dated January 19,2004, including Addendum
A, dated February 24, 2004 and as amended on March 24, 2005 and March 1 8, 20 1 3, between
the City of Burlingame and Rino Betti dba Sam's Sandwich Shop, as amended, shall remain in
full force and effect.
IN WITNEES WHEREOF, the parties have executed this Amendment No. 3 to the Commercial
Lease Agreement dated January 19,2004, as amended, on the day and year first above written.
CITY OF BIIRLINGAME TENANT
By:By:
Lisa K. Goldman, City Manager Mr. Rino Betti
Attest:Approved as to Form:
Meaghan Hassel-Shearer, City Clerk Kathleen Kane, City Attorney
AGENDA NO:
MEETING DATE: March 19, 2018
To:Honorable Mayor and City Council
Date: March 19,2018
From: Syed Murtuza, Director of Public Works - (650) 558-7230
Subject: Adoption of a Resolution Awarding a Construction Contract to Valentine
Corporation for the Sanchez Lagoon Flap Gates Project - City Project No.
84740
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution awarding a construction
contract to Valentine Corporation for the Sanchez Lagoon Flap Gates Project in the amount of
$183,369, and authorize the City Manager to execute the agreement.
BACKGROUND
The Sanchez Lagoon Flap Gates (Tidal Gates) Project consists of installing two 96-inch diameter
flap gates on a double barreled reinforced concrete storm drain pipe that services the
Burlingame/Ralston watershed area. The original tidal gates at the outfall structure have severely
deteriorated, and portions of them have been dislocated from the outfall pipe, rendering them
dysfunctional. This results in the backflow of Bay water into the pipe system during high tides.
Additionally, the tidal backflow of Bay water over time has built up sedimentation at the outfall
structure, further reducing the capacity of the drainage system. The project consists of removing
the sediments and installing new High Density Polyethylene Flap Gates.
Due to the nature of the scope of work, the project required California Environmental Quality Act
(CEOA) review. An initial study/mitigated negative declaration (IS/MND) was prepared by WRA
Environmental Consultants on behalf of the City, with a public review period in April and May of
2017. Questions were received by the San Francisco Bay Conservation and Development
Commission (BCDC), and the California Department of Transportation (Caltrans). The City
responded to the questions, and the final IS/MND was prepared and adopted on May 18,2017.
D!SCUSSION
After the completion of the engineering design and obtaining permits from regulatory agencies,
the project was advertised for bids on February 1, 2018. The project bids were opened on Ji/arch
1,2018, and a total of three bid proposals were received, ranging from $138,853 to $188,000.
Dixon Marine Services was the apparent low bidderwith its bid amount of $138,853. However,
after close examination of Dixon Marine Services' bid proposal, staff determined that the bid
proposal was incomplete and did not meet the requirements of the project, and hence it was
STAFF REPORT
1
Sanchez Flap Gates Project, Gity Project No. 84740 March 19,2018
disqualified. The second apparent low bidder is Valentine Corporation with its bid amount of
$183,369, which is 8.3% lower than the engineer's estimate of $200,000. Staff has reviewed
Valentine Corporation's bid proposal, and finds that the contractor has met all the project
requirements, and has a past history of performing similar work successfully. As a result,
Valentine Corporation is determined to be the lowest responsive and responsible bidder, and
hence staff recommends that the City Council award the project to Valentine Corporation, in the
amount of $183,369, and authorize the City Manager to execute the construction contract.
The project construction is anticipated to begin in April and be completed by August, barring
delays. Upon completion of construction, the project will provide additional drainage capacity in
the lower reaches of Sanchez/Ralston Creek Watershed Areas while preventing the backflow of
Bay water into the storm drainage system and alleviate flooding.
FISCAL IMPACT
Estimated Proiect Expenditures:
The following are the estimated prolect construction expenditures:
Construction
Construction Conti ngency
Construction Management
Engineering Administration
$ 183,369
$27,505
$30,000
$15,000
Total $255,874
Fundinq Availabilitv:
There are adequate funds available in the Storm Capital Improvement Program to complete the
project.
Exhibits
o Resolution
. Project Location Map
o Bid Summary
2
RESOLUTION NO._
A RESOLUTION OF THE CITY COUNGIL OF THE CITY OF BURLINGAME
AWARDING A CONSTRUCTION CONTRACT TO VALENTINE CORPORATION FOR
THE SANCHEZ LAGOON FLAP GATES, AND AUTHORIZING THE CIry MANAGER
rO EXECUTE THE CONTRACT
CITY PROJECT NO. 84740
WHEREAS, on February 1, 2018, the City issued notice inviting bid proposals for the
SANCHEZ LAGOON FLAP GATES, CITY PROJECT NO. 84740; and
WHEREAS, on March 1, 2018, three bid proposals were received and opened before
the City Clerk and representatives of the Public Works Department; and
WHEREAS, Dixon Marine Services submitted an apparent low bid for the job in the
amount of $138,853; and
WHEREAS, upon review of the Dixon Marine Services' bid proposal, the bid proposal
was determined to be incomplete and did not meet the project requirements, and hence it was
disqualified; and
WHEREAS, Valentine Corporation is the second lowest bid for the job in the amount of
$183,369 and submitted a complete proposal; and
WHEREAS, Valentine Corporation is determined to be the lowest responsive and
responsible bidder for the project with its bid amount of $'183,369; and
NOW, THEREFORE, be it RESOLVED, and ORDERED, that the Plans and
Specifications for City Project No. 84740, including all addenda, are approved and adopted; and
BE lT FURTHER RESOLVED that the bid of Valentine Corporation, for said project in
the amount of $183,369 is accepted; and
BE lT FURTHER RESOLVED that a contract be entered into between Valentine
Corporation and the City of Burlingame for the performance of said work, and that the City
Manager is authorized on behalf of the City of Burlingame to execute said contract and to
approve the faithful performance bond and the labor materials bond required to be furnished by
the contractor.
Mayor
l, I\,4EAGHAN HASSEL-SHEARER, City Clerk of the City of Burlingame, certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the 19th
day of March, 2018, and was adopted thereafter by the following vote:
AYES:
NOES:
ABSENT:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
City Clerk
Project Location
Project Site
*
BID DATE: MARCH 1,2018 CITY OF BURLINGAME
BID SUMMARY
SANCHEZ LAGOON FLAP GATES
City Project No. 84740
Page 1 of 'l
Engineer's Estimate Dixon Marine Servlces, lnc.Valentine Corporation John Clay General
Engineering Contractors, lnc.
ITEM
NO.DESCRIPTION OF ITEM ESTIMATED
QUANTITY UNIT UNIT PRICE TOTAL COST TOTAL COST UNIT
PRICE TOTAL COST UNIT PRICE TOTAL COST
$ 40,000 $ 40,000.00 $ 46,752 $ 65,869 $ 65,869.00 $ 2s,ooo $ 25,000.001
)
Dewatering Operations
96-inch HDPE Flap Gate
1
2
LS
$ 65,000 $ 130,000.00 $ 38,450
$
$
46,752.OO
76,899.00 $ 5s,000 $ 1 10,000.00 $ 37,500 $ 75,000.00
Cleaning/Debris Removal 50 CY 120$$ 6,000.00 184$$ 9,186.00 $ 100 $ 5,000.00 $ 1,ooo $ 50,000.00
4 Environmental Permits
Compliance 1 LS $ 24,000 $ 24,000.00 $ 6,016 $ 6,016.00 $ 2,500 $ 2,500.00 $ 38,ooo $ 38,000.00
Total Base Bid 200,000.00$138,853.00$'t 83,369.00$188,000.00$
BID SCHEDULE: NEIGHBORHOOD STORM DRAIN
#9
UNIT PRICE
EA
STAFF REPORT AGENDANO: 8d
MEETING DATE: March 19, 2018
To:Honorable Mayor and City Gouncil
Date: March 19, 2018
From: Syed Murtuza, Director of Public Works - (650) 558-7230
Subject:Adoption of Resolutions Awarding a Construction Contract to Redgwick
Construction Co., for the California Drive Roundabout Project, City Project
No. 83920, and Approving a Professiona! Services Agreement with Hanna
Group for Construction Management Services Related to the Project
RECOMMENDATION
Staff recommends that the City Council adopt the following attached resolutions:
(1) Awarding a construction contract to Redgwick Construction Co., for the California Drive
Roundabout Project in the amount of $2,968,082.50, and authorizing the City Manager to
execute the same; and
(2) Approving a professional services agreement with Hanna Group in the amount of
$498,570 for construction management services related to the project, and authorizing the
City Manager to execute the agreement.
BACKGROUND
ln the mid 2000s, staff performed a preliminary feasibility analysis of the six-legged intersection of
California Drive at Bellevue Avenue and Lorton Avenue with complicated traffic circulation
movements, and identified a traffic roundabout as a solution to address the challenges and
conflicts of the current configuration. Over the last several years, the City conducted an extensive
public outreach process to obtain input into the design of the project. The outreach included
meetings with residents, potentially impacted property owners and tenants in the project area,
and project stakeholders such as the Business lmprovement Districts, Chamber of Commerce,
and auto dealerships in the area. Additionally, the City hosted three community meetings that
focused on educating the public regarding the project, and gathering community preferences on
landscaping and design options. As a result, staff incorporated community input such as
pedestrian, bicyclist, and motorist safety and circulation improvements into the project design. ln
addition, staff included green streets and complete streets concepts into the final design.
The project consists of constructing a traffic roundabout at the intersection of California Drive,
Bellevue Avenue, and Lorton Avenue. The project goal is to implement traffic calming measures
and safety improvements to facilitate safe access and improve traffic circulation for pedestrians,
bicyclists, and motor vehicles. ln addition to constructing the roundabout, the project scope
1
Award of Construction Contract to Redgwlck Construclion Co.
and Approval of Professio.ra, Services Agreement with Hanna Group
for the Califomia Dive Roundabout Project
March 19, 2018
consists of installing new pavement surfacing on California Drive between Oak Grove Avenue
and Burlingame Avenue, and on Bellevue Avenue and Lorton Avenue in the project vicinity. The
poect also includes construction of landscaping/green street infrastructure elements, storm
drainage improvements and improved street lighting.
Due to the project proximity to the Burlingame Avenue downtown businesses, Auto Row, and the
Burlingame Caltrain Station, the project construction will be done in multiple stages to minimize
impacts to the community as best as possible, and maintain safe vehicular and pedestrian
circulation in the area. The construction will consist of four stages:
The Stage 1 work includes partial demolition of existing southbound lanes, and
construction of new southbound lanes, landscaping area, and sidewalks fronting
the businesses along California Drive. During this stage, the northbound and
southbound lanes on California Drive will remain open to traffic; access to Lorton
Avenue and Bellevue Avenue will be temporarily closed from California Drive, and
a detour will be provided. Stage '1 work is estimated to last four to five months, with
extended working hours between 7 am and 10 pm. The intent is to speed up the
construction activities to minimize impacts to schools, residents, and businesses.
The Stage 2 work includes demolition of existing center lanes and construction of
new center lanes and landscaping areas. The work is estimated to last one to two
months for this phase. During this stage, the northbound and southbound lanes on
California will remain open to the public. Access to Lorton Avenue and Bellevue
Avenue from California Drive will be restored.
The Stage 3 work includes demolition of existing northbound lanes and
construction of new northbound lanes and landscaping areas on California Drive.
A portion of roadway and sidewalk fronting Lorton Avenue and Bellevue Avenue
will be closed. The work is estimated to last two to three months. During this stage,
the southbound lanes and one northbound lane on California Drive will remain
open to the public.
During Stage 4, California Drive between Oak Grove Avenue and Burlingame
Avenue will be repaired and resurfaced. Additionally, miscellaneous work related
to green infrastructure, drainage, utilities, and signage and striping will be done.
The work is estimated to last one to two months.
Stage 2
Stage 3:
Stage4
It should be noted that the above time frames and details of construction staging are approximate
and tentative, and more information will be made available after the award of the contract. Staff
will conduct outreach to the residents, businesses, and other stakeholders in the area to provide
project information and address their concerns. ln addition, staff will regularly update the public
through articles in the City eNews and on the website to provide the latest project information.
Staff will coordinate with the Police Department to develop educational materials and graphics to
educate the public regarding how to navigate through the roundabout.
The construction is anticipated to start in May 2018 and is tentatively scheduled to be completed
by January 2019, barring no delays.
2
Stage 1 :
Award of Construction Contract to Redgwick Construction Co.
and Approval of Professional Seruices Agreement with Hanna Group
for the California Drive Roundabout Project
March 19, 2018
DISCUSSION
Construction Contract
The project was advertised for bids on January 3, 2018. The sealed bids were opened on
February 21,2018, and five bid proposals were received ranging from $2,968,082.50 to
$3,584,082.00. Redgwick Construction Co. is the lowest responsible bidder with its bid amount of
$2,968,082.50, which is approximately 1.5% below the engineer's estimate of $3,014,305.00.
Staff has reviewed the proposal from Redgwick Construction Co., and finds that the contractor
has met all the project requirements, and has a past history of performing similar work
successfully for other agencies. As a result, staff recommends that the City Council award the
project to Redgwick Construction Co., and authorize the City Manager to execute the construction
contract.
Professional Services Contract
ln November 2017, staff issued a Request for Proposals (RFP) for construction management and
inspection services for this project. ln response to the RFP, the City received a proposal from
Hanna Group. Staff reviewed Hanna Group's proposal, and determined that the firm is well
qualified to perform the work based on their experience and knowledge of construction
management of similar projects. Staff has negotiated the following scope of professional services
with Hanna Group in the amount of $498,570. The scope of work includes:
o Review, process, and approve pre-construction project drawings and submittals;
o Attend and manage pre-construction meetings between the City and Contractor;
. Review and advise the City on Contractor's overall and weekly construction schedule;
o Perform daily construction inspection and provide construction management services for
170 construction working days;
o Prepare daily written construction reports and photographic records of the project;
o Provide public outreach and respond to inquiries/issues from the public and local
businesses;
o Attend weekly construction progress meetings, perform necessary field engineering work,
and perform independent quality assurance assessments;
o Perform Construction Testing and Quality Assurance;
. Perform project close out inspections and develop final punch list;
. Review and respond to requests for information and requests for contract change orders;
and process construction progress payments;
. Negotiate claims, liquidated damages, and final payment; and
o Prepare final project recording drawings.
The professional services fee amount represents approximately 16.8% of the construction cost.
The fee amount is reasonable and consistent with industry standards for construction
3
Award of Construction Contract to Redgwick Construction Co.
and Approval of Professional Seruices Agreement with Hanna Group
for the California Drive Roundabout Project
March 19, 2018
management, inspection as well as construction material testing and quality assurance services
based on the scope and complexity of the project involving various stages of construction for
maintaining traffic circulation and safety, as well as performing public outreach to the stake
holders during the construction.
FISCAL IMPACT
Estimated Proiect Expenditures
The following are the estimated project construction expenditures:
o Construction Contract $2,968,083
. Construction Management and lnspection $498,570
r Construction Engineering Support $82,582
. Contingency 15% $532,386
. Contract Administration $218,379
Total $4,300,000
The project is funded by a combination of Measure A Grant, Gas Tax, and Measure A Local
Streets & Roads, General Fund, and Storm Drain Fee as follows:
CIP 329-83920 - California Drive Roundabout
(Gas Tax, Measure A Grant)
CIP 329-85080 - Annual Resurfacing
(Gas Tax, Local Streets and Roads-Measure A)
$2,800,000
$ 650,000
CIP 329-83090 - Streetlight lmprovements
(General Fund)
FY 2018-19 CIP Water quality lmprovements
(Storm Drain Fee)
$ 330,000
$ 52o,ooo
a
a
a
a
Total
Exhibits:
. Resolution Awarding the Construction Contract
. Resolution Approving the Professional Services Agreement
o Bid Summary
o ConstructionContract
. Professional Services Agreement
. Project Location Map
$4,300,000
4
RESOLUTTON NO._
A RESOLUTION OF THE CIry COUNCIL OF THE CITY OF BURLINGAME
AWARDING A CONSTRUCTION CONTRACT TO REDGWICK CONSTRUCTION
COMPANY FOR THE CALIFORNIA DRIVE ROUNDABOUT PROJECT, AND
AUTHORIZING THE CIry MANAGER TO EXECUTE THE CONTRACT
CITY PROJECT NO. 83920
WHEREAS, on January 3, 2018, the City issued notice inviting bid proposals for the
California Drive Roundabout, CITY PROJECT NO 83920; and
WHEREAS, on February 21, 2018, all proposals were received and opened before the
City Clerk and representatives of the Public Works Department; and
WHEREAS, Redgwick Construction Company submitted the lowest responsible bid for
the job in the amount of $2,968,082.50.
NOW, THEREFORE, be it RESOLVED, and ORDERED, that the Plans and
Specifications, including all addenda, are approved and adopted; and
BE lT FURTHER RESOLVED that the bid of Redgwick Construction Company for the
California Drive Roundabout project in the amount of $2,968,082.50 is accepted; and
BE lT FURTHER RESOLVED that a contract be entered into behveen the successful
bidder and the City of Burlingame for the performance of said work, and that the City Manager is
authorized on behalf of the City of Burlingame to execute said contract and to approve the
faithful performance bond and the labor materials bond required to be furnished by the
contractor.
Mayor
l, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the 19rH
day of lvlarch, 2018, and was adopted thereafter by the following vote:
AYES:
NOES:
ABSENT:
COUNCILMEMBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
City Clerk
RESOLUTION NO,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
APPROVING A PROFESSTONAL SERVICES AGREEMENT WITH HANNA GROUP
FOR CONSTRUCTION MANAGEMENT SERVICES RELATED TO THE
CALIFORNIA DRIVE ROUNDABOUT PROJECT, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENT
CITY PROJECT NO.83920
RESOLVED, by the CITY COUNCIL of the City of Burlingame, California which FINDS,
ORDERS and DETERMINES AS FOLLOWS:
1. The public interest and convenience require execution of the agreement cited in
the title above.
2. The City Manager is authorized to sign said agreement on behalf of the City of
Burlingame.
3. The City Clerk is instructed to attest such signature.
Mayor
l, Meaghan Hassel Shearer, City Clerk of the City of Burlingame, certify that the
foregoing Resolution was introduced at a regular meeting of the City Council held on the '19rH
day of March, 2018 and was adopted thereafter by the following vote:
AYES COUNCILMEIVIBERS:
COUNCILMEMBERS:
COUNCILMEMBERS:
NOES:
ABSENT:
City Clerk
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CALIFORNIA DRIVE ROUNDABOUT PROJECT
CITY PROJECT NO. 83920
BID SUMMARY
OPEN 2018 at 2:00 P.M.
ITEM
qw UNIT
35 MODTFY rNLrT (CAP)2 h
ET{GINtER.S ESNMATE RedSwick Con*rudion Co.o'Grady Pavin& lnc.lnted.tc Gr.dlnt & Paving Granitr Ro.l Company
UNIT PRIG AMOUNT UNIT PRICE AMOUilT UN|T PNI'E AMOUM UilIT PRICE AMOUNT UNI PRIC AMOUNT UNIT PRICE AMOUNT
s 2,000.00
1,m0.00
1,O00.00
2,000.m
800.m
800.00
2,000.00
5,000.00
2,O00.o0
300.m
1,000.00
200.00
4.00
1,000.00
500.00
s0.00
200.00
135.00
130.m
75.00
4sm.0o
6,000.00
4,000.00
700.00
40.00
750.00
20.00
28.00
30.00
30.00
100.00
I
s
5
I
s
s
s
s
$
s
s
s
s
I
s
s
s
s
s
s
s
s
s
s
5
s
s
100.00
35.m
120.00
s 4,m0.00
4,m0.o0
5,000.00
40oo.00
4,800.00
9,600.00
10,000.00
5,000.00
4,000.o0
7,mo.oo
8,m0.00
600.00
28,880.00
lo,ooo.m
4,500.00
66,250.00
1m,om.o0
256,500.O0
65,000.00
s
5
s
$
s
s
5
s
s
s
s
5
s
s
s
s
s 1,200.00
36,000-00
30,000.00
8,000.00
7,OOO.OO
23,200.00
16,500.m
13,900.00
334,880.00
62,100.00
75,750-m
s9,000.00
41,600.m
41,L25.OO
10,200.00
s
s
s
s
s
5
s
s
s
s
S 2,ooo.oo s 4,m0.00
6,m0.00
7,500.00
3,000.00
1,500.o0
1,800.00
1,m0.o0
1.200.oo
1,200.00
1,500.00
250.00
250.00
850.00
3,SoO,OO
1,750.00
1m.00
750.00
1m.00
s
I
5
5
s
s
s
s
$
s
s
s 1,600.00
50.00
120.00
s
s
S lso.oo
s 22S.oO
s 200.00
s 3,m0.00
4,500.00
8,000.00
1,700.00
70.00
1,700.o0
s5.00
s
$
s
s
20.00
30.00
30.m
t
s
$80.00
1m.00
30.00
s
s
460.00
s 2,000.00
4,800.00
6,000.00
3,000.0o
1,500.00
3,000.00
4,250.00
s
s
3,500.00
3,500.00
2,400.00
6,@0.00
300.00
50,540.00
12,000.00
14,it00.0O
66,250.m
60,000.00
285,000.00
112,500.00
3,200.00
24000.0o
22,500.m
16000.o0
12000.00
40,600.0o
37.400.00
38,225.00
239,200.00
s
5
s
s
s
)
I
5 62,100.00
5 7s,7s0.0o
S 47,200.m
S 4r,6oo.m
S 35,2so.oo
I r9,roo.oo
S 3,4oo.oo s 6,eo.o0 s 2,500.00
1,350.00
900.00
650.00
370-00
1,@0.00
s
4,0o0.00
2,000.00
S 12s.oo
S 22s.oo
5 11s.oo
5 11.00
$ 1,3so.oo
S 9oo.oo
$ 8o.oo
S 225.00
3S0.00
2,500,00
4,000.00
9,000.00
1,700.00
80.@
u00.00
74.00
13.00
5 zz.oo
S 22.00
S 11s.oo
$ 94.00
s 18.m
S 4oo.oo
5,000.00
5,00.00I
6,750.00
1,800.00
3,S0.00
4,440.00
5,00o.00
I
5
s
S 4,ooo.oo
5 3,ooo.oo
5 1,8oo.oo
S 34s.oo
S 79,42o.m
S 13,soo.oo
s 8,100.00
S 1c,ooo.oo
S 112,500.00
S 285,ooo.oo
s 17s,000.0o
S 6,080.00
I 20,0o0.m
S 2o,ooo.m
$ 18,ooo.m
$ u,ooo.oo
S 46,400.00
S 3z4oo.oo
5 s1,43o.m
S 155,480.00
s
s
s
55,550.00
67,850.00
39,104.00
21,150.00
S 4,7oo.oo S 9,4oo.oo
36 ADIUST MANHOLE TO GRADE (STORM DRAIN)4 EA s 1,500.00
1,500.00
1,500.o0
5
s
5 250.00
150.005
S 3,4oo.oo
S l,soo.oo
s 1,so0.0o
s 13,600.m
7,S00.00
3,000.00
s
s
trY"
1,000.00
3,0o0.00
0,3-
5,000.00
5,000.00
37 ADJUST MANHOTE TO GRADE (sEWER)EA
38 ADJUST FIRE HYDRANTTO GMDE 7 EA
39 FURNISH AND INSTATL UTILITY 80X (CITY-OWNED)6 EA s
s
5m.o0
500.00
s 3,000.00
6,000.ms
5 11*
4m.00
s 15,000.00
4,800.00s12TA
41 SALVAGE STREET TIGHT 5 EA s 600.00
5 5,200.00
1,750.005
s 3,m0.o0
s 5,200.00
3,500.00s
S l,mo.oo s s,000.00 S 2,ooo.oo 5 1o,ooo.m
42 RETOCATE DECOMTIVE STREff LIGHT 1 EA S 4,ooo.oo
S 2,mo.oo
s
5
4,000.00
4,000.00
s
s
:11"
6,000.00
s 5,800.00
12,000.ms
s 3.m0.00
8,800.00
6m.00s
43 SALVAGE RRFB SYSTTM 2 EA
24 EA s 55.00
6@.00
280.00
5
5
s 1,320.00
5 1Y:
840.00s
S 2oo.oo
5 '-*'
3@.00s
s -o:Y'
4mo.(x)
9@.00
5
s
s 125.O0
l,l(x).00
2m.00
5
5
8 EA
46 REPLACE ROADSIDE SIGN PAN€T ON EXISTING POST 3 EA
47 COLD PI,ANE ASPHALT CONCRETE PAVEMENT 7,220 SQYD s 5.50
1,500.o0s
39,710.00
15,000.m
s
I 1,mo.oo
s ss,gss.oo
S 1o,ooo.oo
5 5.00
1.100.00
s 36,100.m
s 11,000.0010EA
9 EA S 1,ooo.oo s 9,m0.00 S 6m.oo s 5,400.00
S 99,37s.m
s 1O7.O00.0O
$ 2,ooo.oo S 18,ooo.oo
1,32s TON ool
185.00s
53,000.00
92,500.00
s ata
214.OOs
s 65.00
200.00s
S 86,12s.0o
s 100,000.0051PAVTMENT FAILURE REPAIR 500 TON
1,900 TON 147.00
165.00
400.00
5 279,300.00
82500.0o
6,trO.00
s
s
S 126.00
S 17s.oo
S 4m.m
239,400.00
:1,11"
6,,100.00s
150.00
200.00
250.00
S 285,ooo.oo
5 loo,ooo.oo
S 4,ooo.oo
500 LF
16 TF
55 DRAINAGI INTET{TYPT I)8 3,600.00
4,S0.00
s 28,800.00
24S00.00
s 3,500.00
5 s,mo.oo
S 28,ooo.oo
s 2s,00o.m
s 4,m0.00
5,S00.00
s 32,000.m
27,500.ms
S 12,ooo.oo
56 DRAINAGE INTff (ilPE GO)5 TA
57 STORM DRAIN MANHOLE 2 EA I 7,900.00
s 2,300.00
89.ms
1,300.00
85.m
16.00
24.OO
20.00
S 15,8oo.oo S 8,mo.oo s 16,000.00 S 6,000.00
58 MINOR CONCRETE (MOUNTABLE CURB}10 CY S 23,ooo.oo
51,620.00
s 28,600.@
59,O75.m
191,360.00
5
s
s 49,680.00
50,500.ms
S 82,600.m
5 1,200.00
58.00s
s 12,000.00
33,640.ms
30,800.00
s 32,665.m
131,560.O0s
1,300.00
55.m
I 13,000.m
31,900.ms59MINOR CONCRETE (CURB AND GUTTER)580 LF
60
MINOR CONCRETE (MEDIAN CURBON PCC ShB, TYPE
A1{)22 CY s 1,400.00
47.@
s 11.00
5 l,:too.(x)
45.0O
12.m
S 28,600.00
S 3r,27s.m
s 143,s20.00
61 MINOR CONCRtrE (MEDIAN CUR8, TYPE A1$)695 TF
62 MrNOR CONCRflE (STDEWALK)11,960 SQFT
63 MINOR CONCRETE (TRUCK APRON)2,O70 sQFT s 24_OO
s 20.00
49,680.00
50,500.00
18.00
16.00
37,260.00
40,400.002,525 sQI
590 LF S 14o.oo 5 87.00 S s1,33o.oo s 85.m 5 so,150.0o
416 tF s 125.00
24.6
S s2,ooo.oo
I 28,2oo.oo
s
s
::1
16.00
s
5
27,040.6
18,800.m
s
s
57.m
20,00
)
s
23,712.N
23,500.m67MINOR CONCRETT (STAMPEO CONCRETE)1,175 SQFT
68 PEDESTRIAN RAIL!NG 85 TF 5 1s0.00 S 12,7so.oo 5 4so.oo S 38,2so.oo 5 265.00 S 2zs2s.oo
Page 2 of 3
Ghllottl Con*rudlon Co.
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CALIFORNIA DRIVE ROUNDABOUT PROJECT
CITY PROJECT NO. 83920
BID SUMMARY
2018 at 2:00 P.M.
ITTM ITEM
qw UNIT
69 ROADSTDE S|GN - ONE POST (METAL)50 TA
ENGINEER,S TSTIMATE Redgwick Conirudion Co.Ghilottl con.trudlon Co.lntedete Gradlng & Paving Granite Rocl company
U(IT PRIC€AMOUNT UNIT PRICI AMOUNT UNIT PRIG AMOUffi UNIT PRICE AMOUNT UNIT PRICE MOUilT UNIT PRICE AMOUNT
too.m
1.50
2.00
3.OO
2.00
2.50
2.50
2.50
2.50
2.00
2.OO
6.00
5.00
5.00
ro.00
500.00
349,350.00
97,23O.@
s
s
s
s
s
s
s
s
s
5
s
s
s
s
5 20,0m.m
4,172.50
120.OO
2,250.00
2,O10.00
1,400.00
1,400.00
725.O0
t
$
I
5
s
s
5
s
s 1,230.00
lm.00
10,530.00
950.O0
425.00
440.00
8,000.00
349,350.00
92230.0O
s
s
s
S 3oo.oo S ls,ooo.m 225.O0
o.65
2.00
0.95
0.85
3.50
s 65.00
I sso.oo
s 253,0m.O0
5 86,000.00
s 1r.,250,00
1.894.75
720.00
712.50
854.25
1,960.00
1,960.00
s
5
s
615.00
75.00
7,020.00
s
715.00
8,800.00
253,000.00
86,000.0o
5
s
S 4oo.oo 5 20,0m.m 250.00
0.70
5 2.oo
S 1.oo
S 1.oo
S 3.so
s
s
s
3.50
L.75
1.7s
1.10
1.SO
4.00
S 7o.oo
S 600.00
S 3oo,ooo.oo
$ loo,ooo.oo
5
5
s
s
$
I
s
s
s
s
s
s
s
$
$
12,500.00
2,040.50
750.00
1,005.00
1,%O.O0
1,960.O0
507.50
t,916.25
576.50
75.00
7,020.00
770.00
9,600.00
30o,0@.00
1m,000.00
S 3so.oo S 17,soo.oo
70 THERMOPTASIICTRAFFIC STRIPE (DETAIT 9)2,915 TF 0.70
2.00
1.O0
s 2,040.50
720.00
750.00
5
5
t 2.00
4.005
s 3.00
s 5,830.00
s 1,440.00
2,250.00s
2.50
s.00
3.00
s 7,2a7.50
s 1,800.00
S 2,2so.oo
71 THERMOPTASTICTRAFFIC STRIPE (DETAIL 22)360 tF
72 THERMOPUSTTCTRATFTC STRIPE (DfrAlt 25)750 tt
73 THERMOPLASTIC TMFFIC STRIPE (DETAII- 278)1,m5 LF 1.00
3.70
5
s
Lms.m
2,O72.OO
5 2.00
4.O0
s 2,010.00
2,240.OO
s 2.50
5.00s
s
s
2,St2.SO
2,800.0074IH€RMOPUSTIC TRAFFIC STRIPE (DETAIT 29)560 LF
l5 THERMOPLASTICTRAf FIC STRIPE (DETAIL 32)550 t-F s 3.70 5 2,072.00 s 4.00 S 2,240.00 s 5.O0 5 2,800.00
76 THTRMOPUsTIC TRAFFIC STRIPE {DflAIT 38)290 l-F 1.80
1.80
$522.OO
1,971.00s
s 4.00
4.00s
1,160.00
s 4,380.00
s
s
5.00
5.00
1,450.00
S s,47s.oo77THERMOPUSTIC TRAFFIC STRIPE(OETAI[ 38A)1,095 TF
7a THERMOP6TICTRAFFIC sTRIPE (DETAIL 39A)615 TF 1.00
2.OO
4,20
s 615.00
1m.00
7,37t.N
s
s
arl
5.m
5.00
s 2,460.00
250.00
S 8,77s.m
4.00
s.00
6.O0
2,i160.00
_a*
10,530.@
79 THERMOPUSTIC TMFFIC STRIP€ IDETAIL 40)50 LF
80 THERMOPUSTIC PAVEMTNT MARKING (WHIIE)r,7s5 SQFI
81 PAINT CURB {RED)190 TF s
s
2.50
2.50
s 475.00
212.50
s 5.00
s 5.00
$
s
Tll
425.00
s 5.00
5.00
s 950.00
s 425.00PATNT CURB (YELtOW)85 TF
83 OB,IECT MARKER (TYPE P}11 EA s 65.m
5 630.00
284,883.0O
s 715.00 S 2oo.oo s 2,200.00 S 1oo.oo S 1,1oo.oo
84 TRATf IC SIGNAI- I-OOP DETECORS 16 EA s
s
10,400.m
28d883.00
s 7m.00
280,000.00s
s 11,200.00
S 28o,ooo.oo
S 1,ooo.oo
S 187,om.oo
S 16,000.00
5 187,0m.0085LIGHTING AND ETEfrRIAI SYSTEM 1 ts
86 PEDESTRIAN CROSSING ASSEIvIBTY 1 ts s 86,49s.00 5 86,49s.m S 9o,ooo.oo S go,ooo.m S 118,om.oo 5 118,000.00
TOTAT BID (Bld ltem 1-86)s 3,014,30s.00 s 2,968,082.50 s 2,990,s4s.2s s 3,126,srs.00 s 3,568,144.75 s 3,s84,082.00
Page 3 of 3
O'Grady Paving, lnc.
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AGREEMENT FOR PUBLIC IMPROVEMENT
CALIFORNIA DRIVE ROUNDABOUT PROJECT
GITY PROJECT NO. 83920
THIS AGREEMENT, made in duplicate and entered into in the City of Burlingame,
County of San Mateo, State of California on
-,
2018 by and
between the CITY OF BURLINGAME, a Municipal Corporation, hereinafter called "City",
and Redqwick Go struction Co., a Califomia Corporation, hereinafter called
"Contractor."
WITNESSETH:
WHEREAS, City has taken appropriate proceedings to authorize construction of
the public work and improvements herein provided for and to authorize execution of this
Contract; and
WHEREAS, pursuant to State law and City requirements, a notice was duly
published for bids for the contract for the improvement hereinafter described; and
WHEREAS, on after notice duly given, the City Council of
Burlingame awarded the contract for the construction of the improvements hereinafter
described to Contractor, which the Councilfound to be the lowest responsive, responsible
bidder for these improvements; and
WHEREAS, City and Contractor desire to enter into this Agreement for the
construction of said improvements.
NOW, THEREFORE, lT lS AGREED by the parties hereto as follows:
1. Scope of work.
Contractor shall perform the work described in those Contract Documents entitled:
CALIFORNIA D IVE ROUNDABOUT, CITY PROJECT NQ.!3920.
2. The Contra Documents
The complete contract betvveen City and Contractor consists of the following
documents: this Agreement; Notice lnviting Sealed Bids, attached hereto as Exhibit A;
the accepted Bid Proposal, attached hereto as Exhibit B; the specifications, provisions,
addenda, complete plans, profiles, and detailed drawings contained in the bid documents
titled "California Drive Roundabout, Burlingame Project No.83920" attached as Exhibit
AGREEMENT. 1
3- Contract Price.
The City shall pay, and the Contractor shall accept, in full, payment of the work
above agreed to be done, the sum of two million, nine hundred sixty eight thousand,
eighty-two dollars and fifty cents ($2,968,082.50), called the "Contract Price". This price
is determined by the lump sum and unit prices contained in Contractor's Bid. ln the event
authorized work is performed or materials furnished in addition to those set forth in
Contractor's Bid and the Specifications, such work and materials will be paid for at the
unit prices therein contained. Said amount shall be paid in progress payments as
provided in the Contract Documents.
4" Termination
At any time and with or without cause, the City may suspend the work or any
portion of the work for a period of not more than 90 consecutive calendar days by notice
in writing to Contractor that will fix the date on which work will be resumed. Contractor
will be granted an adjustment to the Contract Price or an extension of the Time for
Completion, or both, directly attributable to any such suspension if Contractor makes a
claim therefor was provided in the Contract Documents.
The occurrence of any one or more of the following events will justify termination
of the contract by the City for cause: (1) Contractois persistent failure to perform the
work in accordance with the Contract Documents; (2) Contractor's disregard of Laws or
Regulations of any public body having jurisdiction; (3) Contractor's disregard of the
authority of the Engineer; or (4) Contractor's violation in any substantial way of any
provision of the Contract Documents. ln the case of any one or more of these events, the
City, after giving Contractor and Contractor's sureties seven calendar days wrltten notice
of the intent to terminate Contractor's services, may initiate termination procedures under
the provisions of the Performance Bond. Such termination will not affect any rights or
remedies of City against Contractor then existing or that accrue thereafter. Any retention
AGREEIUENT - 2
C; the State of California Standard Specifications 2010, as promulgated by the California
Department of Transportation; prevailing wage rates of the State of California applicable
to this project by State law; and all bonds; which are collectively hereinafter referred to as
the Contract Documents. All rights and obligations of City and Contractor are fully set
forth and described in the Contract Documents, which are hereby incorporated as if fully
set forth herein. All of the above described documents are intended to cooperate so that
anywork called for in one, and not mentioned in the other, or vice versa, is to be executed
the same as if mentioned in all said documents.
or payment of moneys due Contractor will not release Contractor from liability. At the
City's sole discretion, Contractor's services may not be terminated if Contractor begins,
within seven calendar days of receipt of such notice of intent to terminate, to correct its
failure to perform and proceeds diligently to cure such failure within no more than 30
calendar days of such notice.
Upon seven calendar days written notice to Contractor, City may, without cause
and without prejudice to any other right or remedy of City, terminate the Contract for City's
convenience. ln such case, Contractor will be paid for (1) work satisfactorily completed
prior the effective date of such termination, (2) furnishing of labor, equipment, and
materials in accordance with the Contract Documents in connection with uncompleted
work, (3) reasonable expenses directly attributable to termination, and (4) fair and
reasonable compensation for associated overhead and profit. No payment will be made
on account of loss of anticipated profits or revenue or other economic loss arising out of
or resulting from such termination.
5. Provisions Cumulative
The provisions of this Agreement are cumulative and in addition to and not in
limitation of any other rights or remedies available to the City.
6. Notices.
All notices shall be in writing and delivered in person or transmitted by certified
mail, postage prepaid.
Notices required to be given to the City shall be addressed as follows:
Mr. Donald Chang
Senior Engineer
City of Burlingame
501 Primrose Road
Burlingame, California 9401 0
Notices required to be given to Contractor shall be addressed as follows:
Mr. Bob Rahebi
President
21 Hegenberger Court
Oakland, C49462'l
7. lnteroretation
As used herein, any gender includes the other gender and the singular includes
AGREEIVIENT - 3
the plural and vice versa.
8. Waiver or Amendment.
No modification, waiver, mutual termination, or amendment of this Agreement is
effective unless made in writing and signed by the City and the Contractor. One or more
waivers of any term, condition, or other provision of this Agreement by either party shall
not be construed as a waiver of a subsequent breach of the same or any other provision.
9. Controllinq Law.
This Agreement is to be governed by and interpreted in accordance with the laws
of the State of California.
11. Severabilitv.
lf any term or provision of this Agreement is deemed invalid, void, or unenforceable
by any court of laMul jurisdiction, the remaining terms and provisions of the Agreement
shall not be affected thereby and shall remain in full force and effect.
12. lndemniflcation.
Contractor shall indemnify, defend, and hold the City, its directors, officers,
employees, agents, and volunteers harmless from and against any and all liability, claims,
suits, actions, damages, and causes of action arising out of, pertaining or relating to the
actual or alleged negligence, recklessness or willful misconduct of Contractor, its
employees, subcontractors, or agents, or on account of the performance or character of
the services, except for any such claim arising out of the sole negligence or willful
misconduct of the City, its officers, employees, agents, or volunteers. lt is understood
that the duty of Contractor to indemnify and hold harmless includes the duty to defend as
set forth in section 2778 of the California Civil Code. Notwithstanding the foregoing, for
any design professional services, the duty to defend and indemnify City shall be limited
to that atlowed by state law. Acceptance of insurance certificates and endorsements
required under this Agreement does not relieve Contractor from liability under this
indemnification and hold harmless clause. This indemnification and hold harmless clause
AGREEIV1ENT.4
10. Successors and Assiqnees.
This Agreement is to be binding on the heirs, successors, and assigns of the
parties hereto but may not be assigned by either party without first obtaining the written
consent of the other party.
shall apply whether or not such insurance policies shall have been determined to be
applicable to any of such damages or claims for damages.
lN WITNESS WHEREOF, two identical counterparts of this Agreement, consisting
of five pages, including this page, each of which counterparts shall for all purposes be
deemed an original of this Agreement, have been duly executed by the parties
hereinabove named on the day and year first hereinabove written.
CITY OF BURLINGAME,
a Municipal Corporation
BV
Lisa K. Goldman, City Manager
Approved as to form:
Kathleen Kane, City Attorney
Meaghan Hassel-Shearer, City Clerk
BV
Print Name:
Company Name:
AGREEMENT - 5
ATTEST:
"CONTRACTOR'
AGREEMENT FOR PROFESSIONAL
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
wlTH THE HANNA GROUP
FOR CALIFORNIA ORIVE ROUNDABOUT PROJECT
CITY PROJECT NO.83920
THIS AGREEMENT is entered into this
-
day of
-'
2018'
by and between the gj!Lg[Eud!@g, State of California, herein called the "City", and
The Hanna Group engaged in providing PROFESSIONAL CONSTRUCTION
MANAGEMENT AND INSPECTION services herein called the "Consultanf'.
RECIT ALS
The City is considering conducting activities for consultant engineering services
for construction management and inspection services for lhe California Drive
Roundabout Project, City Project No. 83920.
The City desires to engage a professional engineering consultant to provide
construction management and inspection services because of Consultant's
experience and qualifications to perform the desired work, described in Exhibit A.
The Consultant represents and affirms that it is qualified and willing to perform the
desired work pursuant to this Agreement.
AGREEMENTS
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope of S tc es. The Consultant shall provide professional engineering
services such as pre-construction services, construction management, full-time
construction inspection, material testing, construction administration and public
outreach, construction documentation, and as detailed in 'Scope of Services" of
the attached Exhibit A of this agreemenl.
Time of Performance. The services of the Consultant are to commence upon
the execution of this Agreement with completion of all work by February 1, 20'19
Comoliance with Laws. The Consultant shall comply with all applicable laws,
codes, ordinances, and regulations of governing federal, state and local laws.
Consultant represents and warrants to City that it has all licenses' permits,
A
B
2.
3.
Page 1 of I
qualifications and approvals of whatsoever nature which are legally required for
Consultant to practice its profession. Consultant represents and warrants to City
that Consultant shall, at its sole cost and expense, keep in effect or obtain al all
times during the term of this Agreement any licenses, permits, and approvals which
are legatly required for Consultant to practice its profession. Consultant shall
maintain a City of Burlingame business license.
Sole Res bilitv.Consultant shall be responsible for employing or engaging
all persons necessary to perform the services under this Agreement.
lnformation/Report Handlinq. All documents furnished to Consultant by the City
and all reports and supportive data prepared by the Consultant under this
Agreement are the City's property and shall be delivered to the City upon the
completion of Consultant's services or at the City's written request. All reporls'
information, data, and exhibits prepared or assembled by Consultant in connection
with the performance of its services pursuant to this Agreement are confidential
until released by the City to the public, and the Consultant shall not make any of
these documents or information available to any individual or organization not
employed by the Consultant or the City without the written consent of the City
before such release. The City acknowledges that the reports to be prepared by
the Consultant pursuant to this Agreement are for the purpose of evaluating a
defined project, and City's use of the information contained in the reports prepared
by the Consultant in connection with other projects shall be solely at City's risk'
unless Consultant expressly consents to such use in writing. City further agrees
that it will not appropriate any methodology or technique of Consultant which is
and has been confirmed in writing by Consultant to be a trade secret of Consultant.
Compe nsation . Compensation for Consultant's professional services shall not
exceed $498,570; and payment shall be based upon City approval of each task
Billing shall include current period and cumulative expenditures to date and shall
be accompanied by a detailed explanation of the work performed by whom at what
rate and on what date. Also, plans, specifications' documents or other pertinent
materials shall be submitted for City review, even if only in partial or draft form.
7 Availabilitv of Records. Consultant shall maintain the records su pporting this
billing for not less than three (3) years following completion of the work under this
Agreement. Consultant shall make these records available to authorized
personnel ofthe City atthe Consultant's offices during business hours upon written
request of the City.
6
4.
5.
Page 2 of 8
8. Proiect anaoer.The Pro.ject Manager for the Consultant for the work under this
Agreement shall be Nick Panavotou. Proiect Manaqer-
9. Assiqnability and rSulcoltractinq. The services to be performed under this
Agreement are unique and personal to the Consultant. No portion of these
services shall be assigned or subcontracted without the written consent of the City.
10. Notices. Any notice required to be given shall be deemed to be duly and properly
given if mailed postage prepaid, and addressed to:
To City:Donald Chang, Senior Engineer
City of Burlingame
501 Primrose Road
Burlingame, CA 94010
To Consultant:Nick Panayotou, Project Manager
The Hanna Group
PO Box 1201
Burlingame, CA 9401 1
or personally delivered to Consultant to such address or such other address as
Consultant designates in writing to City.
11 lndependen t Conkactor. lt is understood that the Consultant , in the performance
of the work and services agreed to be performed, shall act as and be an
independent contractor and not an agent or employee of the City. As an
independent contractor he/she shall not obtain any rights to retirement benefits or
other benefits which accrue to City employee(s). With prior written consent, the
Consultant may perform some obligations under this Agreement by
subcontracting, but may not delegate ultimate responsibility for performance or
assign or transfer interests under this Agreement.
Consultant agrees to testify in any litigation brought regarding the subject of the
work to be performed under this Agreement. Consultant shall be compensated
for its costs and expenses in preparing for, traveling to, and testifying in such
matters at its then current hourly rates of compensation, unless such litigation is
brought by Consultant or is based on allegations of Consultant's negligent
perfo rmance or wron gdoin g.
Page 3 of I
12. Conflict of lnterest. Consultant understands that its professional responsibilities
is solely to the City. The Consultant has and shall not obtain any holding or
interest within the City of Burlingame. Consultant has no business holdings or
agreements with any individual member of the Staff or management of the City or
its representatives nor shall it enter into any such holdings or agreements. ln
addition, Consultant warrants that it does not presently and shall not acquire any
direct or indirect interest adverse to those of the City in the subject of this
Agreement, and it shall immediately disassociate itself from such an interest
should it discover il has done so and shall, at the City's sole discretion, divest itself
of such interest. Consultant shall not knowingly and shall take reasonable steps
to ensure that it does not employ a person having such an interest in this
performance of this Agreement. lf after employment of a person, Consultant
discovers it has employed a person with a direct or indirect interest lhat would
conflict with its performance of this Agreement, Consultant shall promptly notify
City of this employment relationship, and shall, at the City's sole discretion, sever
any such employment relationship.
13 Eoual Emol t OoDortunitv. Consultant warrants that it is an equal
opportunity employer and shall comply with applicable regulations governing equal
employment opportunity. Neither Consultant nor its subcontractors do and
neither shall discriminate against persons employed or seeking employment with
them on the basis of age, sex, color, race, marital status, sexual orientation,
ancestry, physical or mental disability, national origin, religion, or medical
condition, unless based upon a bona fide occupational qualification pursuant to the
California Fair Employment & Housing Act.
14. lnsurance.
A. Minimum Scope of lnsurance:
Consultant agrees to have and mainlain, for the duration of the
contract, General Liability insurance policies insuring him/her and
his/her firm to an amount not less than: One million dollars
($1 ,000,000) combined single limit per occurrence and two million
dollars ($2,000,000) aggregate for bodily inlury, personal injury and
property damage in a form at least as broad as ISO Occurrence Form
cG 0001.
Consultant agrees to have and maintain for the duration of the
contract, an Automobile Liability insurance policy ensuring him/her
I
Page 4 of I
t.
and his/her staff to an amount not less than one million dollars
($1,000,000) combined single limit per accident for bodily injury and
property damage.
Consultant agrees to have and maintain, for the duration of the
contract, professional liability insurance in amounts not less than two
million dollars ($2,000,000) each claim/aggregate sufficient to insure
Consultant for professional errors or omissions in the performance
of the particular scope of work under this agreement.
Any deductibles or self-insured retentions must be declared to and
approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles or self-insured retentions
as respects the City, its officers, officials, employees and volunteers;
or the Contractor shall procure a bond guaranteeing payment of
losses and related investigations, claim administration, and defense
expenses.
B. General and Automobile Liability Policies:
The City, its officers, officiats, employees and volunteers are to be
covered as insured as respects: liability arising out of activities
performed by or on behalf of the Consuttant; products and completed
operations of Consultant, premises owned or used by the
Consultanl. The endorsement providing this additional insured
coverage shall be equal to or broader than ISO Form CG 20 10 1 1
85 and must cover joint negligence, completed operations, and the
acts of subcontraclors. This requirement does not apply to the
professional liability insurance required for professional errors and
omissions.
The Consultant's insurance coverage shall be endorsed to be
primary insurance as respects the City, its officers, officials,
employees and volunteers. Any insurance or self-insurances
maintained by the City, its offlcers, officials, employees or volunteers
shall be excess of the Consultant's insurance and shall not contribute
with it.
l.Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
iii.
IV
Page 5 of 8
t,
ii.
The Consultant's insurance shall apply separately to each insured
against whom a claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
ln addition to these policies, Consultant shall have and maintain Workers'
Compensation insurance as required by California law. Further,
Consultant shall ensure that all subcontractors employed by Consultant
provide the required Workers' Compensation.insurance for their respective
employees.
All Coverages: Each insurance policy required in this item shall be
endorsed to state that coverage shall not be canceled except after thirty
(30) days' prior written notice by mail, has been given to the City (10 days
for non-payment of premium). Current certification of such insurance shall
be kept on file at all times during the term of this agreement with the City
Clerk.
Verification of Coverage: Upon execution of this Agreement, Contractor
shall furnish the City with certificates of insurance and with original
endorsements effecting coverage required by this clause. The certificates
and endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The certificates
and endorsements are to be on forms approved by the City. All certificates
and endorsements are to be received and approved by the City before any
work commences. The City reserves the right to require complete, certified
copies of all required insurance policies, at any time.
lndemnification. To the fullest extent permitted by law, Consultant shall save,
keep and hold harmless indemnify and defend the City, its officers, employees,
authorized agents and volunteers from all damages, liabilities, penalties, costs, or
expenses in law or equity, including but not limited to attorneys'fees, that may at
any time arise, result from, relate to, or be set up because of damages to property
or personal injury received by reason of, or in the course of performing work which
arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the
negligence, recklessness, or willful misconduct of Consultant, or any of the
Consullant's officers, employees, or agents or any subconsultant This provision
D
E
F
15.
C.
Acceptability of lnsurers: lnsurance is to be placed with insurers with a
Best's rating of no less than A-:Vll and authorized to do business in the
State of California.
Page 6 ol 8
shall not apply if the damage or injury is caused by the sole negligence, active
negligence, or willful misconduct of the City, its officers, agents, employees, or
volunteers.
'16.Waiver, No failure on the part of either party to exercise any right or remedy
hereunder shall operate as a waiver of any other right or remedy that party may
have hereunder, nor does waiver of a breach or default under this Agreement
constitute a continuing waiver of a subsequent breach of the same or any other
provision of this Agreement.
17.Governi no Law. This Agreement, regardless of where executed, shall be
governed by and construed under the laws of the State of California. Venue for
any action regarding this Agreement shall be in the Superior Court of the County
of San Mateo.
18. Termination of Aq nt. The C ity and the Consultant shall have the right to
terminate this agreement with or without cause by giving not less than fifteen (15)
days written notice of termination. ln the event of termination, the Consultant
shall deliver to the City all plans, files, documents, reports, performed to date by
the Consultant. ln the evenl of such termination, City shall pay Consultant an
amount that bears the same ratio to the maximum contract price as the work
delivered to the City bears to completed services contemplated under this
Agreement, unless such termination is made for cause, in which event,
compensation, if any, shall be adjusted in light of the particular facts and
circumstances involved in such termination.
19. Amendment. No modification, waiver, mutual termination' or amendment of this
Agreement is effective unless made in writing and signed by the City and the
Consultant.
20.Disoutes. ln any dispute over any aspect of this Agreement, the prevailing party
shall be entitled to reasonable attorney's fees, as well as costs not to exceed
$7,500 in total.
21. Entire Aqree nt. This Agreemenl constitutes the complete and exclusive
statement of the Agreement between the City and Consultant. No terms,
conditions, understandings or agreements purporting to modify or vary this
Agreement, unless hereafter made in writing and signed by the party to be bound,
shall be binding on either Party.
Page 7 of I
lN WITNESS WHEREOF, the City and Consultant have executed this Agreement
as of the date indicated on page one (1).
City of Burlingame "Consultant"
Bv
Lise K. Goldman
City Manager
Approved as to form
The Hanna
Print Name:
Title: ! ic.
Group
U r c\,r ('c ru r,Y o\ol.r
Pr"gf)e.l a Prrlg-.:y Ac.r.o-1or..
City Attorney - Kathleen Kane
ATTEST:
City Clerk - Meaghan Hassel-Shearer
Page I of 8
ffiW EXHIBIT A
THE HANNA GROUP
PROJECT UNDERSTANDING & SCOPE OF SERVICES
COORDINATION I COORDINATION I COORDINATION I COORDINATION
a/' \./' PRE-CONSrRUCIIo]I| \
COI{STRUCNON
Pre-cotr5truclion meetings
Proied MeetinBs
neview ard analvae cora,actor"
schedule
Coordinatr utility.elo(ation3
Review and atsiit in approvint
traffic handling and traffic control
plant
Ensure safe implementation of
the trafficcontrol plant
Roview.ontrecto/i rubmittali
Review, obtain approval and
monitor the cont ador's
prepared SWPPP Pl.n
Conduct reiglarsatety awies of
the entire oroiec{ site for Cal
OSHA.odpliaoce
Prepare eitimates
att
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POST-CONSTRUCflON
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CoBtructability
Revi€w
Plao and Spedfitation
Revlew
Cooitruction
thedulht Review
Utility Relocation
Coordinetion
Documentation of
. Maintain prciectre@dt
. Provide @mprehensive contract
edmi.irtrition
Provide m.terialt testingfor the
p.oiect
Revie mat{ials tBting.6ults
Conduct labor comPlianc!
interuiews and monitor aomPliance
Monitor and inipact cir.trador'i
daily prot.esr
Prepare 0aily Diaries
Prepare mnthly €stimatei
Contract Change Oader estimat€s
CCO t{egotiatiff
Conduct quantity Gkulations.nd
prepare d.lly and monthly
estimates
Preparc A5-&ilti
Prepa.e purch-lists
finalire A.-Builts
Pa€paae Final Pay Documents
Arsisl in p.ojed closeout
do.uments (OSAG)
Package all 0elire6bles //
-un-*---'
- Prc-Conitruction .?\'\. Jrndilions,
-, --
t \
City ol Burlingame + Business Community + Residents + Utility Companies
Tnr Harrtua Gaoup AppRoAcH ro rHE Pnoncr
Our project approach for the California Roundabout Project is developed to achieve project delivery while
having the following goals in mind:
r A quality project that meets all of the requirements of the contract documents
o Ensure that the project is completed within the specified schedule and the allotted budget
r Positive public perception for the project as well as for the City of Burlingame
r A safely constructed project, with a "No lnjury" goal
r Be flexible and responsive to the City, and any other stakeholders for issue resolution
r Assist the Contractor to complete the project in the least amount of time possible
r Manage changes to avoid Contractor claims and minimize costs
r Complete the project to the satisfaction of the City
Our approach to managing this project for the City of Burlingame will start with professionally staffing the
project with qualified personnel as requested by the City. lt is essential for the construction management
team to have a thorough understanding of the project along with potential issues and challenges. Given our
experience with similar projects, we have outlined our work plan giving due consideration to key issues and
CALIFORNIA DRIVE ROUNDABOUT PROJECT
City Proiect No, 83920
!
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THE HANNA GROUP
challenges, From the available information, we have a thorough understanding of the required expertise
needed and the commitment necessary to help the City of Burlingame successfully deliver this program.
ln the successful delivery of a project, our services begin by providing the City expert staff support in allthree
phases of the construction project delivery:
r Phase 1 - Pre-Construction Services
o Phase 2 - Construction Services
o Phase 3 - Post-Construction Services
ln each phase, the project will be administered in accordance with City of Burlingame Procedures & Policies,
the Contract Documents, and Caltrans Standard Plans and Standard Specifications. Our proposed
Construction Manager and Project lnspection team have worked on numerous utility projects and have a
wealth of local experience with sewer and water main projects.
The following is a detailed outline with regards to THG's approach and procedures for maintaining project
progress, schedule, documentation mandates and cost control.
Pxese 7 - Pne-CoNsrRUCnoN Seawces
During the Pre-construction phase, our project team will do the following:
r ldentify Potential Utility Conflicts and coordinate with all utilities
o lntroduce ourselves to the various stakeholders on the project.
r ldentify Safety issues in and around the proposed work area.
o DocumentPre-ConstructionConditions.
o Perform a constructability review if requested.
Puasr 2 - Cor,tsraucrtoN SERvtcEs
During the construction phase it is our goal to work as a team with the Contractor; to try to prevent him from
running into problems and delays; and to make sure that each new construction process starts out in
conformance with the project documents. This will ensure that rework is kept to a minimum and that the
project stays on schedule and minimizes the issuance of "non-conformance" reports. The key attitude that
allows us to work so effectively with the Contractor is that of being in "partnership" with him and his
subcontractors, with a commitment to get the project completed on time and within budget, as opposed to
an attitude of seeking out errors and mistakes.
Communication/Coordination and Correspondence: Our project inspector will serve as the day-to-day focal
point in the field for coordination among the Contractor, Plant Representatives, City Forces, Utllity
companies, BART, and other stakeholders. We will document all communications with the contractor in his
dally diaries and ensure that all pertinent information (issues, concerns, changes) are brought to the City's
attention im mediately.
Preconstruction Meeting: Once the construction contract is bid and awarded, all appropriate parties will be
invited to a preconstruction meeting, including the contractor and his assortment of subs, the City, utility
CALIFORNIA DRIVE ROUNDABOUT PROJECT
City Project No. 83920 I
THE HANNA GROUP
companies appropriate regulatory representatives and any other stakeholders as deemed necessary by the
City. ln order to establish a successful project for all parties, this meeting will establish managerial and
administrative procedures, working relationships, and outline the level of expectations. We will customize
this agenda for the project and, upon the City's approval, distribute prior to the meeting, We will chair the
meeting and provide minutes documenting all items discussed.
Typical items of discussion include:
' lob-site sofety. Points of contact ond oppropriote meons of communicotion
' Quolity control ond assurance responsibilities
' Project schedule
' Submittal, RFl, ond change order processes
. Breokdown of Schedule of Values for LS ltems
' Potential Cloim Processt Time of work and limitations
' Criticol items of workt Long lead items (Prefobricated bridge & ln Pavement Lighting)
' Special inspection requirements (Prefobricoted Bridge)
. Erosion and sedimentation control (SWPPP ond BMP implementation)
t Laydown, storoge, security, and site access
Weekly Meetings: ln order to facilitate effective communication among all parties associated with the
contract, weekly meetings (day and time of the week established in the pre-construction meeting) will be
held to discuss project progress and pending issues. Nick will coordinate and conduct weekly construction
meetings with the contractor, the City's representative, and interested parties. ln order to facilitate an
orderly and efficient meeting, Nick will send an agenda to all appropriate attendees prior to the meetings.
Some of the general items discussed will be safety, schedule, and status of RFls, change orders, submittals,
and new and old issues. Special meetings will be conducted, as necessary to resolve specific issues. The
AssistantREwill prepareminutesofthemeetinganddistributetorespectiveattendees. Ourteamwill make
a point of setting up meetings on an "as-needed" basis with the "Owners" team members to discuss project
issues. This approach of having a separate meeting with the Owner team prior to meeting with the
contractor eliminates the potential of open disagreement amongst the team in front of the contractor.
Local Business/Homeowner/Public Outreach and lnformation Lines: To maintain an effective relationship
with the General Public, Homeowners, and Local Businesses, it is important to respond to inquiries/issues in
a timely manner. The THG Team which is anchored by Nick Panayotou, PE, has extensive experience working
on sensitive projects in the City of Burlingame and will use that experience to aid the City in reviewing and
responding to all citizen and business issues during construction.
Monitor Construction Schedule: We will review the contractor's weekly and monthly schedules and advise
the City of any schedule delay with recommendations for schedule recovery. We will work with the
contractor to eliminate and mitigate the impacts of any delays and as the work progresses, changes and
weather will be evaluated for impact to the contractor's schedule'
Requests for Information (RFl) / Requests for Changes (RFC): Typical RFI and RFC process starts with a
request forwarded from the contractor, which we can review and determine if we can provide an answer. lf
so, we will prepare a response and submit to the City for review. lf unable to provide a response we will
inform the City to take the next step and transmit design related RFI's to the designer. Upon receipt of an
CALIFORNIA DRIVE ROUNDABOUT PROJECT
city Proiect No. 83920
.a
THE HANNA GROUP
answer from the design team, we will verify that the question asked has been adequately answered, and if
not, obtain additional information in order to provide a full and complete answer to the contractor.
Progress Payments: ln order to process the payments for the contract items, We will continuously inspect
the progress of the contract item work and perform quantity calculations for monthly partial payments. The
quantity of each item will be field measured, if necessary, to prevent overpayment or underpayment' In
order to aid in determining project item values, will request that the Contractor submit a schedule of values
(if not already submitted) for the Lump-Sum items. Each month, We will provide accurate calculations for all
items of work completed and accepted to allow for progress payment. Additionally, we will review the
Contractor's progress pay estimate request and schedule of values for reasonableness and ease of
monitoring, and will compare this information to the quantity records that we generated. Upon completion
of progress payment verification, THG will provide the monthly payment recommendation to the City. THG
will also prepare grantor reimbursement requests with backup documentation for the City.
Changes Order Management: The goal of the THG team, through Nick, is to avoid all unnecessary Contract
Change Orders. Change Order can be generated from a number of sources and reasons, including changes
directed by the designer or the owner and field-originated changes arising from unforeseen site conditions.
lf Change Order is unavoidable, the THG team will provide estimating and effective cost management by
properly monitoring and tracking contract change orders. Nick will evaluate all proposed change orders to
determine need, merit, and project impact. The team will provide costestimates and schedule impacts, and
a rationale for approval or denial and with the concurrence from the City, Nick will negotiate change orders
with contractor and prepare change order documentation for approval and signature by the City. Our team
has a vast knowledge of initiating, reviewing, estimating, and writing complicated contract change orders,
including Cost Reduction lncentive Proposals. They have expert knowledge in determining the appropriate
types of payment and methods of performing cost analysis to apply to each specific contract change order,
Duties will also include:
. Prepare chonge orders related to construction issues based on drawings, specificotions, and other
design information from design engineer and City Project Manoger'
. Prepare recommendations to occompony change order documents ond forward to City Project
Manager for review and aPProvol.. Perform chonge order odministrotion, including obtaining City opproval of change order requests,
issuing proposed chonge orders to Contractor, maintaining logs of proposed chonge orders, receiving
change order quototions from Contractor, negotiating change order costs and time extension,
processing finat negotiated change orders, and incorporating opproved chonge orders into progress
payment breakdown.. Perform quantity ond cost analysis as required for negotiotion of chonge orders.
. Analyze additionat compensation claims that ore submitted during the construction period ond
prepare responses.
Claims Avoidance and Mitigation: THG believes our investment in being proactive, performing proper
documentation, and interacting with the contractor in a positive partnering manner can mitigate a
substantial amount of claims that may arise during the course of construction. ln the event a construction
claim is filed, our proposed Project lnspector has the claims experience necessary to interact with the
contractor to negotiate and resolve this claim in an expeditious manner.
Jobsite Safety: Personnel proposed on this project have the appropriate Hazardous Material Training and
Annual Safety Training per Caltrans and Ca|-OSHA. The training received by all team members includes the
CAI.IFORNIA SRIVE ROUNDASOUT PROJECT
city Project No. 83920
wB;2
47.4
THE HANNA GROUP
"safety first" mentality and the knowledge that the paramount item on every project is maintaining a safe
construction project for all parties.
euality Assurance lnspection: The role of quality control inspection is much more than approving or
rejecting work as it is completed. Our approach to quality assurance inspection, where we develop a trust
with the contractor, whereby the contractor diligently works with the THG Team, and completes every task
correctly and expeditiously the first time helps ensure a successful project. Cooperative solutions that are
developed during the course of the project improve quality and minimize rework. When we identify
problems in the field, the contractor is notified immediately and solutions are developed in collaboration
with the design team and the City, if necessary, before work progresses. Specific elements of Quality
Assurance lnspections include:
o Assist the City with the pre-construction meetings
o Coordinating with Local Utilities to ensure that the project schedule is not interrupted.
o Providing continuous inspection to ensure that the contractors'work is in compliance
with the contract documents and the designer's intent
o ldentifying actual and potential problems associated with the construction and providing
solutions.
r Providing constant communication and timely notification to the City, as required for
relevant inspection elements.
o Maintaining daily documentation including photographic and video documentation of
project (special, sensitive, potential claim and milestone work).
r Reviewing approved contractor prepared Storm Water Pollution Prevention Plans
(SWPPP) and ensuring that the work is compliant with the approved plan'
o Participating in Submittal Reviews and design inspections.
o Certifying quantity calculations for progress pay estimates and changes.
r Resolving issues by proposing field changes to facilitate construction & avoid delays.
o Coordinating all design changes & change orders with the designer and City.
r ldentify Contractor Staging Areas and Parking and providing enforcement.
r Providing material management to ensure that the rnaterials are in compliance with the
Plans and Specifications.
o Reviewing of contractor submittals such as material submittals, mix designs, temporary
work design, shop-drawings, schedule, certificates of compliance, progress payments,
and extra work rePorts.
r EnsurinE that job site safety inspections are performed and that the safety of the jobsite
and the traveling public is always maintained.
o Coordinating Testing and Surveying during construction
o Participate in On-Site Contractor Meetings.
. Labor Compliance Documentation & lnterviews.
o Review and interpret materials testing results
e Assist the City with Contract Change Order estimates
r Assist the City with CCO Negotiation
r Review Extra Work Bills
o Conduct quantity calculations and prepare daily and monthly estimates
r Prepare punch-lists
CALIFORNIA DRIVE ROUNDABOUT PROjECT
City Project No. 83920 %
THE HANNA GROUP
Quality Assurance Materials Testing: The THG team will provide the following:
. Schedule ond perform quotity ossurance materials testing to verify compliance of the work with
the contract documents including Source inspections ond Materiols acceptonce
. Review test reports submitted by others to substdntidte contract compliance
. Review, comment, and administer Quality Control Plons (Welding, Paint for prefob Bridge)
. Ensure that Certificates of Compliance or source releose tags are furnished by the contractor
along with the opplicoble delivered moteriols at the Proiect site.
Psast 3- Posr- CoustnucrtoN SERVIIES
A project is only truly completed when all the construction is complete, including the punchlist items, the
final payment is approved and accepted, and the project paperwork is completed and archived. ln this final
phase, the THG team will perform the following key activities to ensure that the construction is completed in
compliance to the contract documents:
o Develop "Punch List" items to be completed.
r Ensuring that appropriate testing is performed for all items.
o lf the contractor's work or a designated portion thereof, is incomplete or noncompliant,
THG will compile a list of incomplete or unsatisfactory items. THG will conduct final
inspections and coordinate the correction and completion of the work.
o Perform final job walk through with the contractor, the City, and the design team.
e Coordinate the submittal and completion of Record Drawings.
o Provide Construction Claims Support Mediation/Litigation (if necessary).
o Recommend Acceptance of the project.
The specific project closeout documents will include the following:
. All approved shop drawings, submittals and manufacturers' literature maintained by THG
during the construction Project.
o A complete set of project progress photographs and videotapes taken before, during,
and after construction.
o Project "As-Built" Plans.o Final Detail Estimate and "As-Built" Cost.
o The original set of all inspection reports, summaries, testing documents, meeting
minutes, clarifications, schedules, correspondence and other documents related to the
construction work as it was being installed.
o Prepare all OBAG documents for Submittal to the City'
CALIFORNIA DRIVE ROUNDABOUT PROJECT
City Project No. 83920 x
,,ffiW
l'r olecl I-[ours cQ (]osts
City of Burlingame
California Drive Roundabout Project
Proposed Project Tasks Plan for Construction lnspection Services (170 Working Days Assumed)
Updated Decembet 21, 2017
potenliu!l need ,or multiple 6hifts seasonally.Total cM $398,570
Tot.l Houc 25A2
Materials Cost
Total With Materials Testing 1498,570
Pre-Construction Seryices Construction Services Posl Construction Services Proiect Totals Project Costs
6
u
6+_o<^
-.t4E
6 9"
Totat
Has
6
6
d
3
!<^
^o- - e-
" NJE6 9-'
<g
U
Tolal
HrE
I
d
E
!
p<-9=9d E:
1E'<P
Tolal
H€
E
6
v
g
* bf6 9-'<P
Task
Tobl
FIN
9q
96
6g
ad
E
9i
ve
'fask I : Pre-Construclion Services
Task 1.1 Meetrngs
Task 1.2 Document Revrew
Task 1.3 Publc Cutreacl'
Tabl lor Tesk
B
B
16
32
6
6
24
40
'16
16
40
72
S
B
16
32
6
8
24
{0
16
16
40
72
5175 $ 145
$1,400
$1.40C
02.800
t5,G00
$1.160
$1.160
$3.480
t5,E00
'l Lsk 2: Conslruclion Munegemenl
Task 2-0 Prcjecl Doamenl Selup
Task 2.1 construaiion Ob6etuatroi. lnspedon & Coordrnaton
Ta6k 2 2 Oesrgn clarifi6tions/ Submrttal Revres
Task 2.3 Reiommend Contad Chango OldeB
T.sk 2.4 Prepare & Redmmeao Progress PaymenB
Task 2.5 Mee[ngs
T.sk 2.6 Public Out.each
40
300
200
50
50
50
50
7LO
40
1350
100
40
40
6o
50
1680
80
1650
300
90
90
110
100
2420
40
300
200
50
50
50
50
740
40
1350
100
40
40
60
50
15E0
60
i550
300
90
t'10
100
2A70
s7.o00
$52,500
$35,000
s5.750
s8,7s0
$8.750
s129.500
$5,800
s1s5.750
$14.500
$5.800
$s.800
$8,700
$7,?50
s243.600
Task 3.1 Prq6cl A@plane & Punch Lrst
Task 3.2 Construciion Drsputes & Clarms
Task 3.3 Final Repod & Clcseout & As-Bults
ToarttorTaak
12
12
10
34
x2
E
16
20
26
9o
12
10
3a
u
16
56 90
02,1 00
$2.100
$1.7S
35,950
$4,540
$1.160
$2,320
sE.1 20
Grand Total for Construction Management Seryices 32 40 72 710 '1680 2420 31 56 90 806 '1776 2582 $141,050 s257,520
SITE
SAN FRANC/SCO BAY
VICINITY IVIAP
NTS
CALIFORNIA DRIVE ROUNDABOUT
CITY PROJECT NO. 83920
./ -,.//
STAFF REPORT AGENDANO: 8e
MEETING DATE: March 19,2018
To:Honorable Mayor and City Council
Date: March 19,2018
From: Ana Maria Silva, Executive Assistant - (650) 558-7204
Subject: Open Nomination Period to Fi!! One Vacancy on the Library Board of Trustees
RECOMMENDATION
Staff recommends that the City Council call for applications to fill one impending vacancy on the
Library Board due to the expiring term of Board member Randi Murray. The recommended deadline
is Friday, May 1 8,2018. This will allow applicants three opportunities (March 20, April 17, and [t4ay
15) to attend a Library Board meeting.
BACKGROUND
The City's current commissioner appointment procedure calls for any Commissioner desiring
reappointment to apply in the same manner as all other candidates. All past applicants on the two-
year waitlist will be informed of the vacancy.
1
STAFF REPORT AGENDANO: 8f
MEETING DATE: March 19,2018
To:Honorable Mayor and City Council
Date: March 19,2018
From: Ana Maria Silva, Executive Assistant - (650) 558-7204
Subject: Open Nomination Period to Fill One Vacancy on the Parks and Recreation
Commission
RECOMMENDATION
Staff recommends that the City Council call for applications to fill one vacancy on the Parks and
Recreation Commission due to the resignation of Commissioner Steve Baum. The recommended
deadline is Friday, May 18, 2018. This will allow applicants two opportunities (April 1 9 and May 1 7)
to attend a Parks and Recreation Commission meeting.
BACKGROUND
The City's current commissioner appointment procedure calls for any Commissioner desiring
reappointment to apply in the same manner as all other candidates. All past applicants on the two-
year waitlist will be informed of the vacancy.
1
AGENDANO: 9a
MEETING DATE: March 19, 2018
To:Honorable Mayor and City Gouncil
Date: March 19,2018
From:Kathleen Kane - (650) 558-7204
Syed Murtuza- (650) 558-7234
Subject: lntroduction of an Ordinance Amending Chapter 13.52 of the Burlingame
Municipa! Code Regarding Regulation of Bicycles
Staff recommends that the City Council consider the introduction of an ordinance amending
Chapter 13.52 of the Burlingame Municipal Code to eliminate the requirement for locally issued
bicycle licenses and update the Code to reflect current state law and best practices regarding the
regulation of bicycles within the city. ln order to do so, the Council should:
Receive the staff report and ask any questions of staff.
Request that the City Clerk read the title of the proposed ordinance.
By motion, waive further reading and introduce the ordinance.
Conduct a public hearing.
Following the public hearing, discuss the ordinance and determine whether to bring it back
for second reading and adoption. lf the Council is in favor of the ordinance, direct the City
Clerk to publish a summary of the ordinance at least five days before its proposed
adoption.
BACKGROUND
City staff, the Traffic, Safety and Parking Commission (TSPC), and the Parks and Recreation
Commission have recently reviewed Burlingame Municipal Code Chapter 13.52. That chapterwas
determined to be in need of updating in light of current state law and best practices for regional cities.
The current regulations require bicyclists to register their bikes with the Police Department,
although the Department no longer receives requests for licenses. The regulations also prohibit
riding bicycles in parks, including by children learning to ride, and further prohibit baby and child
seats. The regulations have also become inconsistent in certain areas with state codes regarding
how to ride bicycles on streets and roads.
The TSPC and Parks and Recreation Commission reviewed the existing and proposed
ordinances, and their recommendations are incorporated in the attached draft. Staff notes that
the Parks and Recreation Commission's proposed language is incorporated as it pertains to
STAFF REPORT
A.
B.
C.
D.
E.
1
RECOMMENDATION
Ordinance Amending Bicycle Regulations March 19, 2018
parks, rather than the language discussed at the TSPC, since the regulation of activities within
parks is in the former commission's more direct authority.
A version of the attached proposed ordinance was introduced at the Council's March 5, 2018
meeting. After holding a public hearing on the ordinance, Council directed that staff amend the
draft to allow bicycle riding two abreast where adequate bicycle lanes are provided and
incorporate additional minor textual edits. The attached draft includes those revisions.
DISCUSSION
Several portions of the existing Chapter 13.52 are recommended for removal. All requirements
for a local City license would be deleted under the recommended amendment (Sections
13.52.010, 13.52.020, 13.52.030, 13.52.080, and a portion of 13.52.160). Other portions of the
code would be removed or significantly modified, such as those relating to transfer of ownership
(13.52.040, 13.52.050) and lost or stolen bikes (13.52.060). The code would be updated to
include the standards for safe bicycle riding set forth in the California Vehicle Code. Further,
baby and child seats would be permitted, as would riding bicycles in parks with the requirement
that cyclists yield to pedestrians.
Staff strongly recommends removal of the license requirement (with its related provisions) and
bringing the code into conformance with the relevant California Vehicle Code provisions. As
discussed above, the attached draft includes the suggested amendments discussed at the
Council's March 5, 2018 meeting. Any further changes may be incorporated if directed by
Council.
FISCAL IMPACT
None. The City currently does not collect licensing fees from bicyclists; the other suggested
revisions are to regulations that do not affect revenue.
Exhibit:
. Proposed Ordinance
2
oRDtNANCE NO. _
AN ORDINANCE OF THE CITY OF BURLINGAME
AMENDING GHAPTER,I3.52 OF THE BURLINGAME MUNICIPAL CODE
WHEREAS, the City has received requests to amend portions of Chapter 13.52
to better reflect current conditions; and
WHEREAS, the City's bicycle regulations were adopted over eighty years ago
and last substantively amended in 1975; and
WHEREAS, subsequent changes in both state law and recognized best practices
relating to bicycle use necessitate revision of the City's bicycle regulations; and
WHEREAS, the amendments to the bicycle ordinance have been reviewed by
City staff, interested members of the public, and both the Trafflc Safety and Parking
Commission and the Parks and Recreation Commission; and
WHEREAS, the City Council first introduced and held a public hearing on
proposed amendments to Chapter 13.52 al its March 5, 2018 meeting, at which time
Council directed that certain additional revisions be made which are incorporated below;
and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES
ORDAIN AS FOLLOWS:
Section 1 : Burlingame Municipal Code Chapter 13.52 Bicycles is hereby amended as
follows (deletions denoted as strikethrough text and additions as underlined text):
13-H{{+i€cns€+eSt ire4
"Bieyele" means any deviee upen whieh a persen may ride whieh is
frepelled bv huma
@
It is unlaMul fer any persen te eperate er use a bieyele prepelled
whelly er in part by museular pewer upen any ef the streets' alleys er
puglic highways e i€e
DIVISION 1:
13.52.015 Police exempt.
The provisions of this chapter shall not apply to a member of the police
department while operating a bicycle in the course and scope of his or her
duties.
Upen written applieatien and payment ef the lieense fee speeified' the
ieense
te the aBBlieant, whieh lieense when issued shall entitle the lieensee fer a
periee et tnree €) y
the bieyele fer whieh the lieense was ebtained upen the streets; alleys
$941 eede S 1 168; Ord,493' (1950); Ord, 10 18 S 2' (1975))
13-52-030 tieense plates anC registratien earCs Reeerds,
The eity shall previde sueh lieense indieia as may be supplied b" the
State Department ef-Meter Vehieles whieh lieense indiei+shall bear a
uni
ieensee
upen the payment ef the fee hereinafter speeified, Sueh lieense indieia
snatt remain perman
name and address ef the persen te whem issued' the serial number'
during the peried ef validity ef the lieense; er upen netifieatien that the
;
@
ie
It shall be-the duty ef every persen whe sells er transfers ewnership ef
the name and address ef the persen te whem sueh bieyele-was seld er
transferred, lt shall be the duty ef the purehaser er transferee te apply te
the peliee department fer a transfer ef the registratien ef sueh bieyele
within ten (10) days after sueh sale er transfer, (1941 Cede S 1470' Ord,
1€48#-1e75))
13-52,050 Repert ef purehases anC sales-by bieyele dealers-
It shall be the duty ef all persens' firms er eerperatien+engaged in the
eentain the name and address ef the persen frem whem any seeendhand
ease ef new bieyeles seld; the repert shall eentain the name and address
The feregeing reperts shall be made te the peliee deBartment within
twenty feur (2 l) heurs after sueh purehase er sale, (19 l1 Cede S 1 171)
13-52,060 Netiee ef lest er stelen bieyeles,
ln ease any bieyele is lest er stelen; the ewner er persen in eentrel
thereef shall immediately netify the peliee department, (1911 Cede S
1474
13,52-080 Remeving er mutilating lieenses-
It is unlawful fer any persen te willfully er malieieusly remeve; defaee'
the number thereen; during the time in whieh the same is eperative;
previded' hewever' that nething in this ehapter shall prehibit the peliee
ne serial number ean be feund' er en whieh the number is illegible er
insuffieient fer identifieatien purpeses, (19 l1 Cede S 1 174' Ord, 10 18 S 6'
({€75)
13,52-090 tieense fee Fee fer replaeing lest lieense indieia-
The lieense fee fer the registratien ef eaeh bieyele shall be ene dellar
whieh shall be fer a peried ef three (3) years' exeept that a fee ef fifty
fee elfifty eents shall be eharged fer the replaeing ef any lieense indieia
whieh has been lest, (1911 Cede S 1475; Ord, 195; (1950); Ord, 1018 S
H4e75))
13.52.1O0 Keeping to right-Two abreast-Riding on sidewalks.
(a) Anv oerson oo eratino a bicvcle upon a roadwav at a s oeed less than
the normal speed of traffic movinq in the same direction at that time shall
AS racticable to the ht-ha h roadwa
exceot under anv of th e followino situations:
(1 ) When overtakinq and pa ssinq another bicvcle. pedestrian, or
vehicle oroceedino in the s ame direction.
fln for a left turn at an intersection or
rivate road or
(3) When reasonablv necessary avoid conditions (includino. but
limi dto fixed or movin
edest ntm surface hazards or substandard wid
lanes) that make it unsafe to co ntinue alono the riohthand curb or
edoe. subiect to the orovisions o f California Vehicle Code Section
ses of this section a "substanda
f
2
F r u n
a lane that is too narrow for a bicvcle and a vehicle to travel safe
side bv side within th e lane
(4) When aoproachin o a olace where a riqht tu rn is authorized
b An rson o rati leu n a roadwa of a hi hwa wh
hiohwav carries traffic in one directio n onlv and has two or more marked
traffic lanes. mav ride as near the left-hand curb or ed e of that roadwav
as practicable
(c) lt is unlawfu lfor two (2) or more bicvcles to travel abreast when
motorized vehicle traffic is Dresent exceDt when ridinq in a Class ll bike
lane of at least seven feet wid e with a three feet wide buffer
Every persen riding er eBerating a bieyele en any publie street; allerer
publie plaee in the eity shall keep te the extreme right-ef the traffie lane;
is
unlarvful fer any persen te ride er eperate a bieyele en the sidewalk in any
ef the business distri€ts ef the 6ity' and ne bieyele shall be eperated en
(d) lt is unlawful for anv person to ride or operate a bicvcle on the
sidewalk in anv of the business districts of the citv. and no bicvcle shall be
operated on the sidewalk in anv of the residential districts when and
where the sidewalk is beinq used bv pedestrians. Bicvcles on sidewalks
shall be walked in anv business district or in anv residential district when
pedestrians are present.
13.52.120 Pulling other vehicle.
Bicvcles shall onl v be allowed to oull another veh railer that has
been manufactured and desiqne d for transportation of additional
ore ui ment. ln ord m with this rovision an
vehicle/trailer mu st be orooerlv and safelv affixed the bicvcle in a
manner that is nsistent with the manufacturer's i nstructions.
Ne persen while riding any bieyele shall held en te er pull anether meving
veniee-fleareoC€++a78)
13.52.130 Obedience to traffic signs and signals-Signaling
intention to turn.
Every person riding and operating a bicycle shall obey all traffic
signals and signs, and before making turns shall give the same signals as
required of the operators of motor vehicles.
13.52.140 Lights at night.
No rider of a bicycle shall ride the same at night without an adequate
white headlight on the front thereof and a red light or red reflector on the
rear, as required by the Vehicle Code of the state of California.
The Citv p€li€e-d€pa*m€n{ shall provide and set up suitable racks
adjacent to the curb or gutter at such places in the business districts of
the city as may be deemed advisable for the parking of bicycles by
persons who have occasion to stop temporarily in such districts. All
bicycles found lying on the sidewalk may be taken up and impounded by
(e) lf anv of the above provisions of this section become inconsistent with
the California Vehicle Code due to subseouent amendments to that Code.
the state law orovisions then in effect shall suoersede the inconsistent
provisions of this section.
13.52.'l.10 One person on lyj@!!gCIq.
Bicycles designed and constructed to carry only one person shall not be
used to carry any additional person or persons either on the handlebars
thereof or elsewhere thereon. unless equioment that has been desioned
and manufactured for transportation of additional passenqers in a safe
manner has been oroperlv affixed to the bicvcle and is used as desiqned.
13.52.150 Parking in racks-lmpounding bicycles lying on
sidewalks.
the police department, from whence they may be recovered by proving
property and obtaining an order from the chief of police or his or her
desiqnee.
13.52.'160 lmpoundment of bicycles @ for
violations.
ln addition to or in lieu of any other penalty to be imposed for the
violation of any of the provisions of this chapter, the court may prohibit the
operation upon the streets, alleys and public places of the city for a period
of not to exceed thirty (30) days, of the bicycle used in such violation, in
which event the bicycle so used shall be impounded with the police
department and retained there for the prohibited period. ln-sueh-ease-the
ewner's lieense shall be suspended and his er her eard held fer the peried
during which the eperatien ef the bicyele is prehibited, (19'll Cede S#q
13.52.180 Riding on park or playground
Bicvcles ooerated on anv path in anv ubl rc oa rk or lao voround within theo
ri of wa when and where the th is bei used b
edestrians.Rinvr:liqtc qha I nhcv e ted rk rules and sn ed limits
and mav be cited for failure to do so. lt is unlawful for any person to ride,
drive or operate a bieyele motorcycle or motor scooter in or on any public
park or playground within the city. (19,1 1 e ede S 1222,3; Ord, 183;
(1s4s)
lf any section, subsection, sentence, clause or phrase of this Ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining
portions of this Ordinance. The Council declares that it would have adopted the
Ordinance and each section, subsection, sentence, clause or phrase thereof,
irrespective of the fact that any one or more sections, subsections, sentences, clauses
or phrases be declared invalid.
DIVISION 2:
This Ordinance shall be published in a newspaper of general circulation in accordance
with California Government Code Section 36933, published, and circulated in the City of
Burlingame, and shall be in full force and effect thirty (30) days after its final passage.
Michael Brownrigg, Mayor
l, Meaghan Hassel-Shearer, City Clerk of the City of Burlingame, certify that the
foregoing ordinance was introduced at a public hearing at a regular meeting of the City
Council held on the 19th day of March, 2018, and adopted thereafter at a regular meeting
of the City Council held on the _ day of
vote:
2018, by the following
AYES:
NOES:
ABSENT:
Councilmembers:
Councilmembers:
Councilmembers:
Ivleaghan Hassel-Shearer, City Clerk
DIVISION 3:
STAFF REPORT AGENDA NO: 10a
MEETING DATE: March 19,2018
lo:Honorable Mayor and City Council
Date: March 19,2018
From: Margaret Glomstad, Parks and Recreation Director - (650) 558-7307
Subject: Update on Proposed Park on State Lands Parcels
RECOMMENDATION
Staff recommends that the City Council receive an update on the State Lands parcels, including
the most recent cost estimates for building a new park on the parcels.
BACKGROUND
The State Lands Commission (SLC) owns two parcels of land on the Bayfront, located at 420 and
450 Airport Boulevard. The parcels are available for a long-term lease. The project site and
surrounding land was reclaimed from the San Francisco Bay in the 1960s by constructing
perimeter barriers of concrete rubble. The perimeter of the area was created by using pieces of
the old San Mateo bridge structure, and additional fill and rubble were placed behind the pieces
of the San Mateo bridge structure. The site is primarily vacant, with weedy vegetation covering
most of the area. There is an informal, unpaved access pathway along the San Francisco Bay
edge. The remainder of the site is surrounded by a chain link fence.
For several years, the City has been working to ensure a higher and better use for the 8.81- acre
site. The City initially envisioned offering the public an amenity that provides a large space for
active and passive leisure and recreational uses. As originally conceived, proposed
improvements to the site and the shoreline would provide opportunities for the general public to
participate in recreational sports activities, such as soccer, lacrosse, kite flying, windsurfing, and
kayaking, and passive leisurely activities, such as picnicking, walking, sunbathing, and bird
watching. lmprovements would also include restroom facilities and picnic furnishings to support
those activities.
The park concept also includes an 8 to 10 footwide asphalt path along the San Francisco Bay
edge to continue the Bay Trail, with benches and landscaping, public access pathways leading
from Airport Boulevard to the Bay Trail, parking lots on both sides of the park space, access to
the water, a group picnic area, an accessible picnic area, and a restroom facility. The remainder
of the site would be planted with turf and other landscaping around the perimeter of the site. One
of the parking lots would be accessed from Airport Boulevard, while the other parking lot would be
accessed from Bay View Place (Exhibit A).
1
Updale on Proposed Pa* on Slate Lands Parcels March 19, 2018
Preliminary environmental review has revealed that the site includes several patches of potential
seasonal wetlands distributed across the site, with a total land arca of 15,771 square feet (0.36
acre) (Exhibit B). These wetlands are subject to U.S. Army Corps of Engineers and Regional
Water Quality Control Board jurisdiction.
ln 2015, the estimated cost of the basic park, which includes two parking lots, restroom facilities,
and public amenities, was $3,930,005. Staff and the City's consultants developed two cost
estimates for the shoreline revetment in an amount ranging from $2,862,787 to $3,161,592. At
that time, the estimated cost to purchase wetland mitigation credits for all of the impacted
(displaced) seasonal wetlands on the park site and impacts from the shoreline revetments was
$595,000. The total 2015 estimate ranged from $7 ,387 ,792 to $7,686,597 excluding soft costs.
While the City's application was under review by the SLC, the Commission received an
application from H&Q Asia Pacific (H&OAP) for a hotel on the property. The proposal included a
boutique hotel and a significant amount of parkland on the remainder of the property. Due to the
competing proposal on the property, the length of the lease term offered to the City, the cost to
the City to develop the park, and many capital improvement projects in the City that needed
funding, the City agreed to work with H&QAP on a mutually acceptable project, a hybrid hotel and
park.
ln May 2016, the Council authorized the City Manager to send a letter to the State Lands
Commission conditionally withdrawing the City's application for the lease of the parcels to allow
the City to negotiate with H&QAP for a hotel/park project on the site (Exhibit C). The letter noted
that the City reserved the right to reactivate its application should H&QAP prove unable to build
its project for any reason.
H&QAP has been working through the application process since that time, and its application for
a shortterm lease to gain site control was slated to be heard by the SLC on November 29,2017.
Unfortunately, H&QAP failed to execute the short{erm lease prior to the November 29, 2017
meeting, and the item was not heard.
During this period, the SLC received two separate unsolicited short{erm lease applications, one
from a hotel developer, and one from the SPHERE lnstitute, whose building neighbors the
property. Subsequently, the SLC staff requested that all applicants withdraw their proposals, thus
allowing time for the SLC to gather public input (Exhibit D) about the potential uses for the
property and present the results of the public input to the Commissioners at a future meeting. At
that future meeting, SLC staff will also request direction from the Commissioners regarding the
types of applications that could be accepted for the subject property going foMard.
The outreach meeting is scheduled for Thursday, March 22, at 6:30 p.m. at the Burlingame
Recreation Center. SLC and City staff will be in attendance to provide information about
permitted uses and gather input. The SLC staff anticipates that the results will be reported to the
Commissioners in June of 2018.
2
DISCUSSION
Update on Proposed Park on State Lands Parcels March 19, 2018
FISCAL IMPACT
Staff has been working with the consultants to update the estimates to 2018 numbers. The costs
of the basic park is now estimated at $6,132,511. The shoreline revetment has increased in
range from $3,700,000 - $4,200,000, and the current estimate for the seasonal wetlands
mitigation credits for both the revetment and basic park is $748,000. ln addition, the estimates for
the soft costs are currently $1,094,770. The total 2018 estimate ranges from $11,722,121 lo
$12,222,121 (Exhibit E).
Exhibits:
. State Lands Parcels Design
. State Lands Parcels Wetlands Areas
. Letter Conditionally Withdrawing the City's Application
o Letter from State Lands Commission Describing the Public Trust Needs Assessment Process
. State Lands Park Cost Estimates February 27,2018
3
SAN FRANCISCO BAY
E'TO IO'W'DE ASPHALT PATH
APPROXIMATE SHORELINE
25'WOE XOI-EXCLUSTVE
ACCESS EAsEXENT
lOO' BCDC SETBACK
PARKING LOI
20'TALL, LOW CUI
3 TOTAL - OOUALE
OFfS,
I HEAOS
PARKING LOT UGHI
20' TALL, LOW CUT.OFFS,
6 TOTAL.SINGLE HEADS
2t woE No{-ExcLugryE
ACCE33 EffiETEilI
2twoE xq{xcLusNE
ACCESS ENEfEII
llll),Bcoc SETBACK
PARXTNG (57 STD., 2 rUC)
PARKIilC LOT LIGHT POLES.
20'TALL. LOW CUT"OFFS,
3 TOTAL _ SINGLE HEAOS
23 WOE NOX.EXCLUSTVE
ACCESS USEfENTe,f,,u,
gv'lo
**rod
CONCEPTUAL MASTER PLAN "OPTION B"
BAYVIEW PARK
Burlingame, California
PARK SIGX
ffi I
-
Ir!l
20'40'80''t60'-"-ro
.i ACCESSlaLE
PICNIC AREA
. 11,0' Bcoc SETBACK
Rsvised: June 7,20t3
Limits of Delineation
O Data Point
Wetland
Number
W1
W2
w3
W4
w5
w6
w7
W8
W9
Are!
(sq. Ft)
380
2,2L0
3,308
@
3@
101
4,794
4,28
333
Please note that whlle M&A can estimate Corps regulated ar€as,
only the corps can confrm the extent of area falling under their
jurisdiclion. Thus, lt ls most important to have a confirmed map
from the CoDs which can be relied upon for project planning purposes.
Mo.k & Ar3eir!6
ErvilffimdCoolmb
1136 S@.p Ava!., S[itc Q
W.lrut CEck CdifoEi. 94595
1925) 74867
Shcet l. Preliminary Wetland Delincation of the
Bayview Patt Projcct Site
City of Burlingame, Califomia Aqid PtobgnDiic SoEme ESRI
Map PrE?mtion D.lc: AuSpst 6, 2013
6ftEd@@
t
E
i*
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Scsh: I iEh- l00fd
The City of Burlingome
OFFICE OF THE
CITY MANAGER
CIW HALL _ 5OI PRIMROSE ROAD
BURLINGAME, CALIFORNIA 94OI 0-3997
TEL: (650) 558-72A4
FAX: {650) 566-9282
Ms. Jennifer Lucchesi
Executive Officer
State Lands Commission
100 Howe Avenue, Suite 100 South
Sacramento CA 95825-8202
May 3, 2016
Dear Ms. Lucchesi:
As you're aware, the City of Burlingame has been working with your Land Management Division over the past several years
to transform State Lands property on the City's Bayfront into a public park, We have submitted all of the necessary
information to your staff, and our application has been deemed complete.
0n March 7, 2016, the City Council met in a study session to discuss the City's park proposal and the hotellpublic park
proposal submitted by H&Q Asia Pacific (H&QAP). The City Council was pleased to see that H&QAP dedicated a
significant portion of the site to storm water gardens and to a great lawn/multi-use field, The Council also welcomed the
idea of bringing a boutique hotel to Burlingame.
The City would like to work with H&QAP to see their project come to fruition, provided the project continues to feature a
significant park that is easily accessible and open to the public. The City is developing its list of "must haves' and looks
fonrrard to negotiating a mutually acceptable agreement with H&QAP for the development of the property as we believe this
will best serve the Burlingame community.
At this time, and per your direction, we would like to conditionally withdraw our application from State Lands Commission
consideration. Should we be unable to reach agreement with H&Q, or should H&Q be unable to build the project for some
reason, then we expect that our application will be revived for the Commission's consideration without necessitating that the
City submit any additional paperwork,
Thank you for your assistance with this matter.
Sincerely,
.,.fi A/ LJn xj^---
Lisa K. Goldman
City Manager
Cc. Burlingame City Council
STATE OF CALIFORNIA EDMUND G. BROWN JR., Governor
CALIFORNIA STATE
LANDS COMMISSION
&a/tl&sa ryt
February 2,2018
Honorable Michael Brownrigg, Mayor of Burlingame
and Members of the Burlingame City Council
Burlingame City Hall
501 Primrose Road
Burlingame, CA 94010
SUBJECT: State Lands Parcel at 410, 430, and 450 Airport Boulevard
Dear Mayor Brownrigg and Council Members,
This letter is in response to your letter of support, dated November 20,2017, for
a project proposed by H&Q Asia Pacific for the State Lands parcel at 410, 430, and
450 Airport Boulevard. The application referenced was submitted by Burlingame Bay
Park Hotel, LLC (BBPH) for the short-term maintenance of approximately 8.8 acres of
State sovereign land on Burlingame's bayfront. While BBPH's long-term vision is for an
upscale hotel, public space, walkways, interpretive and lush landscaped park, and
children's play areas, the applicant was not applying for that at this time because an
California Environmental Quality Act (CEQA) review has not been completed for that
project. lt is our understanding, and the understanding of the BBPH, that BBPH needs
site control (a short-term lease) to begin the permitting process with the City of
Burlingame (City) so they can fully develop their project description to be reviewed
under CEQA.
For the record, on November 28th, Commission staff removed the proposed
BBPH short-term lease from consideration on the Commission's November 29,2017
agenda because BBPH failed to execute the short-term lease prior to the meeting,
During this time period, the Commission received two separate, unsolicited lease
applications for short-term control of the site while the applicants developed longterm
plans; one of the long-term plans was for open space/wetland restoration, and the
other was for a hotel-park development similar to BBPH's plan.
Additionally, the Commission received a letter from UNITE HERE, Local 2, in
support of a transparent and open process to ensure critical decisions about the
Burlingame waterfront are carried out with maximum public input. The Commission
also received a letter from Housing for All Burlingame advocating for a public
information and outreach campaign to solicit meaningful input from Burlingame
residents on the future of the parcel, including the potential for low and middle-income
housing in addition to a hotel and open space.
L
EXECUTIVE OTFICE
100 Howe Avenue, Suite 100-South
Sacramento, CA 95825-8202
JENNIFER LUCCHESI, Executive Off ice r
(916) 574-1800 Fax (916) 574-1810
Catifornia Retay SeMce TDD Phone 1-800-735-2929
Voice Phone 1 -800-735-2922
ln consideration of the above, Commission staff will prepare a Public Trust
Needs Assessment for the Commission's consideration at a future meeting.
Commission staff also plans to work closely with City staff to hold public meetings in
the City to solicit input from city and regional residents. The purpose of these meetings
will be to educate the public on what uses are both consistent with the Public Trust
Doctrine and fit within the City's General and Specific Plan designations, and to solicit
meaningful engagement on current Public Trust needs and values at this specific
location. Our goal is to engage in a robust, comprehensive, and efficient public
outreach campaign and bring a recommendation on the most appropriate Public Trust
uses for the property before the Commission at our earliest opportunity.
While staff performs this Public Trust Needs Assessment, we would not have
the time required to process the three applications under the time constraints of the
Permit Streamlining Act. Therefore, the applicants may either withdraw their
applications or staff will recommend denial at the Commission's February meeting. As
of the date of this letter, two of the applications have been withdrawn, and stafi awaits
word from the one remaining applicant, BBPH, on whether they would like to withdraw
their application or have staff present their application before the Commission.
ln the interest of time and progress, when the Commission considers the Public
Trust Needs Assessment, staff will also recommend the Commission authorize a
detailed plan for moving forward. This plan will include providing as much information
as possible about the Commission's expectations for the use of the parcel, clearly
describing the fair and equitable process by which applicants can submit an
application, a timeline delineating expected milestones, and what applicants can
expect for the short-term and long-term use and management of these lands. Sea-level
rise projections and analysis will be incorporated into the Public Trust Needs
Assessment to ensure that staffs recommendations to the Commission incorporate
statewide policy goals relating to climate change and sea level rise.
We share the City's objective in seeing the site improved and managed
consistent with its unique sefting along the City's bayfront. We appreciate your
collaboration and partnership as we work together towards a shared vision for the
waterfront.
Sincerely,
JENNIFER LUCCHESI
Executive Officer
Lisa K. Goldman, City Manager
Nicholas Lavoie, Public Land Manager, CSLC
cc:
Mayor Brownrigg
City Council Members
February 2,2018
Page 2
Uuin-;
State Lands Park Estimates Fefiuary 27,2Ot8 Exhibit E
Notes:Revetment construction costs are either Articulated Concrete Block or Rip Rap.
More investigation is needed to determine appropriate revetment option.
Wetland Mitigation is a fee to purchase offsite credits. The fee is aggressively increasing each year.
Wetland Permitting is the consultants costs to prepare environmentaUpermit packages for both the revetment and the basic park.
Design & Engineering Construction Wetland Mitigation Wetland Permitting Totals
Revetment s17s,000 s3,700,000 - s4,200,000 S3s2,ooo s46,840 s 4,27 3,84O - 54,77 3,84O
Basic Park 59L9,77O S6,132,s11 s396,000 57,448,281.
Totals sL,094,770 s9,832,511 - s10,332,511 5748,000 $46,840 511,7 2z,L2L - 5 r2,222,L21
AGENDA NO. 1la
Memorandum
To:City Council
Date: March 19,2018
From: Vice Mayor Donna Colson
Subject: CommitteeReport
Burlingame High School - Career Day - Tuesday March 6' 2018
. BHS sponsored first career day for entire school in over L5 years.
. Community support and alumni support was impressive with over 50 presenters.
. City of Burlingame had participation by Council, City Manager, Police, and Fire
Department including Brenden Kelly, BHS graduate.
Department of Housing County of San Mateo -Housing and Community Development
Committee Meeting - Tuesday March 6.2018
SUMMARY - The Housing and Community Development Committee met twice this week for
public comment around the allocation of funding for affordable housing and related services
throughout the county.
1. Working on the 20t8-2022 Consolidated Plan for housing allocation and goal is to
complete by May 15, but approval depends on HUD as well, so could be as long as
August. Bulk is completed and public comment has been considered. 0ne change is
Assessment of Fair Housing need to connect to plan, so will be required to update.
Z. FY 20L8/2019 HUD Funding - The way the money is getting divided means that we
have fewer dollars for public service agencies. We can take 15% of the funding and
put toward public service. Fewer dollars with more requests this year, compared to
Iast year. ESG Funding - Emergency Solutions Grant Program - Emergency housing,
homeless, shelter providers and state will release NOFA for state funds later this
summer. The state of CA block granted their federal dollars to local and state added in
some additional funding.
3. Review of Grant Applications - County was able to fund most agencies, but with
smaller than requested grants.
4. Review of 3 affordable projects Total Funding - Project f. is San Mateo location - HIP
36 deed-restricted low-income housing units, targeting 60%o AMI or below with 11
below 35%. Existing project that they are rehabbing and maintaining the Section 8
covenants.
5. Project 2 is Redwood City - Mid-Pen LL7 units of senior housing extremely low and
low income mixed use with a childcare center. New construction with RWC donating
the land to the project.
1
Colson Committee Report March 19, 2018
6. Project 3 is Moss Beach Mid-Pen 71 units multi-family Affordable on vacant infill site
and has 60% AMI and 10 units at B0% AMI with preference for people employed in
the area to alleviate commute conditions. 10.875 acre site with community center for
residents, playground, recreation area, BBQ community garden and such amenities.
Side-Comment - Interesting comment that some cities are working with two projects entitled
together and the housing linkage fees can be transferred directly from one project to the
other and the funding never hits the city accounts. Redwood City has been doing this with
several of their projects.
Other Meetinss
Tuesday, March 6
|udge for regional high school speech contest at Burlingame Lane Room
Wednesday, March 7
Arbor Day - Happy to see so many of the Park & RecFoundation members joining us. One
concern from neighbors over planting trees in areas that children kick balls and play soccer
Thursday, March 8
Housing and Community Development Committee - Final allocation of all grants and public
hearing from all agencies
Thursday, March 9
Attended the SAMCEDA Innovators Awards of Excellence - HonoredT local SMC firms
including Baobob Studios [Virtual Reality), Guardant Health making new findings in concern
diagnostics, Impossible Foods making meat-like products from plant food, fetlore - Applying
AI to retail, Redlock - Cloud security, and Shopkik - personal shopping enhancement
Commissioners Dinner - Great fun!
Monday, March 12
Meeting Sphere Institute for their vision for the State Lands including removal of the sea-
wall and introduction of the natural habitat to mitigate changes in sea-level as well as
connecting the bay trail and recreational uses such as a launch site for kayaks, paddle
boarding and windsurfing, observation points and open space.
Home For All Meeting at City Hall to discuss second steps for an April 28 meeting and
developing the community engagement process we can use for housing and other topics of
concern.
Tuesday, March 13
Chamber of Commerce Meeting - Invited Chamber to join us at the future budget, housing
and other important city meetings. Reviewed their current farmers market protocol and also
discussed ways to increase membership. Mayor Brownrigg provided a city update.
Various other constituent meetings over the last two weeks.
2
AGENDANO. 11b
Memorandum
To:City Council
Date: March 19,2018
From: Councilmember Emily Beach
Subject: CommitteeReport
Thursday. 3/1 - San Mateo County Transportation Authority Board of Directors
Meetins
. Allocated funding for Caltrain Business Plan
. Received update on92/El Camino Real Interchange project. County's Measure A
sales tax funded $t6.2 of $21.3 of construction costs. Construction began April 2017
to reconfigure the clover leaf, relieve congestion, and improve safety for cars,
pedestrians, and cyclists. Project expected to be complete within the next month or
so.
Friday. 3/2 League of California Cities Legislative Meeting at Palo Alto City Hall
Representatives from the League's 7 different League Policy Committees fl currently
serve on the League's Environmental Quality Policy Committee) met to discuss how
to improve coordination and communication among Peninsula Division
representatives.
Other Meetines
Wednesday,3/7 Arbor Day Ceremony -- great event with colleagues, students, staff, and
community members!
Friday, 3 /9 -- Commissioner's Thank You Dinner -- we appreciate everything our volunteer
commissioners do for our City government!
Monday,3 /L2
. Met with representatives from Sierra Club
. Met with representatives from SPHERE who submitted an application for open space
on Burlingame's state lands parcel to better understand their proposal
a
1
Beach Committee Report March 19, 2018
Wednesday,3/L4
. Met with Park and Recreation Director for a briefing on the Recreation Center
community process and proposed design [which began in201,2) in preparation for
3/19 Council study session. Monthly meeting with City Manager
. City Mid-Year budget meeting
2
AGENDA NO. 11c
Memorandum
To:City Council
Date: March 19,2018
From: Gouncilmember Ricardo Ortiz
Subject: CommitteeReport
Tuesdav March 6-SFO Roundtable Budeet Meetine
. SF0 Roundtable discussion regarding inclusion of Santa Clara County on the
Roundtable
Wednesdav March 7-Fire Board Meetine
o Among other topics, we discussed the impact of new development on the future of the
CCFD. This is particularly important with the large proposed development in
Millbrae.
Thursdav March 8-CCAG Meetine
o Discussed legislation being proposed in Sacramento.
. Approved letters in support of propositions 68 and 69.
o Sent a letter in opposition to SB1 repeal.
o Elected new Chair-Maryann Derwin-Portola Valley and Vice Chair-Marie Chuang-
Hillsborough.
o Received a presentation from fohn Ford, Commute.org regarding their efforts in the
County.
o Received a presentation called "Carpool in San Mateo County" regarding efforts to
encourage carpooling.
Other Meetings
o Tuesday March L3-Meeting with the City Manager
a Wednesday March 14-Mid Year Budget Meeting
1