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HomeMy WebLinkAboutMin - CC - 2017.07.03 1 Burlingame City Council July 3, 2017 Approved Minutes BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting on July 3, 2017 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by CDD Meeker. 3. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, Keighran, Ortiz MEMBERS ABSENT: None 4. CLOSED SESSION City Attorney Kane reported that direction was given but no reportable action was taken. 5. UPCOMING EVENTS Mayor Ortiz reviewed the upcoming events taking place in the City. 6. PRESENTATIONS a. RECOGNITION OF NEW CITIZENS Mayor Ortiz recognized Burlingame’s newest US citizens, Fika Café owners: Ghada Albaghah and Suleiman Zwairi. Congratulations. b. CALTRAIN ELECTRIFICATION UPDATE Caltrain representative Lori Low gave the Council an update on Caltrain’s electrification project. She stated that the purpose of the project was to modernize the system and thereby alleviate traffic congestion. Ms. 2 Burlingame City Council July 3, 2017 Approved Minutes Low stated that by electrifying the rail, trains would make 13 stops in the time it currently takes them to make 6. Ms. Low reviewed the next steps in the project. She explained that Caltrain was conducting community surveys to review design options including: seating, colors, and bike lockers. In Burlingame, she stated that Caltrain’s design looked to mitigate the visual intrusions that the necessary poles would have on the historic Burlingame Station. Ms. Low reviewed the Burlingame-specific work. She stated that tree removal is scheduled for late July/early August; foundation installation is scheduled for late summer/early fall; and pole and wire installation is scheduled for late 2017/early 2018. Ms. Low stated that to assist residents, Caltrain established a website that outlines the project and gives details about construction. Additionally, Caltrain has a hotline for people to call regarding local progress. Councilmember Keighran asked how long it would take to put the wires up. Ms. Low stated that it would take approximately 2 weeks in Burlingame. Vice Mayor Brownrigg asked if the new trains will keep the same platform height. Ms. Low replied in the affirmative. Councilmember Colson asked if Caltrain would be reopening Broadway Station for commuter hours. Ms. Low stated that Caltrain would hold public meetings to discuss this matter. Councilmember Beach discussed the need to reopen Broadway Stations to alleviate congestion and allow for work hour commute. Mayor Ortiz asked if Caltrain would be noticing the removal of trees in Burlingame. Ms. Low responded in the affirmative. 7. PUBLIC COMMENT Burlingame residents Cynthia Cornell, Kevin and Celia Cucalon discussed the sale of an apartment building and requested that the Council assist the community with affordable housing. 8. CONSENT CALENDAR Mayor Ortiz asked the Councilmembers and the public if they wished to remove any item from the Consent Calendar. Councilmember Keighran pulled items 8h and 8j. Councilmember Colson pulled item 8l. Vice Mayor Brownrigg pulled items 8s and 8t. Mayor Ortiz made a motion to approve 8a, 8b, 8c, 8d, 8e, 8f, 8g, 8i, 8k, 8m, 8n, 8o, 8p, 8q, 8r, and 8u; seconded by Vice Mayor Brownrigg. The motion passed unanimously by voice vote, 5-0. 3 Burlingame City Council July 3, 2017 Approved Minutes a. APPROVAL OF CITY COUNCIL MEETING MINUTES JUNE 19, 2017 City Clerk Hassel-Shearer requested Council’s approval of the City Council meeting minutes from June 19, 2017. b. ADOPTION OF AN ORDINANCE AMENDING TITLE 25 OF THE BURLINGAME MUNICIPAL CODE (ZONING ORDINANCE) TO INCLUDE REGULATIONS FOR MECHANICAL EQUIPMENT AND A RESOLUTION FINDING THAT ADOPTION OF THE ORDINANCE IS CATEGORICALLY EXEMPT FROM ENVIRONMENTAL ANALYSIS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) CDD Meeker requested Council adopt Ordinance Number 1942 and Resolution Number 75-2017. c. ADOPTION OF AN ORDINANCE ADOPTING COMMERCIAL LINKAGE FEES FOR NEW COMMERCIAL DEVELOPMENT AND A RESOLUTION PROVIDING FOR DISCOUNT OF SUCH FEES WHEN PREVAILING WAGES ARE PAID DURING CONSTRUCTION CDD Meeker requested Council adopt Ordinance Number 1943 and Resolution Number 76-2017. d. ADOPTION OF A RESOLUTION AUTHORIZING THE RENEWAL OF AN AGREEMENT WITH GPS INSIGHT TO PROVIDE GLOBAL POSITIONING SYSTEM (GPS) SERVICES FOR THE CITY’S FLEET SYSTEM DPW Murtuza requested Council adopt Resolution Number 73-2017. e. ADOPTION OF A RESOLUTION APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM DPW Murtuza requested Council adopt Resolution Number 74-2017. f. ADOPTION OF A RESOLUTION APPROVING A REVISED FINAL PARCEL MAP (PM 16-02), LOT SUBDIVISION AT 300 AIRPORT BOULEVARD DPW Murtuza requested Council adopt Resolution Number 77-2017. g. ADOPTION OF A RESOLUTION AWARDING THE TRAFFIC SIGNAL MAINTENANCE SERVICES CONTRACT TO BEAR ELECTICAL SOLUTIONS DPW Murtuza requested Council adopt Resolution Number 78-2017. 4 Burlingame City Council July 3, 2017 Approved Minutes h. ADOPTION OF A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH SCS ENGINEERS FOR ENGINEERING AND REGULATORY COMPLIANCE SERVICES RELATED TO THE CLOSED BURLINGAME LANDFILL DPW Murtuza requested Council adopt Resolution Number 79-2017. Councilmember Keighran asked who would be overseeing this agreement if Topgolf and the City entered into a lease agreement. DPW Murtuza stated that SCS will be providing the City guidance about Topgolf’s project and compliance with regulations concerning the landfill. Councilmember Keighran asked if it would be the City or Topgolf’s responsibility to ensure compliance once the golf facility is built. City Attorney Kane explained that because the City is the landowner, the City is ultimately responsible for compliance. However, she added that there might be a cost transfer for day-to- day work. Vice Mayor Brownrigg stated that the scope of work in the SCS agreement didn’t include the Topgolf project. DPW Murtuza replied in the affirmative stating that the agreement with SCS is on an as-needed basis. He added that once an agreement was reached with Topgolf, SCS would then work on that project. Mayor Ortiz asked if the cost related to the Topgolf development would be borne by the developer. DPW Murtuza replied in the affirmative. Mayor Ortiz opened the item up for public comment. No one spoke. Councilmember Keighran made a motion to adopt Resolution Number 79-2017; seconded by Vice Mayor Brownrigg. The motion was passed unanimously by voice vote, 5-0. i. ADOPTION OF A RESOLUTION ACCEPTING THE PACIFIC LIBRARY PARTNERSHIP GRANT IN THE AMOUNT OF $4,215.60 TO FUND THE BURLINGAME PUBLIC LIBRARY’S “GET LIT” BOOK DELIVERY PROJECT City Librarian McCulley requested Council adopt Resolution Number 80-2017. j. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A SERVICE AGREEMENT WITH ON-CAMERA PRODUCTIONS FOR VIDEO COVERAGE OF CITY COUNCIL AND PLANNING COMMISSION MEETINGS City Clerk Hassel-Shearer requested Council adopt Resolution Number 81-2017. Councilmember Keighran asked about the possibility of videotaping and live-streaming the Traffic, Safety and Parking Commission meetings. City Clerk Hassel-Shearer stated that she discussed this with On- Camera Productions and was informed that it would cost approximately $6,800 annually. 5 Burlingame City Council July 3, 2017 Approved Minutes Councilmember Keighran stated that because of the community’s transportation concerns she believed it would be beneficial to give residents the opportunity to watch meetings from their homes. Councilmember Beach asked if it would require additional staff time to videotape the meetings when audio recordings are already available. City Clerk Hassel-Shearer replied that it wouldn’t require additional time. Mayor Ortiz opened the item up for public comment. No one spoke. Councilmember Keighran made a motion to adopt Resolution Number 81-2017 with the amendment that Traffic, Safety and Parking Commission meetings be videotaped; seconded by Vice Mayor Brownrigg. The motion passed unanimously by voice vote, 5-0. k. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT A PRICING PROPOSAL FROM BAKER & TAYLOR FOR THE PURCHASE OF LIBRARY MATERIALS City Librarian McCulley requested Council adopt Resolution Number 82-2017. l. ADOPTION OF A RESOLUTION AFFIRMING THE CITY OF BURLINGAME’S COMMITMENT TO DIVERSITY AND INCLUSION City Manager Goldman requested Council adopt Resolution Number 83-2017. Councilmember Colson asked that the first paragraph of the resolution be struck which states: “Whereas, recent events throughout the country and around the world have caused members of the Burlingame community to have a heightened sense of fear and uncertainty.” She explained that she didn’t believe the resolution should be connected to a period of time or an incident but rather a continued commitment. Additionally, she asked that the verb tense in the resolution be in present tense. Councilmember Beach stated her approval for Councilmember Colson’s changes. Vice Mayor Brownrigg asked how the statement would be utilized. Councilmember Beach stated that the resolution was a visionary document that would act as a touch stone for the community. Mayor Ortiz stated that he wanted the first paragraph to remain. He stated that the Council would not have written this resolution if not for current events. Councilmember Keighran stated that she agreed with Councilmember Colson that the first paragraph should be removed as it starts off negative, when the community has embraced diversity. 6 Burlingame City Council July 3, 2017 Approved Minutes Councilmember Colson made a motion to adopt Resolution Number 83-2017 with the following changes: removing the first paragraph and changing the verb tense to present tense throughout the resolution; seconded by Councilmember Beach. The motion passed by voice vote, 4-1 (Mayor Ortiz voted against.) m. ADOPTION OF A RESOLUTION EXPRESSING SUPPORT FOR THE PARIS CLIMATE AGREEMENT AND AUTHORIZING THE CITY TO JOIN THE CLIMATE MAYORS NETWORK City Manager Goldman requested Council adopt Resolution Number 84-2017. n. APPROVAL OF PARKS AND RECREATION MANAGEMENT ANALYST’S OUT-OF- STATE TRAVEL Parks and Recreation Director Glomstad requested Council approve of Parks and Recreation Management Analyst’s out-of-state travel. o. APPROVAL OF CITY MANAGER’S OUT-OF-STATE TRAVEL City Manager Goldman requested Council approve of City Manager’s out-of-state travel. p. APPROVAL OF INVESTMENT POLICY FOR FISCAL YEAR 2017-18 Finance Director Augustine requested Council approve of Investment Policy for fiscal year 2017-18. q. APPROVAL OF A CHANGE IN THE NAME OF THE RENEWAL AND REPLACEMENT RESERVE; AND ADOPTION OF A POLICY FOR THE CAPITAL INVESTMENT RESERVE WITHIN THE CITY’S CAPITAL PROJECTS FUND Finance Director Augustine requested Council approve of a change in the name of the Renewal and Replacement Reserve; and adoption of a policy for the Capital Investment Reserve within the City’s Capital Projects Fund. r. AUTHORITY TO EXAMINE BOARD OF EQUALIZATION SALES AND USE TAX RECORDS Finance Director Augustine requested Council give staff authority to examine Board of Equalization Sales and Use tax records. s. REVIEW OF OPTIONS AVAILABLE FOR PRE-FUNDING PENSION OBLIGATIONS Finance Director Augustine asked Council to review the options available for pre-funding pension obligations. 7 Burlingame City Council July 3, 2017 Approved Minutes Vice Mayor Brownrigg stated that this item is the City’s effort to find viable options to fund pension liabilities. Finance Director Augustine stated that what staff wanted to convey with the report is that the City set aside additional funds in the 2017-18 budget for unfunded pension liabilities, but a decision on how to utilize the funds had not yet been determined. Vice Mayor Brownrigg asked if the purpose of tonight’s staff report was to be informational and that options would be brought back to Council at a later date. Finance Director Augustine replied in the affirmative. Vice Mayor Brownrigg asked the Finance Director Augustine to explain the following sentence: “CalPERS recommends [making additional pension payments directly to CalPERS] this option for agencies who wish to minimize interest costs related to future liabilities.” Finance Director Augustine stated that CalPERS is talking about the levels of liability that amortize over time. She stated that making payments directly to CalPERS is an opportunity to reduce the City’s interest payments. Vice Mayor Brownrigg stated he will be interested in reviewing the different financial tradeoffs of the options. Councilmember Colson stated the thing that concerned her most was the unfunded AAL. She explained that even though the City was paying down the liabilities the funded rate went down. Councilmember Beach asked when the options would be brought back to Council for discussion. Finance Director Augustine replied in the next two to three months. t. PROVIDE DIRECTION TO STAFF AND THE PLANNING COMMISSION TO PROCEED WITH A REVIEW AND POTENTIAL MODIFICATION OF PARKING REQUIREMENTS FOR HOTEL USES CDD Meeker requested Council provide direction to staff and the Planning Commission to proceed with a review and potential modification of parking requirements for hotel uses. Vice Mayor Brownrigg stated that he was excited for this discussion. Mayor Ortiz suggested that the hotels on the east side of the freeway should have different parking requirements. CDD Meeker stated that this would be discussed. Vice Mayor Brownrigg made a motion to move forward with discussion about parking requirements; seconded by Councilmember Beach. The motion passed unanimously by voice vote, 5-0. u. ADOPTION OF AN ORDINANCE TO PLACE A LOCAL REVENUE MEASURE ON THE NOVEMBER 2017 BALLOT TO MAINTAIN QUALITY OF LIFE PROGRAMS AND ADOPTION OF A RESOLUTION CALLING A GENERAL MUNICIPAL ELECTION TO 8 Burlingame City Council July 3, 2017 Approved Minutes BE HELD ON TUESDAY, NOVEMBER 7, 2017, SUBMITTING TO THE VOTERS A LOCAL REVENUE TAX MEASURE TO MAINTAIN QUALITY OF LIFE PROGRAMS City Manager Goldman requested Council adopt Ordinance Number 1944 and Resolution Number 87-2017. 9. PUBLIC HEARINGS There were no public hearings. 10. STAFF REPORTS AND COMMUNICATIONS a. REVIEW OF MAINTENANCE PRACTICES IN MILLS CANYON P&R Director Glomstad stated that this staff report was brought to Council because of questions that were raised earlier in the year about the maintenance practices in Mills Canyon. P&R Director Glomstad gave a brief background of Mills Canyon. She explained that in 1952, 28 acres were set aside as a wildlife preserve, and in 1977 residents began creating trails in the canyon. She stated that today the space is still open to the public but that it is known as an “open space wildlife area”. P&R Director Glomstad stated that the City works with the California Conservation Corps (CCC) to maintain trails. Additionally, she stated that while they used to work with CCC on fuel reductions, this work was now done by CAL FIRE as it proved to be more cost effective. P&R Director Glomstad stated that a few years ago, the City contracted with a consultant to understand what trails needed the most work in the canyon. She explained that based on the consultant’s report, staff has worked off this list for the past two years. Additionally, the report helped the City apply for grants including the recently awarded $50,000. She stated that this money is being used to help clean and maintain trails. P&R Director Glomstad explained that a study was conducted that stated that putting a bridge in over the creek would cost approximately $200,000-$250,000. Councilmember Beach discussed hiking the trails recently and stated that they are in better shape. Additionally, she explained that individuals can access the canyon without the bridge. Councilmember Beach stated that community members would like to help with the maintenance of trails. P&R Director Glomstad stated that staff previously tried to create volunteer programs but that the staff doesn’t currently have the bandwidth. Vice Mayor Brownrigg asked if the City needs staff present when volunteers are working on the canyon. City Attorney Kane stated replied in the affirmative, explaining that it was necessary for safety and regulatory reasons. 9 Burlingame City Council July 3, 2017 Approved Minutes Vice Mayor Brownrigg stated that he appreciated the time that the City spent maintaining the canyon. He explained that he can’t justify the City spending $200,000-$250,000 to build a bridge, but hoped the City would continue to brainstorm new ideas. Mayor Ortiz stated that there is still access at Adeline. Mayor Ortiz opened the item up for public comment. No one spoke. b. DISCUSSION OF PUBLIC ART TO HONOR ANSON BURLINGAME P&R Director Glomstad stated that on February 21, 2017, the Council held a study session to discuss a public art display to honor Anson Burlingame. At the meeting, Mayor Ortiz created an ad hoc subcommittee consisting of Vice Mayor Brownrigg and Councilmember Beach to organize and research this matter. P&R Director Glomstad explained that after reaching out to other cities about their public art displays, she was referred to Fung Collaboratives. She stated that Fung Collaboratives works to bring art into the public arena through education and by coordinating artists with cities. She stated that after the subcommittee met with Fung Collaboratives, it was determined that they would be valuable consultants on the project. P&R Director Glomstad explained that the subcommittee felt that public input was needed on this project. Accordingly, Ruth Waters from the Peninsula Art Museum, Russ Cohen from the Burlingame Historical Society, and David Chai, who has extensive knowledge of Anson Burlingame, joined the committee. The City has also requested assistance from members of the public and has received nine applications for three spots. P&R Director Glomstad explained the next steps of the project. She stated that the subcommittee will be holding educational workshops for community members about public art and its benefits, and will be researching potential grants. Then the subcommittee will meet with different artists and, if appropriate, request Council approval to commission an art piece. Vice Mayor Brownrigg stated that the subcommittee’s initial focus will be on an Anson Burlingame memorial and that then they would consider additional public art pieces. Councilmember Beach voiced her excitement for the project. Councilmember Keighran asked if the same group would be determining future art projects. Vice Mayor Brownrigg stated that the subcommittee didn’t see this group becoming the public art group without a further discussion from Council. Mayor Ortiz opened the item up for public comment. No one spoke. c. APPROVAL OF TERM SHEET WITH TOPGOLF INTERNATIONAL City Manager Goldman presented the staff report on the draft term sheet with Topgolf International. 10 Burlingame City Council July 3, 2017 Approved Minutes City Manager Goldman provided background on the draft term sheet with Topgolf International. She stated that on June 20, 2016, the City Council requested that staff issue a RFP for the lease management of the Golf Center site for the operation of golf or other recreational or entertainment activities that would be open to the public. She explained that Council considered three proposals: US Badminton Center Group, Mid-Peninsula Ice Rink Foundation, and Topgolf International. She stated that US Badminton Center Group and Mid- Peninsula Ice Rink Foundation withdrew their proposals. Therefore, on March 21, 2017, the City Council selected Topgolf as their preferred operator. She explained that at the time, Topgolf’s offer was to pay $550,000 in annual rent to the City. She stated that Topgolf’s proposal included building a 65,000 sq. ft. LEED Silver-certified facility with102 hitting bays, 3,000 sq. ft. of event space, a full-service restaurant and bar, a rooftop terrace, pool tables, shuffle board, and supporting areas. The facility would be built on the existing Golf Center site, and would offer general entertainment, food, music, golf lessons for all ages, summer camps, tournaments, and leagues. City Manager Goldman explained that on April 3, 2017, the City Council held a closed session for real property negotiations. At the closed session, the City Council created an ad hoc subcommittee of Mayor Ortiz and Councilmember Colson to negotiate various terms with Topgolf, such as the length of the lease, the rent payment, community benefits, and sustainability measures. She explained that the draft term sheet was the result of the ad hoc committee’s negotiations with Topgolf. City Manager Goldman stated that if the Council approves of the draft term sheet, the City Attorney and Topgolf’s legal counsel will work to draft a lease agreement. City Manager Goldman stated that under the term sheet, the City would receive $5,000 per month during construction and a $1.5 million annual rent payment upon the facility’s opening for years one through five. The annual rent payment will escalate over time according to the schedule in the draft term sheet. The City will also receive a community benefit payment of $500,000 and commercial linkage fees. The commercial linkage fees will be set aside for affordable housing; the remaining funds will accrue to the General Fund. City Attorney Kane reviewed the draft term sheet. She explained that the proposed base rent for Topgolf once it is operational is $1.5 million, which is three times the original offer. Additionally, she stated that because Topgolf was interested in receiving a longer lease, a scale for the rent increases was established in the draft term sheet. City Attorney Kane stated that the commercial linkage fees that would be borne of this project would be put in the affordable housing fund. She explained that in the event that the one-time linkage fees exceed $350,000, the amount of that overage will be deducted from Topgolf’s proposed community benefit payment of $500,000. City Attorney Kane reviewed other requirements of Topgolf in the draft term sheet including; creation of a security plan with the Police Department, sustainability elements including ensuring that the building is LEED Silver-certified, and the development of a traffic mitigation plan. Additionally, she stated that Topgolf will pay prevailing wages during construction, and that Topgolf will reimburse the City for any extraordinary costs associated with City’s processing of the project. 11 Burlingame City Council July 3, 2017 Approved Minutes Councilmember Keighran asked if the construction period takes longer than two years, would there be an increase to the rent. City Attorney Kane replied in the affirmative, stating that if construction takes longer than two years, the rent would be adjusted by the CPI. Councilmember Keighran asked if language should be included to prevent the land from remaining undeveloped for a long period of time. City Attorney Kane replied in the affirmative. Councilmember Beach stated that she was comforted that the environmental review of the project was included in the draft term sheet, including the importance of developing a traffic mitigation plan and how it would be funded. Councilmember Beach asked if Topgolf decides to change their use and become, for example a frisbee golf course, would the City have a say in the change. City Attorney Kane stated that this is a fairly standard lease term, and that if there are changes to the use, then renegotiations would be necessary. Councilmember Beach asked if language would be put into the lease agreement in order to ensure that if the landfill and clay caps are disturbed during construction, that it would be Topgolf’s responsibility. City Attorney Kane replied in the affirmative. Mayor Ortiz opened the item up for public comment. Burlingame residents Elana Lieberman and Cynthia Cornell asked that the rent money be put into the affordable housing fund. Burlingame resident Mike Nagler voiced his support for using money from the lease towards affordable housing. City Manager Goldman clarified that commercial linkage fees have to go into an affordable housing fund. She stated that rental payments are not specific and therefore go in the General Fund. However, she added that Council will have a conversation at some point to discuss how to use the rental payments. Mayor Ortiz asked if there was an estimate of what the commercial linkage fees would be for this project. Councilmember Colson stated that the estimate was around $325,000-$350,000, which will go directly into the affordable housing fund. Vice Mayor Brownrigg stated he believed it would be important for the Council to discuss how to utilize Topgolf rental fees, but that the conversation was not yet ripe. Vice Mayor Brownrigg stated that he believed the draft terms were a fair deal for both sides. He stated that he believed that the only EIR issues would be traffic and parking. Therefore he advocated for a mitigated negative declaration if it was possible. He explained that being efficient with the process is important for both parties. 12 Burlingame City Council July 3, 2017 Approved Minutes Vice Mayor Brownrigg added that he wanted to ensure that the height of the poles is high enough so that stray golf balls don’t end up on the soccer field and that Topgolf isn’t allowed to put billboards along the highway. Councilmember Keighran asked about shuttle services and if that pertained to hotel shuttles. City Attorney replied in the affirmative. Councilmember Keighran asked about the timing of a potential mitigated negative declaration. City Attorney Kane stated that it is something that the Community Development Department will have to analyze. Councilmember Beach voiced her support for shuttles and the importance of taking shuttles to transit hubs. Mayor Ortiz thanked staff, Council, and Topgolf for their work. Vice Mayor Brownrigg made a motion to move forward on the term sheet; seconded by Councilmember Keighran. The motion passed unanimously by voice vote, 5-0. d. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR AGREEMENT WITH AXON (FORMERLY TASER INTERNATIONAL INC.) TO PROVIDE BODY WORN CAMERAS AND DATA STORAGE TO THE BURLINGAME POLICE DEPARTMENT (BPD) Police Chief Wollman asked Council to adopt Resolution Number 88-2017. Police Chief Wollman provided the background for this staff report. He stated that due to the growing local and national concerns over the use of force employed by police departments, the issue of police utilizing body worn cameras has received significant attention. He explained that based on this the San Mateo County Civil Grand Jury investigated the issue and issued a report, “Body Cameras – The Reel Truth,” recommending that all San Mateo County cities and towns that have not adopted body worn cameras develop an appropriate body worn camera implementation plan and advise the public of their plan by November 30, 2016. The report further recommended that all cities and towns implement said plan no later than October 31, 2017. Police Chief Wollman explained that the City’s response to the report indicated that analysis of the costs and benefits of body worn cameras would be completed and presented to Council for further discussion by November 30, 2016. At the November 21, 2016 Council meeting, staff concluded it would be beneficial and cost effective to implement body worn cameras for use by the Burlingame Police Department. Council subsequently approved moving forward with implementation, which included a testing phase and the selection/recommendation of a body worn camera vendor. Police Chief Wollman stated that from December 2016 through April 2017, meetings were held with various stakeholders to finalize a body worn camera policy, select vendors to test, and conduct field testing of the body worn cameras by officers. He stated that two cameras were tested: Axon and Go Pro. During the testing phase, he stated that staff identified several sole source features offered by Axon that were necessary 13 Burlingame City Council July 3, 2017 Approved Minutes and essential to the Burlingame Police Department’s body worn camera program. The sole source features included but were not limited to the following: • Recording indicators such as tone, light, and vibration • Up to two-minute buffering period that records footage before pressing record button • 12 plus hours of battery operation per shift even in recording mode • Ease of storage, downloading and charging with use of the Axon Dock. • Ease of video playback in the field and during report writing with use of the Axon Capture Application. • Axon Signal Unit, which automatically turns on the body worn camera when the officer’s emergency vehicle light bar is activated. • Axon Signal Performance Power Magazine which automatically turns on the body worn camera when an officer’s TASER device is taken off of safe mode. • Axon Signal Technology, which can automatically turn on a body worn camera when an officer draws his/her service weapon, releases the rifle or shotgun lock, or opens his/her emergency vehicle door to exit. • An interface with Sunridge Systems, the Department’s current records management system that automatically enters data from this system into Axon’s data storage service. Police Chief Wollman stated that the fiscal impact for a five-year agreement with Axon is approximately $39,186 for FY 2017-18, and approximately $33,421 per fiscal year through FY 2021-22. Councilmember Keighran asked what other cities use Axon. Police Captain Matteucci stated that Hillsborough and Belmont are both using Axon. Councilmember Keighran asked how many body worn cameras would be used. Police Captain Matteucci stated that the Police Department would be purchasing about 42 units. Councilmember Keighran asked how durable the body worn cameras were. Police Captain Matteucci stated that Hillsborough and Belmont had no problems with the units, and because it’s a lease, the police will get new units every 2-2.5 years. Councilmember Keighran asked if there is any concern about the amount of data storage. Police Chief Wollman stated that the cost of additional storage is 75 cents per gigabyte. City Attorney Kane added that the law on how long video data needs to be stored is in flux right now. She stated that staff would be reporting back to Council on retention proposals. Vice Mayor Brownrigg asked how the cameras turned on. Police Chief Wollman stated that the officer has to hit the button, but that if the button is hit, the camera gives you the previous two minutes. Mayor Ortiz asked if officers pulled their service weapon, if it would begin recording. Police Captain Matteucci stated that this was an option. 14 Burlingame City Council July 3, 2017 Approved Minutes A discussion was had to ensure that the cameras would be turned on if emergency lights went on, and if an officer draws either their Taser or service weapon. Mayor Ortiz opened the item up for public comment. No one spoke. Councilmember Keighran made a motion to adopt Resolution Number 88-2017; seconded by Councilmember Beach. The motion passed unanimously by voice vote, 5-0. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. 12. FUTURE AGENDA ITEMS No future agenda items were proposed. 13. ACKNOWLEDGEMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Parking & Safety Commission, Beautification Commission, Parks and Recreation Commission and Library Board of Trustees are available online at www.burlingame.org. 14. ADJOURNMENT Mayor Ortiz adjourned the meeting at 9:34 p.m. in memory of Rudy Horak. Respectfully submitted, /s/ Meaghan Hassel-Shearer City Clerk