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HomeMy WebLinkAboutMin - CC - 2017.11.06 Burlingame City Council November 6, 2017 Approved Minutes 1 BURLINGAME CITY COUNCIL Approved Minutes Regular Meeting on November 6, 2017 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The pledge of allegiance was led by Tim Auran. 3. ROLL CALL MEMBERS PRESENT: Beach, Brownrigg, Colson, Keighran, Ortiz MEMBERS ABSENT: None 4. STUDY SESSION A study session was held at 6:15 pm in Conference Room A discussing the proposed EVgo high speed charging plaza project. 5. UPCOMING EVENTS Mayor Ortiz reviewed the upcoming events taking place in the City. 6. PRESENTATIONS a. PRESENTATION OF VETERANS DAY CERTIFICATES Mayor Ortiz presented certificates to the following Burlingame Veterans: • Tim Auran served in the Army and later became a San Francisco police officer • John Christian Bauer was a first Sergeant in the Army and a Captain in the California National Guard • Dean Hale is a Colonel in the Army and is retiring in December • Adolph Gus Lopez served in the Marines from 1969-2002 • George Washington Parker was a Major in the Marines and served from 1941-1946 Burlingame City Council November 6, 2017 Approved Minutes 2 • Dylan Drummer is a Cadet at the Air Force Academy Mayor Ortiz thanked all the Veterans for their service. Councilmember Beach stated that honoring the Veterans is a wonderful tradition. She thanked the Veterans for their service and the current military personnel from the community. 7. PUBLIC COMMENT There were no public comments. 8. CONSENT CALENDAR Mayor Ortiz asked the Councilmembers and the public if they wished to remove any item from the Consent Calendar. Councilmember Beach pulled item 8e, and Vice Mayor Brownrigg pulled items 8d and 8g. Vice Mayor Brownrigg made a motion to adopt items 8a, 8b, 8c, and 8f; seconded by Councilmember Keighran. The motion passed unanimously by voice vote, 5-0. a. ADOPTION OF CITY COUNCIL MEETING MINUTES OCTOBER 16, 2017 City Clerk Hassel-Shearer requested Council adopt the City Council Meeting Minutes of October 16, 2017. b. ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND AN ADMINISTRATIVE SERVICES AGREEMENT WITH MASSMUTUAL LIFE INSURANCE PROVIDING DEFERRED COMPENSATION PROGRAM SERVICES TO CITY EMPLOYEES HR Director Morrison requested Council adopt Resolution Number 122-2017. c. ADOPTION OF A RESOLUTION APPROVING THE TENTATIVE AND FINAL PARCEL MAP (PM 15-02), SUBDIVISION OF A PORTION OF LOT 3, MAP OF CORBITT RANCH SUBDIVISION AT 717 LINDEN AVENUE CDD Meeker requested Council adopt Resolution Number 121-2017. d. ADOPTION OF A RESOLUTION APPROVING THE PROCUREMENT OF 17 VEHICLES FOR THE CITY’S FLEET SYSTEM PW Director Murtuza requested Council adopt Resolution Number 120-2017. Vice Mayor Brownrigg explained that this item dealt with the City purchasing vehicles as part of its normal fleet replacement. He stated that he asked DPW Murtuza whether the City had solicited interest from local car dealerships. DPW Murtuza explained that the City uses the NJPA (National Joint Powers Alliance), Burlingame City Council November 6, 2017 Approved Minutes 3 which runs a query on all dealers. He added that the City had reached out to the local dealers about one very specific vehicle. Vice Mayor Brownrigg suggested that in the future, staff reach out to the local dealerships concerning vehicle procurements. Councilmember Keighran made a motion to adopt Resolution Number 120-2017; seconded by Councilmember Beach. The motion passed unanimously by voice vote, 5-0. e. ADOPTION OF A RESOLUTION APPROVING THE ANNUAL REPORT ON THE STATUS OF IMPACT FEES COLLECTED AS OF JUNE 30, 2017, PURSUANT TO THE MITIGATION FEE ACT (GOVERNMENT CODE SECTION 66000 ET SEQ.), AND MAKING REQUIRED FINDINGS RELATED TO THE CITY’S DEVELOPMENT IMPACT FEES Finance Director Augustine requested Council adopt Resolution Number 123-2017. Councilmember Beach noted that the staff report stated that the impact fees were set for adoption in 2008. She asked if staff has considered undertaking a comprehensive review of the impact fees. Finance Director Augustine replied in the affirmative, stating that the City had issued an RFP for a comprehensive review of the impact fees. However, it was decided that the City should wait to review the impact fees until the General Plan is completed. Vice Mayor Brownrigg stated he found the report confusing because there are so many different impact fees in different areas. He asked that when a comprehensive review is undertaken, that all fees are captured, including those that don’t flow to the City, such as school fees. He stated that this would assist the Council in understanding the total burden a developer faces for any type of property. Finance Director Augustine stated that the City reports on impact fees as required by the State and that what the Vice Mayor was asking for was a study of all development fees. Vice Mayor Brownrigg replied in the affirmative stating he would like to see a report of the totality of fees a developer faces. Councilmember Colson made a motion to adopt Resolution Number 123-2017; seconded by Vice Mayor Brownrigg. The motion passed unanimously by voice vote, 5-0. f. ADOPTION OF A RESOLUTION TO APPROVE THE 2017 TOURISM BUSINESS IMPROVEMENT DISTRICT ANNUAL REPORT AND TO GIVE NOTICE OF INTENT TO LEVY ASSESSMENTS FOR 2018 Finance Director Augustine requested Council adopt Resolution Number 124-2017. Burlingame City Council November 6, 2017 Approved Minutes 4 g. QUARTERLY INVESTMENT REPORT, PERIOD ENDING SEPTEMBER 30, 2017 Finance Director Augustine requested Council approve of the quarterly investment report for the period ending September 30, 2017. Vice Mayor Brownrigg asked if the report was written by the consultant, PFM, or by the City. Finance Director Augustine stated that PFM handles the first draft, and then she edits. Vice Mayor Brownrigg stated that he would find it helpful in the future to include all of the City’s different types of capital investment. Vice Mayor Brownrigg started that in respect to the returns, he understands that the City needs to be in conservative pools. However, he asked that in the future either PFM or the Finance Director comment on what the City might be able to do to chase higher yields. Councilmember Colson pointed out that CalPERS handles the pension investments and therefore this wouldn’t be included in the Vice Mayor’s suggested report. Mayor Ortiz stated that the City did see increased yields when it moved funds from the County pool into private investments. Finance Director Augustine replied in the affirmative and added that the City is limited by the California code on how it invests funds. Mayor Ortiz opened the item up for public comment. No one spoke. Councilmember Keighran made a motion to adopt the Quarterly Investment Report; seconded by Councilmember Beach. The motion passed unanimously by voice vote, 5-0. 9. PUBLIC HEARINGS a. PUBLIC HEARING TO INTRODUCE AN ORDINANCE AMENDING CHAPTER 13.20.010 OF THE BURLINGAME MUNICIPAL CODE: “INTERSECTION STOPS, THROUGH HIGHWAY AND YIELD RIGHT-OF-WAY INTERSECTIONS” DPW Murtuza stated that staff is recommending amending Chapter 13.20.010 of the Burlingame Municipal Code to permanently install traffic stop signs at the following intersections: • Rollins Road, North Carolan Avenue and Marsten Road • Trousdale Drive and Ogden Drive • Trousdale Drive and Marco Polo Way • Hillside Drive and Alvarado Avenue • Hillside Drive and Cortez Avenue; and • Bayswater Avenue and Anita Road Burlingame City Council November 6, 2017 Approved Minutes 5 DPW Murtuza explained the process for installing new stop signs. He stated that staff receives requests for stop signs, and then reviews the requests and conducts traffic studies. Based on the findings, staff determines whether a stop sign is warranted. DPW Murtuza stated that staff conducted a preliminary study of the above-referenced intersections and determined that there was an immediate need to address concerns raised by residents. Therefore, staff installed pilot signs at the six intersections and monitored the area. He explained that since the installation of the six pilot signs, staff has received positive feedback from the community and police department. Councilmember Keighran thanked DPW Murtuza and stated she agreed that the stop signs were needed at the six intersections. She stated that when driving down Hillside Drive at the Alvarado Avenue intersection, there would be two stop signs in close proximity. She asked if there had been any issues with people rolling through the second stop sign. DPW Murtuza stated that initially that was a concern, but since installation staff has received positive feedback from the community and police department. Councilmember Keighran asked that staff monitor that intersection for the next year to ensure compliance. DPW Murtuza replied in the affirmative. Councilmember Beach asked if there is any temporary signage that could be installed to train new habits in the community (in reference to the Hillside Drive and Alvarado Avenue intersection). DPW Murtuza stated that when they installed the pilot signs, there were flashers and police patrolled the intersection. Vice Mayor Brownrigg stated that he drives through the Hillside Drive and Alvarado Avenue intersection daily. He asked that staff consider installing a flashing crosswalk to make oncoming traffic aware of children crossing to go to school. Councilmember Colson stated that she appreciated learning about the process determining whether and where to install new stop signs. She thought it was important for the public to understand this process so that they learned that a request wouldn’t immediately trigger the installation of a new stop sign. Mayor Ortiz asked the City Clerk to read the title of the proposed ordinance. City Clerk Hassel-Shearer read the title of the proposed ordinance. Councilmember Keighran made a motion to waive further reading and introduce the ordinance; seconded by Vice Mayor Brownrigg. The motion passed unanimously by voice vote, 5-0. Mayor Ortiz opened up the public hearing. No one spoke. Vice Mayor Brownrigg expressed his appreciation for the installation of a stop sign in front of OLA. He asked if the new stop sign meant that the City would be removing the stoplight as some believe it to be redundant. DPW Murtuza stated that staff determined that removal of the stoplight would create problems for people exiting the school. Burlingame City Council November 6, 2017 Approved Minutes 6 Councilmember Beach asked what the process is for the City to consider a flashing crosswalk at Hillside Drive and Cortez Avenue. DPW Murtuza stated that the City can certainly install a flashing crosswalk but the problem is that if the City installs too many flashers, people will become less alert around them. City Attorney Kane stated that flashers are very context-dependent, and therefore you want to make sure you are not creating a visual distraction. Councilmember Beach stated that she would be in favor of staff monitoring and using their professional judgment about the best way to keep the intersection at Hillside Drive and Cortez Avenue as safe as possible. Councilmember Keighran thanked DPW Murtuza for the stop sign at Hillside Drive and Cortez Avenue. She stated that there had been a lot of incidents at that intersection over the years. She stated when there are weddings or funerals at OLA, there is a tendency for the limousine or hearse to park in the red zone. She explained when that happens you are unable to see individuals crossing the street. Mayor Ortiz stated that the Trousdale at Ogden and Marco Polo signs have impacted him. He expressed his gratitude of having stop signs installed at those intersections. Mayor Ortiz directed the City Clerk to publish notice of proposed adoption. 10. STAFF REPORTS AND COMMUNICATIONS a. EXTENSION OF DEADLINE TO RECEIVE APPLICATIONS FOR THE TRAFFIC, SAFETY & PARKING COMMISSION AND DISCUSSION OF MODIFYING COMMISSION APPOINTMENT PROCEDURES City Manager Goldman explained that at the October 16, 2017 City Council meeting, Vice Mayor Brownrigg suggested during the Future Agenda Items section that the application deadline should be extended for applicants to the Traffic, Safety and Parking Commission (“TSPC”), since one of the two incumbents did not reapply. She stated that Vice Mayor Brownrigg compared it to City Council elections where the deadline to file is automatically extended, for a short period of time, when an incumbent Councilmember does not reapply. She noted that there are administrative procedures in place for commissioner appointments, and therefore if the Council chooses to extend deadlines, those procedures would need to be amended. Additionally, Vice Mayor Brownrigg suggested that the City should waive the requirement that applicants attend at least one meeting prior to submitting an application. City Manager Goldman stated that staff is seeking Council direction on two questions: 1. Should the Administrative Procedure be amended to include automatic extensions of two weeks or some other time period when an incumbent chooses not to reapply for a Board or Commission? 2. Does the City Council wish to retain the attendance requirement, eliminate it completely, or eliminate it only in cases in which the deadline is automatically extended? If the Council wishes to modify the attendance requirement, then the Administrative Procedure will also need to be modified. Burlingame City Council November 6, 2017 Approved Minutes 7 City Manager Goldman noted that staff also wished to make some other, cleanup-type changes to the Administrative Procedure and would bring the item back to the Council. Lastly, she stated that staff was looking for direction on when Council would like to extend the deadline for TSPC applications. She stated that if Council would like to require applicants to attend a meeting, staff recommended extending the deadline to December 5, 2017. If Council chooses to waive the requirement, staff suggested November 20, 2017. Councilmember Colson asked if the question staff was asking Council to consider was application deadline extension for the current TSPC applications or for all City commissions and boards. City Manager Goldman stated that staff is asking Council to consider extending the deadline for TSPC but the Administrative Procedure applies to all boards and commissions. City Attorney Kane stated that the question has two parts. The first thing the Council can do by motion is extend the current application deadline for TSPC. The second part would be whether the Council wants to change the procedures going forward for all boards and commissions to extend the application deadline when an incumbent does not reapply. Mayor Ortiz opened the item up for public comment. No one spoke. Vice Mayor Brownrigg stated in these circumstances when an incumbent does not reapply, he would extend the deadline by two weeks and waive the requirement that an applicant attend a meeting. He stated that if Council insisted on the applicants attending a meeting, then the Council would need to extend the deadline by a month. Councilmember Keighran stated that she would agree with Vice Mayor Brownrigg’s statement with the clarification that it applies to the current situation with TSPC. Councilmember Colson stated that she agreed but added that a good candidate would over the last few years have attended a meeting or two. She stated that she would like to see a place in the application where an applicant could state whether they attended a meeting or not and what it pertained to. Councilmember Beach stated that in reading section 3c of the Administrative Procedure, applicants are not required to attend a meeting but rather “expected to have attended at least one meeting of the board or commission for which they are seeking appointment”. She stated that she liked this language because it sets an expectation but gives the Council the flexibility they need when extending deadlines. Therefore, she explained that there wasn’t really a need to waive a requirement of attending a meeting because the Administrative Procedure leaves that wiggle room for the Council. Mayor Ortiz stated that he didn’t believe it was an unreasonable request to require applicants to attend a meeting. He agreed with Councilmember Colson that applicants who are really interested in appointment would have attended meetings in the past. Councilmember Beach stated that her confusion was whether under the Administrative Procedure there actually was a requirement for applicants to attend a meeting. City Manager Goldman stated that she Burlingame City Council November 6, 2017 Approved Minutes 8 believed in practice Executive Assistant Silva, who handles commission applications, ensures they have attended a meeting. Vice Mayor Brownrigg stated that he believe that there had been at least one case of an individual stating that they were unable to attend a meeting. He explained that he thought Councilmember Beach was right to focus on the word “expect” over require. Vice Mayor Brownrigg made a motion to extend the TSP Commission application deadline to November 20, 2017, and underscore the expectation of having attended a meeting but not the requirement; seconded by Councilmember Keighran. The motion passed unanimously by voice vote, 5-0. Mayor Ortiz next asked the Council to discuss the automatic extension for all boards and commissions when an incumbent does not reapply. Councilmember Keighran stated that she thought it was a good idea to extend the deadline. She stated that many people may not apply if they know the incumbents are applying. Therefore, the extension provides interested parties extra time when they learn that the incumbent is not reapplying. Councilmember Keighran stated that when she is reviewing applications, whether or not an applicant has attended a meeting is the minimum qualification. She stated that attending meetings provides interested applicants with a chance to learn what the commission does and the issues that they focus on. She stated that in the cases where applications are extended, applicants might not be able to attend a meeting. However, she stated that the general rule should be that applicants must attend a meeting and an exception could be made when the deadline is extended. Vice Mayor Brownrigg asked about the televising of commission meetings. City Manager Goldman stated that the City televises Council, Planning, and TSPC meetings. She explained that Parks & Recreation, Beautification and Library Board are not televised as they meet outside the Council Chambers where the equipment is kept. Vice Mayor Brownrigg asked how Councilmember Keighran felt about extending applications for all boards and commissions and waiving the requirement that during the extension period applicants attend a meeting. Councilmember Keighran replied that she agreed with this. Mayor Ortiz stated pursuant to the Administrative Procedure, applicants are not required to attend a meeting. Therefore, he stated that he was in favoring of adding the two-week extension and leaving the language concerning attending a meeting alone. He stated that this would let the applicants know that Council values attendance, but it is not required. Mayor Ortiz asked if Councilmember Keighran was suggesting that the Administrative Procedure be amended to require applicants to attend a meeting, with the exception being when the deadline is extended. Councilmember Keighran stated that this would be her preference. She stated that attendance is a minimum qualification. Burlingame City Council November 6, 2017 Approved Minutes 9 Councilmember Colson stated that prior to becoming a Parks and Recreation Commissioner; she had attended many Council and Parks & Recreation meetings. As a result, she explained that she knew what she was getting herself into when she applied and understood the issues facing the commission and Council. Councilmember Colson stated that she believed the question on the application should be what meetings have you attended regarding what particular issues. She stated that she was okay requiring it for all commissioners and making the exception when the deadline is extended. Councilmember Beach stated that she couldn’t agree more with Councilmember Colson and Keighran. She stated that the heart of the matter is that Council wants people who are engaged and know what they are getting into. She stated that she is ambivalent over whether the Council should amend the Administrative Procedure to make attendance a hard rule. Mayor Ortiz stated that the question they should ask the applicants is: if you didn’t attend can you explain why. He explained that he would find it difficult for a good candidate to explain why they hadn’t attended a meeting if they were interested in serving. City Manager Goldman stated that there are two documents: the Administrative Procedure and the application itself. She explained that the application could easily be changed to ask the applicant what meetings they attended, and if the applicant hadn’t attended a meeting, why not. City Manager Goldman summarized Council’s discussion. She stated that Council agreed that the application deadline for all commissions and boards should be extended when the incumbent does not reapply. Council agreed. She stated that if an extension occurred then there would not be a requirement that applicants attend a meeting. Council agreed. Councilmember Colson stated that making attendance at a commission or board meeting a requirement would be difficult because applicants could watch some commission meetings online to meet the requirement. Therefore, while it would be easy to verify if an individual showed up to a meeting, the same could not be said of watching a meeting online. Councilmember Keighran stated that the application should say it is a strong recommendation to attend a meeting and if you don’t attend it could go against you in the interview. City Manager Goldman replied in the affirmative. City Attorney Kane stated that staff would bring back a revised Administrative Procedures based on Council direction. 11. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings they each attended on behalf of the City. Burlingame City Council November 6, 2017 Approved Minutes 10 12. FUTURE AGENDA ITEMS Vice Mayor Brownrigg stated that he wanted the Council to write a letter in favor of the park/hotel project to the State Lands Commission. Council agreed to this. Vice Mayor Brownrigg stated he would like to request an update from the Peninsula Hospital District about the changes to their project. He stated he had some concerns about the project. Therefore, he explained he would like to see them come to the Council to update the City on the project. City Manager Goldman stated that she checked in with CDD Meeker and determined this could be discussed at the joint Council-Planning Commission meeting. Vice Mayor Brownrigg stated that if that meeting gets advertised it is fine with him. Councilmember Beach stated that staff should continue tracking the project so that it isn’t detrimental to wait until that joint meeting in March. 13. ACKNOWLEDGEMENTS The agendas, packets, and meeting minutes for the Planning Commission, Traffic, Parking & Safety Commission, Beautification Commission, Parks and Recreation Commission and Library Board of Trustees are available online at www.burlingame.org. 14. ADJOURNMENT Mayor Ortiz adjourned the meeting at 9:26 p.m. with a moment of silence for the victims of the Sutherland Springs shooting. Respectfully submitted, /s/ Meaghan Hassel-Shearer City Clerk